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HomeMy WebLinkAbout167-15 RESOLUTIONOF fAYETTe Vc^ x 4.?.XANS.PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 167-16 File Number: 2015-0396 FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 90/10 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $65,883.00 FOR THE PURCHASE OF WASHER EXTRACTORS AND DRYING CABINETS FOR THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a 90/10 Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $65,883.00 for the purchase of washer extractors and drying cabinets for the Fire Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/15/2015 oo�01%1�11 REf/,/ `tea • �,i �. Attest: ;RKANSP J=� '111111 �%o Sondra E. Smith, City Clerk Treasurer Paye 1 Printed on 9116115 ,T.. City of Fayetteville, Arkansas 113 West Mountain Street °....- Fayetteville, AR 72701 =_ (479) 575-8323 y Text File File Number: 2016-0396 Agenda Date: 9/15/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 12 FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A 90/10 ASSISTANCE TO FIREFIGHTERS GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY IN THE AMOUNT OF $65,883.00 FOR THE PURCHASE OF WASHER EXTRACTORS AND DRYING CABINETS FOR THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a 90/10 Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $65,883.00 for the purchase of washer extractors and drying cabinets for the Fire Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 911812015 City of Fayetteville Staff Review Form 2015-0396 Legistar File ID 9/15/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item David Dayringer 8/26/2015 Fire / Fire Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution authorizing acceptance of an Assistance To Firefighters Grant from The Department of Homeland Security's Federal Emergency Management Agency (FEMA) in the amount of $65,883.00, and approving a budget adjustment to the Fire FEMA Grant Ops/Safety (31503.1) project which utilizes Fire ACT 833 Revenue for the 10% percent grant match ($6,588) and 5% contingency funds ($3,624) to allow total funding of $76,095 for the Washer Extractors and Drying Cabinets per AFG Grant Guidelines. 1010.3020.5801.00 Account Number 31503.1 Project Number Budget Impact: General Fund Fire FEMA Grant - Operations/Safety Equipment Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance $ - Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 76,095.00 Remaining Budget $ 76,095.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: CITY OF ray . Lunic ARKANSAS MEETING OF SEPTEMBER 15, 2015 TO: Mayor and City Council FROM: David Dayringer, Fire Chief DATE: August 26, 2015 CITY COUNCIL AGENDA MEMO SUBJECT: Approval of a resolution authorizing acceptance of an Assistance to Firefighters Grant from The Department of Homeland Security's Federal Emergency Management Agency (FEMA) in the amount of $65,883.00, and approving a budget adjustment. RECOMMENDATION: Approval of a resolution authorizing acceptance of an Assistance To Firefighters Grant from The Department of Homeland Security's Federal Emergency Management Agency (FEMA) in the amount of $65,883.00, and approving a budget adjustment to the Fire FEMA Grant Ops/Safety (31503.1) project which utilizes Fire ACT 833 Revenue for the 10% percent grant match ($6,588) and 5% contingency funds ($3,624) to allow total funding of $76,095 for the Washer Extractors and Drying Cabinets per AFG Grant Guidelines. BACKGROUND: The Department of Homeland Security (DHS) Federal Emergency Management Agency's (FEMA) Grant Programs Directorate implements and administers the Assistance to Firefighters (AFG) Grants. The purpose of the AFG Program is to enhance, through direct financial assistance, the health and safety of the public and firefighting personnel and to provide a continuum of support for emergency responders regarding fire, medical, and all -hazard events. The Fire Department submitted an application for the AFG grant program to request funding for Washer -Extractors and Dryers for Personal Protective Equipment (PPE). Proper decontamination and drying of protective gear improves firefighter health and safety and is key to reducing risk to firefighters. DISCUSSION: We will use the grant to purchase and install specially designed washer -extractors and drying cabinets. These units will enable the Firefighters to extract the dangerous carcinogens and toxic particulates from their personal protective firefighting gear, and keep from spreading these cancer causing agents to other Firefighters and their homes and families. BUDGET/STAFF IMPACT: Approving a budget adjustment to the Fire FEMA Grant Ops/Safety (31503.1) project which utilizes Fire ACT 833 Revenue for the 10% percent grant match ($6,588) and 5% contingency funds ($3,624) to allow total funding of $76,095 for the Washer Extractors and Drying Cabinets per AFG Grant Guidelines. ATTACHMENTS: Grant Award Letter and Documents, Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 i%.`:ew Award Pa=ckage Mr. David Dayringer City of Fayetteville Fire Department 303 W Center St Fayetteville, Arkansas 72701-5201 Re: Award No.EMW-2014-FO-04894 Dear Mr. Dayringer: i€t€i>�:'�':'servi�cs.Ceit��. rv:1';.+r�UT-'i:`eC:,rs�i,i�'fire;�a-s�r�E'jsl>iti€•e.. admirJa.., U.S. Department of Homeland Security Washington, D.C. 20472 ;: 1:i ir Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under the Fiscal Year (FY) 2014 Assistance to Firefighters Grant has been approved in the amount of $65,883.00. As a condition of this award, you are required to contribute a cost match in the amount of $6,588.00 of non -Federal funds, or 10 percent of the Federal contribution of $65,883.00. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the Assistance to Firefighters Grant Programs' e -grant system, By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo • Agreement Articles (attached to this Award Letter) • Obligating Document (attached to this Award Letter) • FY 2014 Assistance to Firefighters Grant Funding Opportunity Announcement. Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Prior to requesting Federal funds, all recipients are required to register in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on-line at https://www.sam.gov/portalfpUblic/8AML. It is your entity's responsibility to have a valid DUNS number at the time of registration. In order to establish acceptance of the award and its terms, please follow these instructions: Step 1: Please go to https://portal.fema.gov to accept or decline your award. This will take you to the Assistance to Firefighters eGrants system. Enter your User Name and Password as requested on the login screen. Your User Name and Password are the same as those used to complete the application on-line. Once you are in the system, the Status page will be the first screen you see. On the right side of the Status screen, you will see a column entitled Action. In this column, please select the View Award Package from the drop down menu, Click Go to view your award package and indicate your acceptance or declination of award. PLEASE NOTE: your period of performance has begun. If you wish to accept your grant, you should do so immediately. When you have finished, we recommend printing your award package for your records. Step 2: If you accept your award, you will see a link on the left side of the screen that says "Update 1199A° in the Action column. Click this link. This link will take you to the SF -1199A, Direct Deposit Sign-up Form. Please 2 c* 8/21/2015 8:44 AM Drew Award Package hops: !; cserr i ces.fema.�;vv/Femal'iretlranti fire��raniljsp/fia•e_aa:lnaF aa!a... 1 of 24 8/2J/2015 8:44 AM View Award Package https:-//ese.rvices.fema.goviFemoFireGrant/fireg atit/jsp/fire_adnin%a... complete the SF -1199A on-line if you have not done so already. When you have finished, you must submit the form electronically. Then, using the Print 1199A Button, print a copy and take it to your bank to have the bottom portion completed. Make sure your application number is on the form. After your bank has filled out their portion of the form, you must fax a copy of the form to FEMA's SF -1199 Processing Staff at 301-998-8699. You should keep the original form in your grant files. After the faxed version of your SF 1199A has been reviewed you will receive an email indicating the form is approved. Once approved you will be able to request payments online. If you have any questions or concerns regarding your 1199A, or the process to request your funds, please call (866) 274-0960. Sincerely, L. -. Brian E. Kainoie Assistant Administrator for Grant Programs 3 of24 8/21/2015 8,44 AM View Award Package };ttps:ilese� vices,ferna,goviT c:nal"ireG•ant/firegart`jsp/fire_ad i fa... 5/21/201? 8:44 AM View Award Package INSTRUMENT: l rips: /eservices:fenia.gov/i c•ni it'ire.(Usrari1Ihregranr/isp'fire aefntin'rt... Summary Award Merno SUMMARY OF ASSISTANCE ACTION ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM Application Co77TVr>i AGREEMENT NUMBER: EMW-2014-FO-04894 GRANTEE: City of Fayetteville Fire Department DUNS NUMBER: 883381550 AMOUNT: $72,471.00, Operations and Safety Project Description The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful. consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant program's purpose and worthy of award. The projects approved for funding are indicated by the budget or negotiation conurients below. The recipient shall perform the work described in the giant application for the recipient's approved project or projects as itemized in the request details section of the application and further described in the grant application narrative. The content of the approved portions of the application - along with any documents submitted with the recipient's application - are incorporated by reference into the terms of the recipient's award. The recipient may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via amendment request, :from FEMA. Period of Performance 11-AUG-15 to 10-AUG-16 Amount Awarded The amount of' the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this grant (including Federal share plus recipient match): Personnel: $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $72,471.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 5 of 24 8/21/2015 8:44 ANI N?j,-zv Award Package State Taxes $0.00 Total $72,471.00 lnrps://escrvices.f�nwgcv/ etral irctirant%liregrant%isp1fir; aaxnitsia... NEGOTIATION COMMENTS IF APPLICABLE (max 8000 characters) This grant includes an activity (Modifications to Facilities or Equipment or a component in the Wellness and Fitness Activity) that may require an Environmental Planning and I listoric Preservation (El -1P) review. To access the EHIP screening form and instructions for AFG activities, go to the Department of Homeland Security/Federal Emergency Management Agency website at: http://ww,v.fema.gov/media-library-data/l 43197016301. 180ce3cd907072a9 1295b1627c56d8fd2 /gpd ehp_screening_f'orm51815.pdf. Any questions pertaining to your award package, please contact your (1PD Grants Management Specialist Francisco Bernal at Francisco.Bernall ta?dhs.gov. FEMA Officials Program Officer: 'I'lie Program Specialist is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. if you have any programmatic questions regarding your grant, please call the AEG Help Desk at 866-274-0960 to be directed to a program specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. The Officer conducts the final business review of all grant awards and permits the obligation of federal funds. If you have any questions regarding your grant please call ASK.-GMI.) at 866-927-5646 to be directed to a Grants Management Specialist. Grants Operations POG: The Grants Management Specialist shall be contacted to address all financial and administrative grant business smatters :for this grant award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 8000 characters) This grant includes an activity (Modifications to Facilities or l:iquipment or a component in the Wellness and Fitness Activity) that may require an Environmental Planning and Historic Preservation (EHP) review. To access the 1F.11P screening form and instructions for AFG activities, go to the Department of Homeland Security/Federal Emergency Management. Agency website at: http://www.fema.gov/media-lihrarY-datahl 431970163011-80cc3ed907072a9l295b 1627c56d8fd2 /gpd bhp screening forrn 51815.pdf. Any questions pertaining to your award package, please contact your GPD Grants Management Specialist Francisco Bernal at Francisco.Bennal l dhs.gov, 6 of 24 8/2112.015 8:44 AM View Award Package IIttr".,'hcservices.9enta.b�r:'i en7<aF^ireCirant�fire aIitljspifire ad-,,Wn'a... 7 of24 8/2/2O15 8:44 AM Vices Awakd Package l�;tps:f!e.services.i'erna.gOviPet��a irei,rant fire�manb'js{'fire adrnin/a... 8/21/2015 8:34 AM 8 o124 ht t;,.,;e.s,., �zces.ien;a.�o�: iaerz 3 ireCsran`v'fir are ',isp`fire_ :i mnia... VieW Award Package Agreement Articles U.S, Department of Homeland Security \D.C.20472 Washington, cat ' I) AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety GRANTEE: City of Fayetteville Fire Department PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2014-FO-04894 AMENDMENT NUMBER: TABLE OF CONTENTS Assurances, Administrative Requirements and Cost Article I Principles Article II Acknowledgement of Federal Funding from OHS Article III Activities Conducted Abroad Article IV Age Discrimination Act of 1975 Article V Americans with Disabilities Act of 1990 Best Practices for Collection and Use of Personally Article VI Identifiable Information (Pli) Article VII Title VI of the Civil Rights Act of 1964 Article VIII Civil Right Act of 1968 Article IX Copyright Article X Debarment and Suspension Article XI Drug -Free Workplace Regulations Article XII Duplication of Benefits Article XIII Energy Policy and Conservation Act Article XIV Reporting Subawards and Executive Compensation Article XV False Claims Act and Program Fraud Civil Remedies Article XVI Federal Debt Status Article XVII Fly America Act of 1974 Article XVIII Hotel and Motel Safety Act of 1990 Limited English Proficiency(Civil Rights Act of 1964, Article XIX Title VI) 8/21/2015 8:44 AM 9 of24 `few Award Package hups:!leservices.feina.gov;Femal�irelic•ant-0 •egrantJsp/fire_adtni �;a... Article XX Lobbying Prohibitions Article XXI Non -supplanting Requirement Article XXII Patents and Intellectual Property Rights Article XXIII Procurement of Recovered Materials Contract Provisions for Non-federal Entity Contracts Article XXIV under Federal Awards Article XXV SAFECOM Article XXVI Terrorist Financing E.O. 13224 Title IX of the Education Amendments of 1972 (Equal Article XXVII Opportunity in Education Act) Article XXVII Trafficking Victims Protection Act of 2000 Article XXIX Rehabilitation Act of 1973 Article XXX USA Patriot Act of 2001 Article XXXI Use of DHS Seal, Logo and Flags Article XXVII Whistleblower Protection Act Article XXXII I DHS Specific Acknowledgements and Assurances System of Award Management and Universal Identifier Article XXXIV Requirements Article XXXV Animal Welfare Act of 1966 Article XXXVI Protection of Human Subjects Incorporation by Reference of Funding Opportunity Article XXXVII Announcement Article XXXVIII I Acceptance of Post Award Changes Assurances, AdrJrfistratiye Reut3lrements and Cast f3rinei ides Recipients of DHS federal financial assistance must complete OMB Standard Form 4? lass+.trances TlotiG?nstrJctin i?fc?ci_a+?7s_- Certain assurances in this document may not be applicable to your program, and the awarding agency may require applicants to certify additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements and cost principles that apply to DHS award recipients originate from: 2 C.F.R. Part 200, Uniform Administrative Requirement, Cost Principles, and Audit Requirements for Federal Awards, as adopted by DHS at 2 C.F.R. Part 3002. II. Acknowledgement of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with Federal funds. III. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and 0of24 8/21/2015 8:44 AM View Award Package tits: eserv;ces.f'en?a.go� E'en?aFireGrlr?tit€regrantljs!(ire,tin,sttia... that appropriate licenses, permits, or approvals are obtained. IV. Age Discrimination Act of 1975 All recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. 86101 et seg.), which prohibits discrimination on the basis of age in any program or activity receiving Federal financial assistance, V. Americans with Disabilities Act of 1990 All recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12101-12213). VI. Best Practices for Collection and Use of Personally identifiable Information (Eli)_ All recipients who collect PII are required to have a publically-available privacy policy that describes what Pit they collect, how they use the Pit, whether they share PII with third parties, and how individuals may have their Pit corrected where appropriate. Award recipients may also find as a useful resource the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template respectively. VII. Title VI of the Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C F R. Part 7.. VIII. Civil Rights Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (42 U.S.C. 3601 et seg.), as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators) —be designed and constructed with certain accessible features (see 24 C.F.R. § 100.201). IX. Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). 8/21/2015 8:44 AM 11 of24 View At,ward Package baps:;/eservce.feina.goV/FernaFirCGrarrt'firegrantljp;fire admin%a... X. Debarment and Suspension All recipients must comply with Executive Orders 12549 and 12689, which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. Xl. Drug -Free Workplace Regulations All recipients must comply with the Drug -Free Workplace Act of 1988 (41 U.S.C. 701 et seg.), which requires that all organizations receiving grants from any Federal agency agree to maintain a drug -free workplace. OHS has adopted the Act's implementing regulations at 2 C.F.R Part 3001. XII. Duplication of Benefits Any cost allocable to a particular Federal award provided for in 2 C.F R. Part 200, Subpart E may not be charged to other Federal awards to overcome fund deficiencies, to avoid restrictions imposed by Federal statutes, regulations, or terms and conditions of the Federal awards, or for other reasons. However, this prohibition would not preclude the non -Federal entity from shifting costs that are allowable under two or more Federal awards in accordance with existing Federal statutes, regulations, or the terms and conditions of the Federal awards. XIII. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issues in compliance with this Act. XIV. Reporting Subawards and Executive Compensation a. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to http://www..fsrs.gov. ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating 12 oEf24 81.0.3 8:44 AM Mew Award Package hops:?/eseal-'recs.feina.go?i emal ireGrant':regrant?js}altire_alnunia... action that the submission instructions posted at http://www..fsrs.gov specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if— i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received — (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov /answers/execomp.htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b. 1. of this award term: i. As part of your registration profile at https://www..sam.gov. ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first -tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if--- i. in the subrecipient's preceding fiscal year, the subrecipient 13 of2-i 8/21/2015 8:44 AM Mew Award Package received — htti;s-./eservices.femra.gov.'Femal°ire(..:rant'fiEegra31tisP/fire admin/a... (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov /answers/execomp.htm.) 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; 14 of 24 8/2[!201. 8:44 AM View Awarcl Package https//eservices fema€ tV/F1flairCGrant1hFeUrantJJSP/iire_asirnir1/a... ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. — .210 of the attachment to OMB Circular A-1 33, "Audits of States, Local Governments, and Non -Profit Organizations"). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical 15of24 8(2112.015 8:44 AM View Award Package htq)sJ!eservices.ferna.goV:/FemaFireGrant'fixegranl isOltire adrinrs... reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above -market earnings on deferred compensation which is not tax -qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. XV. False Claims Act and Program Fraud Civil Remedies All recipients must comply with the requirements of 31 U.S.C. 3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-3812 which details the administrative remedies for false claims and statements made. XVI. Federal Debt Status All recipients are required to be non -delinquent in their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129 and form SF -424B, item number 17 for additional information and guidance. XVII. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. XVIII. Hotel and Motel Fire SafetAct of 1990 in accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. 2225a all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. §2225. XIX. Limited English Proficiency (Civil Rights Act of 1964, Title VII All recipients must comply with the Title Viol the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and 16 of 24 $/2U2015 8;44 AM htt�s:r�eses'v44.%�S.fCSil'd.!�pY.'1�esnat�ireC',a•nnt�firegrai�it,'t�plflre _adt�tiiva... \i5ew A%vard Package are written translation. in order to facilitate co Jape services for LEnC0 With Title P or encouraged to considertha need for fang J roving encountered in developing program budgets, Executive O►'der 13' ist 1, Acscss to Services for Persor s wi#11 Limited uida� cEnglish e tore ipients, assiAug sting such 2000), requires federal agencies to issue g bligations. organizations and entities in uncierstanding their language VHSe access obligatnce to DHS published the required recipient guidance inApril federal l�inartc.ial Assistatice ROCipiont' RegardinghIq Titleited pr er PVI roficient er` on s, 76 National Origin 5 2 rir»ira April 18 2011) The Guidance provides helpful Fed. Reg, 21755-21' 68, (Ap information such as how a recipient can language sine the extent of its oblligftio t o provide language services; selecting arsons: For additional assistance effective plan on language assistance for LEP pplease refer to the DMS and information regarding language access obliggations � Recipient Guidance btlps,ilwyr dhs.rfovl uidance ublis ed help :del?a. dditi t^ su poi tad, _a.,rganr lions- rovl e rnea in ui acec ss�aco _le 1ii71itecl and additional resources on httpl{vLvv iy> XX. 1.obh in PrOh]132 lions with 31 U^ &135? Which provides that none of the All recipients must comply be expended by the recipient to pay anyency, funds provided under an award may ee of any a9 person to influence, or attempt to Influence an officer or employSS ee an employee of a a Member of Congress, an officer or employee of Cong Member of Congress in connection with ally Federal action concerning the award or renewal. XXI, sia iantin Re uirer1�nnt l prohibit supplanting All recipients who receive awards made under programs thatfunds that have by law must ensure . that Federal funds do not replace (supplant) been budgeted for the same purpose though planting, applicoants or recipients may statues fora, particular program prohibits p be required to demo nstratc and documentmthan the oceldptcof expectedreceipt of tion in non Federal resources occurred for reasons onother Federal funds. XXII. Patents and Intellectual Pro art Rt his theet s q L isle, ,_ {fit tPub.:. Unless otherwise provided by law, recipients are subject , All recipients D t.. No 98-517 as amended, and codified i Win2tlU..g the development, reporting, and are subject to the specific requirements nve resulting from financial assistance disposition of rights to inventions and patents awards are in 3LCF F, it 401 and the standard patent rights clause in 37 C:.F,R § 401.14. XXiII. procurement of Recovered Materials All recipients must comply with section 6002 of the Salici _Wale Qis osat Act, as amended by the Resource Conservation and R hated in g tOVe . The r qof uire ants of section 6002 include procuring only items de247 Environmental Protection Agency (EPA) at 40 C.F.R. Pa rt s4 that with maintaining contain the highest percentage of recovered materials practicable a satisfactory level of competition, acq uired re the by urchase the 1selpric nrice of fiscal e the item exceeds '$10,000 or the value of the quantity 8;2112015 8:44 AM 17 o124 View A,,ai d Package XXIV. htkps;//eservices.fema,getu,'Ieina SreGranJfiregrantJsP/fire. admin-a... exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. All recipients who have contracts exceeding the acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by Civilian Agency Acquisition Council and the Defense Acquisition Regulation Council as authorized by 41 U.S.C. §1908, must address administrative, contractual, or legal remedies in instance where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate. b.Contracts in excess of $10,000. All recipients that have contracts exceeding $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. XXV. SAFECOM All recipients who receive awards made under programs that provide emergency communication equipment and its related activities must comply with r the SAEQi'sp. Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. XXVI, "rerrorlst t*inancint} E.t . 13224 All recipients must comply with U, Executive Qrrler 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of recipients to ensure compliance with the E.O. and laws. XXVII. Title IX of the Education Amendments of 1972 (Equal O ortunit in Education Act; All recipients must comply with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. 1t�81 nt sc .), which provides that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance. Implementing regulations are codified at 6 C.F.R. Part 17 and 44 G.F.R. Part 19 8/21/2015 8:44 AM 18 of 24 View Award Package raps://eserVires.tetstiz oV%Fta.f'1ret1Ta11a✓erant,sp:tir admin/a.. 19 of 24 XXVIii. Trafficknnc# liictlnvs i rotection Act of 20t7Q All recipients must comply with the requirements of the of the government -Wide award term which implements Section 106(g) Trafficking Victims Protection Act (7VPA) of 2000, as amended 22 U.S.C. 7104 . This is implemented in accordance with OMB interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. Full text of the award term is located at 2 CFR fi 175.15. XXIX. Rehabilitation Act of 1973. All recipients of must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended, which provides that no otherwise qualified handicapped individual in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance, These requirements pertain to the provision of benefits or services as well as to employment. XXX. USA Patriot Act of 2601 All recipients must comply with requirements of the Uniting and Strengthen rtg Arrxe;ica by Providing Appropriate Tools Required to Infercopt'dnd obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §175-175. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. XXXI. Use of DHS Seal -090 and Fla s l the DHS All recipients must obtain UHS's approval prior to using seal(s), logos, crests or reproductions of flags or likenesses of OHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. XXXII. 'istleblower Protection Ac All recipients must comply with the statutory requirements for whistleblower protections (if applicable) at ,*1o_U $ C_ 4.Q9 41.0 —,S- G:- 4712, and 1(t,U, S. C.: 32�+., 41 tJ v C.,__ 4Q4 and X0: XXXIII. ©HS, Sraecific Acknowlecl. erci,..,,ersts and Assurances All recipients must acknowledge and agree —and require any. sub -recipients, contractors, successors, transferees, and assignees acknowledge and agree ---to comply with applicable provisions governing OHS access to records, accounts, docunients, information, facilities, and staff. 8/21/2015 8:44 AM View Award Package https;Ileservices.fema.govil emaFireGran /firegrant/jsp/ftre admire/a... 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS. 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the DHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. XXXIV. System of Award Management and Universal Identifier Fie ulrements A. Requirement for System of Award Management Unless exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirement for unique entity identifier If authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its unique 20 of 24 8/2U2015 8:44 AM View Award Package htti>s://cservices.fent.gov/i eira≥ ireGrani'trea11uJsp/flre_adimminta... entity identifier to you. 2. May not make a subaward to an entity unless the entity has provided its unique entity identifier to you. C. Definitions For purposes of this award term: 1. System of Award Management(SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site (currently at http://www.sam.gov). 2. Unique entity identifier means the identifier required for SAM registration to uniquely identify business entities. 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is a State, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for-profit organization; and e. A Federal agency, but only as a subrecipient under an award or subaward to a non -Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.330). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. 5. Subrecipient means an entity that; a. Receives a subaward from you under this award; 21 of 24 8/21/2015 8:44 AM View Award Package tps://eservicefetna goV/Fer.i3FitCGran/firegrant/jsp/fire adrnia'a... and b. Is accountable to you for the use of the Federal funds provided by the subaward. XXXV. Animal Welfare Act of 1966 All recipients of financial assistance will comply with the requirements of the Animal Welfare Act, as amended (7 U.S.C. §2131 et seq.), which requires that minimum standards of care and treatment be provided for vertebrate animals bred for commercial sale, used in research, transported commercially, or exhibited to the public. Recipients must establish appropriate policies and procedures for the humane care and use of animals based on the Guide for the Care and Use of Laboratory Animals and comply with the Public Health Service Policy and Government Principles Regarding the Care and Use of Animals. XXXVI. Protection of Human Subjects All recipients of financial assistance will comply with the requirements of the Federal regulations at 45 CFR Part 46, which requires that recipients comply with applicable provisions/law for the protection of human subjects for purposes of research. Recipients must also comply with the requirements in DHS Management Directive 026-04, Protection of Human Subjects, prior to implementing any work with human subjects. For purposes of 45 CFR Part 46, research means a systematic investigation, including research, development, testing, and evaluation, designed to develop or contribute to general knowledge. Activities that meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program that is considered research for other purposes. The regulations specify additional protections for research involving human fetuses, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable State and local law and is not directly regulated by 45 CFR Part 46. XXXVII. Incorporation by Reference of Funding Opportunity Announcement The Funding Opportunity Announcement for this program is hereby incorporated into your award agreement by reference. By accepting this award, the recipient agrees that all allocations and use of funds under this grant will be in accordance with the requirements contained in the Funding Opportunity Announcement. XXXVII. Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. If you have questions about these procedures, please contact the AFG Help Desk at 1-866-274-0960, or send an email to firegrants@dhs.gov. 22 of 24 8/21/2015 8:44 AM \%ieW Award Package https;,'i:;services.f2n3a.Gov./re5naFrit'eC)ranJilrec�ant� jspt t ire_._adtniria,.. 23 af24 $r21/2015 8:44 AM View Award Package https:/reservices.fema,gov/FeniaFireGratit/tiregrantljsp/fire. adinin/a.., FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 1 a, AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO. EMW-2014-FO-04894 NO. 71-6018462 ACTION W494333N 0 AWARD 6. RECIPIENT NAME AND 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ADDRESS Grant Programs Directorate FEMA, Financial Services Branch City of Fayetteville Fire 500 C Street, S.W. 500 C Street, SW., Room 723 Department Washington DC, 20528-7000 Washington DC, 20472 303 W Center St POC: Rosalie Vega Fayetteville Arkansas, 72701-5201 9. NAME OF RECIPIENT PHONE NO. 10, NAME OF PROJECT COORDINATOR PHONE NO. PROJECT OFFICER 4795758365 Catherine Patterson 1-866-274-0960 David Dayringer 11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD THIS ACTION PAYMENT Cost Sharing From:11-AUG-15 To:10-AUG-16 11-AUG-15 SF -270 Budget Period From23-JAN-15 To:30-SEP-15 15. DESCRIPTION OF ACTION a. (indicate funding data for awards or financial changes) PROGRAM CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMULATIVE NAME (ACCS CODE) TOTAL AWARDED TOTAL NON - ACRONYM XXXX-XXX XXXXXX- AWARD THIS AC(ION AWARD FEDERAL XXXXX-XXXX-XXXX-X OR COMMITMENT AFG 97,044 2015-F4- $0.00 $65,883.00 $65,883.00 $6,588.00 C 111 -P4310000 -4101-D TOTALS $0.00 $65,883.00 $65,883.00 $6,588.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A I6a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records 16b. FOR DISASTER PROGRAMS: RECIPIENT I5 NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A NIA 18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE Rosalie Vega 10-AUG-15 Go Back 24 of 24 8/21/2015 8:44 AM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Fire Adjustment Number 2015 Dept.: Fire Requestor: David Dayringer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a resolution authorizing acceptance of an Assistance To Firefighters Grant from The Department of Homeland Security's Federal Emergency Management Agency (FEMA) in the amount of $65,883.00, and approving a budget adjustment to the Fire FEMA Grant Ops/Safety (31503.1) project which utilizes Fire ACT 833 Revenue for the 10% percent grant match ($6,588) and 5% contingency funds ($3,624) to allow total funding of $76,095 for the Washer Extractors and Drying Cabinets per AFG Grant Guidelines. COUNCIL DATE: 9/15/2015 LEGISTAR FILE ID#: 2015-0396 3 GW'T It wal Telli 8/26/2015 11:01 AM Budget Director Date TYPE: DESCRIPTION: RESOLUTION/ORDINANCE GLDATE: POSTED: v.zu 1504u1 TOTAL 76,095 76,095 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub AT Account Name 1010.3020.5801.00 72,471 - 31503 1 EX Fixed Assets 1010.0001.4309.01 - 65,883 31503 1 RE Federal Grants - Operational 1010.0001.4308.00 6,588 31503 1 RE Fire Act 833 1010.3020.5801.00 3,624 - 31503 1 EX Fixed Assets 1010.0001.4308.00 - 3,624 31503 1 RE Fire Act 833 C:\Users\dmccoy\AppData\Roaming\L5\Temp\46ebd90f-e7ad-46db-84ee-a9bfa0d554f1 1 of 1 • 1111 F\I 1/0\/-1 hookfice - -- yRtvc,5v-* City of Fayetteville Staff Review Form C,/Y V ln 2014-0524 Legistar File ID (ikt catV I pi,'^J City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item David Dayringer 11/13/2014 Fire/ Fire Department Submitted By Submitted Date Division/Department Action Recommendation: The Fire Department requests approval to apply for the FY 2014 Assistance to Firefighters(AFG)Grant program. Budget Impact: 1010.3020.5801.00 General Account Number Fund 33047.1 Fixed Assets Project Number Project Title Budgeted Item? No Current Budget $ 149.00 Funds Obligated Current Balance $ 149.001 Does Item have a cost? Yes Item Cost $ 13,600.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ (13,451.00)f ENTER ; V20140610 Previous Ordinance or Resolution# // / Original Contract Number: veski Approval Date: I I"`2-D 14 Comments: The Fayetteville Fire Department upon approval from Administration will be applying for the 2014 Assistance to Firefighters Grant(AFG)in the amount of$136,000 for the purpose of purchasing washer-extractors and dryers to properly clean and maintain personal protective equipment at each fire station. The grant match that is required is 10%which would be approximately$13,600 which would be paid for by utilizing ACT 833 Funds. if awarded the grant,the matching funds for the purchase would be expensed from 1010.3020.5801.00.33047.1 Fixed Assets. The ACT 833 Fire Escrow account 1010.1530.00 currently has a balance of$166,541.02. o CITY OF • e ev• a STAFF MEMO ARKANSAS TO: Mayor and Administrative Staff FROM: David Dayringer, Fire Chief DATE: November 13, 2014 SUBJECT: The Fire Department requests approval to apply for the FY 2014 Assistance to Firefighters(AFG)Grant program. RECOMMENDATION: Fire Department Administration recommends approval to apply for the FY 2014 Assistance to Firefighters(AFG)Grant program which, if awarded, would allow for the purchase of washer- extractors and dryers for personal protective equipment(PPE)in each fire station. BACKGROUND: The Department of Homeland Security(OHS)Federal Emergency Management Agency's (FEMA) Grant Programs Directorate implements and administers the Assistance to Firefighters (AFG)Grants. The purpose of the AFG Program is to enhance, through direct financial assistance, the health and safety of the public and firefighting personnel and to provide a continuum of support for emergency responders regarding fire, medical, and all-hazard events. DISCUSSION: The Fire Department would like to utilize this opportunity to submit an application for the AFG grant program to request funding for washer-extractors and dryers for Personal Protective Equipment(PPE)at each Fire Station. This is a needed investment to protect firefighters from dirty gear contaminated with particulates and carcinogens. Studies have shown that there are residual effects from the contaminants stuck on the gear. Those contaminants could hurt firefighters, or cross-contaminate their families. There can be long-term, negative health effects on firefighters. The washer extractors and drying cabinets are specialized equipment developed specifically to properly decontaminate and dry protective gear.This equipment will improve firefighter health and safety and is key to reducing risk to firefighters. BUDGET/STAFF IMPACT: If the grant is awarded, the city would incur the matching grant amount of 10%which will be approximately$ 13,600 of the total grant amount requested of$136,000 for washer extractors and dryers at each fire station. The funding for this match will come from ACT 833 Funds. If awarded the grant, the matching funds for the purchase would be expensed from 1010.3020.5801.00.33047.1 Fixed Assets. The ACT 833 Fire Escrow account 1010.1530.00 currently has a balance of$166,541.02. Mailing Address: 113 W.Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701