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Home My WebLink About13-15 RESOLUTIONRESOLUTION NO. 13-15 A RESOLUTION TO AWARD BID #15-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-06 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the bid sheet attached to this Resolution as needed through the end of calendar year 2015. PASSED and APPROVED this 20'' day of January, 2015. APPROVED: ATTEST: By: AaA.- ef, ztu& SONDRA E. SMITH, City C1% *bAY.Oc sG,'•� Pte; FAY ETT EVI LLE ° Oz° 5 9�kA N��P s®®y��°°°,,.°�J�. i O City of Fayetteville, Arkansas 113 West Mountain Street • .!i Fayetteville, AR 72701 479-575-8323 Text File File Number: 2014-0599 Agenda Date: 1/20/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 9 BID #15-06 AGGREGATE MATERIALS PURCHASE: A RESOLUTION TO AWARD BID #15-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 15-06 and authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in the bid sheet attached to this Resolution as needed through the end of calendar year 2015. City of Fayetteville, Arkansas Page 1 Printed on 1/21/2015 City of Fayetteville Staff Review Form 2014-0599 Legistar File ID 1/20/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 12/30/2014 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution awarding Bid 15-06, Aggregate Materials on a line item basis as specified in this memo, authorizing the use of other bidders based on price and availability, and approving the purchase of aggregate materials for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2015. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance $ Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ -� V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation Division's fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF Tay e evlle ARKANSAS MEETING OF JANUARY 20, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Terry Gulley, Transportation Services Director DATE: December 30, 2014 SUBJECT: Bid 15-06, Aggregate Materials RECOMMENDATION: Staff recommends a resolution awarding Bid 15-06, Aggregate Materials on a line item basis as specified in this memo, authorizing the use of other bidders based on price and availability, and approving the purchase of aggregate materials for the unit price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2015. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. Sealed formal bids for aggregate materials were publicly read and the results are attached to this memo. The following in-house hauling costs were disclosed in the Invitation to Bid. City Costs: i. City Staff— Maintenance Worker III (Truck Driver) _ $14.28 / hour ii. 10 -Wheel Dump Truck (15 ton capacity) = $10.36 / hour iii. Tri -Axle Dump Truck (18 ton capacity) = $10.89 / hour iv. 10 -Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour V. Tri -Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour The following mileages were calculated based on the distance from each supplier's location to the City of Fayetteville Transportation Division, utilizing Google Maps: APAC — Central, Inc. — 17.1 miles, 22 minutes Rogers Group, Inc. (Springdale Quarry) — 15.0 miles, 23 minutes Rogers Group, Inc. (Hamstring Quarry) — 10.1 miles, 19 minutes The following City hauling costs were calculated based on the information shown above and added to the unit price per ton in order to fairly evaluate the bids submitted by each potential supplier. The calculation method consisted of converting the mileage and drive time to a percentage of an hour. The resulting percentages were multiplied by the tri -axle dump truck + Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 truck driver cost and divided the dump truck capacity to arrive at the cost per ton added to the original unit price in each bid. Based on the aforementioned method of calculation, the following unit costs were added to the unit bid prices for each potential supplier: • APAC — Central, Inc. — $0.52 per ton • Rogers Group, Inc. (Springdale Quarry — OPT 1) — $0.53 per ton • Rogers Group, Inc. (Hamstring Quarry — OPT 2) — $0.45 per ton DISCUSSION: Staff recommends awarding the aggregate materials bid on a line item basis as follows: 1. Class 7 Base (SB-2): Primary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 1 2. Concrete Aggregate — 1.5": Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 3. Concrete Aggregate — W: Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 4. "B" Stone: Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 5. Abrasives / Grit: Primary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary Supplier: APAC — Central, Inc. 6. Shot Rock: Primary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 1 7. Rip Rap — Limestone Primary Supplier: APAC — Central, Inc. Secondary Supplier: Hunt -Rogers Materials, LLC — Opt 2 Secondary suppliers are awarded for use on an "as needed" basis in the event that the primary supplier cannot provide the necessary materials or services within the time frame required to complete a project. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 15-06 Tabulation 2 CITY OF 'ttaye vile ARKANSAS Bid 15-06, Aggregate Materials Bid: 15-06 Date: 1 211 912 01 4 TIME: 2:00 PM CITY OF FAYETTEVILLE APAC t Huri Ropes Hunt -Rogers rA Item DESCRIPTION Est. Tons PRICE PER EACH EXTENDED PRICE iPRICE PER EACH EXTENDED PRIO1 PRICE PER EACH EXTENDED PRICE $ 8.50 $ 255,000 00 $ $ 00 240 000 0f $ 8.00 $ 240,000.00 1 Class 7 Base (SB-2) — includes wet and dry 30,000 �f xt $ 8.75 $ 437500 NOBID ' r $ 10.50 $ 5,250.00 y$ ��k 2 Concrete Aggregate- 1.5" 500 t F $ 11.25 $ 5625 00 � $; 11 5 %Nhr43r a{7$0 0 $ 11.50 $ 5,750.00 3 Concrete Aggregate - 3/4" 500 ` E 1"B" $ 7.25 $ 1812500 $ 77.5 a -9375 00 $ 7.75 $ 19,375.00 2,500 S 4 Stone /` y $ 7.25 $ 3,625.00 NO BID .$, ;. $ 6.00 $ 3,000.00 5 Abrasives / Grit 1/4" chips) 500 I }+ " x. `•'�` `' $ 6.75 $ 3,375 00 ''$ . 6 50 $ .25Q0- $ 6.50 $ 3,250.00 6 Shot Rock 500 {- $ 17.00 $ 25,500.00 "t Nb [D` k $ 17.00 $ 25,500.00 7 Rip Rap - LIMESTONE 1,500 ' 1} nt_5 $ 302,125.00 TOTAL BID PRICE,. $ 315,625.00 . ,.. �_. tt6A37500•,•- m,,.' ;s "NOTICE: Bid award is contingent upon IVY specifications and formal authorization by City officials.