HomeMy WebLinkAbout109-15 RESOLUTIONRESOLUTION NO. 109-15
A RESOLUTION TO AWARD RFP #15-05 AND AUTHORIZE A CONTRACT
WITH CHALLENGER TEAMWEAR FOR THE PURCHASE OF YOUTH
SOCCER UNIFORMS IN THE AMOUNT OF $12.15 PLUS TAX PER
UNIFORM FOR THE FALL 2015 AND SPRING 2016 SEASONS, WITH AN
OPTION TO RENEW FOR THE FALL 2016 AND SPRING 2017 SEASONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #15-05
and authorizes a contract with Challenger Teamwear for the purchase of youth soccer uniforms
in the amount of $12.15 plus tax per uniform for the Fall 2015 and Spring 2016 seasons, with an
option to renew for the Fall 2016 and Spring 2017 seasons.
PASSED and APPROVED this 16'h day of June, 2015.
APPROVED:
ATTEST:
By: J<f "i�
SONDRA E. SMITH, City Clerk Treasurer
•GST Y OF .'GS;'s
FAYETTEVILLE: .
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0270
Agenda Date: 7/7/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
RFP #15-05 CHALLENGER TEAMWEAR
A RESOLUTION TO AWARD RFP #15-05 AND AUTHORIZE A CONTRACT WITH
CHALLENGER TEAMWEAR FOR THE PURCHASE OF YOUTH SOCCER UNIFORMS IN THE
AMOUNT OF $12.15 PLUS TAX PER UNIFORM FOR THE FALL 2015 AND SPRING 2016
SEASONS, WITH AN OPTION TO RENEW FOR THE FALL 2016 AND SPRING 2017 SEASONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #15-05 and
authorizes a contract with Challenger Teamwear for the purchase of youth soccer uniforms in the
amount of $12.15 plus tax per uniform for the Fall 2015 and Spring 2016 seasons, with an option to
renew for the Fall 2016 and Spring 2017 seasons.
City of Fayetteville, Arkansas Page 1 Printed on 7/6/2015
Alan Spann
Submitted By
City of Fayetteville Staff Review Form
2015-0270
Legistar File ID
7/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/29/2015 Parks & Recreation /
Parks & Recreation Department
Submitted Date Division / Department
Action Recommendation:
Parks and Recreation Staff recommends City Council award RFP 15-05 to Challenger Teamwear for $23,000 for the
purchasing of soccer uniforms for the fall 2015 and spring 2016 seasons at the cost of $12.15 per uniform. The
resolution includes an automatic renewal for the fall 2016 and spring 2017 seasons.
Budget Impact:
1010.5220.5200.05
Account Number
n/a
Tournament Supplies/Awards
Fund
Parks Development
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution # 118-13
Original Contract Number:
Comments:
Project Title
$ 67,752.00
$ 19,791.80
,47,960.20
$ 23,000.00
$ 2fi9�S0,20
VZU74U/7U
Approval Date: -+3 , L
CITY OF
ARKANSAS
MEETING OF JULY 7, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: Alan Spann, Recreation Superintendent
DATE: May 29, 2015
SUBJECT: Resolution to approve the purchase of youth soccer uniforms from Challenger
Teamwear in the amount of $23,000 for the fall 2015 and the spring 2016
seasons.
RECOMMENDATION:
Parks and Recreation Staff recommends City Council award RFP 15-05 to Challenger
Teamwear for $23,000 for the purchasing of soccer uniforms for the fall 2015 and spring 2016
seasons. The amount for the spring season depends on the number of children who enroll in the
program. Allowing an amount for the spring season enables the children who register to play
only in the spring season to have the same uniform design as the children who play in the fall
season. The resolution includes an automatic renewal for the fall 2016 and spring 2017
seasons.
BACKGROUND:
One of the fastest growing recreation programs in America is youth soccer. Fayetteville Parks
and Recreation's Soccer Program is no exception. This past fall, 1,489 youth participated and
1,599 youth participated this past spring. The City of Fayetteville operates one of the largest
youth soccer programs in Arkansas.
DISCUSSION:
Currently, Fayetteville Parks and Recreation charges a registration fee ranging from $50 to $95
per participant, depending on age. Included in this registration fee is the price for uniforms, a
secondary insurance fee, equipment, official's fees, and other expenses associated with the
program. More specifically, Parks and Recreation budgets approximately $16 per child for
soccer uniforms. This includes a shirt, shorts, and a pair of soccer socks, along with the cost of
printing for each sponsor's logo.
An RFP was released asking companies to submit possible uniforms for our program. The
Selection Committee unanimously selected Challenger Teamwear.
Four companies submitted a proposal for the uniform purchase ranging in price from $11.93 -
$14.75 per uniform set. The committee chose Challenger due to its high quality and durability at
Mailing Address:
113 W. Mountain Street www.tayetteville-ar.gov
Fayetteville, AR 72701