HomeMy WebLinkAbout102-15 RESOLUTIONRESOLUTION NO. 102-15
A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN EXPANSION
POLY TRAILER FROM RAINMAKER SALES, INC. OF SHAWNEE,
OKLAHOMA IN THE AMOUNT OF $6,000.00 PLUS APPLICABLE SALES
TAXES FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION,
AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
purchase of an expansion poly trailer from Rainmaker Sales, Inc. of Shawnee, Oklahoma in the
amount of $6,000.00 plus applicable sales taxes for use by the Water and Sewer Operations
Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
PASSED and APPROVED this 19th day of May, 2015.
LAI
M.
ATTEST:
By: �f A1144-1
SONDRA E. SMITH, City Clerk Treasurer
G1T Y 0�••'��ee�
FAYEITEVILLE
•esy.'QkA NSP•.
e` °0a „0
City of Fayetteville, Arkansas 113 West Mountain Street
• ,n^ l Fayetteville, AR 72701
(479) 575-8323
-r
Text File
File Number: 2015-0231
Agenda Date: 5/19/2015 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
RAINMAKER SALES, INC.
A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN EXPANSION POLY TRAILER
FROM RAINMAKER SALES, INC. OF SHAWNEE, OKLAHOMA IN THE AMOUNT OF $6,000.00
PLUS APPLICABLE SALES TAXES FOR USE BY THE WATER AND SEWER OPERATIONS
DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
an expansion poly trailer from Rainmaker Sales, Inc. of Shawnee, Oklahoma in the amount of $6,000.00
plus applicable sales taxes for use by the Water and Sewer Operations Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 511412015
Jesse Beeks / Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2015-0231
Legistar File ID
5/x.9/2025
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Fleet Operations /
4/30/2015 Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
That City Council approve the purchase of one expansion poly trailer in the amount of $6,585 (including tax) from
Rainmaker Sales of Shawnee, OK, and approve a budget adjustment to move funds to Fleet's expense account.
9700.1920.5802.00
Account Number
02080.2015
Project Number
Budgeted Item? No
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Shop Fund
Fund
Other Equipment
Project Title
$
473,000.00
$
247,654.00
((
$
6,585.00
$
6,700.00
V20140710
Approval Date: 5—n-Ayi
CITY OF
Tay n le
ARKANSAS
MEETING OF MAY 19, 2015
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: April 30, 2015
SUBJECT: Purchase of one expansion Poly Trailer for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of one expansion Poly trailer in the amount of $6,585
from Rainmaker Sales of Shawnee, OK, and approve a budget adjustment to move funds from
W&S project to Fleet's expense account.
BACKGROUND:
W&S has funds available in the Water System Rehabilitation/Replacement Project to
upgrade/replace pipe in the City water system. This trailer is needed to haul and dispense poly
pipe for the new boring machine.
DISCUSSION:
This type trailer is required for the safe and efficient handling and installation of large diameter
rolls of 2" to 4" poly pipe. The rolls of poly pipe are extremely heavy and cumbersome with the
largest rolls (500' length) weighing approximately 1,200 lbs. This trailer carries and helps to
dispense the pipe as needed.
This purchase will be presented to the Equipment Committee on May 12, 2015.
BUDGET/STAFF IMPACT:
There are sufficient funds in the budget for this purchase on both the capital and operating sides
Attachments:
PO — Purchase Requisition
BA — Budget Adjustment
Quote sheet
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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City of Fayetteville, Arkansas
Purchasing Department
Request and Quotations Form - Revised 8/25/2005
Amount
Quote Requirements
Notes
$1000-$2499.99
3 Verbal Quotes
Please put vendor names and quote amount in comment section of
your P-Card/PO request. Please write "sole source" if it applies.
$2500-$20,000
3 Written Quotes
Purchases $2500 and up cannot be processed by using a P -Card, you
MUST USE A PO. Please make sure that your quotes are attached to
your PO Request before you send it to Purchasing.
$20,000 - above
Contact Purchasing Division
Formal Bid Process - Contact Purchasing Division
Quote Number:
Your records only
Date: 4/27/2015
Date Needed: 5/4/2015
Quantity:
GL Account Number:
Purchase Order Number:
9700.1920.5802.00. 02080.2015
Please use a P -Card if possible. Only order after request is approved
(P -Cards) or after obtaining a PO Number first.
Department: Operations - Fleet Operations
Taken By: Jeffrey Mince at W&S
Poly trailer to use for hauling and dispensing 2" to 4" poly pipe.
one
Vendor List
Qty
Item Description
Price Each
Total Price
Remarks
Vendor #1 Rainmaker Sales, Inc
Address
City, St Zip
Poly trailer
$5,500.00
Plus $500 freight + tax
Vendor #2 CRL Pump & Supply
Address
City, St Zip
1
Poly trailer
$5,500.00
Plus $500 freight + tax
Vendor #3 Midland Carriers
Address
City; St Zip
1
Poly trailer
$8,450.00
Plus $500 freight + tax
Comments:
Rainmaker Sales, Inc.
7251 Highway 177
Shawnee, Oklahoma 74804
Office -405-964-7575
Fax - 405-964-7585
CUSTOMER
City of Fayetteville
JetlMincy
479-575-8388
j minty@fayette vi l le-ar. go v
DATE
QUOTE #
4/23/2015
26653
REQUESTED ...
TERMS
REQ. DELI...
REP
DESTINATION
PROJECT/JOB
CSR
Jeff
Due on receipt
4/23/2015
II
ITEM
DESCRIPTION
QTY
PRICE
AVAILABILITY
TOTAL
PTCRL
CRL Non -Tilt Poly Trailer w/2 5/I6" Coupling
For 1-4' Pipe, Heavy Duty w/ Support Roller
under Main Deck
Adjustable Slots thr Uprights
1
5,500.00
IN STOCK
5,500.00
Quote good for days.
SUB TOTAL $5,500.00
SALES TAX (5.5%) $0.00
TOTAL $5,500.00
SIGNATURE
Phone #
Fax #
405-964-7575
405-964-7585
Mincy, Jeffre
From: Mikiel Cooper <pnut@crlpump_com>
Sent: Friday, April 24, 2015 10:24 AM
To: Mincy, Jeffrey
Subject: Poly Trailer
Jeff,
I currently have two Poly Pipe Trailers in stock. These are not manufactured, they are
homemade. Cost on them is $5500.00 each. If you have any questions please let me know. I look forward to hearing
from you
CRL
Mikiel P -Nut' Cooper
503 Industrial Blvd
Borger, Tx 79007
www.crioumo.com
(806) 274-2692
(806) 274-4317 fax
(806) 662-5186 cell
h s message iS rritE'(ded for the indvgduai to whin ft is addressed. This communication may Contain
information that is confidential. If you ore not the named addressee, or have been inadvertently on i
erruneo ,sly referenced in The address line, you are not authorized Ia mead, print, retain, or copy this
message or any port of it. it you have received this message in error, please notify the sender
immediately by e-n'oti and delete all Copies of the message.
'fi
x Carriers Date: 4/24/15
Company: City of Fayetteville
err- n 1Iah-hOmm{a Address: 113W. Mountain
08 City: Fa etteviIIe
State Arkansas
Zip Code: 72701
Effective 09-01-2012 Phone: 479-575-8388
E-mail address: 'mincy@fayetteville-argon
www.midlandcari1ers.cam Contact Name: Jeff Mincy
Infom SE nettare;
iCra811 rBiAEi-
X.
EIIII.II
Amount
SELECT MODEL PO -400 base unit
I $8,450.00
JACKJack!
$0.00
SELECT COUPLER A -Frame 2-5/16" coupler 1
P
SELECT PAINT STYLE One Color
r $0.00
SELECT. SPARE TIRE None
$0.00
SELECT PULL -TYPE leum pull —
J
SELECT CAPACITY Standard Drum
I $0.00
SELECT HEAD -ACHE [None
I $0.00
SELECT POWER OPTION Standard Drive j
$0,00
PL:OO t v, -<` "' S b -t t 1
$8,450.00;
l:z' �' .._ ♦ "; F - is
inter Number of Usts
1
Total(-[___________
$8,450.00
, ,r ,.: C7O WOOt` . :.. ,-, se uireci Deposit
$2,957.50
rint_ Form L_Reset___Form Sale5TaXi applicabte I $464.75
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Utilities Director I Adjustment Number
2015 Dept.: Utilities
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A BA is needed to transfer to Fleet the cost of a heavy duty trailer for poly pipe to be utilitized with the new boring
machine. In the Water System Rehabilitation/Replacement project --funds where budgeted in the 2015 to 2019 CIP for a
new horizontial boring machine. The boring machine to be used to replace galvanized pipe has already been purchased
and additional budgeted funds will be used to purchase the heavy duty trailer to be utilitized with the new boring
machine.
COUNCIL DATE: 4/29/2015
LEGISTAR FILE ID#: 2015-0231
13GW'ITc rw Fe&
4/30/2015 3:01 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
Date
RESOLUTION/ORDINANCE
I
POSTED:
TOTAL
Account Number
6,700 6,700
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub
AT
v.20150402
Account Name
5400.1840.7602.70
6,700 -
12009
1
EX
Transfer to Shop
5400.5600.5808.00
9700.1920.5802.00
(6,700) -
6,700 -
12009
02080
1
2015
EX
EX
Water Line Improvements
Vehicles And Equipment
9700.0970.6602.40
6,700
02080
2015
RE
Transfer from Water & Sewer
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