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Home My WebLink About143-15 RESOLUTIONRESOLUTION NO. 143-15 A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A LETTER OF INTENT TO ACCEPT SPECIAL NEEDS ASSISTANCE PROGRAM GRANTS THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a letter of intent to accept Special Needs Assistance Program grants through the U.S. Department of Housing and Urban Development. PASSED and APPROVED this 18th day of August, 2015. SONDRA E. SMITH, Citi` , ,Ti OP CAI _s 0 `5: FAYETTEVU-L- 9•' q AKA .' J`�.� City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2015-0364 Agenda Date: 8/18/2015 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 SPECIAL NEEDS ASSISTANCE PROGRAM GRANTS A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A LETTER OF INTENT TO ACCEPT SPECIAL NEEDS ASSISTANCE PROGRAM GRANTS THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a letter of intent to accept Special Needs Assistance Program grants through the U.S. Department of Housing and Urban Development. City of Fayetteville, Arkansas Page 1 Printed on 811412015 Yolanda Fields Submitted By City of Fayetteville Staff Review Form 2015-0364 Legistar File ID 8/18/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/31/2014 Submitted Date Action Recommendation: Community Resources / Development Services Department Division / Department Staff recommends that a letter of intent be approved and that the authority be given to the Mayor to execute grant agreements for Special Needs Assistance Program (SNAP) grants which total approximately $522,891. Account Number Project Number Budgeted Item? NA Budget Impact: Current Budget Funds Obligated Current Balance a4�hz e• Does item have a cost? • .-��.,� Item Cost Budget Adjustment Attached? ''"'fqf' Budget Adjustment Remaining Budget rd Project Title l V20140710 Previous Ordinance or Resolution # Original Contract Number: Comments: CITY OF ...... i. Ta e evffle ARKANSAS MEETING OF AUGUST 18, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Jeremy Pate, Dir. Development Services FROM: Yolanda Fields, Dir. Community Resources DATE: July 31, 2015 SUBJECT: Special Needs Assistance Programs Grants Letter of Intent RECOMMENDATION: Staff recommends that a letter of intent be approved and that the authority be given to the Mayor to execute grant agreements for Special Needs Assistance Program (SNAP) grants which total approximately $522,891. BACKGROUND: The funds have been released and are at risk of reallocation out of the Fayetteville area. The Special Needs Assistance Program funds would keep homeless assistance programs viable in the Fayetteville area. HUD has provided an attachment that includes grant information for each grant, along with grant balances and the grants are all active. The HUD Little Rock Field Office has approached the City of Fayetteville to prevent the loss of grant funds that support our most vulnerable population of individuals, families and veterans who are experiencing homelessness. The grants were administered by Seven Hills Homeless Center. The Seven Hills Homeless Center, Executive Director provided HUD with a written notice on July 17 stating Seven Hills Homeless Center could no longer administer HUD's homeless program due to the agency's current financial situation. DISCUSSION: In order for the funding reallocation process to begin a letter of intent must be submitted to the HUD Little Rock Fields Office as soon as possible. BUDGET/STAFF IMPACT: None Attachments: HUD - Seven Hills Grant Information Letter of Intent Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Seven Hills Grant Information 1.. AR0038L6F011301 Grant Period: September 1, 2014 — August 1, 2015 Component Type: Transitional Housing Grant Award: $186,095 balance $115,819 Tenant Based Rental Assistance Supportive Services Administration FY14 Renewal AR0038L6F011401 Grant Period: September 1, 2015 — August 1, 2016 Component Type: Transitional Housing Grant Award: $188,525 Tenant Based Rental Assistance Supportive Services Administration • 12 Months grant period. • The grant was awarded to provide housing and services ten (10) individuals and eight (8) families who are homeless. • Maximum length of stay in a transitional housing program is twenty-four (24) months. • Grant budget and subpopulations may be amended all cost must be eligible based on CoC Program Interim Rule at 24 CFR 578. • All eligible funding costs except leasing must be matched with no less than a 25 percent cash or in -kind match. 2. AR0039L6F011401 Grant Period: February 1, 2015 — January 31, 2016 Component Type: Permanent Supportive Housing Grant Award: $35,476 Tenant Based Rental Assistance Supportive Services Administration • 12 Months grant period. • The grant was awarded to provide permanent housing and services three individuals and one family who are chronically homeless and has a disability. (person with disability can be adult or child in family) • Housing length of stay is indefinite. • Grant budget and subpopulations may be amended all cost must be eligible based on CoC Program Interim Rule at 24 CFR 578. • All eligible funding costs except leasing must be matched with no less than a 25 percent cash or in -kind match. 3. AR0043B6F011100 Grant Period: April 1, 2014 — March 31, 2016 Component Type: Permanent Supportive Housing Grant Award: $354,510 balance $240,059.81 Leasing Supportive Services Administration • 24 Months grant period. • The grant was awarded to provide permanent housing and services three individuals and thirteen families who are homeless and has a disability. • Housing length of stay is indefinite. • Grant budget and subpopulations may be amended all cost must be eligible based on Supportive Housing Program at 24 CFR 583. • Supportive Service must be cash match at 20% supportive service total budget. 4. AR0044B6F011100 Grant Period: September 1, 2015 — August 31, 2016 Component Type: Permanent Supportive Housing Grant Award: $68,830 balance $58.830.33 Leasing Supportive Services Administration • 24 Months grant period. • The grant was awarded to provide permanent housing and services three individuals and one family who are chronically homeless with a disability. (person with disability can be adult or child in family) • Housing length of stay is indefinite. • Grant budget and subpopulations may be amended all cost must be eligible based on Supportive Housing Program at 24 CFR 583. • Supportive Service must be cash match at 20% supportive service total budget. CITY OF tvti1e ARKANSAS Sandra Lewis -Payne U.S. Dept. of HUD 425 West Capitol Ave., Suite 1000 Little Rock, AR 72201 RE: Letter of Intent — Grant Funding (AR0043B6F011100, AR0044B6F011100, AR0038L6F011301, AR0038L6F011401 and AR0039L6F011401) Dear Ms. Lewis -Payne: This letter of intent is being submitted to advise you of the City of Fayetteville's intent to accept the above listed Special Needs Assistance Program grants. Our community has built a long standing partnership with your office and we hope to continue to work on the challenges facing our community members in need. As we move forward in the process of transition on this grant funding please let me if I may be of further assistance. Thank you for this opportunity to assist our community in meeting the challenges of the homeless population. Sincerely, Mayor Lioneld Jordan Mang Address: COMMUNITY RESOURCES 1.1.3 W. Mountain Street. www.tayetteville-ar.gov Fayetteville, AR 72701.. DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington Assistant City Attorney Patti Mulford Paralegal TO: Mayor Jordan City Council CC: Kit Williams, City Attorney FROM: Blake Pennington, Assistant City Attorney DATE: August 5, 2015 RE: Special Needs Assistance Program (SNAP) Grants Given the breadth and costs of these SNAP grants (five individual grant programs totaling more than $500,000.00), I believed it was appropriate to have the City Council specifically authorize the Mayor to sign a letter of intent which will get the City to the next steps in the grant process. Signing the letter of intent does not bind the City to administer these grant programs. After the letter of intent is submitted, HUD will prepare grant agreements that will require separate approval by the City Council and the Mayor. These grant agreements will need to be carefully reviewed by the Administration, the City Attorney's office and the City Council before the City agrees to administer the grant programs. OFFICE OF THE MAYOR LIONELD JORDAN August 19, 2015 Sandra Lewis -Payne U.S. Dept. of HUD 425 West Capitol Ave., Suite 1000 Little Rock, AR 72201 RE: Letter of Intent — Grant Funding (AR0043B6F011100, AR0044B6F011100, AR0038L6F011301, AR0038L6F011401 and AR0039L6F011401) Dear Ms. Lewis -Payne: This letter of intent is being submitted to advise you of the City of Fayetteville's intent to accept the above listed Special Needs Assistance Program grants. Our community has built a long standing partnership with your office and we hope to continue to work on the challenges facing our community members in need. As we move forward in the process of transition on this grant funding please let me know if I may be of further assistance. Thank you for this opportunity to assist our community in meeting the challenges of the homeless population. Si erely, Li Jordan Mayor CITY OF FAYETTEVILLE I 113 W. MOUNTAIN STREET I FAYETTEVILLE, AR 72701 1479.575.8330 I WWW.FAYETTEVILLE-AR.GOV