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Home My WebLink About84-14 RESOLUTIONRESOLUTION NO. 84-14 A RESOLUTION TO AUTHORIZE A FIFTY PERCENT (50%) MATCHING GRANT APPLICATION TO THE 2014 BULLETPROOF VEST PARTNERSHIP PROGRAM SEEKING A GRANT IN THE AMOUNT OF $42,000.00 FOR THE REPLACEMENT OF BODY ARMOR VESTS FOR FAYETTEVILLE POLICE OFFICERS AND EMERGENCY RESPONSE TEAM OFFICERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a fifty percent (50%) matching grant application to the 2014 Bulletproof Vest Partnership Program seeking a grant in the amount of $42,000.00 for the replacement of 81 body armor vests for Fayetteville police officers and 12 tactical vests for Emergency Response Team officers. PASSED and APPROVED this 6th day of May, 2014. APPROVED: Bv: IO ELD JO ayor ATTEST: By: eivi/vx ,4,14,t4 SONDRA E. SMITH, City Clerk/yp1KFr c1TY��gs'.� FAYETTEVI :.1 .1//;;G 16 i Vie``. Greg Tabor Submitted By City of Fayetteville Item Review Form 2014-0187 Legistar File Number 05/06/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Police Department Approval of a 50% matching grant application to the 2014 Bulletproof Vest Partnership grant program in the total amount of $84,000 for the replacement of 81 body armor vests for our police officers and 12 tactical vests for our Emergency Response Team. Grant funds will reimburse $42,000 and the City will expend $42,000 for a total grant related cost of $84,000. Does this item have a cost? No Cost of this request Account Number Project Number Budgeted Item? Category or Project Budget Program or Project Name Funds Used to Date Program or Project Category $0.00 Remaining Balance Budget Adjustment Attached? Fund Name Previous Ordinance or Resolution # Original Contract Number: Comm- ts: ,p.J. L. /IVI-F V20130812 CITY OF yeaevie ARKANSAS CITY COUNCIL AGENDA MEMO MEETING OF MAY 6, 2014 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: April 18, 2014 SUBJECT: 2014 Bulletproof Vest Partnership Grant Program Application RECOMMENDATION: Staff recommends approval of a 50% matching grant application to the 2014 Bulletproof Vest Partnership Grant Program in the total amount of $84,000 for the replacement of 81 body armor vests for our police officers and 12 tactical vests for our Emergency Response Team (ERT) officers. BACKGROUND: The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in excess of $120,000 for the purchase of body armor vests through this partnership. The BVP program provides an important component to the continuing health and welfare of our Police Officers. Each body armor vest has a guaranteed life of five years. All state-of-the-art body armor is custom made to the exact specifications of the wearer. This ensures all officers have our required level of protection. DISCUSSION: The total cost to replace ninety-three (93) body armor vests is $84,000. This grant funding by BVP will provide reimbursement of 50% (or $42,000) of the City's expenses for the replacement of body armor vests for our police and ERT officers. The Police Department has planned for this grant matching requirement as evidenced on page 63 of the 2013-2017 Capital Improvements Program (see attached) in which $42,000 is budgeted in fiscal year 2015. BUDGET/STAFF IMPACT: The city must match 50% (or $42,000) of the total project cost of $84,000. Currently, matching funds are budgeted in FY2015 of the Capital Improvements Program's Police Bulletproof Vests (#13011-1) project. There is no staffing impact related to this grant application Attachments: Grant Application Page 63 of 2013 Capital Improvements Program Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevilie-ar.gov RESOLUTION NO. A RESOLUTION TO AUTHORIZE A FIFTY PERCENT (50%) MATCHING GRANT APPLICATION TO THE 2014 BULLETPROOF VEST PARTNERSHIP PROGRAM SEEKING A GRANT IN THE AMOUNT OF $42,000.00 FOR THE REPLACEMENT OF BODY ARMOR VESTS FOR FAYETTEVILLE POLICE OFFICERS AND EMERGENCY RESPONSE TEAM OFFICERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a fifty percent (50%) matching grant application to the 2014 Bulletproof Vest Partnership Program seeking a grant in the amount of $42,000.00 for the replacement of 81 body armor vests for Fayetteville police officers and 12 tactical vests for Emergency Response Team officers. PASSED and APPROVED this 6th day of May, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 1. Registration 1.1 Agency Information 1.2 Agency Contacts 2. Application 2.1 Application Profile 2.2 Manage Application 2.3 Review Application 2.4 Submit Application 3. Payment 3.1 Bank Information 3.2 Print Bank Form 3.3 Manage Receipts 3.4 Payment Request 3.5 Payment History 4. Status 4.1 Current Status 4.2 LEA Status 4.3 Application History 5. Personal Information 5.1 User Profile 5.2 Change Password \ '.:Logout / BVP HELP DESK (Toll -Free 1-877-758-3787) t NIJ Standards Glossary`} ':BVP Manuals Section Application > Submit Application > Submit Application for Funding for BVP Approval OMB #1121-0235 (Expires: 10/31/2006) PLEASE NOTE: Applications for funding may be submitted for the purchase of any armor that meets the established NIJ ballistic or stab standards ordered on or after April 1, 2014. Once the open application period closes, funding levels will be established and all applicants will be notified. Application Profile Participant Fiscal Year Number of Agencies Applied Total Number of Officers for Application Number of Officers on Approved Sub - Applications Unspent BVP Funds Remaining Unspent BVP Funds Obligated for Vest Purchases Sub -Application Profile Fiscal Year Vest Replacement Cycle Number of Officers Zylon Replacement Emergency Replacement Stolen or Needs Damaged Officer Turnover FAYETTEVILLE CITY 2014 1 120 120 $623.34 $623.34 2014 5 120 0 0 6 Submit Application for Funding for BVP Approval Name FAYETTEVILLE CITY Grand Totals Quantity 93 93 Application for Funding Extended Cost $76,533.00 $76,533.00 Requested BVP Portion of Total Cost, up to: Tax, S&H* $7,467.00 $7,467.00 * Total Taxes, Shipping and Handling Cost for each Application Total Cost $84,000.00 $84,000.00 $42,000.00 Submit Application for BVP Approval Paperwork Reduction Act Notice Under the Paperwork Reduction Act, a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. We try to create forms and instructions that are accurate, can be easily understood, and which impose the least possible burden on you to provide us with information. The estimated average time for all components of a jurisdiction to complete and file this Application for Funding form is two hours. If you have comments regarding the accuracy of this estimate, or suggestions for making this form simpler, you may use the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o Bureau of Justice Assistance, 810 Seventh Street NW, Washington, DC, 20531. CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2013-2017) Project Title: Police Bulletproof Vests Division: Police (D200) Funding: 4470 - Sales Tax Capital Improvements Category: Police Improvements Rank: 1 Project #: XXXXX Project Type: Replacement: X Timeframe: On -Going Expansion: Description: Project Cost 2013 $ 10,000 2014 11,000 2015 42,000 2016 10,000 2017 10,000 Total $ 83,000 This project provides the 50% local match and any shortfall from federal funding for the purchase of bulletproof vests for new officers, the replacement of expired bulletproof vests for veteran officers, and new/replacement tactical bulletproof vests for the members of the Emergency Response Team. Scheduled Implementation: New Project Request The below annual funding schedule is based on the expiration dates of existing bulletproof vests and a projection of new officers being placed into service for the Department. Effect on Operations: This project should not increase operations funding. 63 Newman, Willie From: owner-bvp-list@ojp.usdoj.gov on behalf of BVP <bvp@usdoj.gov> Sent: Tuesday, April 01, 2014 2:01 PM Subject: Bulletproof Vest Partnership FY 2014 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2014 BVP application funding period. Applications for FY 2014 BVP funds will be accepted beginning Tuesday, April 1, 2014. All applications must be submitted online at http://www.ojp.usdoi.gov/bvpbasi/ by 6:00 pm (e.d.t.), Tuesday, May 13, 2014. Important Information Regarding FY 2014 BVP Funds: 1. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers, in place when the FY 2014 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this new requirement: http://www.oip.usdol.gov/bvpbasi/docs/FAQsBVPMandatoryWearPolicy.pdf 2. Each vest purchased with FY 2014 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NIJ compliant vests: https://www.justnet.org/other/ballistic cpl.html and https://www.iustnet.orq/other/stab cpl.html 3. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 4. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2014 BVP funds: a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) b. Ensure that the application accurately reflects the current market cost for the vests identified on the application. c. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vestsusdoj.gov. Sincerely, The BVP Program Team Bureau of Justice Assistance http://www.ojp.usdoj.gov/bvpbasi/ 1