HomeMy WebLinkAbout148-15 RESOLUTIONRESOLUTION NO. 148-15
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AOS, LLC IN THE
AMOUNT OF $71,039.88 PLUS APPLICABLE TAXES, PURSUANT TO A
STATE OF ARKANSAS PROCUREMENT CONTRACT, FOR THE
PURCHASE OF SIX (6) CISCO UNIFIED COMPUTING SYSTEM SERVERS
TO SUPPORT THE ENTERPRISE RESOURCE PLANNING AND PUBLIC
SAFETY SYSTEM UPGRADES, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract
with AOS, LLC in the amount of $71,039.88 plus applicable taxes, pursuant to a State of Arkansas
procurement contract, for the purchase of six (6) Cisco Unified Computing System servers to
support the Enterprise Resource Planning and Public Safety System upgrades.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 18th day of August, 2015.
ATTEST:
By:
SONDRA E. SMITH, City Clerk Treasurer
o r,rs City of Fayetteville, Arkansas
J Text File
-� File Number: 2015-0359
Agenda Date: 8/18/2015
Version: 1
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 4
AOS, LLC
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AOS, LLC IN THE AMOUNT OF
$71,039.88 PLUS APPLICABLE TAXES, PURSUANT TO A STATE OF ARKANSAS
PROCUREMENT CONTRACT, FOR THE PURCHASE OF SIX (6) CISCO UNIFIED COMPUTING
SYSTEM SERVERS TO SUPPORT THE ENTERPRISE RESOURCE PLANNING AND PUBLIC
SAFETY SYSTEM UPGRADES, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with
AOS, LLC in the amount of $71,039.88 plus applicable taxes, pursuant to a State of Arkansas
procurement contract, for the purchase of six (6) Cisco Unified Computing System servers to support
the Enterprise Resource Planning and Public Safety System upgrades.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 811912015
Keith Macedo
Submitted By
City of Fayetteville Staff Review Form
us=
Y Y -
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/30/2015 Information Technology/
_ Finance & Internal Services Department
Submitted Date Division / Department
Action Recommendation:
RESOLUTION AUTHORIZING A CONTRACT WITH AOS, LLC. FOR THE PURCHASE OF SIX (6) CISCO UNIFIED
COMPUTING SYSTEM (UCS) SERVERS TO SUPPORT THE PROPOSED ERP AND PUBLIC SAFETY SYSTEM UPGRADES, IN
THE AMOUNT OF $71,039.88, PURSUANT TO THE ARKANSAS STATE CONTRACT CISCO -11-0185, AND TO APPROVE A
BUDGET ADJUSTMENT.
4470.9470.5801.00.
Account Number
13008.3000 / 14009.3000
Project Number
Budget Impact:
Sales Tax Capital Improvements
Fund
13008 - ERP Upgrade/Replacement
14009 - Police Records Mgt System
Project Title
Budgeted Item? Yes
Current Budget
$ 2,310,139.00
Funds Obligated
$ 2,174,845.67
Current Balance
$13 g29e
Does item have a cost? Yes
Item Cost
$ 71,039.88
Budget Adjustment Attached? Yes
Budget Adjustment
$ 71,041.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments:
CITY OF
ny.pp
i� � CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF AUGUST 18, 2015
TO: Mayor and City Council
THRU: Keith Macedo, Information Technology Director
FROM: Brad Fulmer, Infrastructure Manager T\
�
DATE: July 30, 2015
SUBJECT: Resolution to approve the purchase of server hardware for the Enterprise
Resource Planning (ERP) and Public Safety projects.
....,...... _.._...
RECOMMENDATION.
Staff recommends authorizing a contract with AOS, LLC. for the purchase of six (6) Cisco
Unified Computing System (UCS) Servers to support the proposed ERP and Public Safety
system upgrades, in the amount of $71,039.88, pursuant to the Arkansas State contract CISCO -
11 -0185, and to approve a budget adjustment.
BACKGROUND:
The City purchased and implemented our current ERP system, from New World Systems
Corporation, in 1992 and Public Safety began using New World Systems in 1997. The proposed
hardware will replace the existing ERP AS400 server and both of the Public Safety AS400
servers. The new servers will provide the infrastructure required to migrate our AS400 ERP and
Public Safety applications to New World Systems Windows based .net platform.
DISCUSSION:
The Cisco UCS servers will provide the needed computing resources for both the proposed
ERP and Public Safety system solutions as well as the hardware for shared disaster
recovery. This will provide the server infrastructure to meet our demands which has increased
through the years due to the population increase and expanded use of technology within our
Public Safety departments. New World has recommended this significant increase in server
capacity to account for their new Public Safety system architecture, which has significant
enhancements that improve usability and functionality. The growth in server resources is
compounded when you consider our population increase and the additional technology needs of
our Public Safety departments.
BUDGET/STAFF IMPACT:
A portion of the Police related servers, in the amount of $30,634.00, is funded from the Police
Impact Fee fund. The remaining funds for this project are available in the 2015 Capital
Improvements Plan (CIP) budget.
Attachments:
Staff Review Form
AOS Quote/Purchase Request
Budget Adjustment
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701 www.fayetteville-ar.gov