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Home My WebLink About122-15 RESOLUTIONRESOLUTION NO. 122-15 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GENERAL IMPROVEMENT FUND GRANT THROUGH THE NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. IN THE AMOUNT OF $50,000.00 FOR THE PURCHASE OF SOCCER GOALS FOR THE REGIONAL PARK, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a General Improvement Fund grant through the Northwest Arkansas Economic Development District, Inc. in the amount of $50,000.00 for the purchase of soccer goals for the Regional Park and expresses its sincere appreciation to Representative Charlie Collins for his assistance in securing the grant funds. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 21St day of July, 2015. ATTEST: By: SONDRA E. SMITH, City Clerk Treasurer RK'/ .��. GITY0 •FAME TTEVIL L E 'tet= . Y ''��i �,i,i0 N t i►�`,`��, City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2015-0307 Agenda Date: 7/21/2015 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. GENERAL IMPROVEMENT FUND GRANT A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GENERAL IMPROVEMENT FUND GRANT THROUGH THE NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. IN THE AMOUNT OF $50,000.00 FOR THE PURCHASE OF SOCCER GOALS FOR THE REGIONAL PARK, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a General Improvement Fund grant through the Northwest Arkansas Economic Development District, Inc. in the amount of $50,000.00 for the purchase of soccer goals for the Regional Park and expresses its sincere appreciation to Representative Charlie Collins for his assistance in securing the grant funds. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 711712015 City of Fayetteville Staff Review Form 2015-0307 Legistar File ID 7/21/2015 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Parks & Recreation / Byron Humphry 7/2/2015 Parks & Recreation Department Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to authorize the City to accept $50,000 from the Northwest Arkansas Economic Development District, Inc. General Improvement Fund (GIF) and approval of a budget adjustment to recognize the revenue for soccer goals for the Regional Park. 2250.9255.5210.00 Account Number 02002.1 Project Number Budgeted Item? No Budget Impact: Regional Park Development Fund Regional Park Development Project Title Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Original Contract Number: Comments: $ 179,886.00 $ 179,355.00 — 531.00 $ 50,000.00 $ 50,000.00 $ 531.00 Approval Date: �} V20140710 CITY OF • aeevle ARKANSAS MEETING OF JULY 21, 2015 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Parks Maintenance Superintendent DATE: July 2, 2015 SUBJECT: Resolution to Accept the Northwest Arkansas Economic Development District, Inc. General Improvement Fund (GIF) Grant for Soccer Goals RECOMMENDATION: Parks and Recreation requests City Council approval of a resolution to authorize the City to accept $50,000 from the Northwest Arkansas Economic Development District, Inc. General Improvement Fund (GIF) Grant and approval of a budget adjustment to recognize the revenue for soccer goals for the Regional Park. BACKGROUND: The City of Fayetteville is currently constructing Phase I of the Regional Park including soccer fields for youth soccer. The City's existing soccer program is programmed on land leased from the University of Arkansas. This lease will expire in 2018 and will not be renewed. State Representative Charlie Collins, District 84, recommended the GIF grant application to the City for a $50,000 project to purchase soccer goals for the Regional Park soccer complex. The soccer goals would be used for league play as well as hosting tournaments that would bring in tourism money, which would assist state wide efforts in economic and community development. DISCUSSION: Phase I of the Regional Park originally included additional amenities including new soccer goals; however the goals and many other items were omitted through the value engineering process after bidding. As this park will draw regional tournaments, it is important to have the best quality facilities and equipment to offer participants. Without this grant, the City will be repurposing outdated existing goals at the new park until new goals can be funded through the Capital Improvement Plan. BUDGET/STAFF IMPACT: This grant award is for $50,000. There is no anticipated budget impact. The grant does not require matching funds. Attachments: NWAEED GIF Grant Agreement Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 -I, June 19, 2015 To Whom It May Concern: NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. NWAEDD PLAZA 818 Highway 62-65-412 North • P.O. Box 190 Harrison, Arkansas 72602-0190 (870) 741-5404 JUN 2 2 2015 CITY OF FAYETTEVILLE MAYOR'S OFFICE Enclosed you will find two (2) signed grant agreements. One grant agreement is for your records, the other is for you to sign and return to NWAEDD in the envelope provided. This ensures that we will have the proper documentation on file. Once we have received the signed grant agreement we will then issue a check and it will be sent to you along with a close-out form. Thank you for your cooperation in this matter. Sincerely, Jeremy Ragland Assistant Director, NWAEDD Northwest Arkansas Economic Development District, Inc. General Improvement Fund Grant Program Grant Agreement Grantee: CITY OF FAYETTEVILLE Grant #: 379-84-06.15 Grant Amount: $ 50.000.00 GRANTOR Northwest Arkansas Economic Development District, Inc. P.O. Box 190 Harrison, AR 72602-0190 Phone: 870-741-5404 Purpose: Soccer Equipment GRANTEE City of Fayetteville 113 West Mountain Street Fayetteville, Arkansas 72701 Phone: 479-575-8330 1. PURPOSE This Agreement is entered into by Northwest Arkansas Economic Development District, Inc. (NWAEDD), herein referred to as Grantor, and City of Fayetteville, herein referred to as Grantee. The Grantor has received General Improvement Funds from the Arkansas General Assembly to be utilized to assist local public governmental jurisdictions and/or non-profit organizations to plan, develop, promote and/or implement economic and community development projects/activities designed to improve the economic, community and/or social well-being of the citizens of Arkansas. Projects should complement the Economic and Community Development Goals and Objects of the State of Arkansas. The Grantee agrees to implement and complete a General Improvement Fund Program project in accordance with the provisions of this Agreement. 2. LEGAL AUTHORITY By signing this Agreement the Grantee certifies that it possesses legal authority to accept grant funds under the General Improvement Fund program. The act of signing will also certify that the Grantee will comply with all parts of this Agreement, and the Grantee accepts full legal responsibility for properly implementing the project described in the original grant application documents and agrees to expend funds in accordance with the original grant application form. 3. FINANCIAL MANGEMENT AND ACCOUNTING The Grantee will establish and/or maintain a financial management and accounting system, which conforms to generally accepted accounting principles and complies with requirements of the State Purchasing Law, the General Accounting and Budgetary Procedures Law, and other applicable fiscal control laws of the State of this State and regulations promulgated by the Department of Finance and Administration shall be observed in connection with the utilization of said grant funds. 4. RECORDKEEPING Grantee will maintain records of all project expenditures on file for a period of three years or until the Grantee's audit for the period in which grant funds were utilized have been conducted. The Grantor and duly authorized officials of the State will have full access and the right to examine any pertinent documents of the Grantee or persons or organizations with which the Grantee may contract, which involve transactions related to this Agreement. 5. REPORTING The Grantee agrees to provide Grantor with a final close-out report within sixty (60) days of project completion on which grant funds have been utilized, (See Attachment "A" - Closeout Form). 6. INDEMNIFICATION The Grantee agrees to follow all local and state laws and regulations. Furthermore, the Grantee agrees to hold harmless the Grantor from any and all claims, suits and actions arising from any act of omission, noncompliance or misuse of grant funds by the Grantee or any employee or agent in the performance of this Grant Agreement. 7. METHOD OF PAYMENT The Grantor shall make payment of authorized grant funds upon proper execution of this Grant Agreement by the Grantee. The Grantor reserves the right to determine the most appropriate distribution of payments, based upon the nature of the approved project. In no event will the total amount of grant funds to the Grantee for allowable expenses incurred in relation to the project exceed the amount noted on Page 1 of this Agreement as the Grant Amount. S. MODIFICATIONS The Grant Agreement may be modified, at the discretion of the Grantor, only with prior written notification from the Grantee. The Grantee will be notified, in writing, of the decision of the Grantor. Approved for the Grantor Approved for the Grantee BY: NORTHWEST ARKANSAS ECONOMIC DEVELOPMENT DISTRICT, INC. Joe Willis Executive Director Date IM to City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Parks & Recreation Adjustment Number 2015 Dept.: Parks & Recreation Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Regional Park - To receive/recognize grant funds of $50,000 from Northwest Arkansas Economic Development District, Inc. - General Improvement Fund (GIF) to be used for the purchase of soccer goals. The individual goal sets will be less than $5,000 each. COUNCIL DATE: 7/21/2015 LEGISTAR FILE ID#: 2015-0307 3arl c rwfe ' 6/29/2015 3:45 PM Budget Director Date TYPE: DESCRIPTION: RESOLUTION/ORDINANCE I GLDATE: POSTED: TOTAL Account Number 50,000 50,000 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub AT v.20150402 Account Name 2250.9255.5210.00 50,000 - 02002 1 EX Minor Equipment 2250.0925.4302.00 - 50,000 02002 1 RE State Grants - Capital C:\Users\dmccoy\AppData\Roaming\L5\Temp\aab7a6b5-eef1-4ad3-af8b-170e217b9972 1 of 1