HomeMy WebLinkAbout114-15 RESOLUTIONRESOLUTION NO. 114-15
A RESOLUTION TO APPROVE TASK ORDER NO. 3 WITH THE
WATERSHED CONSERVATION RESOURCE CENTER FOR THE DESIGN
AND CONSTRUCTION OF A STREAM RESTORATION PROJECT ON AN
UNNAMED TRIBUTARY OF CATO SPRINGS BRANCH NEAR THE
SOUTHERN BOUNDARY OF THE REGIONAL PARK AND FOR A
FEASIBILITY ANALYSIS OF THE REMOVAL OF AN EXISTING DAM ON
THE WEST FORK OF THE WHITE RIVER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order
No. 3 with the Watershed Conservation Resource Center for the design and construction of a
stream restoration project on an unnamed tributary of Cato Springs Branch near the southern
boundary of the Regional Park and for a feasibility analysis of the removal of an existing dam on
the West Fork of the White River.
PASSED and APPROVED this 7h day of July, 2015.
ATTEST:
By:Cs .
SONDRA E. SMITH, City Clerk Treasurer
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• FAYETTEVILLE;'`
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
m a (479) 575-8323
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Text File
File Number: 2015-0277
Agenda Date: 7/7/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO.3
A RESOLUTION TO APPROVE TASK ORDER NO. 3 WITH THE WATERSHED
CONSERVATION RESOURCE CENTER FOR THE DESIGN AND CONSTRUCTION OF A
STREAM RESTORATION PROJECT ON AN UNNAMED TRIBUTARY OF CATO SPRINGS
BRANCH NEAR THE SOUTHERN BOUNDARY OF THE REGIONAL PARK AND FOR A
FEASIBILITY ANALYSIS OF THE REMOVAL OF AN EXISTING DAM ON THE WEST FORK
OF THE WHITE RIVER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No.
3 with the Watershed Conservation Resource Center for the design and construction of a stream
restoration project on an unnamed tributary of Cato Springs Branch near the southern boundary of the
Regional Park and for a feasibility analysis of the removal of an existing dam on the West Fork of the
White River.
City of Fayetteville, Arkansas Page 1 Printed on 7/8/2015
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2015-0277
Legistar File ID
7/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/8/2015 Engineering /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Approval of Task Order No. 03 with the Watershed Conservation Resource Center for the design and construction
a stream restoration project associated with an unnamed tributary of Cato Springs Branch near the southern
boundary of the new Regional Park and investigation into the removal of an existing dam on the West Fork of the
White River
4470.9470.5817.00
Account Number
02097.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Fund
Stormwater Quality Management
Project Title
Current Budget
$
496,886.00
Funds Obligated
$
286,529.35
Current Balance
Qe�
Item Cost
$
113,180.00
Budget Adjustment
$
-
V20140710
5645
Approval Date: ��'�
CITY OF
Fay
t—V11qAKANSA
MEETING OF JULY 7, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO)
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: June 8, 2015
SUBJECT: Approval of Task Order No. 03 with the Watershed Conservation Resource
Center for the design and construction of a stream restoration project
associated with an unnamed tributary of Cato Springs Branch near the
southern boundary of the new Regional Park and investigation into the
removal of an existing dam on the West Fork of the White River.
RECOMMENDATION:
Approval of Task Order No. 03 with the Watershed Conservation Resource Center for the
design and construction of a stream restoration project associated with an unnamed tributary of
Cato Springs Branch near the southern boundary of the new Regional Park and investigation
into the removal of an existing dam on the West Fork of the White River.
BACKGROUND:
On January 7, 2014, City Council approved Resolution ordinance number 5645 to waive
competitive bidding and approve a five year memorandum of understanding with the Watershed
Conservation Resource Center to jointly seek funding and use such funding to design and
construct stream restoration and water quality projects.
DISCUSSION:
In keeping with the City of Fayetteville's goal to identify and fund stream restoration and water
quality projects, the proposed project was developed in cooperation with the Watershed
Conservation Research Center, WCRC, to include restoration of an unnamed tributary to Cato
Springs Branch near the southern boundary of the new regional park.
This project will include the restoration of approximately 2000 linear feet of stream to reduce
streambank erosion, prevent land loss, improve aquatic habitat and enhance the aesthetics of
the stream corridor that traverses the southern end of the park. In addition to this project,
WCRC will conduct a feasibility analysis of removing the dilapidated dam located on the West
Fork of the White River at Pump Station Road. This investigation will aid in determining what
improvements such as reduced sediment and nutrient loads, reduced safety hazards, restored
aquatic habitat along with increased recreational opportunities could be achieved through the
removal of the dam.
Mailing Address:
113 W. Mountain Street www.tayetteville-acgov
Fayetteville, AR 72701
This project is a collaborative effort including the City, Beaver Water District (BWD), Arkansas
Natural Resources Commission (ANRC), Environmental Protection Agency (EPA), Beaver
Watershed Alliance and the WCRC. The total cost of the project is $526,360. ANRC has
awarded a grant in the amount of $300,000 federal dollars that is to be matched by the City and
BWD. Both the city and BWD will contribute $113,180 in the form of cash match toward the
grant.
As previously stated, on January 7, 2014, the City Council approved agreement memorandum
of understanding with the Watershed Conservation Resource Center (WCRC), and established
a method for developing Task Orders to assist the City on projects such as this. To that end,
Task Order No. 03 in the amount of $113,180.00 has been developed.
BUDGET/STAFF IMPACT:
The Stormwater Quality Management/Nutrient Reduction project has been designated in part to
fund projects that improve stormwater quality in the City of Fayetteville and would be proposed
as the source for the matching funds.
Attachments:
Task Order NO. 03
SGA #14A600
Kessler Mountain Work Plan
Ordinance 5645 and Supporting Documentation
City of Fayetteville - Purchase Order Request (PO),
Requisition o.:
100te.
(Not a Purchase Order)
P Number.
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO: has been issued.
Vendor
16441
Vendor -: - -
Watershed Conservation Resource Center (WCRC)
Mail
f -Yes r- No
Legistar#:
Name:
2015-0277
FOB Point:
Taxable
Address: 380 W. Rock St
YeSt No
Expected Delivery Date:
Zip Code:
Ship to code: -
Quotes Attached
:
CityFayetteville
State: AR
72701
r Yes r" No
equester: Alan Pugh '
Requesters Employee#:
Extension:
4073
8208
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
Regional Park. Stream Restoration
I
Lot
113,180.00
$113,180.00 '
4470.9470.5817.00
02097.1
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
•
Shipping/Handling
Lot
$0.00
Special nstructions:
Fayetteville has long worked with the Watershed Conservation Resource Center (WCRC) and funded quality stream restoration Subtotal: $113,180.00
projects successfully completed by the Center and therfore entered into a Memoradum of Understanding (MOU) for certain projects on
January 9, 2014. This project falls under this MOU and due to the unique nature of the services required as well as the history of Tax: $0.00
quality projects with WCRC the council waived competative bidding. Total: $113,180.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager. Other:
THE CITY OF FAYETTEVILLE, ARKANSAS
TASK ORDER NO. 3
RESTORATION OF TRIBUTARY TO CATO SPRINGS AT THE
FAYETTEVILLE KESSLER MOUNTAIN REGIONAL PARK
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU) as
described in Ordinance No. 5645 executed on January 7, 2014. The referenced MOU
pertains to potential stream restoration projects and associated services with the Watershed
Conservation Resource Center (WCRC). This Task Order entered into and executed on the
date indicated below the signature block by and between the City of Fayetteville and
Watershed Conservation Resource Center sets forth the project description, project
schedule and associated fees for these services related to Federal Assistance Grant (I.D.
C900F91901) "Improving the City of Fayetteville's Urban Streams by Reducing Sediment &
Nutrient Loadings in the West Fork White River Watershed" awarded to the Watershed
Conservation Resource Center on October 1, 2014.
Section I - Project Description
This project consists of two primary elements. First, the WCRC will develop and implement
a stream restoration project that will complement the ongoing park development occurring
at the Fayetteville Kessler Mountain Regional Park. Approximately'2,000 feet of stream will
be restored to reduce streambank erosion, prevent land loss, improve aquatic habitat, and
enhance the aesthetics of the stream corridor that traverses the southern end of the park.
Second, the WCRC will conduct a feasibility analysis of removing the dilapidated dam
located on'the West Fork White River at Pump Station road. The purpose of the
investigation will be to determine what opportunities exist to remove the dam in order to
reduce sediment and nutrient loads, restore aquatic habitat and migratory fish passage,
reduce safety hazards, increase recreational amenities, and improve aesthetics of the river
corridor.
Section it - Project Timeframe
The project will be conducted over the period of the grant award which is October 1, 2014 to
September 30, 2016.
Section II! - Scope of Services
The WCRC will conduct activities as outlined in the attached workplan. Activities include
but are not limited to: 1) Development of a Quality Assurance Project Plan 2) Conducting an
inventory of streambank conditions along the un-named tributary to be restored within the
Regional Park 3) Conduct a topographic survey of the stream 4) Development of a
restoration plan 5) Application for permits 6) Implementation of the restoration design and 7)
Public Outreach
THE CITY OF FAYETTEVILLE, ARKANSAS
Section IV - Fees and Payments
The project is a collaborative effort including the City, Beaver Water District (BWD),
Arkansas Natural Resources Commission (ANRC), Environmental Protection Agency
(EPA), Beaver Watershed Alliance and the WCRC. The total cost of the project is
$526,360. ANRC has awarded the WCRC a grant of $300,000 federal dollars that is to be
matched by the City and BWD. Both the City and BWD will contribute $113,180 in the form
of cash match towards the grant. This task order will commit the City to providing a total of
$113,180 as matching funds to support the grant with $13,180 towards the development of
the restoration design in 2015 and $100,000 towards the implementation of the project in
2016.
Section V - Memorandum of Understanding in Effect
Except as amended specifically herein, the Memorandum of Understanding Fayetteville
shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly
executed as of the date and year first herein written.
FOR THE
4 -
Date:
OF FAYETTEVILLE
Jordan
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Attest: C�..
Sondra Smith, City Clerk
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FOR WATERSHED CONSERVATION RESOUCE CENTER
By:
andi Formica
Date: v Zcd t
Attest:'` -
SUB -GRANT AGREEMENT SGA #14A600
between
ARKANSAS NATURAL RESOURCES COMMISSION
and the .
WATERSHED CONSERVATION RESOURCE CENTER
Restoration at Cato Springs at the Fayetteville Mount Kessler Regional Park
GRANT # C900F91901
PROJECT: 14.600
SECTION 1. - PURPOSE
The purpose of this Sub -Grant Agreement is to establish the responsibilities of the Arkansas Natural
Resources Commission (Commission) and Watershed Conservation Resource Center (WCRC) necessary
to complete a cooperative nonpoint source pollution prevention project.
The goal of the project is to reduce sediment and phosphorus loadings to and enhance the ecology of the West Fork
White River (WFWR) watershed within the city limits of Fayetteville. The project objective is to implement a 2,000 ft
stream restoration on an unstable tributary to Cato Springs at the Fayetteville Mount Kessler Regional Park.
SECTION 2. GENERAL
The Commission is the recipient of a grant from the US Environmental Protection Agency (EPA) to be used
for implementation of the project. A requirement of the grant is that state and local funds also be secured.
The following is a summation of funding requirements:
SUMMARY OF FUNDS
Funds provided to the Watershed Conservation Resource Center
EPA (997) —
$300,000
ANRC (2RG-04)
$0
TOTAL FUNDS
$300,000
Funds provided by the Watershed Conservation Resource Center (Cash or
In -Kind)
$226,360
TOTAL MATCH
$226,360
TOTAL PROJECT COST
$526,360
SECTION 3. - WATERSHED CONSERVATION RESOURCE CENTER RESPONSIBILITIES
1 Provide personnel, supplies, and other resources necessary for completion of the project as outlined
in the attached scope of work.
2. Abide by all conditions of US EPA Assistance Agreement. The Administrative Conditions of the
grant are attached and incorporated by reference.
Complete all milestones, tasks, and outputs as outlined in the project workplan in a timely manner.
4. Provide Quarterly Reports to the Commission within 15 days of the end of September, December,
March, and June; including Progress Reports, Supporting Documentation, MBE/WBE Expenditures,
and other matters required by the Commission.
Participate in an annual project evaluation as requested and provide a report to the Commission on
significant accomplishments and other information as required by the Commission resulting from this
project. An Annual Evaluation Report will be submitted to the Commission by October 1st of each
year.
6. Maintain financial records acceptable to the Commission. Submit to the Commission an annual
audit of funds that have been provided under this agreement.
7. Request payment for services provided in accordance with the attached schedule of payments.
Requests will be made no more than quarterly and will be accompanied by the required project
progress report.
8. Provide funds to the project as scheduled in the summary of funds and in the project work -plan.
SECTION 4. - COMMISSION RESPONSIBILITIES
Administer the grant in accordance with US EPA regulations.
Make semi-annual reports to Region 6 of the US EPA on progress of the project.
Include activities of the project in its annual report on nonpoint source management to US EPA.
4. Provide payment in a timely and efficient manner for work performed in accordance with the
attached schedule of payments.
5. Provide personnel, supplies and resources for completion of the project as outlined in the attached
scope of work.
Abide by conditions of US EPA Assistance Agreement.
7. Make periodic inspections of the work to determine if it meets the requirements of the EPA
Assistance Agreement.
8. The project will be assessed at the end of the first year by the Nonpoint Source (NPS) Staff. The
NPS Staff will determine if the project is on schedule and all milestones, tasks, and outputs as
outlined in the project workplan have been accomplished in a timely manner. Funding for the
following year(s) of this project will be contingent upon satisfactory completion of tasks, by the
completion date(s) as outlined in the schedule of tasks and outputs.
SECTION 5. - IT IS FURTHER AGREED
1. Employees of all parties will cooperate fully with each other in such a manner as to maintain and
enhance the image of all parties and any other agencies assisting the project.
2. Any advertisements or information released regarding the project must reference the contributions
of the Commission and EPA.
3. Any and all equipment purchased by US EPA Assistance Agreement or Commission funds will be
properly identified reflecting who provided funding for the equipment.
4. Any and all equipment and supplies purchased by US EPA Assistance Agreement or Commission
funds will be surrendered to the Commission if the terms of this agreement are not met.
Equipment purchased by US EPA Assistance Agreement or Commission funds requires the
Commissions' approval prior to disposition.
The Sub -grantee will be required to participate in the Commissions' annual project review meeting
and any other meetings and/or conferences the Commission deems necessary.
6. The Commission may terminate this agreement with a 30 -day written notice at any time if it is
determined by the Commission's Executive Director that the work is not within the terms and
condition of this agreement including the project workplan and other grant requirements, or if the
EPA determines that the work is not within the grant requirements.
7. This Sub -Grant Agreement will expire October 31, 2016.
8. The project duration will be 2 years, beginning- October 1, 2014 - September 30, 2016.
Final Report and Invoice are due no later than October 15, 2016.
Acceptance of this agreement is evidenced by signature below.
WATERSHED CONSERVATION RESOURCE CENTER
By: _Dat Jp! ` _r
Sandi Formica1 Executive Directo
r
ARKANSAS NATURAL RESOURCES COMMISSION
SY, Date: /
J. Ran y Yd , E ye Director
60/00 33dd WWO3 S3a-1tldfliVN ?1eib Z66EZ89t09 LZ :bt 5t@/t,9
Scope of Work
14-600
Improving the City of Fayetteville's Urban Streams by Reducing Sediment & Nutrient
Loadings in the West Fork White River Watershed
Task 1, Financial Review
Objectives: A financial review of all financial records following agreed upon
procedures.
Subtask 1.1 Financial review for project period
Deliverables:
1. Report of Financial review
Task 2: Develop QAPP
Objectives: Develop a QAPP document to insure that all data collection activities are
performed in accordance with documented and approved techniques.
Subtask 2.1 Develop QAPP for submittal to ANRC
Subtask 2.2 Edit QAPP per ANRC comments
Subtask 2.3 Submit final QAPP for approval
Deliverables:
1. Draft QAPP
2. QAPP approved by ANRC and EPA
Task 3: Pre Implementation Monitoring
Objective: To estimate the pre -restoration sediment and phosphorus load from the
site and to quantify the improvements resulting from implementation of the restoration
plan.
Subtask 3.1 Conduct BEHI analysis prior to restoration at restoration site
Subtask 3.2 Collect and analyze riverbank materials for sediment and phosphorus
Deliverables:
1. Results of erosion potential inventory and predicted erosion rates prior to
restoration
Task 4: Tributary to Cato Springs Reach Restoration and Implementation
Objective: Design and implement a river restoration in an urban environment using
natural channel design principles to improve water quality and wildlife habitat
Subtask 4.1 Perform survey of site selected for restoration
Subtask 4.2 Survey reference reach
Subtask 4.3 Develop restoration design
Subtask 4.4 Meetings with City to present design and discuss logistics
Subtask 4.5 Apply for permits and develop competitive bid package for materials,
contractor, or any item over $5000
Subtask 4.6 Implement restoration design and provide construction oversight
Subtask 4.7 Complete site re -vegetation and finishing activities
Subtask 4.8 Initiate inspection and maintenance required for a minimum of 5
years
Deliverables:
1. A summary of reference reach data that will be used for restoration design
2. A summary of the site geomorphology
3. A copy of the restoration design plan
4. 404 permit application
5. Photographs of construction activities and completed work
6. Photographs of the re -vegetated site
7. Summary of inspection and maintenance activities
Task 5: Post Implementation Monitoring
Objective: Document implemented river restoration design
Subtask 5.1 Conduct an as -built survey following construction
Deliverables:
1. As -built survey
Task 6: Conceptual Design of WFWR River Restoration and Dam Removal
Objective: To evaluate the feasibility of addressing the dam and restoring the
sections of the WFWR and Town Branch immediately downstream of the dam using
natural channel design principles would be conducted.
Subtask 6.1 Collect Survey Data
Subtask 6.2 Collect Erosion Data & Estimate Potential Load Reductions
Subtask 6.3 Sample and Analyze Sediments in Dam Backwater Area
Subtask 6.4 Meet with the City and Affected Landowners
Subtask 6.5 Develop Conceptual Design Alternatives and Estimate Costs
Deliverables:
1) Summary of survey data
2) Summary report of feasibility analysis
Task 7: Conduct Outreach
Objective: The objective of the public outreach task will be to promote awareness of
riverbank restoration techniques using the natural channel design approach.
Subtask 7.1 Develop and distribute information fact sheet
Subtask 7.2 Conduct two site tours
Subtask 7.3 Develop and present technical presentation
Subtask 7.4 Design and install interpretive signs
Subtask 7.5 Volunteer coordination for trash removal, recycling, planting, invasive
removal
Deliverables:
1) Informational fact sheet
2) List participants who attend site tours
3) List of volunteer participants
Task 8: Reporting
Objective: Provide ANRC information regarding the progress of this project on a
quarterly and annual basis and provide a Final Report detailing the project.
Subtask 8.1 Quarterly Reports that include implementation documentation
Subtask 8.2 Annual Reporting and meetings
Subtask 8.3 Final Report
Deliverables:
1. Quarterly Reports with implementation documentation
2. Annual Reports submitted by October 1 each year of the project
3. Presentation and a copy of presentation/documentation of project activities
provided at annual review meetings
4. Final report summarizing project activities and presenting NPS reduction results
Overall Schedule of Tasks and Outputs:
Task
Subtask
Number
Description
Start Date
Completion
Date
1
1.1
Review financial records
9/30/2015
9/30/201
2
2.1
Develop QAPP for submittal to ANRC
10/1/2014
11/1/2014
2.2
Edit QAPP per ANRC comments
12/1/2014
1/1/2015
2.3
Submit final QAPP for approval
1/15/2015
2/15/2015
3
3.1
Conduct BEHI pre restoration and estimate loads
3/1/2015
5/1/2015
3.2
Collect samples of streambank materials
3/1/2015
5/1/2015
4
4.1
Perform survey of site selected for restoration
3/1/2015
6/1/2015
4.2
Survey reference reach
3/1/2015
6/1/2015
4.3
Develop restoration design
7/1/2015
10/1/2015
4.4
Meetings with City
10/1/2014
9/30/2016
45
.
Apply for permits & develop competitive bid
package
10/1/2015
5/31/2016
4.6
Implement restoration design
6/1/2016
7/31/2016
5
5.1
As -Built Survey
9/1/2016
9/15/2016
6
6.1
Collect Survey Data
9/1/2015
10/30/2015
6 2
Collect Erosion Data (Toe Pin)(BEHI) and Estimate
Potential Load Reductions
9/1/2015
10/30/2015
6.3
Sample- Analyze Sediment in Dam Backwater
Area
9/1/2015
10/30/2015
6.4
Meet with the City and Affected Landowners
10/1/2015
9/30/2016
6.5
Collect Survey Data
9/1/2015
10/30/2015
7
7.1
Develop and distribute information fact sheets
10/1/2015
9/30/2016
7.2
Stream Tours
10/1/2015
9/30/2016
7.3
Develop and present technical presentation
10/1/2015
9/30/2016
7.4
Design and install interpretive signs
6/1/2016
9/30/2016
7 5
Volunteer Coordination (Trash Clean -Ups, Invasive
Species Management, Planting Days)
10/1/2014
9/30/2016
8
8.1
Quarterly Reporting
10/1/2014
9/30/2016
8.2
Annual Reporting and Meetings
10/1/2014
9/30/2016
8.3
Final Report
8/31/2016
9/30/2016
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
6/5/2015, Version #: 1
Page 1 of JL.
Nonpoint Source Summary Page
Project 14-0600 FY 14 CWA Section 319(h)
1. Title of Project: Improving the City of Fayetteville's Urban Streams by Reducing
Sediment & Nutrient Loadings in the West Fork White River Watershed
2. Project Goals/Objectives: The goal of the project is to reduce sediment and
phosphorus loadings to and enhance the ecology of the West Fork White River (WFWR)
watershed within the city limits of Fayetteville. The project objectives are to:
• Implement a 2,000 ft stream restoration on an unstable tributary to Cato Springs at the
City's Mount Kessler Regional Park.
• Initiate the implementation of restoration on the WFWR main channel within the city
limits by evaluating the old water intake dam and river restoration required
• Increase awareness and promote the use of natural channel design in urban
environments among landowners and the public
3. Project Tasks: 1) Financial Audit; 2) Develop QAPP; 3) Pre Implementation Monitoring; 4)
Unnamed Tributary Restoration & Implementation; 5) Post Implementation Monitoring; 6)
WFWR Restoration Conceptual Design & Dam Removal; 7) Conduct Outreach; 8) Reporting
4. Measures of Success: This project will be considered successful if there is an 80%
reduction of sediment from the selected restoration site.
5. Project Type: Statewide ( ) Watershed (X) Demonstration (X)
6. Waterbody Type: River (X) Groundwater ( ) Other ( )
7. Project Location: White River (11010001)
8. NPS Management Program Reference: The proposed project addresses key elements
of the state NPS program: Element #3 Strong working partnerships with appropriate state,
Tribal, regional, and local entities, private sector groups, citizens groups, and Federal
agencies.) and Element #4 (a) abates water quality impairments from existing sources and
(b) prevents significant threats to water quality from present and future activities.
9. NPS Assessment Report Status: Impaired (X) Impacted ( ) Threatened ( )
10. Key Project Activities: Hire Staff ( ) Monitoring ( ) Technical Assistance ( ) Education
( ) BMP Implementation (X) Demonstration Project (X) Other ( ) Planning ()
11. NPS Management Program Elements: Section 7 -Sediment; Objectives 7.6, 7.10, 7.13
12. Project Costs: Federal ($300,000) State/Local ($226,360) Total ($526,360)
13. Project Management: Watershed Conservation Resource Center will be responsible for
grant administration and coordinating all activities related to the project.
14. Project Period: September 2014 — October 2016
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
6/5/2015, Version #: 1
Page 2 of 14 .
Project 14-0600
Improving the City of Fayetteville's Urban Streams by Reducing Sediment &
Nutrient Loadings in the West Fork White River Watershed
FY 2013, CWA Section 319(h)
Introduction
The West Fork White River (WFWR)
is one of seven major tributaries to
the White River, which forms
Beaver Lake, the primary drinking
water source for over 450,000
people in Northwest Arkansas. The
WFWR is the largest contributor of
sediment and phosphorus loadings
to Beaver Lake and has been on
the State's Department of
Environmental Quality's 303 (d) list
of impaired streams since 1998 for
not supporting its aquatic life' use
because of excessive silt loads and
turbidity levels (Figure 1).1
Because of its importance to
Northwest Arkansas as a natural
area and major tributary to the sole
drinking water source, extensive Figure 1 The West Fork White River located in Washington
watershed assessment and County, AR is listed as impaired due to siltation
planning has been conducted. One common thread that runs through the results of watershed
assessment and planning is that streambank erosion is a major contributor of sediment (66%)
and nutrients to the WFWR, and implementation of river and streambank restoration will reduce
sediment and nutrients, while restoring both aquatic and terrestrial habitat.Z The Watershed
Conservation Resource Center (WCRC) has worked with several local partners and implemented
stream restoration projects to reduce sediment and nutrient loads to the WFWR.
Stakeholder -based planning in the Beaver Lake watershed has resulted in an approved
watershed management plan that meets the Environmental Protection Agency's (EPA) nine
element plan criteria. Based on the Beaver Lake Protection Strategy (BLPS),3 the WFWR is a
priority watershed for sediment and phosphorus reduction. One of the objectives of the BLPS is
to prevent or offset a projected 14 % increase in phosphorus load and a 21 % increase in
sediment load to Beaver Lake resulting from anticipated real estate development in the
watershed over the next 50 years. Streambank restoration is one of the five key components of
the strategy that can help to offset increased future loading. The recent implementation of the
river restoration at the Fayetteville Municipal Airport (Figure 2) made significant contributions to
1 Arkansas Department of Environmental Quality (ADEQ), Draft Water Quality Inventory Report, Prepared Pursuant to
Section 305(b) of the Federal Water Pollution Control Act, 1998, 2008
2 Formica, S.J., M.A. Van Eps, M.A. Nelson, A.S. Cotter, T.L. Morris, J.M. Beck, 2004, West Fork White River
Watershed - Sediment Source Inventory and Evaluation. Proceedings from ASAE Conference "Self -Sustaining
Solutions for Streams, Wetlands, and Watersheds," 2004, St. Paul, MN.
3 Beaver Lake Watershed Protection Strategy, Prepared for the Northwest Arkansas Council, Tetra Tech, Research
Triangle Park, NC, 2009
2
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
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meeting the goals in the BLPS, reducing annual sediment and phosphorus loads by
approximately 8.1% and 7.6%, respectively. Further stream restoration actions will help meet
the BLPS goals and work towards the removal of the WFWR from the state's 303 (d) listed
streams.
The City is committed to improving the water quality of the West Fork White River and its
tributaries through the implementation of both urban and rural stream restorations to reduce
4 Formica S.J. and Van Eps, M.A., Restoration of Priority Stream Reaches Project Plan, USDA NRCS Conservation
Partnership Initiative, 2010
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
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sediment and nutrient loads to the WFWR watershed and enhance the local ecology. Stream
restoration projects become part of a green infrastructure network within and near the City and
serve as a bridge between urban living and the natural environment, effortlessly promoting
healthy streams and watersheds to the public through their native vegetation, diverse wildlife,
and natural beauty.
Project Overview
The WCRC in partnership with the City, BWD, and Beaver Watershed Alliance proposes the
following to reduce sediment and phosphorus loadings to the WFWR watershed:
• Implement a 2,000 ft stream restoration on an unstable tributary to Cato Springs at the
City's Mount Kessler Park.
• Initiate the implementation of restoration on the main channel within the city limits on
the WFWR by evaluating the old water intake dam and required river restoration
Stream Restoration Implementation: The City is developing a 200 acre multi -use Regional
Park at recently purchased property on Mt. Kessler located on the southwest side of town off of
Cato Springs Road. Preservation and park development of the site was recommended by a
locally developed Green Infrastructure Plan. The park will provide outdoor recreational facilities
for citizens within the city limits of Fayetteville and surrounding region that include a great
lawn, soccer, softball & baseball fields, tennis, water features, playgrounds, pavilions, nature
trails and associated amenities. Two streams flow through the park site and are valuable
natural features that will be incorporated into the park design. Historic land use change from
forest to agriculture has resulted in stream instability. A 2,000 ft. section of an unnamed
tributary that flows to Cato Springs Creek, a major tributary to the WFWR, needs to be
restored. Close to 1,000 feet of
streambanks along this stretch are
unstable and the riparian area is
overwhelmed with invasive plants
(Figure 3). Historically, tires,
agricultural metals, appliances and
more have been dumped along eroding
banks in an attempt to stabilize the �� �.
streambanks. These objects would be
removed and recycled as much as
possible. A stream restoration design Figure 3 Erosion on Unnamed Tributary to Cato Springs
based on natural channel design
principle would be developed and implemented. Reference reach data from stable sections
within the project site as well as existing data from a nearby stream will be used to develop the
site plan. The design implementation will include constructing rock structures that deflect flow
away from banks and creating defined riffles and pools. Based on the tight bends observed on
the channel, it is possible that the channel pattern be modified and some new channel may
need to be excavated. Soil mattresses will be built to minimize floodplain erosion during
vegetation establishment. The stream corridor will be re -vegetated with native grasses, shrubs,
and trees to enhance the native vegetation, reduce soil erosion, and act as a buffer to improve
the removal of pollutants from runoff.
The unnamed tributary runs through the heart of the Kessler Mountain Park and most park
users will come in contact with the restoration making it a great opportunity for raising
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
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awareness concerning the importance of water quality and urban streams. Signage will be
developed and installed for the visitors who want to learn more. Also, stabilization of the
eroding streambanks will reduce sediment and total phosphorus loads to the WFWR watershed
annually by approximately 130 tons and 30 Ibs, respectively. The nitrogen load reduction will
be estimated, once streambank samples are collected and analyzed.
Initiation of River Restoration in Conjunction with Dam Removal; Approximately, 10
miles of the WFWR flows through the unincorporated planning area and city limits of
Fayetteville's south side. Approximately five of those miles are within the city limits and include
a section that flows through the City's industrial area and Softball Park. The WFWR drains
approximately 100 mil at this location and is a large river. An old dam, used for as a water
supply in the 1940's, is located on the river. The dam creates several issues:
1) Cuts off the lower end of the river and the White River from the upstream section of the
WFWR preventing fish migration.
2) Stops sediment transport, resulting in a clear water discharge at the dam site, which
accelerates streambank erosion downstream.
3) Creates a back water pool that extends upstream for over one mile. The pool smothers the
natural river features, such as riffles, runs, and glides that are necessary for different stages
of aquatic life. The lack of riffles reduces the aeration of the water, impacting both water
quality and aquatic life.
Downstream of the dam, there are two priority reaches with accelerated streambank erosion
that would need to be restored in conjunction with the dam removal. Also, the confluence of
Town Branch with the WFWR is downstream of the Dam. This section of Town Branch has
severe streambank erosion and needs to be restored. A feasibility study of addressing the dam
and restoring the sections of the WFWR and Town Branch immediately downstream of the dam
using natural channel design principles would be conducted. Different scenarios would be
developed including removing the dam or designing a bypass channel around the dam, creating
a public access point and wetland features. Restoration of this site would result in over 5,000
ft. of large river restoration and 1,000 ft. of Town Branch being restored. The study would be
used to generate support for restoration from the City Council and the general public and to
secure funding for this major implementation project.
This project will meet multiple local and regional objectives relating to stream channel
instability, water quality, and ecological services. The objectives of the project include:
1) Restore rivers and streambanks on the WFWR and tributaries to improve water quality by:
a. Reducing sediment and phosphorus loadings within the watershed
b. Implementing activities that work towards the removal from the state's 303 (d) list
c. Restoring riparian areas to improve filtration of stormwater runoff
d. Enhancing aquatic habitat and terrestrial habitat
2) Reduce stream channel enlargement
3) Improve riffle -pool bed features that help to increase water retention and aeration within
the system, which results in better assimilation of nutrients into the environment
4) Improve aesthetics of the stream
5) Implement successful projects that create positive interface between urban and rural areas
6) Promote concepts of Green Infrastructure such as stream restoration using natural channel
design techniques through presentations, interpretive signage, and conducting field tours
Schedules, Tasks, Objectives, Subtasks, Deliverables, and Estimated Costs
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
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The project will begin 10/1/2014 and end 9/30/2016. A summary of the project tasks,
subtasks, and associated schedules are shown below:
Task
Review financial records
Subtask 2.1 Develop QAPP for submittal to ANRC
Subtask 2.2 Edit QAPP per ANRC comments
Subtask 2.3 Submit final QAPP for approval
Subtask 3.1 Conduct BEHI pre restoration and estimate loads
Subtask 3.2 Collect samples of streambank materials
Start Date End Date
9/30/2015 9/30/2016
10/1/2014 11/1/2014
12/1/2014 1/1/2015
1/15/2015 2/15/2015
3/1/2015 5/1/2015
3/1/2015 5/1/2015
Subtask 4.1 Perform survey of site selected for restoration
3/1/2015
6/1/2015
Subtask 4.2 Survey reference reach
3/1/2015
6/1/2015
Subtask 4.3 Develop restoration design
7/1/2015
10/1/2015
Subtask 4.4 Meetings with City
10/1/2014
9/30/2016
Subtask 4.5 Apply for permits & develop competitive bid package
10/1/2015
5/31/2016
Subtask 4.6 Implement restoration design
6/1/2016
7/31/2016
Subtask 5.1 As -Built Survey 9/1/2016 9/15/2016
Subtask 6.1 Collect Survey Data
9/1/2015
10/30/2015
Subtask 6.2 Collect Erosion Data (Toe Pin)(BEHI) and Estimate
Potential Load Reductions
9/1/2015
10/30/2015
Subtask 6.3 Sample- Analyze Sediment in Dam Backwater Area
9/1/2015
10/30/2015
Subtask 6.4 Meet with the City and Affected Landowners
10/1/2015
9/30/2016
Subtask 6.5 Develop Design Alternatives & Estimate Costs
11/1/2015
5/31/2016
Subtask 7.1 Develop and distribute information fact sheets
10/1/2015
9/30/2016
Subtask 7.2 Stream Tours
10/1/2015
9/30/2016
Subtask 7.3 Develop and present technical presentation
10/1/2015
9/30/2016
Subtask 7.4 Design and install interpretive signs
6/1/2016
9/30/2016
Subtask 7.5 Volunteer Coordination (Trash Clean -Ups, Invasive
Species Management, Planting Days)
10/1/2014
9/30/2016
Subtask 8.1 Quarterly Reporting 10/1/2014 9/30/2016
Subtask 8.2 Annual Reporting and Meetings 10/1/2014 9/30/2016
Subtask 8.3 Final Report 8/31/2016 9/30/2016
The objectives, estimated costs, and deliverables for each task are summarized as follows:
Improving the City of Fayetteville's Urban Streams in the WFWR Watershed
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Task 1, Financial Review
Costs
Federal Non -Federal Match Total
$1,500 $0 $1,500
Objectives: A financial review of all financial records following agreed upon procedures.
Subtask 1.1 Financial review for project period
Deliverables:
1. Report of Financial review
Task 2: Develop QAPP
Costs
Federal Non -Federal Match Total
$9,000 $0 $9,000
Objectives: Develop a QAPP document to insure that all data collection activities are
performed in accordance with documented and approved techniques.
Subtask 2.1 Develop QAPP for submittal to ANRC
Subtask 2.2 Edit QAPP per ANRC comments
Subtask 2.3 Submit final QAPP for approval
Deliverables:
1. Draft QAPP
2. QAPP approved by ANRC and EPA
Task 3: Pre Implementation Monitoring
Costs
Federal Non -Federal Match Total
$12,000 $10,000 $22,000
Objective: To estimate the pre -restoration sediment and phosphorus load from the site and to
quantify the improvements resulting from implementation of the restoration plan.
Subtask 3.1 Conduct BEHI analysis prior to restoration at restoration site
Subtask 3.2 Collect and analyze riverbank materials for sediment and phosphorus
Deliverables:
1. Results of erosion potential inventory and predicted erosion rates prior to restoration
Task 4: Tributary to Cato Springs Reach Restoration and Implementation
Costs
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Federal Non -Federal Match Total
$222,000 $125,000 $347,000
Objective: Design and implement a river restoration in an urban environment using natural
channel design principles to improve water quality and wildlife habitat
Subtask 4.1 Perform survey of site selected for restoration
Subtask 4.2 Survey reference reach
Subtask 4.3 Develop restoration design
Subtask 4.4 Meetings with City to present design and discuss logistics
Subtask 4.5 Apply for permits and develop competitive bid package for materials,
contractor, or any item over $5000
Subtask 4.6 Implement restoration design and provide construction oversight
Subtask 4.7 Complete site re -vegetation and finishing activities
Subtask 4.8 Initiate inspection and maintenance required for a minimum of 5 years
Deliverables:
1. A summary of reference reach data that will be used for restoration design
2. A summary of the site geomorphology
3. A copy of the restoration design plan
4. 404 permit application
5. Photographs of construction activities and completed work
6. Photographs of the re -vegetated site
7. Summary of inspection and maintenance activities
Task 5: Post Implementation Monitoring
Costs
Federal Non -Federal Match Total
$2,000 $2,000 $4,000
Objective: Document implemented river restoration design
Subtask 5.1 Conduct an as -built survey following construction
Deliverables:
1. As -built survey
Task 6: Conceptual Design of WFWR River Restoration and Dam Removal
Costs
0
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Federal Non -Federal Match Total
$32,500 $59,360 $91,860
Objective: To evaluate the feasibility of addressing the dam and restoring the sections of the
WFWR and Town Branch immediately downstream of the dam using natural channel design
principles would be conducted.
Subtask 6.1 Collect Survey Data
Subtask 6.2 Collect Erosion Data & Estimate Potential Load Reductions
Subtask 6.3 Sample and Analyze Sediments in Dam Backwater Area
Subtask 6.4 Meet with the City and Affected Landowners
Subtask 6.5 Develop Conceptual Design Alternatives and Estimate Costs
Deliverables:
1) Summary of survey data
2) Summary report of feasibility analysis
Task 7: Conduct Outreach
Costs
Federal Non -Federal Match Total
$0 $30,000 $30,000
Objective: The objective of the public outreach task will be to promote awareness of
riverbank restoration techniques using the natural channel design approach.
Subtask 7.1 Develop and distribute information fact sheet
Subtask 7.2 Conduct two site tours
Subtask 7.3 Develop and present technical presentation
Subtask 7.4 Design and install interpretive signs
Subtask 7.5 Volunteer coordination for trash removal, recycling, planting, invasive
removal
Deliverables:
1) Informational fact sheet
2) List participants who attend site tours
3) List of volunteer participants
Task 8: Reporting
Costs
Federal Non -Federal Match Total
$21,000. $0 $21,000
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Objective: Provide ANRC information regarding the progress of this project on a quarterly and
annual basis and provide a Final Report detailing the project.
Subtask 8.1 Quarterly Reports that include implementation documentation
Subtask 8.2 Annual Reporting and meetings
Subtask 8.3 Final Report
Deliverables:
1. Quarterly Reports with implementation documentation
2. Annual Reports submitted by October 1 each year of the project
3. Presentation and a copy of presentation/documentation of project activities provided at
annual review meetings
4. Final report summarizing project activities and presenting NPS reduction results
Coordination, Roles Responsibilities, and Public Participation:
The Watershed Conservation Resource Center will be responsible for coordinating all activities
associated with the project. WCRC staff persons Sandi Formica and Matt Van Eps will be co -
principle investigators. Part-time staff and/or possible full-time employees will assist in the
collection of field data, data analyses, and site preparation. The WCRC is responsible for
project oversight, data collection, design, site preparation, restoration implementation, public
outreach, and reporting. The City of Fayetteville has committed to participating in this project
and will be providing cash matching contributions. The City's funding is currently projected and
City Council approval will be sought if the project is selected. Beaver Water District is
committed to participating in this project and will provide both cash and in -kind matching funds.
Board approval of the funds is needed and will be sought is this project is selected. The BWD
will provide staff that will help with data collection and implementation of the restoration
design. The Beaver Watershed Alliance will provide assistance with the public outreach,
coordination of volunteers for: invasive removal, planting native vegetation, trash removal and
recycling of waste materials previously dumped on site, and development of signage. Public
participation will be encouraged through outreach activities that will provide education
opportunities related to river restoration.
Measures of Success and Performance
Success of the project will be documented by monitoring bank erosion potential and stream
channel condition prior to and following the implementation of restoration activities. This
project will be successful if an 80% reduction in sediment loads resulting from streambank
erosion is observed.
Reference to Project in the NPS Management Program
The proposed project addresses key elements of the state NPS program: Element #3 Strong
working partnerships with appropriate state, Tribal, regional, and local entities, private sector
groups, citizens groups, and Federal agencies.) and Element #4 (a) abates water quality
impairments from existing sources and (b) prevents significant threats to water quality from
present and future activities.
Public Participation
10
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Public participation will be encouraged through outreach activities that will provide education
opportunities related to restoration of large rivers.
Project Lead
The Watershed Conservation Resource Center is the lead on this project. The contact for this
project is:
Sandi 1. Formica, Executive Director
Watershed Conservation Resource Center
380 W. Rock Street
Fayetteville, AR 72701
Phone: (501) 352-5252; Fax: (928) 396-2546
formica @wate rshedco nservati on. ora
List of Attachments
Attachment 1 Estimated Project Budget
Attachment 2 Estimated Budget — City of Fayetteville
Attachment 3 Estimated Budget — Beaver Water District
11
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Attachment 1 — Project Budaet
Personnel
Salary
m/yrs
Cost
Federal
Non
Federal
Project Engineer
$88,171
0.1703
$15,016
$15,016
$0
Field Technician
$24,960
0.7502
$18,725
$18,725
$0
Total, Personnel
$33,741
$33,741
$0
Fringe Benefits 39.7%
$13,395
$13,395
$0
Total Personnel including
Fringe
$47,136
$47,136
$0
Travel
In State
$2,000
$2,000
$0
Out of State
$0
$0
$0
Total Travel
$2,000
$2,000
$0
Supplies
Misc. Supplies (wading gear,
stakes, flagging, batteries)
$3,506
$3,506
$0
Laptop Computer
$2,000
$2,000
$0
GPS-construction grading, staking,
layout & pre implementation data
collection
$7,000
$7,000
$0
Total Supplies
$12,506
$12,506
$0
Contractual
Financial Records Review
$1,500
$1,500
Total Contractual
$1,500
$1,500
Construction
Construction Contractor
$125,000
$125,000
$0
Materials - boulders, plants, seed
erosion control, supplies, tools
$90,000
$90,000
$0
Total Construction
$215,000
$215,000
$0
Other
BWD-restoration & feasibility study
$113,180
$0
$113,180
City -restoration & feasibility study
$113,180
$0
$113,180
Soil Sample Analysis
$6,000
$6,000
$0
Total Other
$232,360
$6,000
$226,360
Total Direct Charges
$510,502
$284,142
$226,360
Indirect (47% of salary)
$15,858
$15,858
$0
Grand Total
$526,360
$300,000
$226,360
12
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Attachment 2
Estimated "Other" Budget: City of Fayetteville
Personnel
Salary m/yrs
Cost
Federal
Non
Federal
Total, Personnel
$0
$0
$0
Fringe Benefits %
$0
$0
Total Personnel including Fringe
$0
$0
$0
Travel
Total Travel
$
$
$
Equipment
Total Equipment
$
$
$
Supplies
Total Supplies
$
$
$
Contractual
Total Contractual
$
$
$
Construction
Total Construction
$
$
$
Other
City of Fayetteville — Cash Match Funding for costs
associated with data collection, design development,
implementation of tributary to Cato Springs, and WFWR
$113,180
$113,180
dam removal feasibility study
Total Other
$113,180
$
$113,180
Total Direct Charges
$113,180
$
$113,180
Indirect
$0
$0
$0
Grand Total
$113,180
$
$113,180
13
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Attachment 3
Estimated "Other"
Budget: Beaver Water District
Personnel
Salary
m/yrs Cost
Federal
Non
Federal
Total, Personnel
$0
$0
$0
Fringe Benefits %
$0
$0
Total Personnel including Fringe
$0
$0
$0
Travel
Total Travel
$
$
$
Equipment
Total Equipment
$
$
$
Supplies
Total Supplies
$
$
$
Contractual
Total Contractual
$
$
$
Construction
Total Construction
$
$
$
Other
Beaver Water District — Cash Match Funding for costs
associated with data collection, design development, $93,180 $93,180
implementation of tributary to Cato Springs, and WFWR
dam removal feasibility study.
Beaver Water District — In -Kind Match for outreach,
volunteer coordination, and trash removal/recycle to be
$20,000
$20,000
conducted by Beaver Watershed Alliance.
Total Other
$113,180
$
$113,180
Total Direct Charges
$113,180
$
$113,180
Indirect
$0
$0
$0
Grand Total
$113,180
$
$113,180
14
ORDINANCE NO. 5645
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
by the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration pro t 11tdi111,�
authorizes Mayor Jordan to sign such Memorandum. .°°ER< > •
�o.GVYOF•'
PASSED and APPROVED this 7th day of January, 2014. 3
FAYETTEVILLE *-'_
APPROVED: ATTEST:
1
By
LI
By:
SON RA E. SMITH, City Clerk/Treasurer
Watershed Conservation Resource Center
And
City of Fayetteville
This Memorandum of Understanding (MOU) is entered into and executed on the date indicated
below the signature block, by and between the Watershed Conservation Resource Center,
hereinafter referred to as WCRC, and the CITY OF FAYETTEVILLE.
A. PURPOSE
The purpose of this MOU is to establish a general framework for cooperation between the
WCRC and the CITY OF FAYETTEVILLE to 1) seek funding and conduct stream restoration
projects to achieve the common goal of restoring unstable sections of streams to a
morphologically stable form utilizing a natural channel design approach and 2) to work together
on nonpoint source (NPS) related issues associated with reducing nutrients and improving
riparian and other natural areas. Innovative approaches will be used in designing and
implementing stream restorations that will result in improved water quality of the City's
watersheds and will address severe streambank erosion, while restoring aquatic and terrestrial
habitat and maintaining a sustainable, natural hydrology. Such cooperation will serve the parties'
mutual interest.
B. STATEMENT OF MUTUAL INTERESTS AND BENEFITS
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural
resources by utilizing the watershed approach, conducting environmental outreach, and
providing planning and technical assistance to landowners, communities, and government. The
WCRC principals are regional experts and local leaders in implementing natural channel design -
based stream restorations that meet multiple local and regional objectives relating to river
channel instability, water quality, and ecological services. This MOU is of benefit to the CITY
OF FAYETTEVILLE because these activities will help to meet the objectives of the City's
Nutrient Reduction Plan and will lead to both aquatic and terrestrial habitat restoration, improved
water quality in the form of both phosphorus and sediment reductions, reduced streambank
erosion, and improve aesthetics of local streams and rivers. This effort will also help to promote
the use of alternatives to traditional channel modifications in both urbanizing and rural areas.
The WCRC and the CITY OF FAYETTEVILLE partnered and have obtained several grants for
restoring streams within the City and surrounding areas and for assessing streams for stability
and contaminant reduction. These projects have brought over $2,300,000 to the City for water
quality and other environmental improvements and have helped to create local partnerships and
outreach opportunities in the areas of river restoration, riparian enhancement, and watershed
planning. Four stream and streambank restoration projects have been implemented that have
resulted in over 4000 tons of sediment and 3,700 lbs of total phosphorus reductions, annually
from streambank erosion, restored both aquatic and terrestrial habitat, protected City
infrastructure, and improved aesthetics of City Parks and other properties. The WCRC currently
has three active projects with the City and other partners to conduct more river restoration and
assess urban streams and riparian areas to identify priority sites in need of restoration. In
addition, the WCRC continues to monitor and maintain the four implemented stream restoration
sites.
C. FEES AND PAYMENTS
No fee is associated with this MOU. As projects are identified by the City, a Task Order
establishing the scope, fee, and payment terms for the project will be developed. The basis of
this fee and justification for the fee shall be contained in an Appendix attached to each Task
Order. Adjustment of the fee may be made should WCRC establish and the CITY OF
FAYETTEVILLE agree that there has been, or is to be, a significant change in scope, complexity
or character of the services to be performed; or if the CITY OF FAYETTEVILLE decides to
shorten the duration of work from the time period specified in the Agreement for completion of
work and such modification warrants such adjustment.
In consideration of the above premises, the parties agree as follows:
D. THE WCRC:
1. Shall seek funding opportunities for stream restoration projects and other projects
related to reduction of non -point source pollution.
2. Upon approval of specific Task Orders by the Mayor or City Council, as required by the
City's procurement requirements, shall provide the services detailed in each Task Order.
Said tasks may include:
a. Identification of stream reaches that could benefit from stream restoration
and prioritize, in streams within the City limits.
b. Estimation of phosphorous reduction that would be realized for each priority
stream restoration project.
c. Assistance in developing grant applications for identified stream restorations
and other non -point source pollution assessment projects.
d. Assistance to the CITY OF FAYETTEVILLE in addressing other NPS
related issues.
3. Shall accomplish other specific tasks as detailed in each Task Order
E. THE CITY OF FAYETTEVILLE:
1. Shall coordinate all activities within the City of Fayetteville Divisions and Departments
and between the CITY OF FAYETTEVILLE and the WCRC.
2. Shall assist with project activities and tasks.
3. Shall provide review and input into the final restoration designs.
4. Shall oversee activities and coordinate staff needed for implementation of the restoration
designs.
5. Shall provide documentation of all project activities and associated matching funds.
6. Recognizes that their participation in stream restoration and NPS projects acquired is an
integral component in carrying out a successful project that will result in improved water
quality and habitat restoration.
7. Shall accomplish other specific tasks as detailed in each Task Order.
2
F. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT:
1. FREEDOM OF INFORMATION ACT (FOIA). CITY OF FAYETTEVILLE contract and
documents prepared while performing city contractual work are subject to the Arkansas Freedom
of Information Act. If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, the WCRC will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance. Any information furnished to the WCRC under this instrument is subject to
the Freedom of Information Act (5 U.S.C. 552).
2. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual
consent of the parties. Changes, modifications, or amendments in scope (other than as
specifically established in this MOU), price or fees to this agreement shall not be allowed
without a prior formal contract amendment approved by the Mayor and/or the City Council in
advance of the change in scope, cost or fees.
3. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the
WCRC or the CITY OF FAYETTEVILLE from participating in similar activities with other
public or private agencies, organizations, and individuals.
4. COMMENCEMENT/EXPIRATION DATE. The instrument is executed as of the date of the
last signature and is effective for five years.
5. PRINCIPAL CONTACT. The principal contacts for this instrument are:
Sandi Formica, Executive Director
Watershed Conservation Resource Center
380 West Rock Street
Fayetteville, AR 72701
Office Phone: 479-444-1916
Cell Phone: 501-352-5252
Office Fax: 928-396-2546
E-mail: formica(a�watershedconservation.org
Chris Brown, P.E., City Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Phone: 479-575-8206
Fax: 479-575-8202
E-mail: cbrown@ci.fayetteville.ar.us
Sarah Wrede, E.I., Staff Engineer
City of Fayetteville
Phone: 479-575-8206
E-mail: swrede@ci.fayetteville.ar.us
6. NONDISCRIMINATION. During the performance of this agreement, all parties will abide
by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against
any person because of age, race, color, religion, sex, national origin, or disability.
F.. S, c_
Sandi J. For , xecutive Director
Watershed Conservation Resource Center
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�;io7neld Jord , M or ate
Ciof Fay ttev' e
Sondra E. Smith, City Clerk/Treasurer
City of Fayetteville
s o r
FAYETTEIVJ LLE
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Date
11
City of Fayetteville Item Review Form
2013-0244
Legistar File Number
1/7/2014
City Council Meeting Date - Agenda Item Only
NIA for Non -Agenda Item
Sarah Wrede
Submitted By
Action Required:
Development Services
Department
An ordinance to waive competitive bidding and to enter into a Memorandum of Understanding with
the Watershed Conservation Resource Center to establish a general framework for cooperation to
seek funding and conduct stream restoration projects and to work together on nonpoint source
related issues.
Does this item have a cost? No
$0.00 $0.00 n/a
Cost of this request Category or Project Budget Program or Project Name
n/a $0.00 n/a
Account Number Funds Used to Date Program or Project Category
n/a $0.00 n/a
Project Number Remaining Balance Fund Name
Budgeted Item? Budget Adjustment Attached? No
V20130812
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
-
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Elfj ER
21E41
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THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO Council Meeting of January 7, 2014
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: December 18, 2013
Subject: An ordinance to waive competitive bidding and renew a Memorandum of Understanding with the
Watershed Conservation Resource Center to continue a general framework for cooperation to seek
funding and conduct stream restoration projects and to work together on nonpoint source related
issues.
PROPOSAL
The purpose of this Memorandum of Understanding (MOU) is to establish a general framework for cooperation between
the Watershed Conservation Resource Center (WCRC) and the City of Fayetteville to 1) seek funding and conduct stream
restoration projects to achieve the common goal of restoring unstable sections of streams to a morphologically stable form
utilizing a natural channel design approach and 2) to work together on nonpoint source (NPS) related issues associated
with reducing nutrients and improving riparian and other natural areas.
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural resources by utilizing the
watershed approach, environmental outreach, and providing planning and technical assistance to landowners,
communities, and government. The WCRC principals are regional experts and local leaders in implementing natural
channel design -based stream restorations that meet multiple local and regional objectives relating to river channel
instability, water quality, and ecological services. The WCRC and the City have successfully partnered to receive over
$2,300,000 in federal grants for water quality and other environmental improvements. WCRC has been instrumental in
securing these funds due to their relationships with Federal grant agencies and their proven track record of successful
stream restoration projects. This MOU will establish a continued partnership between the City and WCRC whereby the
WCRC will actively seek grant funding for stream restoration projects in the City of Fayetteville, and will allow the City
the opportunity to quickly take advantage of opportunities identified. The MOU is effective for a period of five years.
RECOMMENDATION
Staff recommends approval of an ordinance to waive competitive bidding and to renew a Memorandum of Understanding
with the Watershed Conservation Resource Center to continue a general framework for cooperation to seek funding and
conduct stream restoration projects and to work together on nonpoint source related issues.
BUDGET IMPACT
The proposed agreement will cause no budget impact. As tasks are identified, a Task Order, with associated fee, will be
developed for approval by the Mayor and City Council.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration projects and
authorizes Mayor Jordan to sign such Memorandum.
PASSED and APPROVED this 7t" day of January, 2014.
APPROVED:
By:
LIONELD JORDAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer