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Home My WebLink About86-14 RESOLUTIONRESOLUTION NO. 86-14 A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING ELECTRICAL CONTRACTORS IN THE AMOUNT OF $37,770.00, PURSUANT TO BID #10-47, FOR THE INSTALLATION OF LED TRAIL LIGHT FIXTURES AND LIGHT POLES ALONG THE TSA LA GI TRAIL, AND TO APPROVE A TEN PERCENT (10%) PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with King Electrical Contractors in the amount of $37,770.00, pursuant to Bid #10-47, for the installation of LED light fixtures and light poles along the Tsa La Gi Trail, plus a ten percent (10%) project contingency in the amount of $3,777.00. PASSED and APPROVED this 6th day of May, 2014. ATTEST: By: SONDRA E. SMITH, City Clerk/Tw% ,�� Y o °A °F L: : AYETTEVILLE;-D_ 1;6/iVG'r0N `!/1!lIIIS19i Matt Mihalevich Submitted By City of Fayetteville Item Review Form 2014-0186 Legistar File Number May 6, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Development Services Department Staff requests approval of a proposal with King Electric Contractors in the amount of $37,770.00 for the complete installation of LED trail light fixtures and Tight poles along the Tsa La Gi Trail and approving a 10% contingency in the amount of $3,777.00 using Resolution No.135-10 and Bid #10-47. Does this item have a cost? $37,770.00 Yes Cost of this request 4470.9470.5814.05 Account Number 02016.1203 Project Number Budgeted Item? Yes $409,520.00 Tsa La Gi Trail Category or Project Budget Program or Project Name $60,560.82 Trail Development Funds Used to Date Program or Project Category $311,189.18 Sales Tax Capital Imp Remaining Balance Budget Adjustment Attached? No Fund Name Previous Ordinance or Resolution # 135-10 Original Contract Number: Com %ZI%1q cL. -2.614 V20130812 CITY OF 'F yeaevue- ARKANSAS MEETING OF MAY 6TH 2014 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: April 18th, 2014 SUBJECT: Tsa La Gi Trail lighting installation RECOMMENDATION: Approval of a proposal with King Electric Contractors in the amount of $37,770.00 for the complete installation of LED trail light fixtures and light poles along the Tsa La Gi Trail and approving a 10% contingency in the amount of $3,777.00 using Resolution No.135-10 and Bid #10-47. BACKGROUND: The City in-house trail construction crew is nearing completion of a 1.4 mile long section of the Tsa La Gi (Cherokee) Trail that runs along the south side of MLK Jr. Blvd and will soon connect to the newly completed Frisco Trail southern extension near Government Ave. Electrical conduit has been installed along the trail in preparation for installation of lighting along this new trail. DISCUSSION: These light fixtures and poles will match the standard black fixture seen along most of Scull Creek Trail and include the energy efficiency and reduced maintenance advantage of LED (Light Emitting Diode) light source while providing excellent light coverage for the trail. BUDGET/STAFF IMPACT: Funding in the amount of $37,770.00 has been budget through the Trail Development Capital Improvement Program. Attachments: Staff Review Form King Electrical Contractors - Proposal Resolution 132-10 King Electrical Services Bid 10-47 — Bid tab King Electrical Contractors — Contract Purchase Requisition Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov RESOLUTION NO. A RESOLUTION TO AUTHORIZE A CONTRACT WITH KING ELECTRICAL CONTRACTORS IN THE AMOUNT OF $37,770.00, PURSUANT TO BID #10-47, FOR THE INSTALLATION OF LED TRAIL LIGHT FIXTURES AND LIGHT POLES ALONG THE TSA LA GI TRAIL, AND TO APPROVE A TEN PERCENT (10%) PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract with King Electrical Contractors in the amount of $37,770.00, pursuant to Bid #10-47, for the installation of LED light fixtures and light poles along the Tsa La Gi Trail, plus a ten percent (10%) project contingency in the amount of $3,777.00. PASSED and APPROVED this 6th day of May, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer KING ELECTRICAL CONTRACTORS 2145 W MOORE LANE FAYETTEVILLE AR 72701 479-443-0006 FAX 479-443-1719 Email Chris@ckingelectric.net PROPOSAL TO: City of Fayetteville PHONE DATE 4-21-14 JOB NAME Tsa La Gi Trail JOB DESCRIPTION Furnish material and labor to install 50 owner furnished LED fixtures and poles, install 4 ceiling mount LED fixtures in tunnel, build 3 services with Milbank pedestals, 1 street bore. Project would be billed as time and material per the City of Fayetteville contract with King Electric. Does not include poles, fixtures, conduit underground, trenching, junction boxes. Government street $9185.00 Indian Trail $19,875.00 Hollywood $8710.00 Contractor's License #0063870413 PROPOSAL GOOD FOR 30 DAYS DOLLARS: Base Bid $37,770.00 TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE AUTHORIZED SIGNATURE THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. ACCEPTANCE SIGNATURE RESOLUTION NO. 135-10 A RESOLUTION AWARDING MD #10-47 AND AUTHORIZING A CONTRACT WITH KING ELECTRICAL SERVICES FOR TIME AND MATERIALS RELATED TO MISCELLANEOUS ELECTRICIAN SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-47 and authorizes a contract with King Electrical Services for time and materials related to miscellaneous electrician services. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: By: .• LD J , Mayor ATTEST: ATTEST: By: SONDRA E... 1TH, City Clerk/Treasurer _ toINT r I \\- ¥ e A..' 01 OP* FAYEITEVI LIE Wr".9.1cAtl:,-;,te iii,(1,11d.f6tA City of Fayetteville Bid 10-47, Electrical Contractor Contract This contract executed this ait day of , 2010, between the City of Fayetteville, Arkansas, 113 W Mountain, Fayetteville, Arkansas, 72701 nd. ing Electrical Contractors. In consideration of the mutual covenants contained herein, the parties agree as follows: King Electrical Contractors at its own cost and expense shall famish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per bid 10-47 as stated in King Electrical Contractors bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid # 10- 47, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay for completion of each project based on prices indicated in King Electrical Contractors bid proposal. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and King Electrical Contractors consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid thnn identified as Invitation to Bid 10-47 with the specifications and conditions typed thereon.. B. King Electrical Contractors bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and King Electrical contractors and may be modified only by a duly executed written instrument signed by the City of Fayetteville and King Electrical Contractors. 5, King Electrical Contractors shall not assign its duties under the temps of this agreement. 6. King EieuiricalElectrical Contractors agrees to hold the City of Fayetteville harmless and indennify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from 1<i_m Electrical Contractors performance of this contract. This clause shall not in any for or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. King Electrical Contractors shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he eanies the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation. insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, City a Fayettoville, AR. Bid 1047, Electrical Contractor - CONTRACT Pagel of 3 King Electrical Contractors shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. 1. Workmen's Compensation: Statutory Amount 2. Comprehensive General. & Automobile Insurance $500,000 for each accident. Bodily Injury Liability: $500,000 for each accident. 4. Property Damage Liability: $500,000 aggregate_ The premiums s for all insurance required herein shall be paid by King Electrical Contractors. 8. King Electrical Contractors shall furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or King Electrical Contractors with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 2519--101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 12. Jurisdiction: Legal jurisdiction to resolve any disputes must be Washington County, Arkansas with Arkansas law applying to the case. 13. Arbitration/Mediation: We will not agree to be forced to mediate or arbitrate any dispute. 14. Interest char _es for late a ents b the Ci . The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. 15. Lien Waivers: The contractor shall ensure that the City of Fayetteville receives lien waivers from all material suppliers, subcontractors, and sub -subcontractors. The contractor shall give written notice to the material suppliers, subcontractors and sub -subcontractors providing work on the project that states the following: City of Fayetteville, AR Bid 10-47, Electrical Contractor - CONTRACT Page 2 of 3 According to Arkansas law, it is understood that no liens can befiledagainst publi property ifa valid and enforceable payment and performance bond is in place. Regarding the Project and Agreement, the valid and enforceable Bonds are with ( name of surety ). ' The contractor shall have each subcontractor and sub -subcontractor and material supplier execute a written receipt evidencing acknowledgement of this statement prior to commencement of the work of the subcontractor or material supplier. WITNESS OUR RANDS THIS 3 Ert. DAY OF ATTEST: COMPANY SECRETARY om, BUSINESS ADDRES KING ELECTRICAL CONTRACTORS, INC. 2145 W. MOORE LN. FAYETTEVILLE, AR 72104 2010. CITY OF FAYETTEVILLE, ET"1'EYLE, ARKANSAS Attest: Son. 1 Smith„ City Clerk (:447/ CONTRACTOR: King Electrical Contractors ;t�tjtu fJ1Jfifffrr ka'�l FV G a F�`.a� J�YTi��.i�`l l�trF; +r�JJ[7JJJkJi5J41 City of Fayetteville, AR Bid 10-47, Me "c, Contractor - CONTRACT Page 3 of 3 a._ evi le ARKANSAS Bid 10-47, Electrical Contractor BID: 10-47 DATE: 07115!10 TIME: 2:00 PM CITY OF FAYETTEVILLE 4 7. h ikm,';.; ...;! Oescrjption '� .. . '., ' "'•' - "' -'' .• '.. :. .. .; . ' _.. .... ' . ...; Hill Electric inc: ' King' Electrical Contractors. Multi -Craft Cojitractors.,..1 c: PrilhO Power E(0.ctrlc - Staley, Inc., '• -. .�., :' Mat(r'up.J _. '.... .Oontrac.. .: ::,..: X01„.. 41f-461gt E'sE'i,.. -��' 1. .,.Est'Cos Wlth.. - `s• -? Mark U � p l`i .: :" �. .•„- .M1ferk 11p*:::Matenai:Cpsr � =tCoMrac2ofs:. :'. `•.'. ��: Est ,.:: ' Est Cast:wit Mark Up% ;,.^ Mark Aly/. Go hacto 2,:, �Y.'•.,ESt' Mateli I: . Es - •`-' St"Vlifh:' •�"� ., Nfark UpWo(! ; - ,, Mark''p- � ; - ... frac -%s ...C4 ' Tdate[tal'Cost s1 t Est os.z.'x rv' ]t lip xaar / t-: r.�i - Mark Upk ,. i"�, P,o'nfracto Material Cost ':Est . .w� . ;;;Es[rk Up/tl+:: "�MarK Up / .. . 1 2 3 4 5 6 Material (Cost plus%) 004100 35% 01,000 51,350.00 3016 $1,000 $1,300.00 15% 51,000 51.150,00 10% 01,000 $1,100.00 15/0 $1,000 $1,150.00 Material (Cost plus %) 0101-0500 30% $1,000 01,300.00 30% 01.000 $1,300.00 15% 01.000 21,150.00 10% $1,000 01,100.00 T5% $1,000 51,150.00 Material (Cost plus%) 050141000 20% $5,000 $5,000.00 15% 55,000 05,750.00 15% 56,000 $5,750.00 10% $5,000 55,500.00 15% 55,000 S5,750.00 Material (Cost plus °) 51001-55000 15% 05.000 $5.750.00 15% 05,000 $5,750.00 15% $5,000 $5,750.00 5% 55,000 $5,250.00 . 1516 05,000 $5,750.00 Material (Cost plus %) 55001 and up 10% $65,000 571,500.00 1016 565,000 571,500.00 15% 065,000 674,750.00 5% 065,000 568,25000 15% 065,000 $74,750.00 Rental Equipment (Cost plus%) 10% 510,000 $11,000.00 10% 010,000 511,000.00 15% $10,000 511,500.00 2% 510,000 510,200.00 1516 510,000 $11,500.00 Estimated Cost for Items 1-6: ;(EstiHorr5.:�''P c�%tcodR"'% $96,900.00 •� EHdurs:PdefHor:`E�'.C.a 596,600.00 'stH`bUiu�zr � ��~; 5100,050.00 tHo.Grs;. 11-R644/NW4E 591,400.00 Ho.� Pric 4fodr"..A 5100,050.00 '�tist�. '. '�t�os.t�f+ F+E+GCat� x e.0 §; : .i; _ : .ntt.>x :.;.,as :... � _ -:., :M 7 8 . 9 10 11 12 13 14 16 16 17 18 19 20 21 Journeyman Electricians (Straight time) 500 $30.80 515,400.00 500 $30.00 $15,000.00 500 $45.50 522,750.00 500 $40.00 820,000.00 500 538.00 $19,000.00 Journeyman Electricians (Nights and Weekends) 25 $46.20 51,155.00 25 $45.00 01125.00 25 561.50 $1,537.50 25 560.00 $1,500.00 25 $57.00 $1,425.00 Journeyman Electricians (Holidays) 10 546,20 5462.00 10 545.02 9450.00 10 $77.50 5775.00 10 $60.00 . 6600.00 10 $57.00 9570.00 Apprentice Electricians (Straight time) 500 925.30 012,650,00 500 $25.00 512,500.00 500 $34.00 517,000.00 500 $30.00 515,000.00 500 030.00 315,000.00 Apprentice Electricians (Nights and Weekends) 25 $37.95 5948.75 25 537.00 9925.00 25 548.00 61,150.00 26 $45.00 51,125.00 25 545.00 31,125.00 Apprentice Electricians (Holidays) 10 537.95 $379.50 10 537.00 5370.00 10 655.00 5560.00 10 545.00 $450.00 10 045.00 9450.00 Electricians Helper (Straight time) 500 615.00 07,500.00 500 09.00 04,500.00 • 500 534.00 517,000.00 800 530.00 515,000.00 500 630.00 $15,000.00 Electricians Helper (Nights and Weekends) 25 022.50 5562.50 25 613.00 $325.00 25 $46.00 51,150.00 25 545.00 $1,125.00 25 $45.00 $1,125.00 Electricians Helper (Holidays) 10 022.50 5225.00 10 $13.00 9130,00 10 559.00 5560.00 10 545.00 5450.00 10 545.00 5450.00 ForemanlSupervisor (Straight time) 200 635.70 07,140.00 200 530.00 56,000,00 200 550.00 510,000.00 200 $45.00 59,000.00 200 642.00 08,400.00 ForemanlSupervisor (Nights and Weekends) 25 653.55 51.338.75 25 545.00 $1,125.00 25 $67.50 $1,687.50 25 567.50 51,887.50 25 563.00 51.575.00 Foreman/Supervisor(Holi0585) 10 . 553.55 $535.50 10 545.00 $450.00 10 585.00 0850.00 10 $67.50 5675,00 10 563.00 5630.00 General Laborer (Straight time) 300 512.00 03,600.00 300 59.00 92,700.00 300 034.00 510,200.00 300 $27.00 58,100.00 300 $25.00 07,500.00 General Laborer (Nights and Weekends) 20 $18.00 $360.00 20 513.00 $260.00 20 546.00 2920.00 20 540.50 0810.00 20 937.50 3750.00 General Laborer(Holidays) 10 _ 918.00 5180.00 10 513.00 5130.00 10 059.00 5580.00 10 540.50 0405.00 10 537.50 5375.00 Estimated Cost for items 7-21: `*TOTAL COST FOR ITEMS 1-21: 552,437.00 $149,337.00 $45,990.00 8142,590.00 586,760,00 5186,810.00 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. 675,927.50 $167,327.50 573,376.00 $173,425.00 67/0DAT Requisition No.: "P.O Number: Al1purshases,under$2604 shat) used on a I? flt PO,Requestshalt e; -'at edlo Vendor #: 5974 Vendor Name: Date: 4/17/2014 txpected Delivery Uate: King Electrical Contr, Inc Mail Yes: X Address: City: Requester. tinny Gundlach Item Description State: Fob Point: Zip Code: Ship to code: 104 Requester's Employee #. 2283 Taxable Yes: No: Diviso is Extension: 348'. Quotes Attached Yes: Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Tsa La GI Trail Trail Lighting Installation 1 LOT 37,770.00 $37,770.00 4470.9470.5814.05 02016/1203 30.00 $0.00 $0.00 $0.00 30.00 30.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Per Bid 10-47 and Res 135-10 Approvals: Mayor: Finance & Internal Services Director: Dispatch Manager: Department Director: Budget Manager. Utilities Manager: Subtotal: Tax: Total: $37,770.00 $0.00 $37,770.00 Purchasing Manager: IT Manager. Other. Revised 1/2/2008