HomeMy WebLinkAbout13-15 RESOLUTIONRESOLUTION NO. 13-15
A RESOLUTION TO AWARD BID #15-06 AND AUTHORIZE THE
PURCHASE OF AGGREGATE MATERIALS FOR VARYING UNIT PRICES
FROM VARIOUS VENDORS, AS NEEDED THROUGH THE END OF
CALENDAR YEAR 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#15-06 and authorizes the purchase of aggregate materials for varying unit prices from various
vendors, as shown in the bid sheet attached to this Resolution as needed through the end of
calendar year 2015.
PASSED and APPROVED this 20'' day of January, 2015.
APPROVED:
ATTEST:
By: AaA.- ef, ztu&
SONDRA E. SMITH, City C1%
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City of Fayetteville, Arkansas 113 West Mountain Street
• .!i Fayetteville, AR 72701
479-575-8323
Text File
File Number: 2014-0599
Agenda Date: 1/20/2015 Version: 1 Status: Passed
In Control: City Council File Type: Resolution
Agenda Number: A. 9
BID #15-06 AGGREGATE MATERIALS PURCHASE:
A RESOLUTION TO AWARD BID #15-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE
MATERIALS FOR VARYING UNIT PRICES FROM VARIOUS VENDORS, AS NEEDED
THROUGH THE END OF CALENDAR YEAR 2015
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 15-06 and
authorizes the purchase of aggregate materials for varying unit prices from various vendors, as shown in
the bid sheet attached to this Resolution as needed through the end of calendar year 2015.
City of Fayetteville, Arkansas Page 1 Printed on 1/21/2015
City of Fayetteville Staff Review Form
2014-0599
Legistar File ID
1/20/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Terry Gulley 12/30/2014 Transportation Services /
Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 15-06, Aggregate Materials on a line item basis as specified in this memo, authorizing the
use of other bidders based on price and availability, and approving the purchase of aggregate materials for the unit
price amounts specified on the attached bid tabulation, as needed through the end of calendar year 2015.
Budget Impact:
Various Various
Account Number Fund
Various Various
Project Number Project Title
Budgeted Item? Yes Current Budget $ -
Funds Obligated $ -
Current Balance $
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ -�
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary
depending upon the Transportation Division's fluctuating needs based on citizen service requests
received, construction projects approved, and other variable factors.
CITY OF
Tay e evlle
ARKANSAS
MEETING OF JANUARY 20, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Terry Gulley, Transportation Services Director
DATE: December 30, 2014
SUBJECT: Bid 15-06, Aggregate Materials
RECOMMENDATION:
Staff recommends a resolution awarding Bid 15-06, Aggregate Materials on a line item basis as
specified in this memo, authorizing the use of other bidders based on price and availability, and
approving the purchase of aggregate materials for the unit price amounts specified on the
attached bid tabulation, as needed through the end of calendar year 2015.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
Sealed formal bids for aggregate materials were publicly read and the results are attached to this
memo. The following in-house hauling costs were disclosed in the Invitation to Bid.
City Costs:
i. City Staff— Maintenance Worker III (Truck Driver) _ $14.28 / hour
ii. 10 -Wheel Dump Truck (15 ton capacity) = $10.36 / hour
iii. Tri -Axle Dump Truck (18 ton capacity) = $10.89 / hour
iv. 10 -Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour
V. Tri -Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour
The following mileages were calculated based on the distance from each supplier's location to
the City of Fayetteville Transportation Division, utilizing Google Maps:
APAC — Central, Inc. — 17.1 miles, 22 minutes
Rogers Group, Inc. (Springdale Quarry) — 15.0 miles, 23 minutes
Rogers Group, Inc. (Hamstring Quarry) — 10.1 miles, 19 minutes
The following City hauling costs were calculated based on the information shown above and
added to the unit price per ton in order to fairly evaluate the bids submitted by each potential
supplier. The calculation method consisted of converting the mileage and drive time to a
percentage of an hour. The resulting percentages were multiplied by the tri -axle dump truck +
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701