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HomeMy WebLinkAbout142-15 RESOLUTIONRESOLUTION NO. 142-15 A RESOLUTION TO AWARD BID NO. 15-45 AND AUTHORIZE A CONTRACT WITH HI -LITE AIRFIELD SERVICES, LLC IN THE AMOUNT OF $88,492.50 FOR THE PAINTING PORTION OF THE AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $4,425.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15- 45 and authorizes a contract with Hi -Lite Airfield Services, LLC in the amount of $88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation Project, and further approves a project contingency in the amount of $4,425.00. PASSED and APPROVED this 18th day of August, 2015. U LOU ATTEST: By: '11111FIf0f '&�� �av-) SON RA E. SMITH, City, Treasta',y�., CD • zi "''�• •0 c� • �''.;s'6•; � A 10 '•�y1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72901 (479) 575-8323 Text File File Number: 2013-0363 Agenda Date: 8/18/2015 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 BID NO. 15-45 HI -LITE AIRFIELD SERVICES, LLC A RESOLUTION TO AWARD BID NO. 1545 AND AUTHORIZE A CONTRACT WITH HI -LITE AIRFIELD SERVICES, LLC IN THE AMOUNT OF $88,492.50 FOR THE PAINTING PORTION OF THE AIRFIELD PAVEMENT MARKING REHABILITATION PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $4,425.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-45 and authorizes a contract with Hi -Lite Airfield Services, LLC in the amount of $88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation Project, and further approves a project contingency in the amount of $4,425.00. City of Fayettevlpe, Arkansas Page 1 Primed on 811912015 City of Fayetteville Staff Review Form 2015-©363 Legistar File ID 8/18/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item John J. Roscoe 7/31/2015 Aviation / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Resolution to: 1) Authorize a Contract with Hi -Lite Airfield Services in the amount of $88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation project. 2) Authorize a 5% contract contingency in the amount of $4,425.00 5550.3960.5804.00 Account Number 150301 Project Number Budget Impact: D810 Aviation Fund Airport Pavement Painting & Signs Project Title Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Previous Ordinance or Resolution # 123-15 Original Contract Number: Comments:- $ 199,867.00 $ 23,000.00 _ 176;87.00 $ 92,917.50 $ 83,949. sdi V20140710 Approval Date: R4 ro CITY OF ARKANSAS. MEETING OF AUGUST 18, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Staff/Contract Review Committee Terry Gulley, Transportation Director FROM: John J. Roscoe, Airport Director DATE: 7/31115 SUBJECT: Contract WHi-Lite Airfield Services Legistar Item # 2015-0363 CITY COUNCIL AGENDA MEMO RECOMMENDATION: Staff recommends approval of a Resolution to: 1) Authorize a Contract with Hi -Lite Airfield Services in the amount of $88,492.50 for the painting portion of the Airfield Pavement Marking Rehabilitation project. 2) Authorize a 5% contract contingency in the amount of $4,425.00 BACKGROUND: Resolution 123-15, 7/21/15, authorized Task Order No_ 3 for Airport consulting engineers, Garver, to provide Design, Bidding and Construction Oversight of the Airfield Pavement Marking Rehabilitation project and to accept a 90110 grant from the Arkansas Department of Aeronautics. Bids for construction were received by the City on 7/28/15. Three bids were received with Hi -Lite Airfield Services submitting the lowest bid. DISCUSSION: All three bidders submitted prices below the Engineer's estimate. Hi -Lite Airfield Services provided a bid in the amount $88,492.50; well within the project budget's allocation for this portion of the work. Hi -Lite will perform crack cleaning and sealing, surface preparation and reflectivelnon-reflective painting of runway and taxiway markings. A 5% contract contingency in the amount of $4,425.00 is requested in order facilitate a speedy resolution to any unanticipated problem discovered in the course of the work. The replacement of runway and taxiway signs will be accomplished in-house. Airport staff will purchase the sign panels direct from the manufacturer and perform the installation. BUDGETISTAFF IMPACT: The Airport will expend a portion of its fund balance reserve, approximately $11,707.00, which, owing to the low bids received, is significantly less than originally budgeted for this project. Attachments: SRF, SRM, Bid Tab Construction Contract — Hi -Lite Airfield Services Purchase Request Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701