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Home My WebLink About16-15 RESOLUTIONRESOLUTION NO. 16-15 A RESOLUTION TO AWARD BID #15-10 AND AUTHORIZE THE PURCHASE OF TOPSOIL FROM LES ROGERS, INC. IN THE AMOUNT OF $12.40 PER CUBIC YARD IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-10 and authorizes the purchase of topsoil from Les Rogers, Inc. in the amount of $12.40 per cubic yard in variable amounts as needed through the end of calendar year 2015. PASSED and APPROVED this 20'' day of January, 2015. APPROVED: Pow ATTEST: By: )&44 Z7 SONDRA E. SMITH, City Clerk/Tr"urQl,, ='* FAYETTEVILLE* City of Fayetteville, Arkansas 113 West Mountain Street - Fayetteville, AR 72701 479-575-8323 �. Text File File Number: 2014-0588 Agenda Date: 1/20/2015 Version: 1 Status: Passed In Control: City Council Agenda Number: A. 12 BID #15-10 TOPSOIL PURCHASE: File Type: Resolution A RESOLUTION TO AWARD BID #15-10 AND AUTHORIZE THE PURCHASE OF TOPSOIL FROM LES ROGERS, INC. IN THE AMOUNT OF $12.40 PER CUBIC YARD IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-10 and authorizes the purchase of topsoil from Les Rogers, Inc. in the amount of $12.40 per cubic yard in variable amounts as needed through the end of calendar year 2015. City of Fayetteville, Arkansas Page 1 Printed on 1/2212015 City of Fayetteville Staff Review Form 2014-0588 Legistar File ID 1/20/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 12/23/2014 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution awarding Bid 15-10 to and authorizing the purchase of screened topsoil from Les Rogers, Inc., in variable amounts, as needed through the end of calendar year 2015. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation Division's fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF 7ay Ar1le ANSAS MEETING OF JANUARY 20, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Terry Gulley, Transportation Services Director DATE: December 23, 2014 SUBJECT: Bid 15-10, Screened Topsoil RECOMMENDATION: A resolution awarding Bid 15-10 to and authorizing the purchase of screened topsoil from Les Rogers, Inc. for a unit price of $12.40 per cubic yard, as needed, through the end of calendar year 2015. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. DISCUSSION: The low bid was submitted by Les Rogers, Inc. This vendor has been used in the past and their product meets all necessary specifications. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: Bid 15-10 Tabulation Bid Submittal Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF 'ettvffle ARKANSAS BIDDER Les Rogers Inc Agent Bid: 15-10 Date: 12/19/2014 TIME: 2:00 PM CITY OF FAYETTEVILLE Bid 15-10, Screened Topsoil Est CY Price Per Unit 500 ( $ 12.40 1 $ 31, 000.00 j $ 31, 000.00 ICITY OF AA City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain St. Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 15-10, Screened Topsoil DEADLINE: Friday, December 19, 2014, before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Thursday, December 4, 2014 and Thursday, December 11, 2014 INVITATION TO BID Bid 15-10, Screened Topsoil No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: I— C✓O Contact Person: E'S j Title: tr t 'f-1� E -Mail: Le S je1eUoctina;/4thone: ±7Z� 3j/3® Business Address: oe STF P -e F _____________ City:__- ry Signaturg�______ ..Z City of Fayetteville, Bid 15-10, Screened Topsoil Page 1 of 11 (s //'4_., State: V Zip: 72-7d I Date: /2-r7 I City of Fayetteville Bid 15-10, Screened Topsoil Bid Form Bid 15.10, Screened Topsoil Bid # Date Issued: Date and Time Of Bid Deadline: 15-10 Thursday. Dec. 4.2014 Friday. Dec. 19 2014 before 2:00 PM Date Required; Delivery as released from City Staff F.O.B Buyer Contact Information: Fayetteville Arkansas Andrea Foren. CPPO. CPPB. (479'575-8220, aforenfa:ettewiile-ar. ov Item # Description EST. QUANTITY UNIT PRICE TOTAL TOPSOIL - PER CUBIC YARD FOR TOP DRESSING AND LANDSCAPING PROJECTS. `S Ob 1 ALL TOPSOIL TO BE SCREENED TO REMOVE 2500 cubic yards price per cubic 'S t U, LARGE ROCKS. ROOTS. AND OTHER yard DEBRIS. 'PRICE PER CUBIC YARD (PRICE SHALL INCLUDE ALL DELIVERY CHARGES TO CITY YARD AT 1525 S. HAPPY HOLLOW ROAD. FAYETTEVILLE. ARKANSAS)). RESTRICTIONS OR EXCEPTIONS TO THE BID MUST BE NOTED BELOW v 5d /iyc b 4l i'i v EXECUTION OF BID UPON SIGNING THIS BID. THE BIDDER CERTIFIES THAT THEY : y READ GR TO THE REQUIREMENTS SET FORTH IN THIS BID PROPOSAL, INCLUDING SPECIFICATIONS, TERMS AND STANDARD CONDITIONS. AND PERTINENT INFORMATION REGARDING THE ARTICLES BEING BID ON. AND AGREES TO FURNISH THESE ARTICLES AT THE PRICES STATED. All materials are FOB Transportation Department or Happy Hollow Road. Fa ettevilie iocaon on an -AS NEEDED BASIS-. ALL UNSIGNED BIDS WILL BE REJECTED NAME OF FIRM Ls G Ce BID FORM CONTINUES ON NEXT PAGE City of Fayetteville, AR Bid 15-10, Screened Topsoil Page 2 of 11 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment If specifications of Item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. t"i.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926— Subpart P— Excavations. 8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked * are mandatory for consideration. City of Fayetteville, AR Bid 15-10, Screened Topsoil Page 3 of 11 *NAME OF FIRM:J5 ii4i�I Rurc e-der/Payments s 1 be Issued to this name *D/B/A or Corporation Name *BUSINESS -'' ADDRESS: 7_J._/�V1�7L,.. ,�_ * = �' ✓! `G *STATE:42*_'ZIP: 72 —id *PHONE: (q74 FAX: '7 __Vz3 3 *E-MAIL: Ls *BY: (PRINTED NAME) 'AUTHORIZED SIGNATUR *TITLE: T� �5 i *DUNS NUMBER: c� 213 c79'( CAGE NUMBER: *TAX ID NUMBER: '7/'"' e (96 f' / Acknowledge Addendums: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: City of Fayetteville, AR Bid 15-10, Screened Topsoil Page 4 of 11