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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 161-16
File Number: 2015-0358
BID NO. 15-50 FUTURE LINK OF ILLINOIS, INC.:
A RESOLUTION TO AWARD BID NO. 15-50 AND AUTHORIZE THE PURCHASE OF
SEVENTEEN (17) MOBILE COMPUTER SYSTEMS FROM FUTURE LINK OF ILLINOIS,
INC. IN THE AMOUNT OF $80,556.50 FOR USE BY THE FIRE DEPARTMENT, TO
AUTHORIZE THE PURCHASE OF ADDITIONAL MOBILE COMPUTER SYSTEMS AS
NEEDED THROUGH DECEMBER 31, 2015 IN AN AMOUNT NOT TO EXCEED $17,000.00,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-
50 and authorizes the purchase of seventeen (17) mobile computer systems from Future Link of
Illinois, Inc. in the amount of $80,556.60 for use by the Fire Department and further authorizes
the purchase of additional mobile computer systems as needed through December 31, 2015 in an
amount not to exceed $17,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 9/15/2015
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Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 9/96116
City of Fayetteville, Arkansas 113esti oust i Street
Faev2701
(479) 575-8323
Text File
File Number: 2016-0358
Agenda Date: 9/15/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
BID NO. 15-50 FUTURE LINK OF ILLINOIS, INC.:
A RESOLUTION TO AWARD BID NO. 15-50 AND
AUTHORIZE
THE
PURCHASE OF
SEVENTEEN (17) MOBILE COMPUTER SYSTEMS FROM
FUTURE LINK
OF
ILLINOIS, INC. IN
THE AMOUNT OF $80,556.50 FOR USE BY THE FIRE
DEPARTMENT,
TO
AUTHORIZE THE
PURCHASE OF ADDITIONAL MOBILE COMPUTER
SYSTEMS AS
NEEDED THROUGH
DECEMBER 31, 2015 IN AN AMOUNT NOT TO EXCEED $17,000.00,
AND
TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-50 and
authorizes the purchase of seventeen (17) mobile computer systems from Future Link of Illinois, Inc. in
the amount of $80,556.60 for use by the Fire Department and further authorizes the purchase of
additional mobile computer systems as needed through December 31, 2015 in an amount not to exceed
$17,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 7 Printed on 9!9812015
Keith Macedo
Submitted By
City of Fayetteville Staff Review Form
Legistar File ID
9/15/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/28/2015 Information Technology/
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID 15-50, MOBILE DATA TERMINALS TO FUTURE LINK OF ILLINOIS, INC. FOR AN INITIAL
PURCHASE OF SEVENTEEN (17) MOBILE COMPUTER SYSTEMS FOR USE IN FIRE DEPARTMENT VEHICLES, IN THE
AMOUNT OF $80,556.50, AND TO APPROVE A BUDGET ADJUSTMENT. STAFF ALSO REQUESTS PERMISSION TO
PURCHASE ADDITIONAL QUANTITIES FROM BID 15-50, AS NEEDED THROUGH 12/31/2015, BASED ON UNIT PRICING
AND AVAILABLE BUDGET FOR THE FIRE AND POLICE DEPARTMENTS, IN AN AMOUNT NOT TO EXCEED $17,000.
4470.9470.5210.00
Account Number
14009.3100
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Sales Tax Capital Improvements
Fund
14009 - Police Records Mgt System
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,324,569.00
$ 1,300,602.42
23,966.55
$ 80,556.50
$ 80,557.00
$ 23,967:08
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
CITY OF
Tay. Ell
L CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF SEPTEMBER 15, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Keith Macedo, Information Technology Director ka
Brad Fulmer, Infrastructure Manager
DATE: August 25, 2015
SUBJECT: Resolution to approve the purchase of seventeen (17) Mobile Computer Systems
for the Fire Department related to the Public Safety upgrade project.
RECOMMENDATION:
Staff recommends awarding Bid 15-50, Mobile Data Terminals to Future Link of Illinois, Inc. for
an initial purchase of seventeen (17) mobile computer systems for use in Fire Department
vehicles, in the amount of $80,556.50, and to approve a budget adjustment. Staff also requests
permission to purchase additional quantities from Bid 15-50, as needed through 12/3112015,
based on unit pricing and available budget for the Fire and Police Departments, in an amount
not to exceed $17,000.
BACKGROUND:
The Fire Department currently utilizes consumer grade mobile computer tablets in their Fire
apparatus and command vehicles. Fire utilizes their mobile computer tablets to access our
Computer Aided Dispatch (CAD), Records Management System (RMS), and our Automatic
Vehicle Location (AVL) applications. As part of our proposed Public Safety System upgrade
New World Systems has recommended that we upgrade our Fire mobile computers to a more
robust product. Staff has reported an increase in problems related to their existing tablets, so
this request will address current computer issues and adequately support our new Public Safety
System. Staff is recommending the Datalux Tracer mobile computers system, purchased
through Future Link of Illinois, Inc., since this is the same computer systems that the Police
Department has used since 2014.
DISCUSSION:
The Police Department has been pleased with the performance and durability of the Datalux
Tracer computers so staff is recommending the Fire Department purchase the same equipment.
City staff developed bid specifications based upon the Police department mobile computers and
advertised the bid on August 8. Bids were opened on August 25, with Future Link of Illinois, Inc.
submitting the lowest bid that met bid specifications.
BUDGET/STAFF IMPACT:
The funds for this project are available in the 2015 Capital Improvements Plan (CIP) budget.
ATTACHMENTS:
Staff Review Form, Bid 15-50, Purchase Request, Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-argov
Fayetteville, AR 72701