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Home My WebLink About147-15 RESOLUTIONRESOLUTION NO. 147-15 A RESOLUTION TO AUTHORIZE A CONTRACT WITH PRESIDIO NETWORKED SOLUTIONS, LLC IN THE AMOUNT OF $158,355.05 PLUS APPLICABLE TAXES, PURSUANT TO THE TIPS/TAPS COOPERATIVE PURCHASING CONTRACT, FOR THE PURCHASE OF THREE (3) NIMBLE STORAGE AREA NETWORK ARRAYS FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY SYSTEM SOFTWARE UPGRADES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with Presidio Networked Solutions, LLC in the amount of $158,355.05 plus applicable taxes, pursuant to the TIPS/TAPS cooperative purchasing contract for the purchase of three (3) Nimble Storage Area Network Arrays for the Enterprise Resource Planning and Public Safety System software upgrades. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 18th day of August, 2015. TEST: ijm'd� (5, 4U -e?-' SONDRA E. SMITH, City Clerk Treasurer ,`1d1trtt►r►r!�// K • �• G1TY� .�'. off.FAYET EV<<E°�;= ° �0 t i City of Fayetteville, Arkansas 113 West Mountain Street �. Fayetteville, AR 72701 �Y (479) 575-8323 Text File File Number: 2015-0360 Agenda Date: 8/18/2015 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 3 PRESIDIO NETWORKED SOLUTIONS, LLC A RESOLUTION TO AUTHORIZE A CONTRACT WITH PRESIDIO NETWORKED SOLUTIONS, LLC IN , THE AMOUNT OF $158,355.05 PLUS APPLICABLE TAXES, PURSUANT TO THE TIPS/TAPS COOPERATIVE PURCHASING CONTRACT, FOR THE PURCHASE OF THREE (3) NIMBLE STORAGE AREA NETWORK ARRAYS FOR THE ENTERPRISE RESOURCE PLANNING AND PUBLIC SAFETY SYSTEM SOFTWARE UPGRADES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with Presidio Networked Solutions, LLC in the amount of $158,355.05 plus applicable taxes, pursuant to the TIPS/TAPS cooperative purchasing contract for the purchase of three (3) Nimble Storage Area Network Arrays for the Enterprise Resource Planning and Public Safety System software upgrades. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 8/19/2015 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Information Technology Adjustment Number 2015 Dept.: Finance & Internal Services Requestor: Keith Macedo BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: $125,860 is requested in the ERP Upgrade/Replacement and $47,935 is requested in the Police Records Management System projects for a contract with Presido. The funding will come from the Document Management ($100,000), Geographic Information Systems ($25,860), and Police Impact Fee Improvements ($47,935). RESOLUTION/ORDINANCE COUNCIL DATE: 8/18/2015 LEGISTAR FILE ID#: 2015-0360 KeA1lwSprr 8/3/2015 8:48 AM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 47,935 47,935 v.20150402 C:\Users\dmccoy\AppData\Roaming\L5\Temp\fe92d809-2bec-4064-b4c2-7cec358619ad 1 of 1 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name 4470.9470.5801.00 125,860 - 13008 3000 EX Fixed Assets 4470.9470.5801.00 47,935 - 14009 3000 EX Fixed Assets 4470.9470.5801.00 (100,000) - 02094 1 EX Fixed Assets 4470.9470.5801.00 (25,860) - 02055 1 EX Fixed Assets 4470.0947.6602.30 - 47,935 14009 3000 RE Transfer from Impact Fee 2300.9300.5801.03 (47,935) - 07001 3 EX Fixed Assets - Police Impact 2300.9300.7602.47 47,935 - 07001 3 EX Transfer to Cap Improvement Fund C:\Users\dmccoy\AppData\Roaming\L5\Temp\fe92d809-2bec-4064-b4c2-7cec358619ad 1 of 1 Keith Macedo Submitted By City of Fayetteville Staff Review Form 2015-0360 Legistar File ID 8/18/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/30/2015 Information Technology / Finance & Internal Services Department Submitted Date Division / Department Action Recommendation: A RESOLUTION AUTHORIZING A CONTRACT WITH PRESIDIO NETWORKED SOLUTIONS FOR THE PURCHASE OF THREE (3) NIMBLE STORAGE AREA NETWORK (SAN) ARRAYS FOR THE ERP AND PUBLIC SAFETY SYSTEM UPGRADES IN THE AMOUNT OF $173,794.67, PURSUANT TO THE TIPS/TAPS CONTRACT #2072612, AND TO APPROVE A BUDGI ADJUSTMENT. Comments: Budget Impact: 4470.9470.5801.00 Sales Tax Capital Improvements Account Number Fund 13008 - ERP Upgrade/Replacement 13008.3000 / 14009.3000 14009 - Police Records Mgt System Project Number Project Title Budgeted Item? Yes Current Budget $ 2,136,344.00 Funds Obligated $ 2,001,051.00 Current Balance I $ 135,293.00 Does item have a cost? Yes Item Cost $ 173,794.67 Budget Adjustment Attached? Yes Budget Adjustment $ 173,795.00 Remaining Budget $ 135,293.33 V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: �Mct l) qyJ/ Comments: CITY OF • a e erg q ARKANSAS MEETING OF AUGUST 18, 2015 TO:. Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Keith Macedo, Information Technology Director k ) m FROM: Brad Fulmer, Infrastructure Manager DATE: July 29, 2015 SUBJECT: Resolution to approve the purchase of Storage Area Network (SAN) Hardware for the Enterprise Resource Planning (ERP) and Public Safety projects. RECOMMENDATION: Staff recommends authorizing a contract with Presidio Networked Solutions for the purchase of three (3) Nimble Storage Area Network (SAN) Arrays for the ERP and Public Safety system upgrades in the amount of $173,794.67, pursuant to the TIPS/TAPS contract #2072612, and to approve a budget adjustment. BACKGROUND: The City purchased and implemented our current ERP system, from New World Systems Corporation, in 1992 and Public Safety began using New World Systems in 1997. The proposed Storage Area Network (SAN) Arrays will replace both the existing ERP AS400 and Public Safety server storage capacities and support the New World Systems Windows based net platform. The new SAN's have been designed to accommodate current storage capacities with the capability to expand for future needs. DISCUSSION: The Nimble SAN solution provides a cost effective, high performance, modular storage infrastructure that can meet or exceed the requirements set forth from the proposed New World ERP and Public Safety systems. The new hardware will increase our data storage capacity from .5TB to 12TB, and will help us meet the needs of current and future development within the City of Fayetteville. New World has recommended this significant increase in storage capacity to account for their new Public Safety system architecture, which has significant enhancements that improve usability and functionality. The growth in storage is compounded when you consider our population increase and the additional technology demands of our Public Safety departments. BUDGET/STAFF IMPACT: A portion of the Police related SAN, in the amount of $47,935.00, is funded from the Police Impact Fee fund. The remaining funds for this project are available in the 2015 Capital Improvements Plan (CIP) budget. Attachments: Staff Review Form, Presidio Quote, Purchase Request, Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 TO: City of Fayetteville, AR [School] Chris Doughty 113 W. Mountain St. FAYETTEVILLE, AR 72701 cdoughty@ci.fayetteville.ar.us (p) 479/575-8306 Customer#: CITYO056 Account Manager: Jennifer Curlee Inside Sales Rep: Margaret Mendenhall Title: NIMBLE - CS300-2P-12T-1200F Comments: FAX or MAIL ALL Purchase Orders to: Address: PO Box 1894 City: Mount Pleasant State: TX Zip: 75456 FAX: 866-839-8472 QUOTE: 2001115003810-03 DATE: 07/22/2015 PAGE: 1 of 2 FROM: Presidio Networked Solutions Margaret Mendenhall 10809 Executive Center Drive Suite Plaza 3 Little Rock, AR 72211 mmendenhall@presidio.com (p) 301.313.2043 SHIP TO: City of Fayetteville Brad Fulmer 113W Mountain Street Fayetteville, AR 72701 bfulmer@ci.fayetteville.ar.us (p) 479/575-8217 Contract Vehicle: Arkansas TIPS/TAPS Networking Equip, Software & Services 2072612 • 1 CS300-2P-12T-1200F CS300, 2x1 GIGE, DUAL 10GBE OPTICAL (QTY. 1 PAIR), 12 X 1TB HDD, 4 X 300GB $36,629.21 2 $73,258.42 SSDs 2 SLA-4HR 4HR PARTS DEL, SW SUP & INFOsIGHT - NextGen Arrays $20,710.11 2 $41,420.22 for 60 mo(s) Comments: 5 YR 3 CS215-2P-12T-1200F CS215, 2X1 GIGE, DUAL 10GBE OPTICA (QTY. 1 PAIR), 12 X 1TB HDD, 4 X 300GB $28,089.89 1 $28,089.89 SSDs 4 SLA-4HR 4HR PARTS DEL, SW SUP & INFOsIGHT - NextGen Arrays $15,586.52 1 $15,586.52 for 60 mo(s) Comments: 5 YR Any Tax & Freight Charges will be added/amended at time of billing, as applicable. Sales tax and shipping are estimated and subject to change. Sub Total: $158,355.05 Estimated Tax: I" $15,439.62 Grand Total: $173,794.67 1IiTroj QUOTE: 2001115003810-03. DATE: 07/22/2015 PAGE: 2 of 2 TERMS AND CONDITIONS ON THE REFERENCED CONTRACT APPLY TO THIS QUOTE Customer hereby a orizes and agree o make ti ely payment for products delivered and services rendered, includin ayments for part I shipments Cus r Sig tore to City of Fayetteville - Purchase Order Request (PO) equisition o.: 77�, 7130/2015 (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor Vendor Mail Legistar#: #; 18595 Name: Presidio Networked Solutions LLC ✓❑ YES ❑ NO 2015-0360 FOB Point: Taxable Address: PO Box 822169 p YES ❑ NO Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Philadelphia State: PA 19182DYES ❑ NO Requester's Employee #: Extension: Requester: Brad Fulmer 2273 8217 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 CS300 Storage Array (Logos) 2 EA 36,629.21 $73,258.42 4470.9470.5801.00 13008.3000 2 CS300 4hr parts SW Support 5yr 2 EA 20,710.11 $41,420.22 4470.9470.5801.00 13008.3000 (Logos) 3 CS215 Storage Array (Aegis) I EA 28,089.89 $28,089.89 4470.9470.5801.00 14009.3000 4 CS215 4hr parts SW Support 5yr I EA 15,586.52 $15,586.52 4470.9470.5801.00 14009.3000 (Aegis) 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $158,355.05 Tax: $15,439.62 Total: $173,794.67 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: rcevlsea , I, uio