HomeMy WebLinkAbout130-15 RESOLUTIONRESOLUTION NO. 130-15
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) 2015
BOBCAT E45 T4 EXCAVATORS FROM WILLIAMS TRACTOR OF
FAYETTEVILLE, ARKANSAS IN THE TOTAL AMOUNT OF $118,800.00
PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE
COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE
TRANSPORTATION SERVICES DEPARTMENT, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
purchase of two (2) 2015 Bobcat E45 T4 Excavators from Williams Tractor of Fayetteville,
Arkansas in the total amount of $118,800.00 pursuant to a National Joint Powers Alliance
cooperative purchasing agreement for use by the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 4t" day of August, 2015.
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ATTEST:
SONDRA E. SMITH, City Clerk Treasurer
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Text File
File Number: 2015-0322
Agenda Date: 8/4/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
WILLIAMS TRACTOR OF FAYETTEVILLE
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) 2015 BOBCAT E45 T4
EXCAVATORS FROM WILLIAMS TRACTOR OF FAYETTEVILLE, ARKANSAS IN THE TOTAL
AMOUNT OF $118,800.00 PURSUANT TO A NATIONAL JOINT POWERS ALLIANCE
COOPERATIVE PURCHASING AGREEMENT FOR USE BY THE TRANSPORTATION
SERVICES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
two (2) 2015 Bobcat E45 T4 Excavators from Williams Tractor of Fayetteville, Arkansas in the total
amount of $118,800.00 pursuant to a National Joint Powers Alliance cooperative purchasing agreement
for use by the Transportation Services Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 7/3012015
City of Fayetteville Staff Review Form
2015-0322
Legistar File ID
8/4/2015
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
Fleet Operations /
Jesse Beeks/Sara Glenn 7/15/2015 Transportation Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of two 2015 Bobcat E45 T4 Excavators available off of NJPA contract through'.
William's Tractor of Fayetteville Arkansas in the amount of $59,400 each for a total of $118,800.00.
9700.1920.5802.00
Account Number
02077.2015
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Shop Fund
Fund
Construction Equipment
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 71,505.75
71,505.75
$ 118,800.00
$ 47,763.00
$ 468.75
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Tayq4V1 e
AS
MEETING OF AUGUST 4, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: July 15, 2015
SUBJECT: Purchase of two Excavators for Transportation
RECOMMENDATION:
That City Council approve the purchase of two 2015 Bobcat E45 T4 Excavators available off of
NJPA contract through William's Tractor of Fayetteville Arkansas in the amount of $59,400 each
for a total of $118,800.00.
BACKGROUND:
Unit 816 is a 2007 Bobcat 435 Excavator. It has cost more than 54% of its original purchase
price in maintenance and will no longer stand up to Transportation's demanding use.
Unit 819 is a 2009 Bobcat 435 Excavator. It has cost more than 75% of its original purchase
price in maintenance and will no longer stand up to Transportation's demanding use. This unit
has had more than 2,000 hours of down time due to maintenance and it is now impacting the
productivity of our Trails crew.
DISCUSSION:
Fleet recommends the purchase of two 2015 Bobcat E45 T4 Excavators available off of NJPA
contract through William's Tractor of Fayetteville Arkansas in the amount of $59,400 each for a
total of $118,800.00.
This purchase was approved by the Equipment Committee on July 14, 2015.
BUDGET/STAFF IMPACT:
Sufficient funds have been collected for the replacement of unit 816. Unit 819 has a shortfall in
funds that have been collected, however, the average sale of like units is $23,500 and will more
than cover the remaining balance.
These units were originally budgeted for 2016, they were moved to 2015 after last year's review.
Sufficient funds are available within the 2015 budget for this purchase, a BA for this adjustment
is included in this request.
Attachments:
PO — Purchase Request
BA — Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701