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Home My WebLink About78-14 RESOLUTIONRESOLUTION NO. 78-14 A RESOLUTION TO APPROVE A CHANGE ORDER TO THE AGREEMENT WITH CONTINENTAL FLOORING COMPANY IN THE AMOUNT OF $10,250.00 FOR THE INSTALLATION OF VINYL PLANK FLOORING IN THE TRANSPORTATION DIVISION OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a change order to the contract with Continental Flooring Company in the amount of $10,250.00 for the installation of vinyl plank flooring in the Transportation Division office. PASSED and APPROVED this 15th day of April, 2014. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer Terry Gulley Submitted By City of Fayetteville Item Review Form 2014-0156 Legistar File Number April 15, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Transportation Services Department Approval of a change order to increase the purchase amount of the Transportation Division floor replacement, from Continental Flooring Company, by $10,250.00 to allow for the furnish and installation of 1/4" plywood prior to installing the new vinyl plank floor. Does this item have a cost? $10,250.00 Yes Cost of this request 2100.4100.5400.00 Account Number Project Number Budgeted Item? Yes $81,275.00 Operations & Administration Category or Project Budget Program or Project Name $47,037.23 Maintenance Funds Used to Date Program or Project Category $23,987.77 Street Fund Remaining Balance Fund Name Budget Adjustment Attached? No Previous Ordinance or Resolution # 243-13 Original Contract Number: Comments: 50119 62'1642'm" 3►-zA314 V20130812 CITY OF yeaevllle ARKANSAS CITY COUNCIL AGENDA MEMO MEETING OF APRIL 15, 2014 TO: Mayor and City Council THRU: Don Marr, Chief of Staff // FROM: Terry Gulley, Transportation Services Director'(a' DATE: March 25, 2014 SUBJECT: Approval of a change order to increase the purchase amount of the Transportation Division floor replacement, from Continental Flooring Company, by $10,250.00 to allow for the furnish and installation of plywood prior to installing the new vinyl plank floor. RECOMMENDATION: Staff recommends approval of a change order to increase the purchase amount of the Transportation Division floor replacement, from Continental Flooring company, by $10,250.00 to allow for the furnish and installation of plywood prior to installing the new vinyl plank floor. BACKGROUND: Resolution 243-13 authorized the purchase and installation of vinyl plank flooring from Continental Flooring Company for the Transportation Division office in the amount of $38,843.00 plus any applicable bonding fees and tax pursuant to an NJPA cooperative purchasing agreement. DISCUSSION: Following an on-site visit by representatives from Centiva Flooring and Continental Flooring Company, it was the opinion of both representatives that the patching and installation of the new Centiva vinyl plank flooring over the existing flooring may possibly fail. Centiva Flooring will not agree to warranty this type of installation, unless the existing sub -floor can be secured. The most cost effective method of securing the sub -floor would be to install new'/" plywood prior to installing the new vinyl plank floor. BUDGET/STAFF IMPACT: Continental Flooring Company provided a written quote stating a price for this additional work in the amount of $10,250.00. The total purchase amount, including the aforementioned increase, would be $49,093.00, plus any applicable bonding fees and tax pursuant to an NJPA cooperative purchasing agreement. Funds for this purchase are available in the Transportation Division's annual budget and work program. Attachments: Resolution 243-13 Continental Flooring Company Quotes Change Order Request (PO 13-0522) Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov RESOLUTION NO. A RESOLUTION TO APPROVE A CHANGE ORDER TO THE AGREEMENT WITH CONTINENTAL FLOORING COMPANY IN THE AMOUNT OF $10,250.00 FOR THE INSTALLATION OF VINYL PLANK FLOORING IN THE TRANSPORTATION DIVISION OFFICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a change order to the contract with Continental Flooring Company in the amount of $10,250.00 for the installation of vinyl plank flooring in the Transportation Division office. PASSED and APPROVED this 15th day of April, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION NO. 243-13 A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF VINYL PLANK FLOORING FROM CONTINENTAL FLOORING COMPANY FOR THE TRANSPORTATION DIVISION OFFICE IN THE AMOUNT OF $38,843.00 PLUS ANY APPLICABLE BONDING FEES AND TAX PURSUANT TO AN NJPA COOPERATIVE PURCHASING AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase and installation of vinyl plank flooring from Continental Flooring Company for the Transportation Division office in the amount of $38,843.00 plus any applicable bonding fees and tax pursuant to an NJPA cooperative purchasing agreement. PASSED and APPROVED this 3rd day of December 2013. APPROVED: 1. f 1 R.: 7 1VJ f."/ : WNW. I.1) .1ORIiA1 N1;ititi: ( ATTEST: By: S(),N1)1CA. E. SNIFF! 1. ('its' Clerk' I ic.ikiiter • • '`. ' 1 -) ea r s- r9ti i r, L : ,r • Horn-1nls cnAMpnnry Gaither 25, 2013 Mr. Jeff Coles Assistant Transportation Management City of Fayetteville 113 W Mountain Street Fayetteville, AR 72701 9319 North 9416 Way • Suite 101)0 Scottsdale, AZ 85258 (480) 949-8509 • (800) 825-1221 FAX (480) 945-2603 www.continentaltlooring.com sent via e-mail r;b;a asci-f.;^elft illi-tr.t+, Re: REI -IS ED NJPA Price quote for LVT and Installation in Public Works Building under our NJPA Contract No. 051706 Hear D7i. Coles: Pursuant to your Request and site inspection, Continental Flooring Company is pleased to submit the following REVISED NJPA Contract Quotation. City of Fayetteville Install C,YT and Base in Public Works Building (per attached drawing) Fayetteville, AR NJPA Resilient Material: 113 Ctns. Furnish Centiva "Event" Luxury Vinyl Plank or Tile ($; slit In) Color to be determined @ $ 133.20JCtn $ 15,051.60 41 Pails Furnish Centiva 13 2001 Luxury Vinyl Tile 0 ca trou.) adhesive @ $ 18.77/Pail $ 769.57 11 Ctns. Furnish FIcxco 1/8" x 4-1/2" Rubber Base (02o wan) Color to be determined @ $ 9798/Ctn $ 1,077.78 6 Pails Furnish Flexco 1100 Cove Base �t car/Pair) adhesive @ $ 12.31Pai1 $ 73.86 1 Job Resilient Freight Charges $ 650.00 NJPA Labor: 2,340 SE 4,850 SF 5,085 SF 1,320 LF NJPA Resilient Material Sub -Total: $17,622.81 Remove and dispose of existing Carpet @ $ 0.61/SF $ 1,427.40 Prepare existing sub -floor for LVT @ $ 0.79/SF $ 3,831,50 Installation of Vinyl Tile @ $ 1.77/SF $ 9,000.45 Installation of Cove Base @ $ 0.83/LF $ 1,095.60 Continued Page 2 City ufFayelleville Install LV7'ond Base in Public Works Building REV/SED October 25, 2013, Pg. 2 NJPA Labor (Copt:): 30 LF Provide and Install Vinyl Transitions @ $ 4.50/LF $ 135.00 NJPA Labor Sub -Total: $ 15,489 95 Open Market Items: 1 Job Standard Furniture Moping (excludes tailcts/partitions) $ 1,650.00 1 Job Misc. Project Costs (Mobilizations, Storage, etc.) $ 800.00 Open Market Sub -Total: $ 2,450.00 Project Summary; NJPA Resilient Material Sub -Total: $17,622.81 NJPA LabarSub-Total: $ 15,489.95 token Altrrrkur 4rrb-'1'rrlrrl: ,-- c, i ;-t ft/./Ni Protect Sub -Total: ... .... 5 35,562.76 Sales/Use Tax (9.75%): $ 1,545.00 Project Total: $ 37,107.76 Project Discount: -5 2,277 76 Discounted Total: $ 34,830.00 The following items were not included in the above price quote: ➢ Excessive Floor Preparation (Exceeding 50 lb bag per 1,000 s.f.) > Any applicable bonding fees or sales tax if required • Pricing based completing project with one mobilization Should you have any questions or require additional information, please feel free to contact me at (800) 825-1221 ext. 235 or evemv1 cunlincntali]urin .com . ei+u'e,ti:?y,- / / owsli Director of Bidding & Pricing Group CON 1'LNEN1:4L FLOORING COMPANY* 9319 NORTH 94"c WAY - SUITE 1000 • SCO'ITSDALE ARIZONA 85258 (480) 949-8509 • FAX (480)945.2603 w EMAIL INFOQCONI1NENTALFLOORING.COM City ottFayetteville Continental Flooring Public Works Flooring Replacement 1 October 2013: Qty at Fayedevlle,JUD le Works Flaardrg Rapleament FayattavCHI, AR Summary Report s 1, so ( g i drawing scale 1;95) r...+}i i• y. .. Gundlach, Ginny From: Gulley, Terry Sent: Friday, March 14, 2014 8:24 AM To: Gundlach, Ginny Subject: FW: Department of Transportation - City of Fayetteville From: Coles, Jeff Sent: Friday, February 21, 2014 2:41 PM To: Gulley, Terry Subject: FW: Department of Transportation - City of Fayetteville c -h i.k this out From: Kathy Taylor[mailto:ktaylor@continentalflooring.com] Sent: Friday, February 21, 2014 1:44 PM To: Coles, Jeff Cc: Gary McMahon Subject: Department of Transportation - City of Fayetteville Jeff, this is being written on Gary McMahon's behalf: Based on our site visit and visit from representative of Centiva to inspect the existing floor, it is our opinion and that of the Centiva rep, that patching and installation of the new Centiva product over the existing flooring may possibly fail. Centiva will not warranty this type of installation, unless we can secure the existing subfloor. We have three proposals: 1. Furnish and install underlayment product, called Schonox APF. In basic terms, this is a poured floor over the existing VCT floor. Our price to furnish and install this product, with required primer and AST Feather Edge will be $17,622. The Transportation Department would be responsible for cutting doors, if required. 2. Furnish and install new %" plywood over existing VCT. Our material and installation cost for this process would be $10,250.00. Transportation Department would be responsible for cutting doors, if required. 3. Patch and install, as per contract. Transportation Department issues a waiver of any possible failure of the floor, should any occur, due to the existing floors moving or failing. All other warranties shall apply. Please let us know how you would like to proceed. Feel free to call Gary to discuss, should you care to chat about it prior to responding as well. Thank you, Jeff. Kathy Taylor, National Project Coordinator Continental Flooring Company 866-825-1221, ext. 221 1 W"sie PURCHASE ORDER C GS VENDOR NO. 8870 Continental Flooring Co 5111 N Scottsdale Rd Suite 208 Scottsdale AZ 85250-7077 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas PURCHASE ORDER # 13-0000522-001 DATE 12/16/13 FOB Fyv TERMS NET 30 DAY Unit Obi. Qty.Issue of Received Description and Account Number Unit Price TOTALS 1.00 LOT a) Vinyl Plank Floor Installation for 34830.00 34830.00 in Transportation Offices Per Res #243-13 2100.4100.5400.00 CHANGE ORDER PLEASE ADD: LINE ITEM B) 1/4" Plywood Installation ACCOUNT: 2100.4100.5400.00 AMOUNT: $10,250.00 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Apperson, G lo Sales Tax Total: Purchase Order Total: $3395.93 38225.93 DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL RECEIVED CHECK # DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ CONTRACT PAYMENT OTHER AR VERIFICATION _ APPROVED BY PURCHASING VERIFICATION PRICE CHANGE VERIFICATION PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO BALANCE $ DEPT COPY