HomeMy WebLinkAbout115-15 RESOLUTIONRESOLUTION NO. 115-15
A RESOLUTION TO AUTHORIZE A CONTRACT WITH COLLEGE
MARKETPLACE (FAYETTEVILLE), LLC IN THE AMOUNT OF $186,202.50
FOR PAYMENT OF THE COSTS ASSOCIATED WITH THE INSTALLATION
OF A TRAFFIC SIGNAL AT COLLEGE AVENUE AND MASONIC DRIVE,
AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Resolution No. 92-14, which was passed on May 6, 2014, expressed the City
Council's intention to pay for the installation of a traffic signal at College Avenue and Masonic
Drive if Whole Foods, Inc. constructed its store near that intersection, and also approved a budget
adjustment in the amount of $150,000 for the estimated cost of the traffic signal; and
WHEREAS, construction of the Whole Foods store is underway and installation of the traffic
signal is substantially completed at a final cost of $186,202.50, necessitating a budget adjustment
to cover the difference between the original estimated cost and the actual verified cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor
to sign a contract with College Marketplace (Fayetteville), LLC in the amount of $186,202.50 for
payment of the costs associated with the installation of the traffic signal at College Avenue and
Masonic Drive.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $36,203.00.
PASSED and APPROVED this 7t' day of July, 2015.
APPROVED: ATTEST:
B By:
LIONEL O AN, Mayor SONDRA E. SMITH, City Clerk Treasurer
• ,Q
i��� "(ei[tti i;t.
City of Fayetteville, Arkansas 113 West Mountain Street
<_ Fayetteville, AR 72701
8 (479) 575-8323
Text File
File Number: 2015-0293
Agenda Date: 7/7/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
COLLEGE MARKETPLACE (FAYETTEVILLE), LLC
A RESOLUTION TO AUTHORIZE A CONTRACT WITH COLLEGE MARKETPLACE
(FAYETTEVILLE), LLC IN THE AMOUNT OF $186,202.50 FOR PAYMENT OF THE COSTS
ASSOCIATED WITH THE INSTALLATION OF A TRAFFIC SIGNAL AT COLLEGE AVENUE
AND MASONIC DRIVE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Resolution No. 92-14, which was passed on May 6, 2014, expressed the City Council's
intention to pay for the installation of a traffic signal at College Avenue and Masonic Drive if Whole
Foods, Inc. constructed its store near that intersection, and also approved a budget adjustment in the
amount of $150,000 for the estimated cost of the traffic signal; and
WHEREAS, construction of the Whole Foods store is underway and installation of the traffic signal is
substantially completed at a final cost of $186,202.50, necessitating an additional budget adjustment to
cover the difference between the original estimated cost and the actual verified cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
sign a contract with College Marketplace (Fayetteville), LLC in the amount of $186,202.50 for payment
of the costs associated with the installation of the traffic signal at College Avenue and Masonic Drive,
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $36,203.00.
City of Fayetteville, Arkansas Page 1 Printed on 7/6/2015
City of Fayetteville Staff Review Form
2015-0293
Legistar File ID
7/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Paul Libertini 6/18/2015 Engineering /
Development Services Department
Submitted By Submitted Date Division / Department
Action Recommendation:
A Resolution to approve a Contractual Agreement with College Marketplace (Fayetteville), LLC in which the City
agrees to pay the cost of $186,202.50 for the installation a traffic signal at the intersection of College Avenue and
Masonic Drive, and to approve a Budget Adjustment.
Budget Impact:
4520.9555.5809.00
Account Number
06035.4000
Project Number
Sales Tax Construction Bonds
Fund
Cost Shares/Contingency
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution # 92-14
Original Contract Number:
Comments:
$ 150,000.00
$ 150,000.OQ
$ 186,202.50
$ 36,203.00
I ' 0.50
V20140710
Approval Date I a A�
I
�
J .M -
CITY OF
•
aeevle
ARKANSAS
MEETING OF JULY 7, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Paul Libertini, Staff Engineer
DATE: June 18, 2015
SUBJECT: A Resolution to approve a Contractual Agreement with College Marketplace
(Fayetteville), LLC in which the City agrees to pay the cost of installing a
traffic signal at the intersection of College Avenue and Masonic Drive, and
to approve a Budget Adjustment.
RECOMMENDATION:
Staff recommends approval of the attached Contractual Agreement with College Marketplace
(Fayetteville), LLC in the amount of $186,202.50 for the installation of the subject traffic signal.
BACKGROUND:
On May 6, 2014, the Fayetteville City Council passed and approved Resolution No. 92-14
expressing the City Council's intention to pay for the installation of a traffic signal at College
Avenue and Masonic Drive, if Whole Foods, Inc. constructs its store at this intersection. This
resolution also approved a budget adjustment of $150,000.00 for the estimated cost of the
installation of the traffic signal and appurtenances.
DISCUSSION:
The traffic signal installation is substantially complete and has been installed per the approved
engineering plans. The actual construction cost as supported by the attached invoices for the
traffic signal and appurtenances is $186,202.50. This includes the cost of $10,520.00 for
construction staking, concrete flatwork for ADA ramps, and pavement markings (striping) of the
intersection. College Marketplace (Fayetteville), LLC has requested that the City issue a partial
payment for $150,000.00, and staff has submitted a check request to the Accounting
Department as of June 17th. Staff has reviewed the pay estimate submitted by the S.J. Collins
Enterprises and recommends reimbursement of $186,202.50. The attached Budget
Amendment is requested to cover the difference in costs from the original estimate to the actual
costs as verified.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Reimbursement of the cost of the traffic signal installation shall be paid from the Cost Share
account of the Transportation Bond Fund.
Attachments:
Cost Share Agreement (Contractual Agreement)
Pay Request — S.J. Collins Enterprises
Resolution No. 92-14
CONTRACTUAL AGREEMENT
This Agreement, made and entered into this ,jtiE 19 , 241 I , by and between the
City of Fayetteville, Arkansas and College Marketplace (Fayetteville) LLC., Witnesseth:
WHEREAS, College Marketplace (Fayetteville) LLC., has hired an engineer for the
design and contractor(s) for the construction of a Traffic Signal at the intersection of College
Avenue and Masonic Drive;
WHEREAS, on May 6, 2014, the Fayetteville City Council passed and approved
Resolution No. 92-14 which approved a budget adjustment of $150,000.00 for the estimated cost
to install a traffic signal at College Avenue and Masonic Drive; and
WHEREAS, the actual construction costs to install the traffic signal and appurtenances is
$186,202.50.
NOW, THEREFORE, the City Council of the City of Fayetteville, Arkansas and
College Marketplace (Fayetteville) LLC., agree as follows:
Upon the City Council and/or the Mayor approving and accepting the traffic
signal installation., the City of Fayetteville agrees to:
A. Pay the reimbursement cost of $186,202.50 for the aforementioned traffic
signal construction as designed by Remy Kemp Associates, Inc. and
Jorgensen & Associates engineer(s) and made a part of this agreement.
B. Make all efforts to provide payment to College Marketplace (Fayetteville)
LLC. within thirty (30) days after City Council approval and receipt of the
invoice(s), but cannot guarantee the thirty day schedule.
2. College Marketplace (Fayetteville) LLC. agrees to:
A. Provide the necessary and normal project management, inspection, and
testing, as necessary, for a complete and acceptable traffic signal
installation.
B. Provide a copy of the invoice(s) from the Contractor and a completed lien
waiver executed by the Contractor upon acceptance of the traffic signal
installation by the City of Fayetteville.
3. It is further understood that the contract for construction is between College
Marketplace (Fayetteville) LLC. and his Contractor(s) and that the City has no
contractual obligation with either the Contractor or the Engineer. The City's only
obligation shall be to participate in a contractual agreement with a not -to -exceed
amount of $186,202.50 for the traffic signal installation and associated
construction cost.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
College Marketplace (Fayetteville) LLC
ST , ftCOS,Managing Member
College Marketplace
Signal and Intersection
at
N. College Avenue and Masonic Drive
Description of Service
Construction Co/Consultant
Bid Price
Project Cost
Traffic Study
Signal Design
Signal Close Out
Survey Intersection
Signal Construction
Traffic and Lighting Systems `
$190,317.50
Concrete Flat Work
rncId es e, rh CnI, ,iI1,, ramp,. curb x gutter couuccum,.
surface restorati n7
Brent Scarbrough
$4,938.00
Striping
(inch des arrows, crosswalk. Zane strip ,g, stop bars. 200'
Emra— Drive &, Ntasomc Ihive)
Team Striping, Inc.
$4,582.00
Soil Boring
Pole Foundation Design
Project Traffic Control
for stripisgl
Construction Staking
Jorgensen
$1,000.00
$1,000.00
AHTD Permit
City Permit
Total Estimated Cost of Construction 5200,837.50
Donnie Perry
S.J. Collins Enterprises
5 SW Broad SYreet Suite B �\ S''
Fairburn, GA 30213 `` ._COU NS
C:850-217-2029 „r r.,
College Marketplace
Signal and Intersection
at
N. College Avenue and Masonic Drive
Description of Service
Construction Co/Consultant
Bid Price
Project Cost
Traffic Study
Signal Design
Signal Close Out
Survey Intersection
Signal Construction
Traffic and Lighting Systems
$190,317.50
Concrete Flat Work
(includes curb cuts sidewalks, ramps. curb 8 gullet conuccfo t.
surfcerestoratmnn
-
Brent Scarbrough
-
$4,938.00
Striping
(includes artmvs crosswalk. Ions stupmg, slop bars. 200'
e,,,r;,,,« Dave x k,a onie ur.ve)
Team Striping, Inc.
$4,582.00
Soil Boring
Pole Foundation Design
Project Traffic Control
(Pot striping(
Construction Staking
Jorgensen
$1,000.00
$1,000.00
AHTD Permit
City Permit
Total Estimated Cost of Construction $200,837.50
Donnie Perry
S.J. Collins Enterprises s.j.
5SWBSire
302 Suite B
h'airbcrrn, GA 30213
O:850-217-2029
APPLICATION AND CERTIFICATE FOR PAYMENT EXHIBIT E PAGE ONE OF PAGES
DISTRIBUTION TO
TO (OWNER): College Marketplace (Fayetteville), LLC
P.O. Box 214
Fairburn, GA 30213
PROJECT: Traffic Signal APPLICATION NOS 2 OWNER City of Ok City
Whole Foods Supermarket PERIODTO'. vlaslo015 ARCHITECT
Fayetteville, AR
FROM CONTRACTOR: Traffic & Lighting Systems, LLC VIA ARCHITECT: CONTRACT DATE:
13305 N. Santa Fe Ave.
Oklahoma City, OK 73114
CONTRACT FOR: WHOLE FOODS - FAYETTEVILLE, AR
CONTRACTOR'S APPLICATION FOR PAYMENT
1. b. ORIGINAL CONTRACT SUM
2. b. Net Change by Change Orders
3. b. CONTRACT SUM TO DATE (Line 1 + 2)
4. b. TOTAL COMPLETE & STORED TO DATE
(Column G on G703)
5. b. RETAINAGE
a. Completed Work
(Column D + Eon 0703)
b. Stored Material
(Column F on 6703)
Total Retainage (Line 5A + 5b or
Total in Column 1 of 0703)
6. b. TOTAL EARNED LESS RETAINAGE
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from Prior Certificate)
8. b. CURRENT PAYMENT DUE
9. b. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6)
$ 180,932.50
$ 9,385.00
$ 190,317.50
$ 179,732.50
$ 17,973.25
0 $ -
$ 17,973.25
$ 161,759.25
$ 97,498.12
$ 64,261.13
$ 28,558.25
CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Total change orders approved
m prate onrha
Total approved IN, Month
The undersigned Contractor certifies that to the best of the Contractor's knowledge, infor.
mation and belief, the Work covered by this Application for Payment has been completed
in accordance with the Contract Documents. That all amounts have been paid by the
Contractor for Work for which previous Certificates for Payment were issued and payments
received from the Owner, and that current payment shown herein is now due.
CONTRACTOR: Traffic & Lighting Systems, LLC
DATE: 5111115
STATE OF: Oklahoma
COUNTY OF: Oklahoma
Subscribed and sworn to be o //
r
me this .` day of � ✓1
Notary Public: L/f,'//L�JJ�Uv7fCi%(z U
My Commission Expires: i 1I 1 1
l\l\tllllillif//7yy7
My Commission Number i v / i v 3/' 9C
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A B
C
D
E F
G
H
I
EXHIBIT E-1
Work
Completed Materials
Total
% Balance
Retainage
Item CONTINUATION SHEET
Scheduled
From Previous
This Presently
Completed
GIC To Finish
No. Description of Work
Value
Applications
Period Stored
And Stored
(C -G)
(D + E)
(Not in
To Date
DorE)
(D+E+F)
SYSTEM LOCAL CONTROLLER, TS2
1 TYPE 2, (8 -PHASES)
$ 16,675.00
$ 4,168.75
$ 12,506.25 $ -
$ 16,675.00
100.00% $ -
S
1,667.50
TRAFFIC SIGNAL HEAD, LED (3
2 SECTION, 1 WAY)
$ 6,600.00
$ 6,600.00
$ -
S 6,600.00
100.00% S -
S
660.00
TRAFFIC SIGNAL HEAD, LED (4
3 SECTION, 1 WAY)
$ 2,100.00
S 2,100.00
$
$ 2,100.00
100.00% S -
S
210.00
COUNTDOWN PEDESTRIAN SIGNAL
HEAD, LED
$ 2,700.00
5 -
$ 2.700.00 S -
S 2,700.00
100.00% S -
S
270.00
ELECT. CONDUCTORS IN CONDUIT
5 (1C/#8 A.W.G.)
$ 560.00
5
s 56O00 $ -
$ 560.00
100.00% S -
S
56.00
6 TRAFFIC SIGNAL CABLE (5C/14 AWG)
$ 1,237.50
s
$ 1,23750 $ -
$ 1,237.50
100.00% S -
S
123.75
7 TRAFFIC SIGNAL CABLE (7C/14 AWG)
S 1,950.00
s -
$ 7,950.00 $
S 1,950.00
100.00% S -
S
195.0(1
TRAFFIC SIGNAL CABLE (20C/14
8 AWG) .
$ 2,295.00
s
$ 2,295.00 $ -
S 2,295.00
(00.00% S -
S
229.50
9 GALVANIZED STEEL CONDUIT (1.25")
$ 600.00
s -
$ 600.00 $ -
S 600.00
100.00% S -
S
60.00
10 NON-METALLIC CONDUIT (2")
$ 5,250.00
$ 525.00
$ 4,725.00 S -
S 5,250.00
100.00% S -
%
525.00
11 NON-METALLIC CONDUIT (3")
$ 2,850.00
$ 2,850.00
$ -
S 2,850.00
100.00% S -
$
285.00
NON-METALLIC CONDUIT (3") -
12 BORED
$ 8,400.00
$ 8,400.00
$ -
S 8,400.00
100.00% S -
$
840.00
13 CONCRETE PULL BOX (TYPE 2, HD)
$ 3,350.00
$ 3.350.00
5 -
S 3,350.00
100.00% S -
S
335.00
TRAFFIC SIGNAL MAST ARM & POLE
1�7 W/FOUNDATION (26')
$ 12,235.00
$ 12,23500
0
S 12,235.00
100.00% 5 -
S
1.22350
TRAFFIC SIGNAL MAST ARM & POLE
15 W/FOUNDATION (45')
$ 16,150.00
5 16,150.00
$ -
S 16,150.00
100.00% $ -
$
1,615.00
TRAFFIC SIGNAL MAST ARM & POLE
16 W/FOUNDATION (50')
$ 16,550.00
S 16,550.00
$ -
S 16,550.00
100.00% S -
S
1,655.01)
TRAFFIC SIGNAL MAST ARM & POLE
17 IN/FOUNDATION (56')
$ 20,530.00
s 20,530.00
$ -
S 20,530.00
100.00% $
5
2,053.00
TRAFFIC SIGNAL PEDESTAL POLE
1s W/FOUNDATION (10')
$ 2,625.00
5 2,625.00
$ -
$ 2,625.00
100.00% S -
S
262.50
19 VIDEO CABLE
$ 6.270.00
S -
$ 6,270.00 $ -
S 6.270.00
100.00% $ -
$
627.00
20 VIDEO DETECTOR (CLR)
$ 15,960.00
$ -
$ 15,960.00 $ -
$ 15,960.00
10(1.00% $ -
$
1596.00
VIDEO PROCESSOR, EDGE CARD (2
21 CAMERA)
$ 11,550.00
$ -
$ 01,550.00 $ -
$ II 551)00
100.00% S -
S
1.155.10
22 VIDEO EDGE CARD EXTENDER
$ 535.00
$ -
$ 535.00 $ -
S 535.00
100.00% $ -
5
53.50
23 VIDEO MONITOR (CLR)
$ 400.00
$ -
$ 400.00 S -
S 400.00
100.00% $ -
S
40.1)0
A B
EXHIBIT E-1
Item CONTINUATION SHEET
No. Description of Work
24 CHANNEL)
25 ANTENNA CABLE (TYPE 6)
ELECT. CONDUCTORS FOR
26 LUMINAIRES (2C/12)
27 MAINTENANCE OF TRAFFIC
ELECT. CONDUCTORS IN CONDUIT
28 (1C/#12 AWG, EGO)
ELECT. CONDUCTORS IN CONDUIT
29 (2C/#6 AWG)
30 LOCAL RADIO WITH ANTENNA
31 LUMINAIRE ASSEMBLY
32 18" STREET NAME SIGN
33 SERVICE POINT ASSEMBLY
MAINTENANCE OF TRAFFIC - EXTRA
35 SETUP
36 POLE FOUNDATION DESIGN
ENGINEER LETTER FOR AHTD POLE
37 FOUNDATIONS
TOTAL
C D
Work
Scheduled From Previous
Value Applications
(D+E)
E)
$ 1,260.00
$ - $
$ 420.00
$ $
$ 675.00
$ - $
$ 2,675.00
$ 1,33750 $
$ 160.00
$ -
$ 1,020.00
$ - $
$ 3,100.00
$ - $
$ 2,160.00
$ 2,160.00
$ 2,140.00
$ - $
$ 2,000.00
$ 2,000 00
$ 1,500.00
$ 1,500.00
$ 4,750.00
$ 4,750.00
$ 500.00
$ 500.00
$180,932.50
$ 108,331.25 $
E
F
G
Completed
Materials
Total
This
Presently
Completed
Period
Stored
And Stored
(Not in
To Date
DorE)
(D+E+F)
1,26000
$ -
$ 1,260.00
420.00
$ -
$ 420.00
675.00
$ -
$ 675.00
1,33750
S
S 2,675.00
160.00
$ -
$ 160.00
1,020.00
$ -
$ '1,020.0()
3.100.00
S -
$ 3,100.00
$ -
$ 2,160.00
2,140.00
$ -
$ 2,140.00
$
$ 2,000.00
S
$ 1,500.00
$
$ 4.750.00
S -
$ 500.00
71,401.25
$ -
$179,732.50
H I
Balance Retainage
G/C To Finish
(C -G)
100.00% S
- $
126.00
100.00% $
$
42.0))
100.00% $
- S
67.50
100.00% $
- $
267.50
100.00% $
- 5
16.00
100.00% $
$
102.00
100.00% $
- $
310.00
100.00% $
- $
216.00
100.00% $
- $
214.00
100.00% $
- $
200.00
100.00% $
- $
150.00
100.00% $
- $
475.00
100.00% $
- $
50.00
S
1,200.00 $ 17,973.25
STATEMENT OF WORK DONE TO DATE
TO: S.J. Collins Entriprises
DATE PREPARED: 5111/15
P.O. Box 214
TRAFFIC & LIGHTING EST. NO. 2
Fairbum, GA 30213
ESTIMATE PERIOD FROM: 4/1/2015
TO
4/30/2015
Attn: Mr. Donnie Perry
TRAFFIC & LIGHTING JOB NO. A14-18
PROJECT: TRAFFIC SIGNAL INSTALLATION
N. COLLEGE AVE. & MASONIC DR.
FAYETTEVILLE, AR
WHOLE FOODS
ITEM
PREVIOUS
PREVIOUS THIS
THIS TOTAL TOTAL
NO. ITEM DESCRIPTION
CONTRACT UNIT ESTIMATE
ESTIMATE ESTIMATE
ESTIMATE TO DATE TO DATE
QUANTITY PRICE QUANTITY
AMOUNT QUANTITY
AMOUNT QUANTITY AMOUNT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
TRAFFIC SIGNAL ITEMS
SYSTEM LOCAL CONTROLLER, TS2 TYPE 2, (8 -PHASES)
TRAFFIC SIGNAL HEAD, LED (3 SECTION, 1 WAY)
TRAFFIC SIGNAL HEAD, LED (4 SECTION, 1 WAY)
COUNTDOWN PEDESTRIAN SIGNAL HEAD, LED
ELECT. CONDUCTORS IN CONDUIT (1C/#8 A.W.G.)
TRAFFIC SIGNAL CABLE (5C/14 AWG)
TRAFFIC SIGNAL CABLE (7C/14 AWG)
TRAFFIC SIGNAL CABLE (20C/14 AWG)
GALVANIZED STEEL CONDUIT (1.25")
NON-METALLIC CONDUIT (2")
NON-METALLIC CONDUIT (3")
NON-METALLIC CONDUIT (3') - BORED
CONCRETE PULL BOX (TYPE 2, HD)
TRAFFIC SIGNAL MAST ARM & POLE W/FOUNDATION (26')
TRAFFIC SIGNAL MAST ARM & POLE W/FOUNDATION (45)
TRAFFIC SIGNAL MAST ARM & POLE W/FOUNDATION (50')
TRAFFIC SIGNAL MAST ARM & POLE W/FOUNDATION (56')
TRAFFIC SIGNAL PEDESTAL POLE W/FOUNDATION (10')
VIDEO CABLE
1.00
$ 16,675.00
0.25
$ 4,168.75
0.75
$ 12,506.25
1.00
$ 16,675.00
10.00
$ 660.00
10.00
$ 6,600.00
-
$ -
10.00
$ 6,600.00
2.00
$ 1,050.00
2.00
$ 2,100.00
-
S -
2.00
$ 2,100.00
4.00
$ 675.00
-
S -
4.00
$ 2,700.00
4.00
$ 2,700.00
400.00
$ 1.40
-
$ -
400.00
$ 560.00
400.00
$ 560.00
750.00
$ 1.65
-
$ -
750.00
$ 1,237.50
750.00
$ 1,237.50
1,000.00
$ 1.95
-
$ -
1,000.00
$ 1,950.00
1,000.00
$ 1,950.00
450.00
$ 5.10
-
$ -
450.00
$ 2,295.00
450.00
$ 2,295.00
50.00
$ 12.00
-
$ -
50.00
$ 000.00
50.00
$ 600.00
350.00
$ 15.00
35.00
$ 525.00
315.00
$ 4,725.00
350.00
$ 5,250.00
150.00
$ 19.00
150.00
$ 2,850.00
-
$ -
150.00
$ 2,850.00
300.00
$ 28.00
300.00
$ 8,400.00
-
$ -
300.00
$ 8,400.00
5.00
$ 670.00
5.00
$ 3,350.00
-
$ -
5.00
$ 3,350.00
1.00
$ 12,235.00
1.00
$ 12,235.00
-
$ -
1.00
$ 12,235.00
1.00
$ 16,150.00
1.00
$ 16,150.00
-
$ -
1.00
$ 16,150.00
1.00
$ 16,550,00
1.00
$ 16,550.00
-
S -
1.00
$ 16,550.00
1.00
$ 20,530.00
1.00
$ . 20,530.00
-
$ -
1.00
$ 20,530.00
1.00
$ 2,625.00
1.00
$ 2,625.00
-
S -
1.00
$ 2,625.00
1,100.00
$ 5.70
-
$ -
1,100.00
$ 6,270.00
1,100.00
$ 6,270.00
ITEM
PREVIOUS
PREVIOUS
THIS
THIS
TOTAL
TOTAL
NO.
ITEM DESCRIPTION
CONTRACT
UNIT
ESTIMATE
ESTIMATE
ESTIMATE
ESTIMATE
TO DATE
TO DATE
QUANTITY
PRICE
QUANTITY
AMOUNT
QUANTITY
AMOUNT
QUANTITY
AMOUNT
20
VIDEO DETECTOR (CLR)
6.00 $
2,660.00
-
$ -
6.00
$ 15,960.00
6.00
$ 15,960.00
21
VIDEO PROCESSOR, EDGE CARD (2 CAMERA)
3.00 $
3,850.00
-
$ -
3.00
$ 11,550.00
3.00
$ 11,550.00
22
VIDEO EDGE CARD EXTENDER
1.00 $
535.00
-
$ -
1.00
$ 535.00
1.00
$ 535.00
23
VIDEO MONITOR (CLR)
1.00 $
400.00
-
$ -
1.00
$ 400.00
1.00
$ 400.00
24
VEHICLE DETECTOR RACK (16 CHANNEL)
1.00 $
1,260.00
-
$ -
1.00
$ 1,260.00
1.00
$ 1,260.00
25
ANTENNA CABLE (TYPE 6)
75.00 $
5.60
-
$ -
75.00
$ 420.00
75.00
$ 420.00
26
ELECT. CONDUCTORS FOR LUMINAIRES (2C/12)
450.00 $
1.50
-
$ -
450.00
$ 675.00
450.00
$ 675.00
27
MAINTENANCE OF TRAFFIC
1.00 $
2,675.00
0.50
$ 1,337.50
0.50
$ 1,337.50
1.00
$ 2,675.00
28
ELECT. CONDUCTORS IN CONDUIT (1C/#12 AWG. EGC)
200.00 $
0.80
-
$ -
200.00
$ 160.00
200.00
$ 160.00
29
ELECT. CONDUCTORS IN CONDUIT (2C/#6 AWG)
300.00 $
3.40
-
$ -
300.00
$ 1,020.00
300.00
$ 1,020.00
30
LOCAL RADIO WITH ANTENNA
1.00 $
3,100.00
-
$ -
1.00
$ 3,100.00
1.00
$ 3,100.00
31
LUMINAIRE ASSEMBLY
4.00 $
540.00
4.00
$ 2,160.00
-
$ -
4.00
$ 2,160.00
32
18" STREET NAME SIGN
4.00 $
535.00
-
$ -
4.00
$ 2,140.00
4.00
$ 2,140.00
33
SERVICE POINT ASSEMBLY
1.00 $
2,000.00
1.00
$ 2,000.00
-
$ -
1.00
$ 2,000.00
35
MAINTENANCE OF TRAFFIC - EXTRA SETUP
1.00 $
1,500.00
1.00
$ 1,500.00
-
$ -
1.00
$ 1,500.00
36
POLE FOUNDATION DESIGN
5.00 $
950.00
5.00
$ 4,750.00
-
$ -
5.00
$ 4,750.00
37
ENGINEER LETTER FOR AHTD POLE FOUNDATIONS
1.00 $
500.00
1.00
$ 500.00
-
$ -
1.00
$ 500.00
SUBTOTAL BID FOR TRAFFIC SIGNALS
$ 108,331.25
$ 71,401.25
$ 179,732.50
SUBTOTAL
$ 108,331.25
$ 71,401.25
$ 179,732.50
PENDING CHANGE ORDER #1 - RELOCATE CONTROLLER TO N.E. CORNER
1
REMOVE & RESET PULL BOX (TYPE 2, HD)
1.00 $
400.00
-
$ -
-
$ -
-
$ -
2
REMOVE 3" PVC CONDUIT
40.00 $
27.00
-
$ -
-
$ -
-
$
3
NON-METALLIC CONDUIT (3") (HAND DUG)
80.00 $
25.00
-
$ -
-
$ -
-
$ -
4
REMOVE & RESET CONTROLLER FORM
1.00 $
1,620.00
-
$ -
-
$ -
-
$ -
5
CONCRETE PULL BOX (TYPE 3, HD)
1.00 $
670.00
-
$ -
-
$ -
-
$ -
6
TRAFFIC SIGNAL CABLE (20C114 AWG)
245.00 $
5.10
-
$ -
-
$ -
-
$ -
7
VIDEO CABLE
290.00 $
5.70
-
$ -
-
$ -
-
$ -
8
ELECT. CONDUCTORS FOR LUMINAIRES (2C/12)
475.00 $
1.50
-
$ -
-
$ -
-
$ -
ITEM
PREVIOUS PREVIOUS
THIS
THIS
TOTAL TOTAL
NO. ITEM DESCRIPTION CONTRACT UNIT
ESTIMATE ESTIMATE
ESTIMATE
ESTIMATE
TO DATE TO DATE
QUANTITY PRICE
QUANTITY AMOUNT
QUANTITY
AMOUNT
QUANTITY AMOUNT
CHANGE ORDER # 1 SUB TOTAL
$ -
$
-
$ _
TOTAL FOR ALL CHANGE ORDERS
$ -
$
-
$ _
TOTAL WORK DONE TO DATE
$ 108,331.25
$
71,401.25
$ 179,732.50
LESS: RETAINAGE
$ 10,833.13
$
7,140.12
$ 17,973.25
LESS: OTHER DEDUCTIONS
$ -
$
-
$ -
LESS: PREVIOUS PAYMENTS
$ 97,498.12
$
$ 97,498.12
AMOUNT DUE THIS ESTIMATE
$
$
64,261.13
$ _64,261.13
Proposal
6/1/2015
sob»rifted ro: Is .j. Collins Enterprises
We hereby submit specifications and estimates for:
& COMPANY, ITVG-
Sheet I of I
Phone.
Far.:
Job Urine:
Whole Foods
Locates».
Fayetteville, Arkansas
City ROW Cost
Item
Unit Quantity
Price
Subtotal
Handicap Ramp
ea 2
1500.00
3000.00
Sidewalk
sf 50
5.76
288.00
Demo
Is 1
750.00
750.00
Traffic Control
Is I
900.00
900.00
Total $ 4,938.00
As Noted Above
p:nnrent to be made as roll.-
Monthly Draws
NOTE This proposal ma, booatidra,n, hr us irnot aoeepted „ithin ;II dais Acceptance of Proposal
Neal Gosdin
Authorie d Signature. Brent Scarbrough t Company. Inc. Date:
NOTICE TO OWNER
Under the Soleehaoie, Len Lauan, contractor. subcontractor. laborer. material man or other person ,cho helps ;o in,proe ,our property and is not paid for his labor.
serrices or material, has a right to enforce his claim ag.»nst your propern Under the la,c, you nine protect yourself against such claims bat tiling. before connnencing
such ,rook of improreman- an original contract for die ,rock of in,prorwmnt eta modification thereof, in the office of the countf recorder of the count) „here the loopcny
is situated and roq,llrm£ that a contruaelor's papncut bond be recorded in such office. Said bond shall he in an amount not less than hrq percent G(1%) of the contract
price and shall. in addition to any conditions for the performance of the contract. be conditioned for the pecment in full of the claina of all persons for nishing labor.
services. equipment or numerals for the cork described in said contract.
an • Traffic C
TIME -S _= yPiWC iNC -:
•arking Lot
DBE Certified
Corporate Office Project Manager
P.O. Box 1236 Grady Gann
Van Buren, AR 72957 E-mail: grady@timestriping.com
Toll Free: (800) 533-3221 Website: www.timestriping.com
Phone (479) 841-3305 ♦ Fax (479) 474-0498
Fully Licensed Insured & Bonded - Arkansas Contractor's License #001 7280416
"ON TIME EVERYTIME"
DATE: June 3, 2015
RE: WHOLE FOODS FAYETTEVILLE
MASONIC DRIVE & COLLEGE, FAYETTEVILLE, ARKANSAS
QUOTE FOR PAVEMENT MARKINGS
We are pleased to offer the following quote for the above referenced project per your request. The prices
include all labor and materials needed to complete this portion of the project. All items as listed below
are in accordance with Federal and AHTD Specifications, and the 2009 MUTCD. Should a formal
contract be issued, this quote must be made part of the contract. This quote is all inclusive.
Upon approval of this quote, we must receive a signed copy of acceptance before any work orders
will be scheduled. Please fax signed quote to (479) 474-0498.
ITEM DESCRIPTION
UNIT
QTY
PRICE
TOTAL
I Removal of 4" Permanent Markings
LF
640
$1.00
$640.00
2 4" Reflective Pavement Markings (Paint)
LF
1,320
$0.50
$660.00
3 12" Reflective Pavement Markings (Paint)
LF
94
$3.00
282.00
4 24" Reflective Pavement Markings (Paint)
LF
240
$5.00
1,200.00
5 Reflective Pavement Markings, Arrows (Paint) EA 12 $150.00 $1,800.00
Notes: If a performance bond is needed, add 1% ($250.00 minimum) to our quote. This quote includes
I mobilization and is valid for 30 days from issuance. Price does not include surface prep or cleaning.
Additional mobilizations are $1,000.00 each. The pricing Jr this quote is all -or -nothing; all items
must be taken together.
Thank you in advance for your time and consideration. If you should have any questions, comments, or
are in need of additional information, please feel free to contact me at (479) 841-3305.
Sincerely,
Grady Gann.
Project Manager
Accepted By:
1
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RESOLUTION NO. 92-14
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENTION TO
PAY FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT MASONIC
DRIVE AND COLLEGE AVENUE IF WHOLE FOODS, INC. CONSTRUCTS
ITS STORE AT THIS INTERSECTION AND TO APPROVE A BUDGET
ADJUSTMENT OF $150,000.00
WHEREAS, a potential large ($25 million) commercial development to include a Whole
Foods grocery store and other businesses is planned for property at 3535 North College Avenue
which is West of the Masonic Drive and College Avenue intersection; and
WHEREAS, the potential Whole Foods store would likely create 140 permanent jobs
with estimated average wages at $19.00 per hour for an annual payroll of over $5 million; and
WHEREAS, this potential Whole Foods store would likely generate around $1 million
annually in tax revenues; and
WHEREAS, this large, traffic generating development needs a traffic signal to ensure
safe access onto College Avenue for its customers and existing drivers on North College near the
Masonic Drive intersection; and
WHEREAS, a traffic signal at this location has been approved by the Arkansas Highway
and Transportation Department if Whole Foods is constructed as planned; and
WHEREAS, it is in the best interest of the citizens of Fayetteville for the City to install a
traffic signal at College Avenue and Masonic Drive at a cost of about $150,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby a approves
a budget adjustment of $150,000.00 that can be spent for the installation of a traffic signal at
North College Avenue and Masonic Drive if approved by the Arkansas Highway and
Transportation Department and if Whole Foods constructs its store approximately as shown on
the Large Scale Development submitted and approved by the Fayetteville Planning Commission.
Page 2
Resolution No. 92-14
PASSED and APPROVED this 6"' day of May, 2014.
APPROVED:
ATTEST:
SONDRA E. SMITH, City C1erk/Treas *'/'TREq,����
Y �F •SC's^:
°• FAYETT•EVILLE.
City of Fayetteville, Arkansas - Budget Adjustment Form
Budget Year Division: Engineering Adjustment Number
2015 Dept.: Development Services
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
City Council approved RES 92-14 which approved a cost share for a traffic signal to installed in front of the new Whole
Foods building, at College & Masonic Drive. The resolution approved a budget adjustment of $150,000, which was the
estimated cost. The actual costs are $186,202.50.00. This BA appropriates the funds for the actual vs. the estimated
costs.
IREQUEST DATE: 7/7/2015
Division Head
Date
Department Director Date
Chief Financial Officer
Date
3 r1xwcii FeU'
6/19/2015 11:40 AM
Budget Director
TYPE:
DESCRIPTION:
Date
GLDATE:
Chief of Staff
Date
POSTED:
/
TOTAL
- -
v.20150402
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project Sub AT
Account Name
4520.9555.5809.00
(36,203) -
06035 3000 EX
Street Improvements
4520.9555.5809.00
36,203 -
06035 4000 EX
Street Improvements