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Home My WebLink About08-15 RESOLUTIONRESOLUTION NO. 08-15 A RESOLUTION TO AWARD BID #15-01 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM ASPHALT STRIPING SERVICE, LLC IN VARIABLE AMOUNTS FOR THE TRANSPORTATION DIVISION AS NEEDED THROUGH THE END OF 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #15-01 and authorizes the purchase of reflectorized paint markings from Asphalt Striping Service, LLC in variable amounts for the Transportation Division as needed through the end of 2015. PASSED and APPROVED this 20th day of January, 2015. APPROVED: By: ATTEST: By: e A*� SONDRA E. SMITH, City Clerk/Treasurer 1711`tit11��+'' City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 I 479-575-8323 Text File -- File Number: 2014-0587 Agenda Date: 1/20/2015 Version: 1 Status: Passed In Control: City Council File Type: Resolution Agenda Number: A. 4 BID #15-01 ASPHALT STRIPING SERVICE, LLC: A RESOLUTION TO AWARD BID #15-01 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM ASPHALT STRIPING SERVICE, LLC IN VARIABLE AMOUNTS FOR THE TRANSPORTATION DIVISION AS NEEDED THROUGH THE END OF 2015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 15-01 and authorizes the purchase of reflectorized paint markings from Asphalt Striping Service, LLC in variable amounts for the Transportation Division as needed through the end of 2015. City of Fayetteville, Arkansas Page 1 Printed on 112112015 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2014-0587 Legistar File ID 1/20/2015 City council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/23/2014 Transportation Services / Transportation Services Department Submitted Date Division Department Action Recommendation: A resolution awarding Bid 15-01 to and authorizing the purchase of Construction - Reflectorized Paint Markings from Asphalt Striping Service, LLC, in variable amounts, as needed through the end of calendar year 2015. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ Funds Obligated $ - Current Balance i $ ] Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ V20140710 Previous Ordinance or Resolution # }} Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Transportation Division's fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF s a e eel e ARKANSAS MEETING OF JANUARY 20, 2015 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL AGENDA MEMO FROM: Terry Gulley, Transportation Services Director DATE: December 23, 2014 SUBJECT: Bid 15-01, Construction — Reflectorized Paint Markings RECOMMENDATION: A resolution awarding Bid 15-01 to and authorizing the purchase of reflectorized paint markings from Asphalt Striping Service, LLC, in variable amounts, through the end of calendar year 2015. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. DISCUSSION: The low bid was submitted by Asphalt Striping Service, LLC. This vendor has been used in the past and their product meets all necessary specifications. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. ATTACHMENTS: Bid 15-01 Tabulation Bid Submittal Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BID: Ism r ❑t DATn:1L1W14 T9 2:00 PU ORYOr.ATLR1a1 iLLe ayet�evI Ie ARA Y S A$ Bid 15-01, Conatructlon - RsflectorWd Paint Marllinpa hBryl t]DaCQkAiDn EMSiele 0d Unit AsFhAt1 S5*I ny SBrvke LLC Tmw SbyltrI95SndCSI tree r7knlVn� l.a Pr.- Ttiiwsrrr Ia P,a, 1 ReilectorizedPaint Ma:Wnp-WHffE-4 Inch 50,000 LF 5 0.09 5 4,500.00 $ 0.13 1 8,600.00 I Re/lerdorized PalntMaddrg-YELLOW -4 Inch 275,500 IF $ 0.09 $ 24,79300 $ 0.13 1 35,955,00 3 Reflactorized Paint Maddny AnOws - WHrTE 110 EA S 45.00 S 4.950,00 t 90.00 $ 9,400.00 4 Refle0ortzed Paint Miaddrg (Words ONtr. Lena, etc) 100 EA S 45,00 5 4.500.00 $ 60,00 8 9.000.00 5 Reflectoitzed Paint Maddn4 - (Symbols 0My: Bike, ADA. Eta) 100 EA S 4,000.00 S 90.00 S 9.900.00 s Refledorized PabstMaddrg -YELLOW (4 Inch walk -behind trail strlpiny) 30.000 LF "$40,100 $ 7.500.00$ 0.26 8 1,500.00 TOTAL em BAf61 a1 @S1rAMTEa$ OUSLOI S 77,715.00 'NOi O: ale 1w.ed I. co,.inpunr .iqeando.Jreerq irSi ee WE LM INNII Wale CYO MIIe1U. r Ti1iF4 is-r9- (CITY OF ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain St. Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 15-01, Construction — Reflectorized Paint Markings DEADLINE: Friday, December 19, 2014 before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Thursday, December 4, 2014 and Thursday, December 11, 2014 INVITATION TO BID Bid 15-01, Construction — Reflectorized Paint Markings No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: A6kcd+r'i Eh Sevvfce, LL Contact Person: f%T e +V ho 1' ' Title: — E -Mall: ieV ' 10 f 5 �� (0N\ Phone Business Address: 1201 S Un11i t! City 1 1 State:AR Signature: City of Fayetteville, AR Bid 15-01, construction — Reflectorized Paint Markings Page 1 of 14 pw r (Li, c) /-2- Zip: 7z Date: l 1Q , l-Uy i CITY OF ye vie ARKANSAS Project Check List Bid 15-01, Construction — Reflectorized Paint Markings This checklist is for the Bidder's use in preparing & submitting a bid. It is not intended to include all details necessary to prepare a bid and shall not be used as a substitute for the requirements of the bid documents. Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder from the responsibility of meeting all requirements of the Specifications concerning the preparation of an acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, using this form itself is NOT a requirement. 5% Bid Bond of the amount bid accompanied by required documentation (Power of Attorney, etc.) In lieu of a bid bond, the bidder may submit a cashier's check from a bank located in the State of Arkansas for at least five percent (5%) of the amount bid (inclusive of any deductive alternates). Cashier's checks shall be made payable to the City of Fayetteville, AR. _J actual addenda shall be signed, acknowledged, and submitted on the appropriate forms (submitting the actual addendums or marking acknowledgement on other bid pages). All line items shall be appropriately filled out and extended to reveal the line item price as well as the total bid price. Total base bid should be calculated in the provided space. All pages provided with signature lines shall be appropriately signed, dated accordingly, and included with submitted bid documents. kI All bid documents shall be delivered in a sealed envelope to the address listed below before the stated deadline on the coversheet of the bid. All bids should be delivered with the name of the bidder (contractor) on the sealed envelope as well as the bidders Arkansas Contractors License Number. City of Fayetteville, AR Purchasing Division — Suite 306 113 W. Mountain Fayetteville, AR 72702 CONTRACTOR NAME: SJJI tt fr ARKANSAS CONTRACTORS LICENSE NUMBER: d1 3 00 1' 5 City of Fayetteville, AR Bid 15-01, Construction — Reflectorized Paint Markings Page 3 of 14 City of Fayetteville Bid 15-01, Construction — Reflectorized Paint Markings Bid Form Bid 15-01, Construction - Reflectorized Paint Markings A 5% Bid Bond shall be submitted for all bids exceeding $20,000 Bid # Date Issued: IQ'. .__ _... 15-01 Thursday, December 4, 2014 . Uec lilt Oi4 before 20b PI Locn Tkne DateRequited: As sehedated with Prcect Manager F.0.13 PurchasIng /1 ent Contact information: Fayetteville, A kansas Andrea Foren, CPPO, CPPB, 479) 575.820 aforenfaeHVIutar.U5 teen DESCRIPTION Eat Qty Unit Prior Per Unit EXTENDED PRICE 1 RoIector¢ed Paint Marking - WHITE - 4 inch 5°Aao iF Q () I 2 Reflectorized Paint Marking -YELLOW -4 Inch 275.500 LF x ; Q U q , 5 _ 1 7 Q Reflectorized Paint Marking Arrows - WHITE 110 EA t1 -I5 s 3 4 Reflectorized Paint Marking (Words Only. Labe, etc) 100 EI s "1 Q 5 Rellectorized Paint Marking - (Symbols only. Bike, ADA, Etc.) fm EA x 90 s S -1 0 V O Reflector®ed Paint Marking - YELLOW (4 Inch walk -behind - 30.000 LF x Q . �5 9 750 6 trail striping) C //�� Total Bid Based On Estim5 V ates :S 7'.Q '` V A oe+tiried check or job cpscSfo bid bond. p gable to the Ci4r of FaVOUWAle. Adaosa5 in an aount not 1855 than In (A Peard of the pojeel amount im requbed nor ag bids eseaedmg #2a.000 If a.aded. a 100% peebn.aace and pajment bond most be submm" (brae bn5wk ad p41ede ez g S20.IOQ 'ALL PAVEMENT MARKING MATERIAL AND LAY DOWN PROCEDURES SHALL MEET ATTACHED SPECIFICATIONS. RESTRICTIONS OR EXCEPTIONS TO THE 81D SHAM BE NOTED BELOW EXECUTION OF BID UPON SIGING THIS BID, THE BIDDER CERTIFIES THAT THEY HAVE READ AND AGt TO THE REOUIREAENTS SEr FORTH IN TFUS BID PROPOSAL, INCLUDING SPECIFICATIONS, TERMS, AND STANi3A ? CON0111ON5, AND PERTINENT INFORMATION REGARDING THE 1R17CLES BEING BID ON, AND AGREES TO FIJRFASH THESE ARTICLES ATE PRICES STATED. ALL UNSII3LU BIDS WILL BE REJECTEU NAME OF FIRM /k }, Alt � i +► fl Servk.e. L L C THIS BID FORM CO TINUES O TJ-jE14EXT PAGE... Bids shall be submitted o his bid form in its entirety AND should be accompanied by descriptive literature on the products being bid. The City intends on awarding this bid to a single vendor. City of Fayetteville, AR Bid 15-01, Construction — Reflectorized Paint Markings Page 4 of 14 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. X 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked * are mandatory for consideration. City of Fayetteville, AR Bid 15-01, Construction — Reflectorized Paint Markings Page 5 of 14 P6 •II � *NAME OF FIRM: ASP 6t Jt�I� ihq Service'� U- Purchase grdePayrhe4jts shall be issued to this name *D/B/A or Corporation Name ApAcTr .y+ ll ri r U ce L-(- - *BUSINESS ADDRESS: I 201 130 t v!1n H i 11 v _ *CITY: Cpl lVil le *STATE: A R *ZIP: 72-_ 70 *PHONE.21)22 I FAX: *E-MAIL: S 1eyf dISt� [il Q1 L corn *BY: (PRINTED NAME) *AUTHORIZED SIGNAT *TITLE: con`s o lI;rare Mern6ey- *DUNS NUMBER: U 2-7 3 S V I sS CAGE NUMBER: *TAX ID NUMBER: 7 (- 076-7 0 U 1 Acknowledge Addendums:�� Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: City of Fayetteville, AR Bid 15-01, Construction — Reflectorized Paint Markings Page 6 of 14 BID BOND (Percentage) Bond No. 62237054 KNOW ALL PERSONS BY THESE PRESENTS, That we Asphalt Striping service, LLC of 13Q1 Sunny Hill Dr. Fayetteville, AR 7270 hereinafter referred to as the Principal, and WESTERN SURETY COMPANY as Surety, are held and firmly bound unto City of Fa etteville , hereinafter referred to as the Obligee, in the amount of Five Percent of the Amount Bid ( 5 ), for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has submitted or is about to submit a proposal to Obligee on a contract for reflectortxed_pai.B marking for City fE' etteville AR NOW, THEREFORE, if the said contract be awarded to Principal and Principal shall, within such time as may be specified, enter into the contract in writing and give such bond or bonds as may be specified in the bidding or contract documents with surety acceptable to Obligee; or if Principal shall fail to do so, pay to Obligee the damages which Obligee may suffer by reason of such liailure not exceeding the penalty of this bond, then this obligation shall be void; otherwise to remain in full force and effect. SIGNED, SEALED AND DATED this 19th day of December 2014 Principal Asphalt Striping Service L BY: 5JiL*.€.? ________ Surety WESTERN SURETY COMPANY BY: Ann Pan Form F4595-8-2001 Western Surety Company POWER OF ATTORNEY - CERTIFIED COPY BondNo. 62237054 Know All Men By These Presents, that WESTERN SURETY COMPANY, a corporation duly organized and existing under the laws of the State of South Dakota, and having its principal office in Sioux Falls, South Dakota (the "Company"), does by these presents make, constitute and appoint Cheryl Ann Pan kev its true and lawful attorney(s)•in-fact, with fill power and authority hereby conferred, to execute, acknowledge and deliver for and on its behalf as Surety, bonds for: Principal: Asphalt Striping Service, LLC Obligee: City of Fayetteville Amount: $500,000.00 and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the Senior Vice President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said attorney(s)-in-fact may do within the Above stated limitations. Said appointment is made under and by authority of the following bylaw of Western Surety Company which remains in full force and effect. "Section 7. All bonds, peliciea. undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings. Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." All authority hereby conferred shall expire and terminate, without notice, unless used before midnight of March 19th , 2015 , but until such time shall be irrevocable and in full force and effect. In Witness Whereof, Western Surety Company has caused these presents to be signed 01byits Vice President, Paul T. Bruflat, and its rerpo ;a a o be affixed this 19th day of December 2 4 SUR Y COMPANY Paul T rufiat, Vice President . sa } /deerr �A On this 19th day of December , in the year 2014 , before me, a notary public, personally appeared Paul T. Bruflat, who being to me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of WESTS �,1J,P cabal and a%c Ctto vledged said instrument to be the voluntary act and deed o said cot Lion. S. PETRIK s s r� NOTARY PUBLIC /°\'' r s SEAL SOUTH DAKOTA SEAL a Notary ublic - South Dakota }S'aShh S?aO.SSSSSSSSSSSS SSS + My Commission Expires August 11, 2016 I the undersigned officer of Western Surety Company, a stock corporation of the State of South Dakota, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable, and furthermore, that Section 7 of the bylaws of the Company as set forth in the Power of Attorney is now in force. In testimony whereof, I have hereunto set my hand and seal of Western Surety Company this 19th day of December 2014 Form F5306-8-2012 WES R SURE Y COMPANY Paul T ..flat. Vice President ACKNOWLEDGMENT OF SURETY STATE OF Arkansas ss (Attorney -in -Fact) Bond No. 62237054 COUNTY OF On this day of ` JQL '^'CQ.( , k! t— , before me, a notary public in and for said County, personally appeared Cheryl_Ann_Pancey to me personally known and being by ma duly sworn, did say, that he/she is the Attorney-in•Fact of WESTERN SURETY COMPANY, a corporation of Sioux Falls, South Dakota, created, organized and existing under and by virtue of the laws of the State of South Dakota, that the said instrument was executed on behalf of the said corporation by authority of its Board of Directors and that the said n keY acknowledges said instrument to be the free act and deed of said corporation and that he/she has authority to sigh said instrument without affixing the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my official seal at k u_ _ ai ri.rt " , the day and year last above written. My commission expires , -�— Notary Public Form 106-9-2013 ILmMY �E1NDSE�Y �EyL`IWt�B /gyp -k �gfNl,�' �= M COMMISSION 0 1n23OMM KQ!] S AGES. NW8Mbe 2I, 2O23 Weon