HomeMy WebLinkAbout149-15 RESOLUTIONRESOLUTION NO. 149-15
A RESOLUTION TO AUTHORIZE A CONTRACT WITH SHI, INC. IN THE
AMOUNT OF $100,433.00 PLUS APPLICABLE TAXES, PURSUANT TO A
STATE OF ARKANSAS PROCUREMENT CONTRACT AND THE
WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE
PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SOFTWARE FOR
THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY
SYSTEM SOFTWARE UPGRADES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with SHI, Inc. in the amount of $100,433.00 plus applicable taxes, pursuant to a State of
Arkansas procurement contract and the Western States Contracting Alliance contract for the
purchase of Microsoft, Veeam, and VMware software required for the Enterprise Resource
Planning and Public Safety System software upgrades.
PASSED and APPROVED this 18th day of August, 2015.
ATTEST:
By: 4.1""�-
SONDRA E. SMITH, City`�..?f�e�
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City of Fayetteville, Arkansas 113 West Mountain Street
�_. Fayetteville, AR 72701
A (479) 575-8323
® Text File
File Number: 2015-0361
Agenda Date: 8/18/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 5
SHI, INC
A RESOLUTION TO AUTHORIZE A CONTRACT WITH SHI, INC. IN THE AMOUNT OF
$100,433.00 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS
PROCUREMENT CONTRACT AND THE WESTERN STATES CONTRACTING ALLIANCE
CONTRACT, FOR THE PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SUPPORT
SOFTWARE NECESSARY FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC
SAFETY SYSTEM SOFTWARE UPGRADES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with
SHI, Inc. in the amount of $100,433.00 plus applicable taxes, pursuant to a State of Arkansas
procurement contract and the Western States Contracting Alliance contract for the purchase of
Microosoft, Veeam, and VMware support software which are necessary for the Enterprise Resource
Planning and Public Safety System software upgrades.
City of Fayetteville, Arkansas Page 1 Printed on 8/19/2015
Keith Macedo
Submitted By
City of Fayetteville Staff Review Form
2015-0361
Legistar File ID
8/18/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/30/2015 Information Technology /
Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION AUTHORIZING A CONTRACT WITH SHI, INC. FOR THE PURCHASE OF MICROSOFT, VEEAM AND
VMWARE SOFTWARE FOR THE ERP AND PUBLIC SAFETY SYSTEM IN THE AMOUNT OF $100,433.00 PURSUANT TO
THE ARKANSAS STATE CONTRACT SP -09-0208 AND THE WESTERN STATES CONTRACTING ALLIANCE (WSCA)
CONTRACT #4600027533.
4470.9470.5801.00
Account Number
13008.3000 / 14009.3000
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Sales Tax Capital Improvements
Fund
13008 - ERP Upgrade/Replacement
14009 - Police Records Mgt System
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 2,381,180.00
$ 2,245,885.55
I $ — 135,294.45
$ 100,433.00
34,861.45
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date: fiwv,�LA
�T, -1 1� ,
U '
CITY OF
Ta. yJ e—ville CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF AUGUST 18, 2015
TO: Mayor and City Council
THRU: Keith Macedo, Information Technology Directorf
FROM: Brad Fulmer, Infrastructure Manager TA__
DATE: July 29, 2015
SUBJECT: Resolution to approve the purchase of server software for the Enterprise
Resource Planning (ERP) and Public Safety projects.
RECOMMENDATION:
Staff recommends authorizing a contract with SHI, Inc. for the purchase of Microsoft, Veeam
and VMware software for the ERP and Public Safety system in the amount of $100,433.00
pursuant to the Arkansas State contract SP -09-0208 and the Western States Contracting
Alliance (WSCA) contract #4600027533.
BACKGROUND:
The City purchased and implemented our current ERP system, from New World Systems
Corporation, in 1992 and Public Safety began using New World Systems in 1997. The proposed
software will support the new servers that will replace our existing ERP AS400 server and -,both
of the Public Safety AS400 servers. The new software will provide the required server
applications to migrate our AS400 ERP and Public Safety applications to New World Systems
Windows based .net platform.
DISCUSSION:
The ERP and Public Safety System solutions require Microsoft server operating systems,
Microsoft SQL database application, VMware for server virtualization and Disaster Recovery,
and Veeam for backup software. This will provide the server software to meet our demands
which has increased through the years due to the population increase and expanded use of
technology within our Public Safety departments. The additional requirements in server software
is compounded when you consider our population increase and the additional technology
demands of our Public Safety departments. The new software will significantly improve our ERP
and Public Safety System performance and disaster recovery abilities.
BUDGET/STAFF IMPACT:
The funds for this project are available in the 2015 Capital Improvements Plan (CIP) budget.
Attachments:
Staff Review Form
SHI Quote/Purchase Request
Mailing Address:
113 W. Mountain Street www.fayettevilie-ar.gov
Fayetteville, AR 72701