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Home My WebLink About149-15 RESOLUTIONRESOLUTION NO. 149-15 A RESOLUTION TO AUTHORIZE A CONTRACT WITH SHI, INC. IN THE AMOUNT OF $100,433.00 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS PROCUREMENT CONTRACT AND THE WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SOFTWARE FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY SYSTEM SOFTWARE UPGRADES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with SHI, Inc. in the amount of $100,433.00 plus applicable taxes, pursuant to a State of Arkansas procurement contract and the Western States Contracting Alliance contract for the purchase of Microsoft, Veeam, and VMware software required for the Enterprise Resource Planning and Public Safety System software upgrades. PASSED and APPROVED this 18th day of August, 2015. ATTEST: By: 4.1""�- SONDRA E. SMITH, City`�..?f�e� �,.• CITY • '�'� ` 0 •mss �V• G _ M= City of Fayetteville, Arkansas 113 West Mountain Street �_. Fayetteville, AR 72701 A (479) 575-8323 ® Text File File Number: 2015-0361 Agenda Date: 8/18/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 5 SHI, INC A RESOLUTION TO AUTHORIZE A CONTRACT WITH SHI, INC. IN THE AMOUNT OF $100,433.00 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS PROCUREMENT CONTRACT AND THE WESTERN STATES CONTRACTING ALLIANCE CONTRACT, FOR THE PURCHASE OF MICROSOFT, VEEAM, AND VMWARE SUPPORT SOFTWARE NECESSARY FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY SYSTEM SOFTWARE UPGRADES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with SHI, Inc. in the amount of $100,433.00 plus applicable taxes, pursuant to a State of Arkansas procurement contract and the Western States Contracting Alliance contract for the purchase of Microosoft, Veeam, and VMware support software which are necessary for the Enterprise Resource Planning and Public Safety System software upgrades. City of Fayetteville, Arkansas Page 1 Printed on 8/19/2015 Keith Macedo Submitted By City of Fayetteville Staff Review Form 2015-0361 Legistar File ID 8/18/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/30/2015 Information Technology / Finance & Internal Services Department Submitted Date Division / Department Action Recommendation: A RESOLUTION AUTHORIZING A CONTRACT WITH SHI, INC. FOR THE PURCHASE OF MICROSOFT, VEEAM AND VMWARE SOFTWARE FOR THE ERP AND PUBLIC SAFETY SYSTEM IN THE AMOUNT OF $100,433.00 PURSUANT TO THE ARKANSAS STATE CONTRACT SP -09-0208 AND THE WESTERN STATES CONTRACTING ALLIANCE (WSCA) CONTRACT #4600027533. 4470.9470.5801.00 Account Number 13008.3000 / 14009.3000 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Sales Tax Capital Improvements Fund 13008 - ERP Upgrade/Replacement 14009 - Police Records Mgt System Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 2,381,180.00 $ 2,245,885.55 I $ — 135,294.45 $ 100,433.00 34,861.45 V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: Approval Date: fiwv,�LA �T, -1 1� , U ' CITY OF Ta. yJ e—ville CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF AUGUST 18, 2015 TO: Mayor and City Council THRU: Keith Macedo, Information Technology Directorf FROM: Brad Fulmer, Infrastructure Manager TA__ DATE: July 29, 2015 SUBJECT: Resolution to approve the purchase of server software for the Enterprise Resource Planning (ERP) and Public Safety projects. RECOMMENDATION: Staff recommends authorizing a contract with SHI, Inc. for the purchase of Microsoft, Veeam and VMware software for the ERP and Public Safety system in the amount of $100,433.00 pursuant to the Arkansas State contract SP -09-0208 and the Western States Contracting Alliance (WSCA) contract #4600027533. BACKGROUND: The City purchased and implemented our current ERP system, from New World Systems Corporation, in 1992 and Public Safety began using New World Systems in 1997. The proposed software will support the new servers that will replace our existing ERP AS400 server and -,both of the Public Safety AS400 servers. The new software will provide the required server applications to migrate our AS400 ERP and Public Safety applications to New World Systems Windows based .net platform. DISCUSSION: The ERP and Public Safety System solutions require Microsoft server operating systems, Microsoft SQL database application, VMware for server virtualization and Disaster Recovery, and Veeam for backup software. This will provide the server software to meet our demands which has increased through the years due to the population increase and expanded use of technology within our Public Safety departments. The additional requirements in server software is compounded when you consider our population increase and the additional technology demands of our Public Safety departments. The new software will significantly improve our ERP and Public Safety System performance and disaster recovery abilities. BUDGET/STAFF IMPACT: The funds for this project are available in the 2015 Capital Improvements Plan (CIP) budget. Attachments: Staff Review Form SHI Quote/Purchase Request Mailing Address: 113 W. Mountain Street www.fayettevilie-ar.gov Fayetteville, AR 72701 City of Fayetteville AR Brad Fulmer 113 West Mountain St Fayetteville, AR 72701 United States Phone: (479) 575-8217 Fax: Email: BFULMER@CI.FAYETTEVILLE.AR.US All Prices are in US Dollar (USD) Product Pricing Proposal Quotation #: 10052383 Created On: 7/30/2015 Valid Until: 8/31/2015 Inside Account Manager Rebecca Ashley 290 Davidson Ave Somerset, NJ 08873 Phone: 888-394-5232 Fax: 888-394-5322 Email: Rebecca_Ashley@shi.com Qty Your Price Total 1 VMware vSphere Enterprise Plus - ( v. 6) - license - 1 processor - VPP - level 1 ( 10 $3,031.00 $30,310.00 250-599) VMware - Part#: VS6-EPL-C-L1 2 VMware Support and Subscription Production - Technical support - emergency 10 $836.00 $8,360.00 phone consulting - 1 year - 24x7 - response time: 30 min - for VMware vSphere Enterprise Plus Edition ( v. 6) -1 processor VMware - Part#: VS6-EPL-P-SSS-C 3 VMware vCenter Site Recovery Manager Standard - ( v. 6) - license - 25 VMs - VPP 1 $4,079.00 $4,079.00 - level 1 (250-599) VMware - Part#: VC-SRM6-25S-C-L1 4 VMware Support and Subscription Production - Technical support - emergency 1 $1,166.00 $1,166.00 phone consulting -1 year - 24x7 - response time: 30 min - for VMware vCenter Site Recovery Manager Standard ( v. 6) - 25 virtual machines VMware - Part#: VC-SRM6-25S-P-SSS-C 5 Veeam Backup & Replication Enterprise for Vmware - License -1 CPU socket - 12 $1,040.00 $12,480.00 public sector - ESD Veeam Software - Part#: P-VBRENT-VS-P0000-00 6 Veeam 24/7 Uplift - Technical support - phone consulting -1 year - 24x7 - for Veeam 12 $66.00 $792.00 Backup & Replication Enterprise for VMware Veeam Software - Part#: V-VBRENT-VS-P024Y-00 7 Microsoft Windows Server 2012 R2 Datacenter - License - 2 processors - Select, 6 $4,057.00 $24,342.00 Select Plus - Single Language Microsoft - Part#: P71-07860 8 Microsoft SQL Server 2014 Standard Core - License -2 cores - Select, Select Plus - 8 $2,363.00 $18,904.00 Win - Single Language Microsoft - Part#: 7NQ-00599 Total $100,433.00 Additional Comments Contract #SP -09-0208 (Microsoft) Contract # 4600027533 (Veeam & VMware) The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicv. unless there is an existing agreement between SHI and the Customer. City of Fayetteville - Purchase Order Request (PO) Requisition o.: 1Date: 7/30/2015 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be.made until an actual PO has been issued. Vendor Vendor Mail Legistar#: #: 13925 Name: SHI International Corp 0 YES ❑ NO 2015-0361 FOB Point: Taxable Address: 1250 Capital of Texas Hwy Building 10350 p YES ❑ NO Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Austin State: TX 78746 Q YES ❑ NO Requester: Brad Fulmer Requester's Employee #: Extension: 2273 8217 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Microsoft, Vmware, Veeam Software 1 EA 62,975.00 $62,975.00 4470.9470.5801.00 13008.3000 (Logos) 2 Microsoft, Vmware, Veeam Software 1 EA 37,458.00 $37,458.00 4470.9470.5801.00 14009.3000 (Aegis) 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special nstructions: Not Taxable AR State Contract #SP -09-0208 and WSCA #4600027533 Subtotal: $100,433.00 Tax: Total: $100,433.00 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: Revised 1/21/2015