HomeMy WebLinkAbout123-15 RESOLUTIONRESOLUTION NO. 123-15
A RESOLUTION TO APPROVE TASK ORDER NO. 3 WITH GARVER, LLC
IN THE AMOUNT OF $23,500.00 FOR DESIGN, BIDDING AND
CONSTRUCTION OVERSIGHT SERVICES FOR THE AIRPORT AIRFIELD
MARKING REHABILITATION PROJECT, TO ACCEPT A 90/10 GRANT
FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE
AMOUNT OF $179,880.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order
No. 3 with Garver, LLC in the amount of $23,500.00 for design, bidding and construction
oversight services for the Airport Airfield Marking Rehabilitation Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts a 90/10 grant
from the Arkansas Department of Aeronautics in the amount of $179,880.00.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 21St day of July, 2015.
ATTEST:
By: &' Y414.&
SONDRA E. SMITH, City Clerk Treasurer
FAYEITEVILLE .
QI-A NSP .
'ifs/� -ro �� �.:
113 West Mountain Street
City of Fayetteville Arkansas
Fayetteville, AR 72701
/ (479) 575-8323
x^= Text File
— File Number: 2015-0311
Agenda Date: 7/21/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
GARVER, LLC TASK ORDER NO.3
A RESOLUTION TO APPROVE TASK ORDER NO. 3 WITH GARVER, LLC IN THE AMOUNT
OF $23,500.00 FOR DESIGN, BIDDING AND CONSTRUCTION OVERSIGHT SERVICES FOR
THE AIRPORT AIRFIELD MARKING REHABILITATION PROJECT, TO ACCEPT A 90/10
GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF
$179,880.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No.
3 with Garver, LLC in the amount of $23,500.00 for design, bidding and construction oversight services
for the Airport Airfield Marking Rehabilitation Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts a 90/10 grant from
the Arkansas Department of Aeronautics in the amount of $179,880.00.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 711712015
John J. Roscoe
Submitted By
City of Fayetteville Staff Review Form
201.5-0311
Legistar File ID
7/21/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/2/2015
Submitted Date
Aviation /
Transportation Services Department
Division / Department
Action Recommendation:
A Resolution to: 1) Authorize Garver LLC Task Order 03, in the amount of $23,000, for Design, Bidding Services and
Construction Oversight; 2) Accept a 90/10 grant from the Arkansas Department of Aeronautics in the amount of
$179,880; 3) Approve a Budget Adjustment.
Budget Impact:
5550.3960.5314.00 Airport
Account Number Fund
15030.1 Airport Pavement Repainting & Signs
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $ -
Current Balance V YryNYMmYM
Does item have a cost? Yes Item Cost $ 199,867.00
Budget Adjustment Attached? Yes Budget Adjustment $ 199,867.00
Remaining Budget
V20140710
Previous Ordinance or Resolution #
Original Contract Number: Approval Date:
Comments:
CITY OF
Tay Neville
ARKANSAS
MEETING OF JULY 21, 2015
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Staff/Contract Review Committee
Terry Gulley, Transportation Director
FROM: John J. Roscoe, Airport Director
DATE: 7/2/15
CITY COUNCIL AGENDA MEMO
SUBJECT: Garver LLC Task Order 03 & Acceptance of a Grant from the AR Department of
Aeronautics. Legistar Item # 2015-0311
RECOMMENDATION:
Staff requests approval of a Resolution to: 1) Authorize Garver LLC Task Order 03, in the amount of
$23,000, for Design, Bidding Services and Construction Oversight; 2) Accept a 90/10 grant from the
Arkansas Department of Aeronautics in the amount of $179,880; 3) Approve a Budget Adjustment.
BACKGROUND:
During the Airport's annual FAA Part 139 Airport Certification Inspection in May, our FAA inspector noted that
the condition of the runway markings and the majority of our taxiway markings were not in compliance with
FAA standards. In addition, he noted that parts of the runway had cracked and did not contain any crack seal.
The Airport is given until August 12, 2015 to make the necessary corrections.
DISCUSSION:
Approval of Task Order 03 will authorize the Airport's consulting engineering firm, Garver LLC, to proceed
with the design and specifications leading to bidding and oversight of the work. The construction phase
comprises crack sealing, rubber removal and repainting of Runway and Taxiway markings. Airfield sign
panel replacements will be procured and installed by airport maintenance staff.
The Airport applied and was approved by the Arkansas Department of Aeronautics for a grant that will
reimburse 90% of the final project cost. The Airport will match the state grant with the remaining 10% of the
project cost. The total project cost is estimated at $199,867.
BUDGET/STAFF IMPACT:
The Airport will expend a portion of its fund balance reserve, $19,987, in order to match 10% of the total
project cost to the State's 90% grant. The attached Budget Adjustment establishes the total project budget
including the construction phase.
Attachments:
SRF, SRM,
Task Order 03
Grant Award Letter
Budget Adjustment
Purchase Request
piling Address:
3 W. MOuntaln Street www.fayetteville-ar.gov
tetteville, Aft 72701
APPENDIX A-3
TASK ORDER 03
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD MARKING REHABILITATION
This TASK ORDER is made as of 1 , 2015 by and between the
CITY OF FAYETTEVILLE of Fayettvthe, Arkansas hereinafter referred to as "CITY OF
FAYETTEVILLE," and GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the
provisions of the AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on
April 21, 2015.
Under this Work Order, the CITY OF FAYETTEVILLE intends to make the following improvements
for the FYV Airfield Marking Rehabilitation project.
Repaint the existing airfield pavement markings, remove existing pavement markings
that are located in an incorrect position or state, and seal existing cracks as required by
a recent Part 139 inspection.
GARVER will provide professional services related to these improvements as described herein.
SECTION 1- SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-3
SECTION 2— PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE
will pay GARVER on a hump sum and hourly rate basis. The CITY OF FAYETTEVILLE represents
that funding sources are in place with the available funds necessary to pay GARVER.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Bid Package Development
$10,000
Lump Sum
Bidding Services
$3,000
Lump Sum
Construction Phase Services
$10,000
Hourly
TOTAL FEE
$23,000
Task Order 03 1 of 3
FYV Airfield Marking Rehabilitation Garver Project No. 15041212
Bid Package Development and Bidding Services:
The lump sum amount to be paid under this agreement is $13,000. For informational purposes, a
breakdown of GARVER's estimated costs is included in Exhibit B-3 with approximate current hourly
rates for each employee classification.
Construction Phase Services:
The CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the unburdened
hourly payroll rate of each of GARVER's personnel during the performance of these services multiplied
by a 3.20 markup plus reimbursable expenses including but not limited to printing, courier service,
reproduction, and travel. The total amount paid to GARVER under this agreement is estimated to be
$10,000. The actual total fee may not exceed this estimate. For informational purposes, a breakdown
of GARVER's estimated costs is included in Exhibit B-3 with approximate current hourly rates for
each employee classification. Underruns in any phase may be used to offset overruns in another phase
as long as the overall contract amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional
services will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for
survey trucks/vans.
Any unused portion of the fee, due to delays beyond GARVER's control, will be increased 6% annually
with the first increase effective on or about July 1, 2016.
Additional Services (Extra Work). For work not described or included in Section 2— Scope of Services
but requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-3 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel. The rates shown in Exhibit B-3 will be
increased annually with the first increase effective on or about July 1, 2016.
SECTION 3 —EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
• 3.1.1
Exhibit A-3
Scope of Services
3.1.2
Exhibit B-3
Rate Schedule & Fee Tables
3.1.3
Exhibit C-3
Project Exhibit
3.1.4
Exhibit D-3
Conceptual Cost Estimate
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
Task Order 03 2 of 3
FYV Airfield Marking Rehabilitation Garver Project No. 15041212
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 -EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance
upon receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective
date of this Task Order shall be the last date written below.
CITY OF FAETTEVILI�E, ARKANSAS GARVER
, L'ioneld J
ATTEST (/
By: Title: Senior Vice President
City Clerk
- FAYETTEVILLE;
�`�9°° 'QKANs�`•Qyy`�'��`
`'e 'y •...•••� yr
Task Order 03 3 of 3
FYV Airfield Marking Rehabilitation Garver Project No. 15041212
EXHIBIT A-3 - SCOPE OF SERVICES
FAYETTEVILLE - DRAKE FIELD (FYV)
AIRFIELD MARKING REHABILITATION
2.1 General
Generally, the scope of services includes bid package development, bidding services, and construction
phase services for improvements to Fayetteville -Drake Field Airport. Improvements will consist
primarily of remarking airfield pavement markings, minor crack sealing, and minor marking removal.
2.2 Bid Package Development
2.2.1 Construction Safety Plans
GARVER will develop construction safety plans for the CITY OF FAYETTEVILLE's review prior
to inclusion in the bid package. Construction safety plans will also be coordinated with the Air
Traffic Controllers. Construction phasing will be designed to limit the construction impact on aircraft
operations. Construction safety plans will include a nighttime runway closure alternative.
2.2.2 Airspace Analysis
GARVER will prepare and submit the project to the FAA for airspace clearance on the Obstruction
Evaluation and Airport Airspace Analysis (OE -AAA) website and coordinate this with FAA
representatives.
2.2.3 Final Plans and Soecifications
GARVER will prepare detailed construction drawings, specifications, instructions to bidders, and
general provisions and special provisions, all based on guides furnished to GARVER by the CITY
OF FAYETTEVILLE and the FAA. Contract Documents (Plans, Specifications, and Estimates) will
be prepared for award of one (1) construction contract. These designs shall be in accordance with
sound engineering principles. Detailed specifications shall be developed using FAA "Standards for
Specifying Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate
standards. A specimen copy of applicable prevailing wage rates will be obtained by GARVER from
the Arkansas Department of Labor as appropriate for incorporation into the specifications for the
proposed project.
GARVER will furnish plans to the CITY OF FAYETTEVILLE for bidding and coordination
purposes.
2.3 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or
negotiating proposals for one prime contract for construction, materials, equipment and services; and,
where applicable, maintain a record of prospective bidders to whom Bidding Documents have been
issued, and receive and process deposits for Bidding Documents. The CITY OF FAYETTEVILLE
will pay advertising costs outside of this contract. GARVER will issue addenda as appropriate to
interpret, clarify or expand the Bidding Documents. GARVER will consult with and advise the CITY
OF FAYETTEVILLE as to the acceptability of subcontractors, suppliers and other persons and
Exhibit A-3 - Scope of Services 1 of 4
FYV Airfield Marking Rehabilitation Garver Project No. 15041211
organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions
of the work as to which such acceptability is required by the Bidding Documents. GARVER will
consult with the CITY OF FAYETTEVILLE concerning and to determine the acceptability of
substitute materials and equipment proposed by Contractor(s) when substitution prior to the award of
contracts is allowed by the Bidding Documents. GARVER will attend the bid opening, prepare bid
tabulation sheets, and assist the CITY OF FAYETTEVILLE in evaluating bids or proposals and in
assembling and awarding contracts for construction, materials, equipment and services. GARVER
will assist the CITY OF FAYETTEVILLE in the execution of all contract documents and furnish a
sufficient number of executed documents for the CITY OF FAYETTEVILLE and Contractor.
2.4 Construction Phase Services
During the construction phase of work, GARVER will accomplish the following:
I. Support the CITY OF FAYETTEVILLE's improvement plan by accomplishing preliminary
planning, and/or engineering work as directed by the CITY OF FAYETTEVILLE. The work
shall include the preparation of opinions of costs, preliminary plans, applications for local, state,
and federal funds, and services required to support the CITY OF FAYETTEVILLE's
applications for funds.
2. Issue a Notice to Proceed letter to the Contractor and attend the preconstruction meeting.
3. Attend progress/coordination meetings with the CITY OF FAYETTEVILLE /Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER on the shop drawings during this review will not relieve Contractor
from compliance with requirements of the drawings and specifications. The check will only be for
review of general conformance with the design concept of the project and general compliance with
the information given in the contract documents. The Contractor will be responsible for confirming
and correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. GARVER's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, GARVER shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
GARVER will submit, when requested by the CITY OF FAYETTEVILLE, written reports to the
CITY OF FAYETTEVILLE on the progress of the construction including any problem areas that
have developed or are anticipated to develop.
6. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue
necessary clarifications (respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment. GARVER's recommendation for payment shall not be a
representation that GARVER has made exhaustive or continuous inspections to (1) check the
quality or exact quantities of the Work; (2) to review billings from Subcontractors and material
suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor
has used money previously paid to the Contractor.
8. Provide part-time resident construction observation services for the 7 -calendar -day construction
Exhibit A-3 - Scope of Services 2 of 4
FYV Airfield Marking Rehabilitation Garver Project No. 15041211
contract performance time. The proposed fee is based on approximately 8 hours per day during
the construction contract performance time. If the construction time extends beyond the time
established in this agreement or if the CITY OF FAYETTEVILLE wishes to increase the time or
frequency of the observation, the CITY OF FAYETTEVILLE will pay GARVER an additional
fee agreed to by the CITY OF FAYETTEVILLE and GARVER.
9. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the
Plans and Specifications. If re -design or substantial engineering is required in the preparation of
these documents, payment for extra services involved will be made in addition to the payment
provided in basic engineering services.
10. Participate in final project inspection, prepare punch list, review final project closeout
documents, and submit final pay request.
Construction observation services will be provided by GARVER's Resident Project Representative,
who will provide or accomplish the following:
• Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
In performing construction observation services, GARVER will endeavor to protect the CITY OF
FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s); but GARVER does
not guarantee the performance of the Contractor(s), nor is GARVER responsible for the actual
supervision of construction operations. GARVER does not guarantee the performance of the contracts
by the Contractors nor assume any duty to supervise safety procedures followed by any Contractor or
subcontractor or their respective employees or by any other person at the job site. However, if at any
time during construction GARVER observes that the Contractor's work does not comply with the
construction contract documents, GARVER will notify the Contractor of such non-compliance and
instruct him to correct the deficiency and/or stop work, as appropriate for the situation. GARVER
will also record the observance, the discussion, and the actions taken. If the Contractor continues
without satisfactory corrective action, GARVER will notify the CITY OF FAYETTEVILLE
immediately, so that appropriate action under the CITY OF FAYETTEVILLE's contract with the
Contractor can be taken.
As a minimum, GARVER's project engineer or his qualified representative will visit the site of the
work on the average of once during each fifteen (15) working days of the construction period. These
visits should be scheduled to coincide with each new phase of construction and other times when his
presence is desirable. GARVER's project engineer or his qualified representative will be available at
all times work is in progress for telephone contact by the construction observer. GARVER's project
engineer shall direct, supervise, advise, and counsel the construction observer in the accomplishment
of his duties.
2.5 Project Deliverables
The following will be submitted to the Client, or others as indicated, by Garver:
I. One copy of the Final Design with opinion of probable construction cost.
Exhibit A-3 - Scope of Services 3 of 4
FYV Airfield Marking Rehabilitation Garver Project No. 15041211
Three copies of the Final Plans and Specifications to the Contractor.
One hard copy set of Record Drawings.
Electronic files as requested.
2.6 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the Client's convenience or due to changed conditions after previous alternate
direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Electrical lighting design.
4. Preparation of a Storm Water Pollution Prevention Plan (SWPPP).
5. Construction materials testing.
6. Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items.
7. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
Extra Work will be as directed by the Client in writing for an additional fee as agreed upon by the
Client and Garver.
2.7 Schedule
GARVER shall begin work immediately upon receipt of the executed task order and shall complete the
work within a mutually agreeable schedule.
Exhibit A-3 - Scope of Services 4 of 4
FYV Airfield Marking Rehabilitation Garver Project No. 15041211
GARVER
EXHIBIT B-3
FYV Airfield Marking Rehabilitation
Garver Hourly Rate Schedule
Classification
Rates
Engineers / Architects
E-1 .......................................................................
$
32.30
E-2..............................................................................
$
37.40
E-3..............................................................................
$
45.40
E-4..............................................................................
$
53.00
E-5..............................................................................
$
64.70
E-6..............................................................................
$
81.10
E-7..............................................................................
$ 107.10
Planners !"Environmental Specialist
P-1 ... ......... ......... ...............................
............ $
38.90
P-2..............................................................................
$
48.90
P-3..............................................................................
$
62.40
Designers.,
D-1 .. ........ ......... ......... ...................
............. $
30.10
D-2..............................................................................
$
35.40
D-3..............................................................................
$
42.10
D-4..............................................................................
$
48.90
Technicians
T-1..............................................................................
$
23.50
T-2..............................................................................
$
30.00
T-3..............................................................................
$
36.40
Surveyors
S-1..............................................................................
$
14.40
S-2..............................................................................
$
19.00
S-3..............................................................................
$
25.80
S-4..............................................................................
$
36.90
S-5..............................................................................
$
48.90
S-6..............................................................................
$
55.60
2 -Man Crew (Survey)......................................................$
54.60
3 -Man Crew (Survey)......................................................$
68.60
2 -Man Crew (GPS Survey) ...............................................
NA
3 -Man Crew (GPS Survey)...............................................NA
Construction Observation
C-1 .. .................. ....... .................. .....................
$
28.50
C-2..............................................................................
$
36.60
C-3..............................................................................
$
44.80
C-4..............................................................................
$
55.10
Management I Administration
M-1..............................................................................
$
107.00
X-1..............................................................................
$
18.40
X-2..............................................................................
$
25.20
X-3..............................................................................
$
35.00
X-4..............................................................................
$
48.00
Task Order 03
FYV Airfield Marking Rehabilitation Garver Project No. 15041212
EXHIBIT B-3
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD MARKING REHABILITATION
BID PACKAGE DEVELOPMENT
WORK TASK DESCRIPTION
E-3
E-2
E-1
T-2
T-1
C-3
C-2
$45.41
$37.40
$32.30
$30.00
$23.50
$44.80
$36.60
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Final Plans
Cover Sheet
1
4
General Notes
1
4
Construction Safety Plans
4
12
Pavement Marking Plans
4
12
Pavement Marking Details
1
4
Site Visit
2
6
6
Construction Safety Meeting with Owner/ATCT
1
2
4
Coordination with Owner
1
4
City Meetings
1
4
Airspace Analysis
1
2
Specifications/Contract Documents
1
6
Quantities
1
4
Opinion of Probable Construction Cost
1
4
QC Review
2
2
Subtotal - Civil Engineering
0
11
45
0
46
0
0
Hours
0
11 45 0 46 0 0
Salary Costs
$0.00
$411.40 $1,453.50 $0.00 $1,081.00 $0.00 $0.00
SUBTOTAL - SALARIES:
$2,945.90
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$5,607.23
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$102.53
Postage/Freight/Courier
$20.00
Travel Costs
$20.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$142.53
SUBTOTAL:
$8,695.66
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$1,304.35
TOTAL FEE:
$10,000.00
EXHIBIT B-3
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD MARKING REHABILITATION
BIDDING SERVICES
WORK TASK DESCRIPTION
E-3
E-2
E-1
T-2
T-1
C-3
C-2
$45.41
$37.40
$32.30
$30.00
$23.50
$44.80
$36.60
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Dispense plans and specs
2
Addendums/Inquiries
1
4
Bid Opening
1
4
Prepare bid tabulation
1
2
Evaluate bids and recommend award
1
2
Prepare construction contracts
1
2
4
Notice to Proceed
1
Subtotal - Civil Engineering
0
5
17
0
4
0
0
Hours 0 5 17 0 4 0 0
Salary Costs $0.00 $187.00 $549.10 $0.00 $94.00 $0.00 $0.00
SUBTOTAL - SALARIES: $830.10
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $1,580.01
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $100.00
Postage/Freight/Courier $48.58
Travel Costs $50.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $198.58
SUBTOTAL: $2,608.69
SUBCONSULTANTS FEE: $0.00
PROFESSIONAL FEE $391.30
TOTAL FEE: $3,000.00
EXHIBIT B-3
FAYETTEVILLE - DRAKE FIELD
FYV AIRFIELD MARKING REHABILITATION
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION
E-3
E-2
E-1
T-2
T-1
C-3
C-2
$45.41
$37.40
$32.30
$30.00
$23.50
$44.80
$36.60
hr
hr
hr
hr
hr
hr
hr
1. Civil Engineering
Preconstruction Meeting
4
4
Coordination with Owner
1
4
Monthly Pay Requests
4
Shop Drawings/Material Submittals
4
On -Site Meetings
Resident Construction Observation (7 Days @ 8hr/day)
56
Prepare Change Orders
4
Final Project Inspection and Punchlist
4
4
Subtotal - Civil Engineering
0
9
80
0
0
0
0
2. Structural Engineering
Response to Inquiries
Shop Drawings
Subtotal - Structural Engineering
0
0
0
0
0
0
0
3. Mechanical Engineering
Subtotal - Mechanical Engineering
0
0
0
0
0
0
0
4. Electrical Engineering
Subtotal - Electrical Engineering
0
0
0
0
0
0
0
Hours 0 9 80 0 0 0 0
Salary Costs $0.0D $336.60 $2,584.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL - SALARIES: $2,920.60
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD $5,559.07
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $75.98
Postage/Freight/Courier $40.00
Travel Costs $100.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $215.98
SUBTOTAL:
$8,695.65
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$1,304.35
TOTAL FEE:
$10,000.00
LIMITS OF AIRFIELD -
MARKING REHAB &
1J1CRACK SEALING
JJ FAYETTEVILLE - DRAKE FIELD FIGUPEr LM6ER
FAYETTEVILLE, AR PROJECT EXHIBIT C-3
AIRFIELD MARKING REHABILITATION
EXHIBIT D-3
FAYETTEVILLE-DRAKE FIELD
AIRFIELD MARKING REHABILITATION
ENGINEER'S OPINION OF CONCEPTUAL CONSTRUCTION COST
ESTIMATED ESTIMATED
ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
I Site Preparation/Mobilization LS 1 $10,775.00 $10,775.00
2 Reflective Runway and Taxiway Pavement SF 102,500 $1.35 $138,375.00
Marking
3
Non -Reflective Runway and Taxiway SF 5,500 $1.20 $6,600.00
Pavement Marking
4 Joint and Crack Repair LF 14,000 $1.00 $14,000.00
5 Paint and Rubber Removal SF 750 $3.00 $2,250.00
TOTAL ESTIMATED CONSTRUCTION COST $172,000.00
OTHER EXPENSES
Sign Panels (28 Total) $4,867.38
TOTAL OTHER EXPENSES $4,867.38
ENGINEERING SERVICES
Bid Package Development $ 10,000.00
Bidding Services $ 3,000.00
Construction Phase Services $ 10,000.00
TOTAL ENGINEERING SERVICES $ 23,000.00
TOTAL ESTIMATED CONSTRUCTION COST $172,000.00
TOTAL OTHER EXPENSES $4,867.38
TOTAL ENGINEERING SERVICES $23,000.00
TOTAL ESTIMATED PROJECT COST $199,867.38
IJECT FUNDING TOTAL
nsas Department of Aeronautics (90%) $179,880.00
of Fayetteville (10%) $19,987.38
'AL PROJECTED FUNDING $199.867.3
IIi
STATE OF ARKANSAS
DEPARTMENT OF AERONAUTICS y� Little Rock, Arkansas 72202-4402
Telephone: (501) 376-6781 • Fax: (501) 378-0820
ASA HUTCHINSON June 19, 2015 JERRY CHiSM
GOVERNOR DIRECTOR
Mr. Johnny Roscoe
Aviation Director
COI'dIVIISSIONERS
Fayetteville - Drake Field
Marion Burton
113 W. Mountain Street
Little Rock
Fayetteville, AR 72701
Dr. Gene lines
Little Rock
Dear Mr. Roscoe:
William "Bill" McKenzie
Bentonville
During the June 17, 2015 meeting of the Arkansas Aeronautics Commission, a
90-10% Grant Request was approved for Fayetteville's Drake Field. The
Dr. William Morgan
Paragould
request approved provides funding in the amount of $1.79,880.00 for crack
Wiley Blansett
sealing, pavement remarking, and new signage [Part 139].
,Searcy
David Glover
This grant has been assigned as Grant #3443-15 for identification purposes,
Tiller
When corresponding with our office regarding this project, please be sure to
Clark W. Mason
use this number. Contact us immediately if you will not be able to complete
Little Rock
the project for amount approved. The Commission will not be responsible
for any additional project costs unless this Agency has received notification
in advance.
The Commission has asked that we call your attention to Page Three (3) of
your Application for State Airport Aid. This prgject should be started
immediately and completed within one year. Please notify us if
circumstances beyond your control prevent completion within the allotted
time, otherwise, the grant may be canceled.
Payment of this grant will be made upon completion of your project. Please
remember that grant hinds are contingent upon the Department's
appropriation for the fiscal year. Request payment of this grant in writing and
include your documentation for the project at that time.
Sincerely,
Director
cc: State Senator Uvalde Lindsey; State Representative Charlie Collins
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Aviation Adjustment Number
2015 Dept.: Transportation Services
Requestor: James Nicholson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish a Project Budget for the Airport Pavement Repainting & Signs project . The project is 90% funded with a grant
from the Arkansas Department of Aeronautics up to $179,880.
COUNCIL DATE:
LEGISTAR FILE ID#:
7/21/2015
2015-0311
Ke v( SprIve4-
7/2/20155 3:35 PM
Budget Director Date
TYPE:
DESCRIPTION:
RESOLUTION/ORDINANCE
GLDATE:
POSTED:
/
TOTAL
Account Number
199,867 199,867
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub AT
v.20150402
Account Name
5550.0955.4302.00
-
179,880
15030
1 RE
State Grants - Capital
5550.0955.4999.99
5550.3960.5314.00
-
23,000
19,987
-
15030
RE
1 EX
Use of Fund Balance
Professional Services
5550.3960.5804.00
176,867
-
15030
1 EX
Building Costs
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