HomeMy WebLinkAbout148-15 RESOLUTIONRESOLUTION NO. 148-15
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AOS, LLC IN THE
AMOUNT OF $71,039.88 PLUS APPLICABLE TAXES, PURSUANT TO A
STATE OF ARKANSAS PROCUREMENT CONTRACT, FOR THE
PURCHASE OF SIX (6) CISCO UNIFIED COMPUTING SYSTEM SERVERS
TO SUPPORT THE ENTERPRISE RESOURCE PLANNING AND PUBLIC
SAFETY SYSTEM UPGRADES, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract
with AOS, LLC in the amount of $71,039.88 plus applicable taxes, pursuant to a State of Arkansas
procurement contract, for the purchase of six (6) Cisco Unified Computing System servers to
support the Enterprise Resource Planning and Public Safety System upgrades.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 18th day of August, 2015.
ATTEST:
By:
SONDRA E. SMITH, City Clerk Treasurer
o r,rs City of Fayetteville, Arkansas
J Text File
-� File Number: 2015-0359
Agenda Date: 8/18/2015
Version: 1
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 4
AOS, LLC
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AOS, LLC IN THE AMOUNT OF
$71,039.88 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS
PROCUREMENT CONTRACT, FOR THE PURCHASE OF SIX (6) CISCO UNIFIED COMPUTING
SYSTEM SERVERS TO SUPPORT THE ENTERPRISE RESOURCE PLANNING AND PUBLIC
SAFETY SYSTEM UPGRADES, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with
AOS, LLC in the amount of $71,039.88 plus applicable taxes, pursuant to a State of Arkansas
procurement contract, for the purchase of six (6) Cisco Unified Computing System servers to support
the Enterprise Resource Planning and Public Safety System upgrades.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 811912015
Keith Macedo
Submitted By
City of Fayetteville Staff Review Form
us=
Y Y -
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/30/2015 Information Technology/
_ Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
RESOLUTION AUTHORIZING A CONTRACT WITH AOS, LLC. FOR THE PURCHASE OF SIX (6) CISCO UNIFIED
COMPUTING SYSTEM (UCS) SERVERS TO SUPPORT THE PROPOSED ERP AND PUBLIC SAFETY SYSTEM UPGRADES, IN
THE AMOUNT OF $71,039.88, PURSUANT TO THE ARKANSAS STATE CONTRACT CISCO -11-0185, AND TO APPROVE A
BUDGET ADJUSTMENT.
4470.9470.5801.00.
Account Number
13008.3000 / 14009.3000
Project Number
Budget Impact:
Sales Tax Capital Improvements
Fund
13008 - ERP Upgrade/Replacement
14009 - Police Records Mgt System
Project Title
Budgeted Item? Yes
Current Budget
$ 2,310,139.00
Funds Obligated
$ 2,174,845.67
Current Balance
$13 g29e
Does item have a cost? Yes
Item Cost
$ 71,039.88
Budget Adjustment Attached? Yes
Budget Adjustment
$ 71,041.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments:
CITY OF
ny.pp
i� � CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF AUGUST 18, 2015
TO: Mayor and City Council
THRU: Keith Macedo, Information Technology Director
FROM: Brad Fulmer, Infrastructure Manager T\
�
DATE: July 30, 2015
SUBJECT: Resolution to approve the purchase of server hardware for the Enterprise
Resource Planning (ERP) and Public Safety projects.
....,...... _.._...
RECOMMENDATION.
Staff recommends authorizing a contract with AOS, LLC. for the purchase of six (6) Cisco
Unified Computing System (UCS) Servers to support the proposed ERP and Public Safety
system upgrades, in the amount of $71,039.88, pursuant to the Arkansas State contract CISCO -
11 -0185, and to approve a budget adjustment.
BACKGROUND:
The City purchased and implemented our current ERP system, from New World Systems
Corporation, in 1992 and Public Safety began using New World Systems in 1997. The proposed
hardware will replace the existing ERP AS400 server and both of the Public Safety AS400
servers. The new servers will provide the infrastructure required to migrate our AS400 ERP and
Public Safety applications to New World Systems Windows based .net platform.
DISCUSSION:
The Cisco UCS servers will provide the needed computing resources for both the proposed
ERP and Public Safety system solutions as well as the hardware for shared disaster
recovery. This will provide the server infrastructure to meet our demands which has increased
through the years due to the population increase and expanded use of technology within our
Public Safety departments. New World has recommended this significant increase in server
capacity to account for their new Public Safety system architecture, which has significant
enhancements that improve usability and functionality. The growth in server resources is
compounded when you consider our population increase and the additional technology needs of
our Public Safety departments.
BUDGET/STAFF IMPACT:
A portion of the Police related servers, in the amount of $30,634.00, is funded from the Police
Impact Fee fund. The remaining funds for this project are available in the 2015 Capital
Improvements Plan (CIP) budget.
Attachments:
Staff Review Form
AOS Quote/Purchase Request
Budget Adjustment
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701 www.fayetteville-ar.gov
AOS, LLC
Springfield
Rogers
Little Rock
636 W. Republic Rd
5308 Village Parkway #1
5315 Highland Drive
Unit F100 Corp Village Park
Rogers, AR 72758
Little Rock, AR 72223
Springfield, MO 65807
Phone: 479-899-6830
Phone: 417-888-2675
Phone: 417-888-2675
Fax: 479-899-6831
Fax: 417-888-0994
Fax: 417-888-0994
Please visit www.aos5.com for a complete listing of all service areas
QUOTATION
Quote No.:
RO000350
Customer ID:
ZFAYE-101
Date::
7/29/2015
Sales Rep:
JENNIFERE
Designer:
ROBERTM
1
QUOTE TO:
SHIP TO:
ACCOUNTS PAYABLE
CHRIS DOUGHTY
CITY OF FAYETTEVILLE
CITY OF FAYETTEVILLE
113 W MOUNTAIN STREET
113 W MOUNTAIN STREET
FAYETTEVILLE, AR 72701-6069
FAYETTEVILLE, AR 72701-6069
Phone: (479) 575-8306
Fax:
Discounts reflect AR State Contract #CISCO-SP-11-0185.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
1.00
UCS 5108 Blade ServerAC2 Chassis/0 PSU/8 fans/0 FEX
3,599.40
3,599.40
1.00
UCS 5108 AC Chassis updated backplaneSMARTNET SX5XNBD
71.38
71.38
1.00
UCS 5108 Packaging for chassis with half width blades.
0.00
0.00
1.00
Single phase AC power module for UCS 5108
0.00
0.00
8.00
Fan module for UCS 5108
0.00
0.00
2.00
Blade slot blanking panel for UCS 5108/single slot
0.00
0.00
1.00
Accessory kit for UCS 5108 Blade Server Chassis
0.00
0.00
6.00
UCS B200 M4 w/o CPU, mem, drive bays, HDD, mezz
1,797.00
10,782.00
6.00
SMARTNET SX5XNBDUCS B200 M4 w/o CPU,mem,dr b,HDD,mezz
229.08
1,374.48
48.00
16GB DDR4-2133-MHz RDIMM/PC4-17000/dual rank/x4/1.2v
435.00
20,880.00
6.00
Cisco UCS VIC 1340 modular LOM for blade servers
899.40
5,396.40
6.00
32GB SD Card for UCS servers
97.20
583.20
6.00
CPU Heat Sink for UCS 8200 M4/B420 M4 (Front)
0.00
0.00
12.00
FlexStorage blanking panels w/o controller, w/o drive bays
0.00
0.00
2.00
UCS 2208XP I/O Module (8 External, 32 Internal 10Gb Ports)
6,000.00
12,000.00
1.00
UCS Blade Server Chassis FW Package 2.2
0.00
0.00
6.00
Cisco ONE Data Center Compute Opt Out Option
0.00
0.00
4.00
2500W Platinum AC Hot Plug Power Supply - DV
561.60
2,246.40
4.00
Cabinet Jumper Power Cord, 250 VAC 16A, C20 -C19 Connectors
0.00
0.00
12.00
2.30 GHz E5-2650 v3/105W 10C/25MB Cache/DDR4 2133MHz
2,049.60
24,595.20
6.00
CPU Heat Sink for UCS B200 M4/B420 M4 (Rear)
0.00
0.00
$81,528.46
2.00
UCS SP Select 6200 Series Fabric Int port license 4Pk
0.00
0.00
8.00
UCS 6200 Series Fabric Int 1port 1/10GE/FC-port E -license
1,198.37
9,586.94
$9,586.94
12.00
10GBASE-CU SFP+ Cable 3 Meter
60.00
720.00
$720.00
-1.00
AOS Executive Discount
27,700.00
-27,700.00
-$27,700.00
1.00
Tax Estimate
6,253.20
6,253.20
$6,253.20
1.00
Shipping
651.28
651.28
AOS, LLC
Springfield
Rogers
Little Rock
636 W. Republic Rd
5308 Village Parkway #1
5315 Highland Drive
Unit F100 Corp Village Park
Rogers, AR 72758
Little Rock, AR 72223
Springfield, MO 65807
Phone: 479-899-6830
Phone: 417-888-2675
Phone: 417-888-2675
Fax: 479-899-6831
Fax. 417-888-0994
Fax: 417-888-0994
Please visit www.aos5.com for a complete listing of all service areas
QUOTATION
Quote No.:
RQ000350
Customer ID:
ZFAYE-101
Date::
7/29/2015
Sales Rep:
JENNIFERE
Designer:
robertm
2
$651.28
Merchandise Total $71,039.88
Shipping $0.00
Document Total $71,039.88
Above quoted pricing is valid until 8/28/2015.
Quoled pricing doe,s not inclue sales tax Sales tax, if applicable, mill be charged on final invoice. Al! taxable items will be charged appropriate tax rates based m, end users jnrisdictioo.
if custourer is tax py alid lax exemption permit must be on file mith AOS at the time of billing.
Total so ml frnanciag * is av " able. Ashy ,r account in ager how you Ca,, avoid upfront cost and pay for your.solution over time
*Restrictio s apply. S ct to credit approval and documentation.
Customer signature co i es agreement wit I Terms an ondition ich may be found at http://www.aos5.com/terms in addion to ��endumsshown on this quote.
Customer Signature Date
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Information Technology Adjustment Number
2015 Dept.: Finance & Internal Services
Requestor: Keith Macedo
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
$40,407 is requested in the ERP Upgrade/Replacement and $30,634 is requested in the Police Records Management
System projects for a contract with A0S.
The funding will come from the Geographic Information Systems ($40,407), and Police Impact Fee Improvements
($30,634).
COUNCIL DATE:
LEGISTAR FILE ID#:
8/18/2015
2015-0359
Ke v%wSprr&nu
8/3/201.5 8:50 AM
Budget Director Date
TYPE:
DESCRIPTION:
RESOLUTION/ORDINANCE
GLDATE:
POSTED:
/
TOTAL
Account Number
30,634 30,634
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub
AT
v.20150402
Account Name
4470.9470.5801.00
40,407 -
13008
3000
EX
Fixed Assets
4470.9470.5801.00
30,634 -
14009
3000
EX
Fixed Assets
4470.9470.5801.00
4470.0947.6602.30
(40,407) -
- 30,634
02055
14009
1
3000
EX
RE
Fixed Assets
Transfer from Impact Fee
2300.9300.5801.03
2300.9300.7602.47
(30,634) -
30,634 -
07001
07001
3
3
EX
EX
Fixed Assets - Police Impact
Transfer to Cap Improvement Fund
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