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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 169-15
File Number: 2015-0412
ECONOMIC DEVELOPMENT CONSULTING SERVICES:
A RESOLUTION TO APPROVE A SIX (6) MONTH EXTENSION TO THE CONTRACT
WITH THE FAYETTEVILLE CHAMBER OF COMMERCE FOR ECONOMIC
DEVELOPMENT CONSULTING SERVICES IN THE AMOUNT OF $82,500.00 AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a six (6)
month extension to the contract with the Fayetteville Chamber of Commerce for economic
development consulting services in the amount of $82,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/15/2015
Attest: _�: FAYETTEVILLE;
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Sondra E. Smith, City Clerk Treasurer
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Page 1 Printed on 9/17/15
City of Fayetteville, Arkansas 113 West Mountain Street
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Fayetteville, AR 72701
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Text File
File Number: 2015-0412
Agenda Date: 9/15/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 14
ECONOMIC DEVELOPMENT CONSULTING SERVICES:
A RESOLUTION TO APPROVE A SIX (6) MONTH EXTENSION TO THE CONTRACT WITH
THE FAYETTEVILLE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT
CONSULTING SERVICES IN THE AMOUNT OF $82,500.00 AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a six (6) month
extension to the contract with the Fayetteville Chamber of Commerce for economic development
consulting services in the amount of $82,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 911812015
Jeremy Pate
Submitted By
City of Fayetteville Staff Review Form
Legistar File ID
9/15/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/28/2015 Development Services /
_ Development Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to approve a contract extension with the Fayetteville Chamber of Commerce for Economic
Development Services for a period of six months, to allow for the City to perform an update to the Economic
Development Strategic Plan, and approval of a budget adjustment.
Budget Impact:
1010.6600.5315.00 General Fund
Account Number Fund
59027-901 Contract Services
Project Number
Project Title
Budgeted Item?
No
Current Budget
$ -
Funds Obligated
$ -
Current Balance
Does item have a cost?
Yes
Item Cost
$ 82,500.00
Budget Adjustment Attached?
Yes
Budget Adjustment
$ 82,500.00
Remaining Budget
$ _
V20140710
Previous Ordinance or Resolution #
5620
Original Contract Number:
Comments:
Approval Date:
CITY OF
"Fay le
ARKANSAS
MEETING OF SEPTEMBER 15, 2015
TO: Fayetteville City Council
THRU: Mayor Lioneld Jordan
CITY COUNCIL AGENDA MEMO}
FROM: Jeremy Pate, Development Services Director
DATE: August 28, 2015
SUBJECT: Economic Development Contract for Services - Extension
RECOMMENDATION:
Staff recommends a six-month contract extension with the Fayetteville Chamber of Commerce
for economic development consulting services, in order for the City to conduct an update to our
Economic Development Strategic Plan and not have a gap in services.
BACKGROUND:
The Fayetteville Chamber of Commerce was selected by the City Council through a competitive
bidding process in 2009 to perform economic development consulting services. The City defined
specific focus areas, work tasks and deliverables for the Chamber to achieve as part of the
contract. In 2013, due to the success of the services provided, the City Council chose to waive
the competitive bidding process and again approve a contract with the Chamber of Commerce,
under virtually the same terms. This contract (attached) expires on September 16, 2015, though
the Council has the ability to extend for an additional two years without bidding it out.
DISCUSSION:
Recent discussions with Council members, both during economic development updates over the
past two years and at input sessions called by the Mayor in the past few weeks, indicate there is
a desire for the City to update its Strategic Plan as it relates to economic development. The Mayor
agrees with this direction, and has prepared an RFP calling for proposals to conduct a strategic
plan update. Typically these plans take several months to complete. In order to not have a gap in
our economic development services, data collection and reporting, it is the Mayor's
recommendation to extend the contract for consulting services with the Chamber of Commerce
under the same terms for a period of six months. This amount of time is proposed to coincide with
quarterly reporting as our current contract is structured, and it will hopefully provide the time
necessary to conduct a strategic planning process. It is currently the intent for the City to
competitively bid economic development consulting services once the strategic plan update has
been adopted.
BUDGET/STAFF IMPACT:
Under the same terms as the current contract, an extension for a six-month period has an
$82,500 budget impact. Staff proposes a budget adjustment in this amount to be taken from the
use of Designated Fund Balance, which is from the proceeds of the sale of Wilson Springs.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701