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Home My WebLink About124-15 RESOLUTIONRESOLUTION NO. 124-15 A RESOLUTION TO AWARD BID NO. 15-39 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $755,654.50 FOR THE CONSTRUCTION OF THE MISSION BOULEVARD AND OLD WIRE ROAD INTERSECTION WATER AND SEWER IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $113,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15- 39 and authorizes a contract with Goodwin & Goodwin, Inc. in the amount of $755,654.50 for the construction of the Mission Boulevard and Old Wire Road Intersection Water and Sewer Improvements Project, and further approves a project contingency in the amount of $113,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 21 sc day of July, 2015. ATTEST: C� .By: J"'�' SONDRA E. SMITH, City Clerk TreoTce rlr,, .� ., JERK ��`��:' �G1T Y 0 :mss C3: FAYF i� ��. 77EVILLE .y � xx NSA ��1i111111 � �`4 >.:.: City of Fayetteville, Arkansas. 113 West Mountain Street /,..- Fayetteville, AR 72701 ` (479) 575-8323 Text File File Number: 2015-0309 Agenda Date: 7/21/2015 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 BID NO. 15-39 GOODWIN & GOODWIN, INC. A RESOLUTION TO AWARD BID NO. 15-39 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $755,654.50 FOR THE CONSTRUCTION OF THE MISSION BOULEVARD AND OLD WIRE ROAD INTERSECTION WATER AND SEWER IMPROVEMENT'S PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $113,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 15-39 and authorizes a contract with Goodwin & Goodwin, Inc. in the amount of $755,654.50 for the construction of the Mission Boulevard and Old Wire Road Intersection Water and Sewer Improvements Project, and further approves a project contingency in the amount of $113,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 7/17/2015 City of Fayetteville Staff Review Form Legistar File ID 7/21/2015 City Council Meeting Date -Agenda Item only N/A for Non -Agenda Item Chris Brown 7/1/2015 Engineering / Development Services Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a contract in the amount of $755,654.50 with Goodwin & Goodwin, Inc. for the construction of the Mission & Old Wire Rd. Intersection Water and Sewer Improvement Project, approve a project contingency of $113,000 (15%), and approve a Budget Adjustment. 5400.5600.5808.00 4520.9555.5809.00 Account Number 06035.2600 Project Number Budget Impact: Water and Sewer Fund Sales Tax Construction Bond Fund Fund Old Wire Road (Mission to 265) Project Title Budgeted Item? Yes Current Budget $ 20,029,672.00 Funds Obligated $ 5,687,611.99 Current Balance 1bgmgg Does item have a cost? Yes Item Cost $ 868,654.50 Budget Adjustment Attached? Yes Budget Adjustment $ 586,578.00 Remaining Budget n kAM ba V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: Comments: Item cost reflects contract of $755,654.50 plus a contigency of $113,000 for a total item cost of $868,654.50 CITY OF Sy VARqKANSiAS MEETING OF JULY 21, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Matt Casey, Engineering Design Manager DATE: July 2, 2015 SUBJECT: Approval of a contract in the amount of $755,654.50 with Goodwin & Goodwin, Inc. for the construction of the Mission & Old Wire Rd. Intersection Water and Sewer Improvements Project, approve a project contingency of $113,300.00 (15%), and a Budget Adjustment. RECOMMENDATION: Staff recommends City Council approval awarding a contract in the amount of $755,654.50 to Goodwin & Goodwin, Inc. for the construction of the Mission & Old Wire Rd. Intersection Water and Sewer Improvements Project, approval of a project contingency of $113,000 (15%), and approval of the attached Budget Adjustment. BACKGROUND: The Arkansas Highway and Transportation Department will be bidding the construction of the Hwy 45 and Old Wire Road Intersection project in the fall of 2015. This project includes improvements to the lane configuration to allow for the installation of a traffic signal. Sidewalk installation and storm sewer are also included in the work proposed by the AHTD. AHTD is responsible for the engineering, advertising and awarding the construction contract, and construction inspection of the project. The City is responsible for relocation of the public water and sewer mains as well as acquisition of the rights-of-way and utility easements to accommodate this project. The project was approved for Federal (80%) and State (10%) funding with the City responsible for the remaining 10%. The total amount of Federal Funds available is $1,200,000. The City of Fayetteville Transportation Committee recommended that staff pursue underground relocations of the overhead electric and the communications. In order to facilitate the underground relocations, conduit was included in this project to accommodate both AEPISWEPCO and Cox Communications. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • eocco(:0(r; @ OCC IA I n fir: m( 101-1 + e d uDve")-Nd CD City of Fayetteville Staff Review Form ; I ,1 Li- 15 2016-0184 Legistar File ID N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Engineering/ Matt Casey 4/7/2016 Development Services Department Submitted By Submitted Date Division/Department Action Recommendation: Approval of a reconciliation change order for the Mission &Old Wire Rd. Intersection Water and Sewer Improvement Project. Budget Impact: 5400.5600.5808.00 Water and Sewer Fund 4520.9555.5809.00 Sales Tax Construction Bond Fund Account Number Fund 06035.2600 Old Wire Road (Mission to 265) Project Number Project Title Budgeted Item? Yes Current Budget $ 1,135,454.00 Funds Obligated $ 506,353.10 Current Balance 629 100.90 Does item have a cost? Yes Item Cost $ (27,651.38) Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 656,752.28 V20140710 Previous Ordinance or Resolution# iay- 15 Original Contract Number: Approval Date: 4- 04H W Comments: • CITY OF are¶ ttev tile I ARKANSAS • MEMO Mayor's Approval Only To: Mayor Jordan Thru: Don Marr, Chief of Staff Jeremy Pate, Director of Development Services Chris Brown,City Engineer From: Matt Casey, Engineering Design Manager Date: April 7,2016 Subject: Mission & Old Wire Rd. Intersection- Approval of Change Order#1 PROPOSAL: The Mission&Old Wire Rd. Intersection project was awarded for construction to Goodwin &Goodwin. Inc. on July 21, 2015 and the Notice to Proceed was issued on September 21,2015. The construction of the improvements were completed as of February 2, 2016. Change Order No. 1 is a reconciliation change order. The reconciliation change order adjusts the contract quantities to match the actual quantities in the final payment application. RECOMMENDATION: Staff recommends approval of Change Order#1 which will decrease the contract amount by $27,651.38. BUDGET IMPACT: This project is funded by the Water and Sewer Fund and also the Transportation Bond Program. Attachments: Change Order No. I Change Order No. 1 Page I of 2 CONTRACT CHANGE ORDER City Contract M Schedule City Resolution IS Date City Project No.: BID 15-39 Project Name: Mission&Old Wire Rd.Intersection W/S Location: Fayetteville,Arkansas Owner. City of Fayetteville Contractor. Goodwin&Goodwin Inc. Address: 113 West Mountain Address: 3503 Free Ferry Rd. Fayetteville,AR 72701 Fort Smith,AR.72903 THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS: ITEM H DESCRIPTION DECREASE INCREASE I Reconcile contract quantities. See attached breakdown. -$27,651.38 TOTAL DECREASE AMOUNT -$27,651.38 TOTAL INCREASE AMOUNT $0.00 NET CHANGE ORDER -$27,651.38 ENGINEERS FINAL CHANGE TO CONTRACT AMOUNT- TOTAL AMOUNT ELIGIBLE AMOUNT Original Contract Amount 5755.654.5Q $755,654.50 Total Previous Change Order(s) $110Q SIM Net Amount This Change Order -$27.65I.3h -$27.651.38 TOTAL CONTRACT AMOUNT TO DATE $728.003.12 $728.003.12 CHANGE TO CONTRACT COMPLETION DATE: Original Completion Date January 19,2016 Previous Adjusted Completion Date Increase This Change Order Calendar Days NEW CONTRACT COMPLETION DATE. RECOMMENDED: CITY OF FAYETTEVILLE �City�Engineer BY: '"1c046.. 3xstr.J MGR Yh//i. Sigg0Tre Title Date ACCEPTED: Goodwin&Goodwin,Inc. . Contractor /� BY: —.o 477. i i"n-w),eti 1/106/2.ols Signature Ti e Date APPROVED: CITY OF Pant EVILLE BY: �n ,/�9,�(/// Si•...:re Title ate . 4 I Cost Breakdown for Change Order P Contract Contract Contract Contract Item \ Description Unit Estimated Actual Adjust Adjusted • • - Unit Cost Quantity Quantity +1. Amount I I Trench and Excavatio Safety Systems LS $5,00 0.00 1.00 1.00 0.00 $ - 2 Traffic Control and Ma tenance IS $25/•00.00 1.00 1.00 0.00 $ • 3 Mobilization(Max 5%o otal Bid Schedule 1) LS $20.000.00 1.00 1.00 0.00 S - 4 Site Preparation LS $:0,000.00 1.00 1.00 0.00 S - 5 8-Inch PVC,C-900,Class 2 DR-14 Water Main IF $56.00 1193.00 1331.00 138.00 $ 7,728.00 6 6-Inch PVC,C-900,Class 200 0k14 Water Main LF $45.00 150.00 105.00 45.00 S (2.025.00) 7 1-Inch Polyethyene Class 200 Wa r Service Tubing Lr $9.00 662.00 390.00 -272.00 $ (2,448.00) 8 8-Inch Gate Valve w/Box :A $2,300.00 10.00 10.00 0.00 S - 9 6-Inch Gate Valve w/Box EA $1,800.00 2.00 1.00 -1.00 S (1,800.00) 10 Three Way Fire Hydrant Assembly wNa e EA $4,500.00 2.00 2.00 0.00 5 • 11 Remove Existing Fire Hydrant and Deliver o Owner EA $800.00 1.00 1.00 0.00 S - 12 6-Inch x 6-Inch Tapping Sleeve 8,Valve w/B. EA $4,500.00 4.00 4.00 0.00 $ - 13 Epoxy Coated Ductile Iron Fittings LB. $0.01 6000.00 1202.00_ -4798.00 S (47.98) 14 5/8"Single Meter Setting EA $900.00 10.00 12.00 2.00 $ 1,800.00 15 Remove Existing Meter Setting EA $150.00 10.00 10.00 0.00 $ • 16 8-Inch Saddle,1-Inch Corporation Stop and Tap EA $200.00 10.00 11.00 1.00 $ 200.00 17 12-Inch Direct Bury Steel Casing LF $125.00 40.00 16.00 -24.00 $ (3,000.00) 18 2-Inch Bored Casing LF $60.00 375.00 205.00 -170.00 5(10,200.00) 19 Cut and Cap Existing 6-Inch Water Main EA $1,700.00 5.00 5.00 0.00 S - 20 Adjust Existing Water Valve to Finished Grade EA $300.00 I.00 1.00 0.00 S - 21 Abandon Existing Water Valve EA $600.00 5.00 5.00 0.00 S - 22 Tree Protection Fencing LF $8.00 800.00 75.00 -725.00 $ (5,800.00) 23 8-Inch PVC Sewer Main,SDR-26 IF $80.00 891.00 868.00 -23.00 S (1,840.00) 24 4-Inch PVC Sewer Service,SCH 40 LF $25.00 325.00 88.00 -237.00 $ (5,925.00) 25 4-Foot Diameter Standard Manhole Up to 6 Feet 4eep EA $3,500.00 6.00 5.00 -1.00 $ (3,500.00) 26 Extra Manhole Depth,Over 6 Feet Deep VF $250.00 6.00 6.00 0.00 $ - 27 Remove Existing Manhole EA $800.00 3.00 3.00 0.00 S - 28 Sewer Service Connection on 8"PVC EA $425.00 8.00 9.00 1.00 $ 425.00 29 4-Inch Manhole Tap for Sewer Service EA S325.00 1.00 1.00 0.00 $ - 30 Plug Existing Sewer at Manahole Wall EA $1,000.00 4.00 4.00 0.00 S - 31 Connect 8-Inch Sewer to Existing Manhole,C.re Drill Manhole Wall $2,000.00 3.00 3.00 0.00 $ - 32 AHTD Pavement Repair,T-Patch $225.00 210.00 74.92 -135.08 $(30,393.00) 33 Asphalt Surface Repair(Driveways) S $85.00 40.00 91.32 51.32 $„4,362.20 34 Concrete Surface Repair SY $75.00 200.00 50737 307.77 V23,082.75' • 35 Gravel Driveway Repair SY $65.00 40.00 51.11 11.11 5' 722.15 36 Cold Mix Asphalt Temporary Pavemen -epair TON 150.00 50.00 34.90 -15.10 $1(2,265.00) 37 Rock Excavation Cr $0.01 50.00 0.00 -50.00 $ (0.50) 38 Erosion Control LS $17,000.00 - 1.00 1.00 0.00 $ - 39 Site Photos and AudioNideo Reco •ings LS $2,00000 1.00 1.00 0.00 $ - 40 Sewer Inspection by CCTV LF $6.00 891.00 868.00 -23.00 S (138.00) 41 Site Restoration LS $20,000.00 1.00 1.00 0.00 $ - Contract Totals(Schedule r :431,062.38 42 Mobilization for Conduit Insta -tion(Max 5%of Total Bid Schedule 2) LS $10,000.00 1.00 1.00 0.00 S • 43 2" SCH 40 PVC Electrical •nduit LF $18.00 06.00 684.00 -222.00 $ (3,996.00) 44 2"Galvanized Rigid Steel -nds EA $125.00 2.00 6.00 -6.00 S (750.00) 45 3"SCH 40 PVC Electrical onduit IF $20.00 81 .00 793.00 •17.00 S (340.00) 46 3"Galvanized Rigid Ste:- Bends EA $250.00 14. 0 13.00 -1.00 $ (250.00) 47 4"SCH 40 PVC Electri•<1 Conduit LF $24.00 3450.0 3136.00 -314.00 $ (7,536.00) 48 4"Non-Metallic Bend EA $150.00 42.00 40.00 -2.00 S (300.00) 49 6"SCH 40 PVC Else deal Conduit LF $26.00 2844.00 2770.00 -74.00 $ (1.924.00) 50 6"Galvanized Rigid teel Bends EA $675.00 20.00 12.00 -8.00 S (5,400.00) 51 AHTD Pavement R'pair,T-Patch SY $300.00 71.00 0.69 79.69 $ 23,907.00 Contract Totals Schedule I) _ $3,411.00 Contract Total (Schedule I &Schedule 2) -$27,651.38 Jr • • t6 -6 l v Cost Breakdown for Change Order C- Y f3 G.L Contract v Contract Contract Contract Item Description Unit Estimated Actual Adjust Adjusted Unit Cost Quantity Quantity +1- Amount I Trench and Excavation Safety Systems LS $5,000.00 1.00 1.00 0.00 $ - 2 Traffic Control and Maintenance LS $25,000.00 1.00 1.00 0.00 $ - 3 Mobilization(Max 5%of Total Bid Schedule I) LS $20,000.00 1.00 1.00 0.00 $ - 4 Site Preparation LS $30,000.00 1.00 1.00 0.00 S - 5 8-Inch PVC,C-900,Class 200 DR-14 Water Main LF $56.00 1193.00 1331.00 138.00 S 7,728.00 6 6-Inch PVC,C-900,Class 200 DR-14 Water Main LF $45.00 150.00 105.00 45.00 S (2,025.00) 7 1-Inch Polyethyene Class 200 Water Service Tubing LF $9.00 662.00 390.00 -272.00 S (2,448.00) 8 8-Inch Gate Valve wBox EA $2,300.00 10.00 10.00 0.00 $ - 9 6-Inch Gate Valve wBox EA $1,800.00 2.00 1.00 -1.00 S (1,800.00) 10 Three Way Fire Hydrant Assembly wNalve EA $4,500.00 2.00 2.00 0.00 S - 11 Remove Existing Fire Hydrant and Deliver to Owner EA $800.00 1.00 1.00 0.00 S - 12 6-Inch x 6-Inch Tapping Sleeve&Valve w/Box EA $4,500.00 4.00 4.00 0.00 S - 13 Epoxy Coated Ductile Iron Fittings LB. $0.01 6000.00 1202.00 -4798.00 S (47.98) 14 5/8"Single Meter Setting EA $900.00 10.00 12.00 2.00 S 1,800.00 15 Remove Existing Meter Setting EA $150.00 10.00 10.00 0.00 S - 16 6-Inch Saddle, 1-Inch Corporation Stop and Tap EA $200.00 10.00 11.00 1.00 $ 200.00 17 12-Inch Direct Bury Steel Casing LF $125.00 40.00 16.00 -24.00 $ (3,000.00) 18 2-Inch Bored Casing LF $60.00 375.00 205.00 -170.00 $00,200.00) 19 Cut and Cap Existing 6-Inch Water Main EA $1,700.00 5.00 5.00 0.00 S - 20 Adjust Existing Water Valve to Finished Grade EA $300.00 1.00 1.00 0.00 S - 21 Abandon Existing Water Valve LA $600.00 5.00 5.00 0.00 S - 22 Tree Protection Fencing LF $8.00 800.00 75.00 -725.00 S (5,800.00) 23 8-Inch PVC Sewer Main,SDR-26 LF $80.00 891.00 868.00 -23.00 $ (1,840.00) 24 4-Inch PVC Sewer Service,SCH 40 LF $25.00 325.00 88.00 -237.00 S (5,925.00) 25 4-Foot Diameter Standard Manhole Up to 6 Feet Deep EA $3,500.00 6.00 5.00 -1.00 S (3,500.00) 26 Extra Manhole Depth.Over 6 Feet Deep VF $250.00 6.00 6.00 0.00 S - 27 Remove Existing Manhole EA $800.00 3.00 3.00 0.00 $ - 28 Sewer Service Connection on 8"PVC EA $425.00 8.00 9.00 1.00 $ 425.00 29 4-Inch Manhole Tap for Sewer Service EA $325.00 1.00 1.00 0.00 $ - 30 Plug Existing Sewer at Manahole Wall EA 51,000.00 4.00 4.00 0.00 S - 31 Connect 8-Inch Sewer to Existing Manhole,Core Drill Manhole Wall EA 52,000.00 3.00 3.00 0.00 S - 32 AHTD Pavement Repair,T-Patch SV $225.00 210.00 74.92 -135.08 5(30,393.00) 33 Asphalt Surface Repair(Driveways) SY $85.00 40.00 91.32 51.32 S 4362.20 34 Concrete Surface Repair SY $75.00 200.00 118.80 -81.20 S?(6,090.00) 35 Gravel Driveway Repair SY $65.00 40.00 39.11 -0.89 $ $ (57.85) 36 Cold Mix Asphalt Temporary Pavement Repair TON $150.00 50.00 9.38 40.62 $ (6,093.005 37 Rock Excavation CV $0.01 50.00 0.00 -50.00 S (0.50) 38 Erosion Control LS $17,000.00 1.00 1.00 0.00 S - 39 Site Photos and AudioNideo Recordings LS $2,000.00 1.00 1.00 0.00 S - 40 Sewer Inspection by CCTV LF $6.00 891.00 868.00 -23.00 S (138.00) 41 Site Restoration LS $20,000.00 1.00 1.00 0.00 S - Contract Totals(Schedule I) SS64 843.13 42 Mobilization for Conduit Installation(Max 5%of Total Bid Schedule 2) LS $10,000.00 1.00 1.00 0.00 S - 43 2' SCH 40 PVC Electrical Conduit LF $18.00 906.00 684.00 -222.00 S (3,996.00) 44 2"Galvanized Rigid Steel Bends EA $125.00 12.00 6.00 -6.00 S (750.00) _ 45 3"SCH 40 PVC Electrical Conduit LF $20.00 810.00 793.00 -17.00 S (340.00) 46 3"Galvanized Rigid Steel Bends EA $250.00 14.00 13.00 -1.00 S (250.00) 47 4"SCH 40 PVC Electrical Conduit LF $24.00 3450.00 3136.00 -314.00 S (7,536.00) 48 4"Non-Metallic Bends EA $150.00 42.00 40.00 -2.00 S (300.00) 49 6"SCH 40 PVC Electrical Conduit LF $26.00 2844.00 2770.00 -74.00 $ (1,924.00) 50 6"Galvanized Rigid Steel Bends EA $675.00 20.00 12.00 -8.00 $ (5,400.00) 51 AHTD Pavement Repair,T-Patch SY $300.00 71.00 150.69 79.69 $ 23,907.00 34B RCCO Concrete Surface Repair SY $75.00 0.00 388.97 388.97 $ 29,172.75 / 35B RCCO Gravel Driveway Repair SY $65.00 0.00 12.00 12.00 Sir '780.00 36B RCCO Cold Mix Asphalt Temporary Pavement Repair TON $150.00 0.00 25.52 25.52 Sir 3,828.09 Contract Totals(Schedule 2) $37,191.75 Contract Totals(Schedule I &Schedule 2) -$27,651.38 l-IESE. ITEMS WERE MOVE-) MGM 5Q-I T"O SCM.f. I