HomeMy WebLinkAbout109-15 RESOLUTIONRESOLUTION NO. 109-15
A RESOLUTION TO AWARD RFP #15-05 AND AUTHORIZE A CONTRACT
WITH CHALLENGER TEAMWEAR FOR THE PURCHASE OF YOUTH
SOCCER UNIFORMS IN THE AMOUNT OF $12.15 PLUS TAX PER
UNIFORM FOR THE FALL 2015 AND SPRING 2016 SEASONS, WITH AN
OPTION TO RENEW FOR THE FALL 2016 AND SPRING 2017 SEASONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #15-05
and authorizes a contract with Challenger Teamwear for the purchase of youth soccer uniforms
in the amount of $12.15 plus tax per uniform for the Fall 2015 and Spring 2016 seasons, with an
option to renew for the Fall 2016 and Spring 2017 seasons.
PASSED and APPROVED this 16'h day of June, 2015.
APPROVED:
ATTEST:
By: J<f "i�
SONDRA E. SMITH, City Clerk Treasurer
•GST Y OF .'GS;'s
FAYETTEVILLE: .
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2015-0270
Agenda Date: 7/7/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
RFP #15-05 CHALLENGER TEAMWEAR
A RESOLUTION TO AWARD RFP #15-05 AND AUTHORIZE A CONTRACT WITH
CHALLENGER TEAMWEAR FOR THE PURCHASE OF YOUTH SOCCER UNIFORMS IN THE
AMOUNT OF $12.15 PLUS TAX PER UNIFORM FOR THE FALL 2015 AND SPRING 2016
SEASONS, WITH AN OPTION TO RENEW FOR THE FALL 2016 AND SPRING 2017 SEASONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #15-05 and
authorizes a contract with Challenger Teamwear for the purchase of youth soccer uniforms in the
amount of $12.15 plus tax per uniform for the Fall 2015 and Spring 2016 seasons, with an option to
renew for the Fall 2016 and Spring 2017 seasons.
City of Fayetteville, Arkansas Page 1 Printed on 7/6/2015
Alan Spann
Submitted By
City of Fayetteville Staff Review Form
2015-0270
Legistar File ID
7/7/2015
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/29/2015 Parks & Recreation /
Parks & Recreation Department
Submitted Date Division / Department
Action Recommendation:
Parks and Recreation Staff recommends City Council award RFP 15-05 to Challenger Teamwear for $23,000 for the
purchasing of soccer uniforms for the fall 2015 and spring 2016 seasons at the cost of $12.15 per uniform. The
resolution includes an automatic renewal for the fall 2016 and spring 2017 seasons.
Budget Impact:
1010.5220.5200.05
Account Number
n/a
Tournament Supplies/Awards
Fund
Parks Development
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution # 118-13
Original Contract Number:
Comments:
Project Title
$ 67,752.00
$ 19,791.80
,47,960.20
$ 23,000.00
$ 2fi9�S0,20
VZU74U/7U
Approval Date: -+3 , L
CITY OF
ARKANSAS
MEETING OF JULY 7, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director
FROM: Alan Spann, Recreation Superintendent
DATE: May 29, 2015
SUBJECT: Resolution to approve the purchase of youth soccer uniforms from Challenger
Teamwear in the amount of $23,000 for the fall 2015 and the spring 2016
seasons.
RECOMMENDATION:
Parks and Recreation Staff recommends City Council award RFP 15-05 to Challenger
Teamwear for $23,000 for the purchasing of soccer uniforms for the fall 2015 and spring 2016
seasons. The amount for the spring season depends on the number of children who enroll in the
program. Allowing an amount for the spring season enables the children who register to play
only in the spring season to have the same uniform design as the children who play in the fall
season. The resolution includes an automatic renewal for the fall 2016 and spring 2017
seasons.
BACKGROUND:
One of the fastest growing recreation programs in America is youth soccer. Fayetteville Parks
and Recreation's Soccer Program is no exception. This past fall, 1,489 youth participated and
1,599 youth participated this past spring. The City of Fayetteville operates one of the largest
youth soccer programs in Arkansas.
DISCUSSION:
Currently, Fayetteville Parks and Recreation charges a registration fee ranging from $50 to $95
per participant, depending on age. Included in this registration fee is the price for uniforms, a
secondary insurance fee, equipment, official's fees, and other expenses associated with the
program. More specifically, Parks and Recreation budgets approximately $16 per child for
soccer uniforms. This includes a shirt, shorts, and a pair of soccer socks, along with the cost of
printing for each sponsor's logo.
An RFP was released asking companies to submit possible uniforms for our program. The
Selection Committee unanimously selected Challenger Teamwear.
Four companies submitted a proposal for the uniform purchase ranging in price from $11.93 -
$14.75 per uniform set. The committee chose Challenger due to its high quality and durability at
Mailing Address:
113 W. Mountain Street www.tayetteville-ar.gov
Fayetteville, AR 72701
a low cost of $12.15. Challenger met all the qualifications as submitted on the RFP and has
always provided good service to Parks and Recreation during previous years.
Detailed information on Challenger Teamwear can be found at
http://challengerteamwear.com/The-Teamwear-Difference/About-Us. On their website, they
discuss a little about their company, including how they are the only total soccer company in the
United States. Their RFP response also discusses how all their uniforms are housed,
separated, printed, packed, and shipped from one central location. According to page eight of
their response, Challenger mentions their in-house print department meets all OSHA standards
and in 35 years no employee has been hurt. Challenger employs men and women equally at all
skill levels, as well as the disabled. Their management policy is to help those who may not
have had the best opportunities, to learn skills through on-the-job training to get ahead within
the company.
BUDGET/STAFF IMPACT:
The 2015 Operational Budget includes $23,000 for the purchase of Soccer Uniforms. This
purchase will include an approximate total payment of $23,000 for fall 2015 and spring 2016.
These expense figures depend on the amount of participants who register to play. The
resolution includes an automatic renewal for the fall 2016 and spring 2017 seasons.
Attachments:
Submittal Analysis
Challenger RFP
2
CITY OF
aFttayeevile
ARKANSAS
RFP 15-05, Soccer Uniforms
Submittal Analysis
American Soccer Co dba Score :
Arkansas Screen Printing
Challenger Teamwear
Home Team Athletics
f Wildheart Apparel LLC
Sports
Price per Uniform (includes shirt, shorts,
$ 1 9
$14.00/$14.75
$ 12.15
$ 14.00
$ ". 1146
socks, & screen Print
Processing Time
- 15-18 business days
12-16 calendar days
12-16 Calendar Days,
N/A
10 Calendar Days
Price increase for term 2
0•h
0%
O%
4%
0%
Location of manufacturing
Wilmington, CA
Mexico, Indonesia, USA
Vietnam and USA -
Mt. Vernon, CA
Fayetteville, AR
Polyester/nyloREn from. various sources
Fiber content
Polyester 100-A Meico, Indonesia, USA
1O0% Polyester, Vietnam and USA -
Moisture -wicking Polyester
Mexico, El Salvador, China
woven:@ SCO
Environment, labor, safety violations
None
none
none `. F
N/A
N/A
SCORE only uses organic ecofriendly.
Conforms and exceels all government
dyes to color fabrics, insures safety of
regulations Fully recycling program in
Hest Management Practices
the wearer and reducing the potential
see attached
N/A
N/A
pollutants from our mfg. process. -
effect and minimal energy consumption
Robustrecycling program
practices
CFTY OF
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
REQUEST FOR PROPOSAL: RFP 15-05, Soccer Uniforms
DEADLINE: Wednesday, May 20, 2015 before 2:00:00 PM, local time
e
RFP DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren Rennie, CPPO, CPPB, aforen@fayetteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Thursday, April 30, 2015
No late proposals shall be accepted. RFP's shall be submitted in sealed envelopes labeled with the project
number and name as well as the name and address of the firm.
All proposals shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part
of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and
City Purchasing Agent.
Name of Firm: 1l 1eam ,ve& r
Contact Person: e i ii.Jk Title: €* (;r ! tSA SCLW O eh�
E -Mail: , ; w� ,. Cc'". Phone: W 7-'. 39bZ
Business Address
City:
State: i✓ S
Zip:
Signature: Zy A. Date: s/ 2/ 3-.S
City of Fayetteville, AR
RFP 15-05, Soccer Uniforms
Page 1 of 18
May 8, 2015
Dear City of Fayetteville,
Listed below are a few uniform options available to you from Challenger Teamwear. I have given you
prices on a number of uniform styles. The price includes jersey, number, shorts & socks.
Uniform Set
Apache Set
$12.15 Youth
$12.15 Adult
Page 21
Sizes — YXS-AXXL — 16 colors.
Hopi Set
$12.15 Youth
$12.15 Adult
Page 20
Sizes — YXS-AXL — 16 colors
Pima Set
$12.15 Youth
$12.15 Adult
Page 18
Sizes — YXXS-AXL —24 colors
Heartland Set
$12.15 Youth
$12.15 Adult
Page 12
Sizes — YXS-AXXL — 21 colors
Arizona Set
$12.15 Youth
$12.15 Adult
Page 13
Sizes — YXS-AXXL — 18 colors
*Uniform Set includes — Jersey, One-Coldr number, Patriot or Dakota Short, Premiere sock.
Upgrade Short
Frisco FREE UPGRADE
Additional Information
• Numbers - Uniform Set includes 8 inch number on back of jersey.
• Frisco Short— available in .10 colors
• Dakota Short — available in 11 colors
• Premiere Sock — available in 14 colors
• Shipping — all uniforms will be shipped UPS. We are 2 day ground Fed Ex from you — we ship
from Kansas.
• Turnaround time On Large Main order — 12-16 days from date of order. Can be less - We can
work with you if dates are provided.
• Turnaround time on additional orders 1-49 uniforms— 5 business days with ground shipping.
Can be less - We can work with you if dates are provided.
Qualifications
• Experience — Challenger has over 13 years of experience of providing Soccer uniforms direct to
City soccer leagues.
• Challenger provides uniforms to over 1250 soccer leagues in the United States.
• Challenger provides uniforms to soccer leagues with 100-4000 soccer players.
• All Challenger uniforms are housed, separated, printed, packed and shipped from one central
location.
• All uniforms will be separated and labeled by team for easy distribution.
Experience, Competence, and Capacity
Jersey Quality — Each of our fabrics are knit with quality yarns and finished to have a rich soft
feel for maximum comfort, ultimate moisture -wicking and breathability. Our jerseys are
known for their bright colors — we use the most expensive reactive dyes to retain their bright
color and prevent bleeding or fading. Each seam is double -stitched with extra strong threads
which prevent seam splitting. A soft heavy -weight trim is used for the neckbands on
Challenger Teamwear's jerseys to retain the jerseys shape.
Short Quality — we pre -shrink the elastic band before sewing into our shorts. Polyester fabric
does not shrink. If the elastic band has not been pre-shrunk before being sewn into a waist
band, the fabric will bunch with the first wash. A heavy duty, more expensive polyester
drawstring is used in all our shorts, again to prevent shrinkage and bunching.
Sock Quality — The `Premiere' sock is made of elasticized acrylic -nylon fabric and nylon true
rib legs, with turndown cuffs to hold full-length shin -guards in place. This sock also has a
cushioned insole.
Proposed Method of Doing Work
• Ordering — easy to follow excel spreadsheet for ordering will be emailed.
® Order — order by team and we will separate and label by team for easy distribution.
• E mail confirmation — once order is placed within 24 hours e mail conformation will be sent to
City contact.
® Tracking — once uniforms ship e mail tracking will be sent — we are a 2 day ground to ship to
Fayetteville.
• Customer Service — City can contact Greg Knight any time with questions. In addition internal
HQ support contact is provided.
• Uniform Fabric — is a 100% Polyester light weight moisture wicking yarn to allow air flow and
breathability to keep the player cool and comfortable when playing.
Past Performance
® Reference - City of Tallahassee, FL, Brian Smatt, 850 891 3837- 1300 Uniform Sets
® Reference — City of Batesville, AR, Jeff Owens, 870 698 2527 - 400 Uniforms
® Reference — SABR, FL, Jennifer Bielec, 561 350 3310, 2300 Uniform Sets
League Gifts
Challenger would also like to offer the league Gifts:
- Challenger - N.S.C.A.A `Parent Coach' coaching Certificate course - $35.00 Value — FREE
to your club. Challenger has partnered with the largest coaching organization in the U.S.A. the
N.S.C.A.A. and will come and put on a complementary coaching course for your Recreational
parent coaches for FREE.
- The Challenger Way - Access to our new on-line training tool — with a comprehensive
collection of coaching drills, Team practices, small sided games and much more to support all
your youth coaches — Check out the FREE demo at ww.f.tiechallenaei�v.ay..com . Retail price
$79.00 — your price $5.95 per coach!
In addition to the great prices, quality uniforms and gifts I want to list additional advantages of
working with Challenger:
® Location — our uniforms are housed, printed, packed and shipped from Kansas — we are only a
2 day ship to you. Shorter shipping time.
® Additional orders — if you can order by noon any day we can have the uniforms to in 6 business
days with logo and numbers — with ground shipping!
® Team Packed — all uniforms can be team packed and labeled ready for distribution
Sizing samples — Complementary sizing samples for registration.
• Comfort — all our uniforms are tag — less and with stitching hidden in neck line for additional
comfort.
• On line ordering — we keep you in the loop all along the ordering process — with e-mail
confirmation of the order, e-mail tracking of the order and you can order 24 hours a day!
• Access to Challenger Sports resources — British Soccer Camps, Tetra Brazil Camps, Year round
coaching, Tours, Tournaments.
I look forward to speaking with you to discuss our proposal but should you have any immediate
questions please do not hesitate to contact me at: Tel: 866-243-5862 or email:
gknight@challengersports.com
Sincerely,
Greg Knight
Regional Director
Challenger Teamwear
City of Fayetteville
RFP 15-05, Soccer Uniforms
SECTION C: Vendor References
The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated:
COMPANY NAME: C k le. i y..r Ted,+ a'n w.eci°'
NUMBER OF YEARS IN BUSINESS: J3 HOW LONG IN PRESENT LOCATION: .9
TOTAL NUMBER OF CURRENT EMPLOYEES:
-7 o FULLTIME f 00 PARTTIME
NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: 2 FULL TIME + PARTTIME
PLEASE LIST FOUR (4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5)
YEARS (All fields must be completed):
1. C1Cs ic, aS5e 2. Cty Di- 4vflL
COMPANY NAME COMPANY NAME
llrAkusSee- FL 3230, (3Lq3v& 4r 25i/
CITY, STATE, ZIP CITY, STATE, ZIP
,I3ratxe? $rv,cj
CONTACT PERSON
o ,1, 1 1J'7
TELEPHONE
So '99/ 3P$o
FAX NUMBER
E-MAIL ADDRESS
3. City oJ- Ap Ua
COMPANY NAME
Apyp,c FL 32-7o
CITY, STATE, ZIP
,o !3{
0 c e ®/ s u t
CONTACT PERSON
-0i 7O3 1-7
TELEPHONE
u. 7 "1 0 i-7 J)
FAX NUMBER
E-MAIL ADDRESS
City of Fayetteville, AR
RFP 15-05, Soccer Uniforms
Page 15 of 18
CONTACT PERSON
67J' 2L-27
TELEPHONE
2o (>91 2S7--
FAX NUMBER,
E-MAIL ADDRESS
4. O'= r '%x- Co
COMPANY NAME
occur A.5 39s
s
CITY, STATE, ZIP
tr(3r-1e
CONTACT PERSON
Z3 -z Z37J'
'
TELEPHONE
�(2 132 2� o
FAX NUMBER
E-MAIL ADDRESS
City of Fayetteville
RFP 15-05, Soccer Uniforms
SECTION D: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited
to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known
relationship exists between any principal or employee of your firm and any City of Fayetteville employee or
elected City of Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose
such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This
form must be completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM:
V 1) NO KNOWN RELATIONSHIP EXISTS
) RELATIONSHIP EXISTS (Please explain):
I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to
certify the information provided herein are accurate and true; and my organization shall comply with all State
and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment.
2. PRIMARY CONTACT INFORMATION
At the discretion of the City, one or more firms may be asked for more detailed information before final ranking
of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection
committee can call for clarification or Interview via telephone.
Corporate Name of Firm: C lie o r-
Primary Contact: I 1t r 1 t Title of Primary Contact: Ci 1rah USA }��ezlve
Phone#1 (cell preferred): Ybb- ' ✓L Phone#2: ,:S'/a S4=b '7 O
E -Mail Address: + 9 kIcL u lie
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same
City of Fayetteville, AR
RFP 15-05, Soccer Uniforms
Page 16 of 18
extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in
the appropriate blank listed herein. Failure to do so may subject vendor to disqualification.
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
DATE ACKNOWLEDGED
'/g
f
PROPOSALS SHALL NOT BE FAXED & SHALL BE SIGNED AND SEALED WHEN SUBMITTED
1.) Price Per Uniform (includes shirt, shorts, socks, & screen print): $_12. (, (NOT INCLUDING TAX)
Note: An estimate of 1,700 per fail/spring combined season for a total of approximately 3,400 uniforms if the City
renews the purchase for the second term.
2.) Processing time from City order to shipment of items: 12- (b Calendar Days for each order
3.) **Do you want samples returned? YES NO (circle one)
**If yes, City will send via FedEx and charge Proposer's FedEx number:
4.) Price will increase O % per uniform for term 2 of this purchase (Fall 2016, Spring 2017)
5.) List the location of manufacturing for the uniform:y.a l:r and LS.4
6.) List the fiber content and place of origin: 100 T too!ye t; V,v ivgm uHd LdSA
7.) List any environmental, labor, or safety violations filed against your company:
8.) Describe environmental best management practices: P ( e St see re -
As an interested party on this project, you are required to provide debarment/suspension certification
indicating in compliance with the below Federal Executive Order. Certification can be done by completing and
signing this form.
City of Fayetteville, AR
REP 15-05, Soccer Uniforms
Page 17 of 18
Environmental Best Management Practices
Our company is an American company started by Ron Matsch who was raised in Rogers, Arkansas and
graduated from Arkansas State University. His first job was working for Spaulding Racquetball Clubs
nationwide. There, he noticed that, that while there were many options for physical activity for adults,
at that time, there was no activity base for youth. So he created a national franchise called Discovery
Zone, where children and their parents could get fun activity together. Once this was started, he began
Challenger Sports, a soccer based company. He realized that soccer was a sport that all shapes and sizes
could participate in and have fun while getting the much needed exercise they needed. In other words,
physical fitness for youth has been Ron's top priority. This has led to the basic philosophy of the our
company, 'to put smiles on kids faces'.
Challenger Sports and all of its divisions, including Challenger Teamwear is now the largest soccer
company in the United States. It includes an in-house print and art department for the production and
implementation of logos, sponsors, and numbers. This department also meets OSHA standards. Safety is
priority, and in the 35(?) years of operation, no one has been hurt. It employs men and women equally
at all skill levels as well as the disabled. We also employ work study students from the surrounding
colleges to help them with job training. It is management's policy to help those who may not have had
the best opportunities, to learn skills through on-the-job- training to get ahead within the company.
Occasionally this has led to losing good employees as they progress in their careers based on what they
have learned within the company. But this also allows for opportunities for others.
We use 100% nontoxic dyestuffs. They are 30% more costly than those made in by other companies but
well worth the difference in cost since they offer no danger to children touching the surface of the
garment and then putting their hand in their mouth.
All of our screen print ink is made in USA and is nontoxic.
Our polyester is made in high tech modern fabric mills using the latest in pollution control and safety
standards. Under law, there is no child labor. The National government requires a high school diploma
before a person can apply for a job.
Our cardboard uses projects that systematically replant trees to insure no permanent damage to the
ecology.
Our factories are clean, modern, safe and high tech applying the latest equipment to insure that state of
the art equipment and methods are used to produce quality merchandise.
Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are
not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal
department or agency from doing business with the Federal Government.
Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
Questions regarding this form should be directed to the City of Fayetteville Purchasing Division.
NAME OF COMPANY: Cko *e,- Tee, m^ ,,eAr
PHYSICAL ADDRESS: 7_(1. L Le *,a Ws' Lb ≥i
MAILING ADDRESS:".��''
PRINTEDNAME:
PHONE: . t)b 14,3 "+Z- FAX: .913 X3"7 b72Z
E-MAIL: gVqLfi: c If e,, --r-! Pa .�
SIGNATURE:
TITLE: 2.�n DATE: 5/ 7,f f .≤
City of Fayetteville, AR
RFP 15-05, Soccer Uniforms
Page 18 of 18