HomeMy WebLinkAbout112-15 RESOLUTIONRESOLUTION NO. 11215
A RESOLUTION TO AWARD BID NO. 15-35 AND AUTHORIZE A
CONTRACT WITH TRI STAR CONTRACTORS, LLC IN THE AMOUNT OF
$252,500.00 FOR CONSTRUCTION SERVICES FOR THE AIRPORT
TERMINAL APRON REHABILITATION PROJECT, TO APPROVE CHANGE
ORDER NO. 1 TO THE CONTRACT WITH TRI STAR CONTRACTORS, LLC
IN THE AMOUNT OF $197,500.00 TO INCREASE CERTAIN QUANTITIES
OF CONCRETE REPAIR, TO APPROVE A 5% PROJECT CONTINGENCY,
TO ACCEPT A 90/10 GRANT FROM THE ARKANSAS DEPARTMENT OF
AERONAUTICS IN THE AMOUNT OF $470.700.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor
to sign a contract with Tri Star Contractors, LLC in the amount of $252,000.00 for construction
services for the Airport Terminal Apron Rehabilitation Project, approves Change Order No. 1 to
the contract with Tri Star Contractors, LLC in the amount of $197,500.00 to increase certain
quantities of concrete repair, and further approves at 5% project contingency in the amount of
$26,150.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts a 90/10 grant
from the Arkansas Department of Aeronautics in the amount of $470,700.00
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 71h day of July, 2015.
ATTEST:
By:.gan� z4'e'a _
~ SONDRA E. SMITH, City Clerk Treasurer
�.``�•«' CITY •�.q''.
. AYE T
EVlCL
y� r p ♦ �
14
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
p - (479) 575-8323
Text File
File Number: 2015-0291
Agenda Date: 7/7/2015 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
TRI STAR CONTRACTORS, LLC
A RESOLUTION TO AWARD BID NO. 15-35 AND AUTHORIZE A CONTRACT WITH TRI STAR
CONTRACTORS, LLC IN THE AMOUNT OF $252,500.00 FOR CONSTRUCTION SERVICES
FOR THE AIRPORT TERMINAL APRON REHABILITATION PROJECT, TO APPROVE CHANGE
ORDER NO. 1 TO THE CONTRACT WITH TRI STAR CONTRACTORS, LLC IN THE AMOUNT
OF $197,500.00 TO INCREASE CERTAIN QUANTITIES OF CONCRETE REPAIR, TO APPROVE
A 5% PROJECT CONTINGENCY, TO ACCEPT A 90110 GRANT FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $470,700.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
sign a contract with Tri Star Contractors, LLC in the amount of $252,000.00 for construction services
for the Airport Terminal Apron Rehabilitation Project, approves Change Order No. 1 to the contract
with Tri Star Contractors, LLC in the amount of $197,500.00 to increase certain quantities of concrete
repair, and further approves at 5% project contingency in the amount of $26,150.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby accepts a 90/10 grant from
the Arkansas Department of Aeronautics in the amount of $470,700.00.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1011312015
City of Fayetteville Staff Review Form
2015-0291
Le&tar File ID
7/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non4genda Item
John J. Roscoe ---"I 6/x.9/2015 Aviation /
Transportation Services Department
Submitted By Submitted Date Division f Department
Action Recommendation:
A Resolution to: 1) Authorize a Contract for construction of the Terminal Apron Rehabilitation project with Tri Star
Contractors LLC, in the amount of $252,500; 2) Authorize Change Order No. 1 to the Contract with TO Star
Contractors, LLC, to increase certain quantities of concrete repair, in the amount of $197,500; 3) Authorize a 5%
project budget contingency in the amount of $26,154; and, 4) Accept a 90/10 grant from the Arkansas Department
of Aeronautics (ADA) in the amount of $470,700. 5) Approve a Budget Adjustment.
Budget Impact:
5550.3960.5324.00
Airport
Account Number
Fund
14014 2
Airport Terminal Apron. Rehabilitation
Project Number
Project Title
Budgeted Item? No
Current Budget
$ 85,963.50
Funds Obligated
$ 85,963.50
Current Balance
$
Does item have a cost? Yes
Item Cost
$ 476,150.00
Budget Adjustment Attached? Yes
Budget Adjustment
$ 476,150.00
Remaining Budget
I -S -
V20140710
Previous Ordinance or Resolution # 98-15,99-15
Original Contract Number:
CC
Aooroval Date: �� J
Comments: Remaining Budget is the 5% project budget contingency
CITY OF
Ts_
a
ARKANSAS
MEETING OF JULY 7, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Staff/Contract Review Committee
Terry Gulley, Transportation Director
FROM: John J. Roscoe, Airport Directo4l—
DATE: 6119/15
SUBJECT: Contract w/Tri Star Contractors, LLC, Change Order No. 1 & Acceptance of
a Grant from the AR Department of Aeronautics.
Legistar Item # 2015-0291
RECOMMENDATION:
Staff requests approval of a Resolution to: 1) Authorize a Contract for construction of the
Terminal Apron Rehabilitation project with Tri Star Contractors LLC, in the amount of $252,500;
2) Authorize Change Order No. 1 to the Contract with Tri Star Contractors, LLC, to increase
certain quantities of concrete repair, in the amount of $197,500; 3) Authorize a 5% project
budget contingency in the amount of $26,150; and, 4) Accept a 90110 grant from the Arkansas
Department of Aeronautics (ADA) in the amount of $470,700. 5) Approve a Budget Adjustment,
BACKGROUND:
Resolution 98-15, 5/5115, authorized Garver Engineers to proceed with final design and bidding
of the Terminal Apron Rehabilitation project. Bids for construction were received by the City on
5127115. Two bids were received from local contractors with Tri Star Contractors LLC submitting
the lowest bid.
Resolution 99-15, 515115, authorized the airport to apply for a grant from the ADA for 90% of the
project cost up to $500,000. The Airport Fund will provide the remaining 10% of the project cost.
DISCUSSION:
Bids were opened on Bid No. 15-35, 5/27115, 3:00 pm. Two bids were received. Tri Star
Contractors LLC submitted the low bid, $252,500; a low price compared to the Engineer's
original estimate of $477,000. Airport project managers requested a Change Order from Tri Star
that increases the contract quantities for full replacement of some concrete panels as opposed
to repairing corners and surface spalling on those existing panels as originally planned. The
lower than expected bid and change order provides an opportunity to increase the scope and
quality of the repairs to the aircraft parking pavement while remaining well within the planned
project budget.
Because this is rehabilitation work to concrete pavement installed over 30 years ago, it is
reasonable to expect that there could be a condition not anticipated. Thus, a 5% contingency is
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701