HomeMy WebLinkAbout177-15 RESOLUTIONOf fAYETTF
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9gKA...NS PS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 177-15
File Number: 2015-0427
GARVER, LLC TASK ORDER NO. 4:
A RESOLUTION TO APPROVE TASK ORDER NO. 4 WITH GARVER, LLC IN THE AMOUNT OF
$27,500.00 FOR DESIGN, BIDDING AND CONSTRUCTION OVERSIGHT SERVICES FOR THE
DRAKE FIELD AIRFIELD ROOF REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 4
with Garver, LLC in the amount of $27,500.00 for design, bidding and construction oversight services for
the Drake Field Airfield Roof Rehabilitation Proiect.
PASSED and APPROVED on 10/6/2015
Page 1
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Attest:
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Sondra E. Smith, City Clerk Treasurer
Printed on 1017115
City of Fayetteville, Arkansas 113 West Mountain Street
G Fayetteville, AR 72701
-'` (479) 575-8323
a Text File
File Number: 2015-0427
Agenda Date: 10/6/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
GARVER, LLC TASK ORDER NO. 4:
A RESOLUTION TO APPROVE TASK ORDER NO. 4 WITH GARVER, LLC IN THE AMOUNT
OF $27,500.00 FOR DESIGN, BIDDING AND CONSTRUCTION OVERSIGHT SERVICES FOR
THE DRAKE FIELD AIRFIELD ROOF REHABILITATION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No.
4 with Garver, LLC in the amount of $27,500.00 for design, bidding and construction oversight services
for the Drake Field Airfield Roof Rehabilitation Project.
City of Fayetteville, Arkansas Page 1 Printed on 1017/2015
City of Fayetteville Staff Review Form
2015-0427
Legistar File ID
10/6/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
John J. Roscoe 9/14/2015 Aviation /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A Resolution to: Authorize Garver LLC Task Order 04 in the amount of $27,500 for Design, Bidding Services and
Construction Oversight associated with the Airport Roof Replacements project.
5550.3960.5314.00
Account Number
13025 1
Project Number
Budgeted Item? Yes
Budget Impact:
Airport
Fund
Airport Roof Replacements
Project Title
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$
211,000.00
21.1.,, 0 O6,O-
$
27,500.00
qqxx ^^ i
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date: *f)0 .1
CITY OF
Tay CVl e
ARKANSAS
MEETING OF OCTOBER 6, 2015
TO:
Mayor and City Council
THRU:
Don Marr, Chief of Staff
Staff/Contract Review Committee
Terry Gulley, Transportation Director
FROM:
John J. Roscoe, Airport Director
DATE:
9/14/15
SUBJECT:
Garver LLC Task Order 04
Legistar Item # 2015-0427
CITY COUNCIL AGENDA MEMO
RECOMMENDATION:
Staff requests approval of a Resolution to: Authorize Garver LLC Task Order 04, in the amount of $27,500,
for Design, Bidding Services and Construction Oversight of the Airport Roof Replacements project.
BACKGROUND:
The airport facility includes a number of large buildings, several of which are aging. The 2015 spring and early
summer storms took a toll on several of the structures including new wind damage and roof leaks. Airport staff
have identified nine buildings with leaking roofs.
The Airport's approved Capital Improvement schedule includes a project for roof replacements. Originally
conceived for roof replacements for three specific buildings, the airport has determined that a more extensive
survey of roof conditions should be undertaken in order to stem the potential deterioration of the airport's
structures.
DISCUSSION:
Approval of Task Order 04 will authorize the Airport's consulting engineering firm, Garver LLC, to proceed
with a roof condition survey of nine airport buildings. Results of the survey will yield options for repairs or
replacement. Based on airport priorities, Garver will then design specifications for bidding and perform
construction oversight when a contractor is selected.
Once the survey is completed and costs estimated, airport staff will apply for an Arkansas Department of
Aeronautics (ADA) grant for reimbursement of a portion of the expected project costs.
BUDGET/STAFF IMPACT:
The Airport Roof Replacements project currently has an approved budget of $211,000. The Task Order with
Garver will use $27,500 of the existing project budget, a portion of which may be reimbursable through a
grant from ADA.
Attachments:
SRF, SRM,
Task Order 04
Purchase Request
filing Address:
3 W. Mountain Street www.fayetteville-ar.gov
ietteville, AR 72701
Nicholson, James
From: White, Adam T. <ATWhite@GarverUSA.com>
Sent: Friday, September 04, 2015 9:40 AM
To: Roscoe, John
Cc: Perea, Ben M.; Nicholson, James
Subject: FTV Airfield Roof Rehab
Attachments: Garver Task Order 04 - FYV Airfield Roof Rehabilitation.pdf
Johnny:
See attached for a task order to provide engineering services related to the roof rehabilitation of 16 City -owned buildings
at the airport, including the following:
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
6. South Delta Aviation
7. A&P Facility
8. Wing Avionics
9. East Airfield T -Hangars (8)
We have teamed with Polk Stanley Wilcox, a local architect, to provide the airport with roof experts that can offer multiple
rehabilitation options for each building and can ensure that the work is completed correctly. More specifically, the scope
of services for this task order includes:
• Roof Survey — Polk Stanley Wilcox will inspect each roof and document/photograph damage, roof types, and
roof dimensions.
• Roof Rehabilitation Report — Polk Stanley Wilcox will prepare a report detailing the damage found for each
building and repair/replacement options. Each repair/replacement option will include a cost estimate to perform
the work. Polk Stanley and Garver will meet with the airport to review the report and develop priorities that can
best way to utilize the airport's funds.
• Bid Package Development — Garver and Polk Stanley Wilcox will prepare a bid package for use in bidding the
roof rehabilitation work to Contractors. This package will include detailed performance specifications for each
type of roof repair.
• Bidding Services — Garver will help the City bid the project and, if necessary, prepare an ADA grant application
for matching funds.
• Construction Phase Services — Polk Stanley Wilcox will review contractor submittals, provide limited
construction oversight to review the contractor's work, perform a final inspection, and develop punch list items.
Garver will prepare payments to the Contractor throughout construction and, if necessary, grant drawdown
paperwork.
If the airport is agreeable to this scope, we could tentatively plan on the schedule below:
September 18— Request Deadline for City Council Agenda
September 29 — City Council Agenda Session
October 6 — City Council Meeting to approve engineering contract
October 7 — Notice to Proceed to Polk Stanley Wilcox to begin work
October 14 — Roof Surveys Complete
October 28 — Meeting with Airport to review Roof Rehab Report
November 15 — Advertise for Bids (1s' Advertisement)
November 22 — Advertise for Bids (2nd Advertisement)
November 27 — Open Bids
November 30 — Grant Application to ADA (if Applicable)
December 16 — ADA Meeting to approve grant (if Applicable)
December 18— Request Deadline for City Council Agenda
December 29 — City Council Agenda Session
January 5 - City Council Meeting to approve construction contract
Mid -January — Begin construction
Adam White, PE
APPENDIX A-4
TASK ORDER 04
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD ROOF REHABILITATION
This TASK ORDER is made as of l/l Ur JX� lJl , 2015 by and between the
CITY OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF
FAYETTEVILLE," and GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the
provisions of the AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on
April 21, 2015.
Under this Work Order, the CITY OF FAYETTEVILLE intends to make the following improvements
for the FYV Airfield Roof Rehabilitation project.
Rehabilitate the following City owned building roofs located at Fayetteville -Drake Field
and as shown in Exhibit C-4:
I. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
6. South Delta Aviation
7. A&P Facility
8. Wing Avionics
9. East Airfield T -Hangars (8)
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-4.
SECTION 2 —PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE
will pay GARVER on a lump sum basis. The CITY OF FAYETTEVILLE represents that funding sources
are in place with the available funds necessary to pay GARVER.
Task Order 04 1 of 2
FYV Airfield Roof Rehabilitation Garver Project No. 15041213
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Roof Surveys
$4,000
Lump Sum
Roof Rehabilitation Report
$9,000
Lump Sum
Bid Package Development
$6,000
Lump Sum
Bidding Services
$3,500
Lump Sum
Construction Phase Services
$5,000
Lump Sum
TOTAL FEE
$27,500
Any unused portion of the fee, due to delays beyond GARVER's control, will be increased 6% annually
with the first increase effective on or about July 1, 2016.
Additional Services (Extra Work). For work not described or included in Section 2— Scope of Services
but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-4 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel. The rates shown in Appendix B-4 will be
increased annually with the first increase effective on or about July 1, 2016.
SECTION 3 -EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
3.1.1 Exhibit A-4 Scope of Services
3.1.2 Exhibit B-4 Rate Schedule
3.1.3 Exhibit C-4 Project Exhibit
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 —EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance
upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective
date of this Task Order shall be the last date written below.
GARVER
By:
ATTEST:' p ;;cc��
By: ✓� s� & /.*a[�. Title: Senior Vice President
City Clerk ,``���1tt11 t►g11t�
Task Order 04 O.QG�
FYV Airfield Roof Rehabilitatir : Garver Project No. 15041213
o: FMETTEVlLE;
P°!n i se0eer'`'
EXHIBIT A-4 - SCOPE OF SERVICES
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD ROOF REHABILITATION
2.1 General
Generally, the scope of services includes surveying, report preparation, bid package development,
bidding services, and construction phase services for improvements to Fayetteville — Drake Field
Airport. Improvements will consist primarily of rehabilitating City owned building roofs located as
listed below and shown in Exhibit C-4.
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
6. South Delta Aviation
7. A&P Facility
8. Wing Avionics
9. East Airfield T -Hangars (8)
2.2 Roof Surveys
Polk Stanley Wilcox, as a Subconsultant to GARVER, will perform an on -site investigations of existing
roof conditions for sixteen (16) separate structures as shown in Section 2.1. Polk Stanley Wilcox will
prepare documents showing dimensions, types of roofs, and photos of existing conditions.
2.3 Roof Rehabilitation Report
Upon completion of the roof surveys, Polk Stanley Wilcox, as a Subconsultant to GARVER, will
prepare a written report detailing repair or replacement options with preliminary, rough order of
magnitude costs.GARVER and Polk Stanley Wilcox will attend up to two (2) meetings with the Airport
staff to review the findings and report.
2.4 Bid Package Development
GARVER and Polk Stanley Wilcox will prepare detailed construction drawings, specifications,
instructions to bidders, and general provisions and special provisions, all based on guides furnished
to GARVER by the CITY OF FAYETTEVILLE. Contract Documents (Plans, Specifications, and
Estimates) will be prepared for award of one (1) construction contract. These designs shall be in
accordance with sound engineering principles. Detailed specifications shall be developed using
appropriate standards. A specimen copy of applicable prevailing wage rates will be obtained by
GARVER from the Arkansas Department of Labor as appropriate for incorporation into the
specifications for the proposed project.
GARVER will furnish plans to the CITY OF FAYETTEVILLE for bidding and coordination
purposes.
Exhibit A-4 - Scope of Services I of 3
FYV Airfield Roof Rehabilitation Garver Project No. 15041213
2.5 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or
negotiating proposals for one (1) prime contract for construction, materials, equipment and services;
and, where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, and receive and process deposits for Bidding Documents. The CITY OF
FAYETTEVILLE will pay advertising costs outside of this contract. GARVER will issue addenda as
appropriate to interpret, clarify or expand the Bidding Documents. GARVER will consult with and
advise the CITY OF FAYETTEVILLE as to the acceptability of subcontractors, suppliers and other
persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for
those portions of the work as to which such acceptability is required by the Bidding Documents.
GARVER will consult with the CITY OF FAYETTEVILLE concerning and to determine the
acceptability of substitute materials and equipment proposed by Contractor(s) when substitution prior
to the award of contracts is allowed by the Bidding Documents: GARVER will attend the bid
opening, prepare bid tabulation sheets and assist the CITY OF FAYETTEVILLE in evaluating bids
or proposals and in assembling and awarding contracts for construction, materials, equipment and
services. GARVER will assist the CITY OF FAYETTEVILLE in the execution of all contract
documents and furnish a sufficient number of executed documents for the CITY OF
FAYETTEVILLE and Contractor.
2.6 Construction Phase Services
During the construction phase of work, GARVER and Polk Stanley Wilcox, as a Subconsultant to
GARVER, will accomplish the following:
I. Issue a Notice to Proceed letter to the Contractor and attend the preconstruction meeting.
2. Attend two (2) progress/coordination meetings with the CITY OF FAYETTEVILLE /Contractor.
3. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve Contractor
from compliance with requirements of the drawings and specifications. The check will only be for
review of general confonnance with the design concept of the project and general compliance with
the information given in the contract documents. The Contractor will be responsible for confirming
and correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. GARVER's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, GARVER shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
4. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue
necessary clarifications (respond to RFIs) regarding the construction contract documents.
5. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment. GARVER's recommendation for payment shall not be a
representation that GARVER has made exhaustive or continuous inspections to (I) check the
quality or exact quantities of the Work; (2) to review billings from Subcontractors and material
suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor
Exhibit A-4 - Scope of Services 2 of 3
FYV Airfield Roof Rehabilitation Garver Project No. 15041213
has used money previously paid to the Contractor.
6. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the
Plans and Specifications. If re -design or substantial engineering is required in the preparation of
these documents, payment for extra services involved will be made in addition to the payment
provided in basic engineering services.
7. Participate in final project inspection, prepare punch list, review final project closeout
documents, and submit final pay request.
2.7 Project Deliverables
The following will be submitted to the CITY OF FAYETTEVILLE, or others as indicated, by
GARVER:
1. Two copies of the Roof Rehabilitation Report.
2. One copy of the Final Plans and Specifications.
3. Three copies of the Final Plans and Specifications to the Contractor.
4. Electronic files as requested.
2.8 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the CITY OF FAYETTEVILLE's convenience or due to changed conditions after
previous alternate direction and/or approval.
2. Roof surveys for buildings other than those listed in Section 2.1.
3. Analysis or opinions of any other aspect of the City owned buildings, including architectural,
mechanical, electrical and/or civil components or features.
4. Submittals or deliverables in addition to those listed herein.
5. Construction materials testing.
6. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
7. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
8. Review of National Historic Registry requirements or design to meet National Historic Registry
requirements.
Extra Work will be as directed by the CITY OF FAYETTEVILLE in writing for an additional fee as
agreed upon by'the CITY OF FAYETTEVILLE and GARVER.
2.9 Schedule
GARVER shall begin work immediately upon receipt of the executed task order and shall complete the
work within a mutually agreeable schedule.
Exhibit A-4 - Scope of Services 3 of 3
FYV Airfield Roof Rehabilitation Garver Project No. 15041213
;;G" 0�'Eft
EXHIBIT B-4
FYV Airfield Roof Rehabilitation
Garver Hourly Rate Schedule
Classification
Rates
Engineers / Architects
E-1..............................................................................
$
31.90
E-2..............................................................................
$
37.00
E-3..............................................................................
$
44.80
E-4..............................................................................
$
52.30
E-5..............................................................................
$
63.80
E-6..............................................................................
$
80.00
E-7..............................................................................
$
105.50
Planners I Environmental Specialist
P-1..............................................................................
$
38.40
P-2..............................................................................
$
48.20
P-3..............................................................................
$
60.00
Designers
D-1..............................................................................
$
29.80
D-2..............................................................................
$
34.90
D-3..............................................................................
$
41.50
D-4..............................................................................
S
48.20
Technicians
T-1..............................................................................
$
23.20
T-2...............................................................................
S
29.50
T-3...............................................................................
$
35.90
Surveyors
S-1..............................................................................
$
14.20
S-2..............................................................................
$
18.80.
S-3..............................................................................
$
25.40
S-4..............................................................................
$
36.40
S-5..............................................................................
$
48.20
S-6..............................................................................
$
54.80
2 -Man Crew (Survey).......................................................
$
55.20
3 -Man Crew (Survey).......................................................$
69.40
2 -Man Crew (GPS Survey)................................................NA
3 -Man Crew (GPS Survey) ................................................
NA
Construction Observation
C-1..............................................................................
$
28.10
C-2..............................................................................
$
36.10
C-3..............................................................................
$
44.20
C-4..............................................................................
$
54.30
Management! Administration
M-1..............................................................................
$
105.50
X-1..............................................................................
$
18.20
X-2..............................................................................
$
24.80
X-3..............................................................................
$
34.50
X-4..............................................................................
$
44.00
X-5..............................................................................
$
54.00
X-6..............................................................................
S
64.00
Agreement for Professional Services
Airfield Roof Rehabilitation Garver Project No. 15041213
FBO Hanaar
Terminal Building
FAA Building
: F
3
�fi 44,h
Old Terminal
�3A
�'?
Buidling
IU Wm s Avionics
9
OIdAir Museum—TiJy
��
East Airfield
South Delta
l"'.
T Hangars (8)o
Aviation
„A&PFacility,.
FAYETTEVILLE - DRAKE FIELD I I FIGURE NUMBER
FAYETTEVILLE, ARKANSAS PROJECT EXHIBIT C-4
. - AIRFIELD ROOF REHABILITATION
Requisition o.:
a e:
Cityof Fa etteville - Purchase Order Requestq(PO
}/ \ �
10!612015
(Not a Purchase Order)
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
52650
Vendor Garver Engineers
Mail
Q 'ES pvo
Legistar#:
#:
Name:
2015-0427
FOB Point:
Taxable
Address: 2049 E Joyce Blvd Ste 400
Ls a
Expected Delivery Date:
03/31/16
Zip Code:
Ship to code:
Quotes Attached
City: Fayetteville
State: AR
72703
Eyrs (�vo
Requester's Employee #:
Extension:
Requester: J Nicholson
771
7641
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
Task Order 04 - Airport Roofs
1
LS
27,500.00
$27,500.00
5550.3960.5314.00
13025 1
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $27,500.00
Tax: $0.00
Total: $27,500.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Revised 1/21/2015
0' argev , LLc
`rc K 9de r Ahnend mer
City of Fayetteville Staff Review Form
2017-0121
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 2/21/2017 Aviation /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff requests the signature of the Mayor on Task Order Amendment No. 01 with Garver, LLC to modify professional
services to negotiate with the City of Fayetteville's insurance provider and for the removal of the following
structures from the bid packet development, bidding services, and construction phase services: FBO Hangar,
Terminal Building, FAA Building, Old Terminal Building, Old Museum, and the (8) East Airfield T -Hangars.
Budget Impact:
5550.760.3960.5314
Account Number
13025.1601
Airport
Fund
Airport Roof Replacements
Project Number Project Title
Budgeted Item? No Current Budget
Funds Obligated $
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
V20140710
Approval Date: A -M 1�
CITY OF
'flev•
ARKANSAS
TO:
Lioneld Jordan, Mayor
THRU:
Don Marr, Chief of Staff
Staff/Contract Review Committee
FROM:
Terry Gulley, Transportation Services Director
Date:
2/21/2017
SUBJECT:
Garver, LLC Task Order Amendment No. 01
STAFF MEMO
RECOMMENDATION:
Staff requests the signature of the Mayor on Task Order Amendment No. 01 with Garver, LLC to add and
modify professional services to negotiate -with the City of Fayetteville's insurance provider and for the
removal of the following structures from the bid packet development, bidding services, and construction
phase services: FBO Hangar, Terminal Building, FAA Building, Old Terminal Building, Old Museum, and
the (8) East Airfield T -Hangars.
BACKGROUND:
The 2015 spring and early summer storms took a toll on several of the structures including new wind
damage and roof leaks. The Airport's approved Capital Improvement schedules includes a project for roof
replacements.
BUDGET/STAFF IMPACT:
None
ATTACHMENTS:
SRF
SRM
Task Order Amendment No.01
Mailing Address:
113 W. Mountain Street www.tayetteville-ar,gov
Fayetteville, AR 72701
TASK ORDER 04
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD ROOF REHABILITATION
TASK ORDER AMENDMENT NO.01
This Task Order Amendment No. 01, effective on the date last written below, shall amend the original Task
Order between the "CITY OF FAYETTEVILLE" and GARVER, LLC (GARVER), dated October 6, 2015,
referred to in the following paragraphs as the Original Task Order.
This Task Order Amendment No. 01 adds and modifies professional services as described below for the
additional work to negotiate with the CITY OF FAYETTEVILLE's insurance provider and for the removal
of the following structures from the bid package development, bidding services, and construction phase
services:
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
6. East Airfield T -Hangars (8)
The Original Task Order is hereby modified as follows:
SECTION 1- SCOPE OF SERVICES
Exhibit A-4 is modified as follows:
2.1 General
Generally, the scope of services includes surveying, report preparation, bid package development, bidding
services, and construction phase services for improvements to Fayetteville — Drake Field Airport.
Improvements will consist primarily of rehabilitating City owned building roofs located as listed below and
shown in Exhibit C-4. Only South Delta Aviation, the A&P Facility, and Wing Avionics shall be included
in the bid package development, bidding services, and construction phase services.
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
6. South Delta Aviation
7. A&P Facility
8. Wing Avionics
9. East Airfield T -Hangars (8)
Task Order 04 Amendment No. 01 1 of 3
FYV Airfield Roof Rehabilitation Garver Project No. 15041213
2.10 Insurance Negotiation Assistance
GARVER will assist the CITY OF FAYETTEVILLE through the process of negotiating with the CITY OF
FAYETTEVILLE's insurance provider in order to obtain an insurance claim for storm damage to the
following City owned building roofs:
1. FBO Hangar
2. Terminal Building
3. FAA Building
4. Old Terminal Building
5. Old Museum
In assisting the CITY OF FAYETTEVILLE, GARVER will review estimates from the insurance provider,
provide independent estimates for the storm damage repairs, and attending meetings with the insurance
provider to discuss the claim.
SECTION 2— PAYMENT
The table below presents a summary of the fee amounts and fee types for this Task Order.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
ORIGINAL
CONTRACT
AMENDMENT
NO. 1
REVISED
TOTAL
Roof Surveys
$4,000
-
$4,000
Lump Sum
Roof Rehabilitation Report
$9,000
-
$9,000
Lump Sum
Bid Package Development
$6,000
($1,000)
$5,000
Lump Sum
Bidding Services
$3,500
($500)
$3,000
Lump Sum
Construction Phase Services
$5,000
($1, 000)
$4,000
Lump Sum
Insurance Negotiation Assistance
-
$2, 500
$2,500
Lump Sum
TOTAL FEE
$27,500
$0
$27,500
Task Order 04 Amendment No. 01 2 of 3
FYV Airfield Roof Rehabilitation
Garver Project No. 1501213
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and GARVER have executed this Task Order
Amendment effective as of the date last written below.
CITY OF FAY
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By:/7/)fl
Ma r i ield Jor
ATTEST: I
By:
City Clerk
ARKANSAS '
Y
FAYFTTrVILLL.
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Task Order 04 Amendment No. 01 3 of 3
FYV Airfield Roof Rehabilitation
GARVER
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Title: Senior Vice President
Garver Project No. 15041213