HomeMy WebLinkAbout76-14 RESOLUTIONRESOLUTION NO. 76-14
A RESOLUTION TO AWARD BID #LS -2014 TO JOE PERME
CONSTRUCTION INC. FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) REHABILITATION AT LIFESOURCE INTERNATIONAL
(602 S. SCHOOL) AND TO APPROVE A PURCHASE ORDER IN THE
AMOUNT OF $26,050.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#LS -2014 to Joe Perme Construction Inc. for Community Development Block Grant (CDBG)
rehabilitation at LifeSource International (602 S. School) and approves a purchase order,
attached as Exhibit "A", in the amount of $26,050.00.
PASSED and APPROVED this 15th day of April, 2014.
APPROVED:
B
ATTEST:
By: ,
SONDRA E. SMITH, City Clerk/Treasurer
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FAYE7-rEV/L L E
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City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail:•Purchasing@ci.fayetteville.ar. us
Requisition No.:
Date:
3/25/2014
P.O Number:
Expected Delivery Date:
ASAP
Vendor #:
16969
Vendor Name:
Joe Perme Construction Inc.
Mail
Yes:_ No:
Address:
1874 S. Doral Dr.
Fob Point:
Taxable
Yes:_ No:
Quotes Attached
Yes: X No:
City:
Fayetteville
State:
AR
Zip Code:
72701
Ship to code; '
Divison Head Approval:
Requester.
Cherrell Lee
Requeste s Employee #:
3386
Extension:
8260
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Building improvements to
LifeSource at 602 S. School
1
26,050.00
$26,050.00
2180.4990.5390.51
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
-
Special Instructions:
Subtotal:
Tax:
Total:
$26,050.00
$26,050.00
Approvals:
Mayor:
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
Director:
Purchasing Manager:
EX IIBIT
& Internal Services Director:
Manager:
IT Manager:
Other:
Yolanda Fields
Submitted By
City of Fayetteville Item Review Form
2014-0150
Legistar File Number
April 15, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Development Services
Department
Approval of the purchase order for building updates to LifeSource building at 602 S. School as part
of the Community Development Block Grant subrecipient program
Does this item have a cost?
$26,050.00
Yes
Cost of this request
2180.4990.5390.51
Account Number
Project Number
Budgeted Item?
Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Staff recommends approval of PO
$27,000.00
Category or Project Budget Program or Project Name
$0.00
Funds Used to Date Program or Project Category
$950.00
Remaining Balance
Budget Adjustment Attached?
No
Community Development
Fund Name
,IZM f Ll
. 13.„.1,, 3- .2,7-1614
�ave..evi_le
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: City Council
Thru: Jeremy Pate, Dir. Community Development
From: Yolanda Fields, Dir. Community Res
Date: March 25, 2014
Subject: Approval of Purchase Order for CDBG Public Facilities Project at LifeSource
PROPOSAL:
LifeSource International (602 S. School) applied for and received funding through the Community
Development Block Grant subrecipient program for building improvements. This project was approved by the
City Council as part of the CDBG 2013 Action Plan in the amount of $27,000 per Resolution #35-13. The
improvements being made are listed below:
• Add new walls to make rooms permanent
• Drywall trim and paint new walls
• Add baby changing stations
• Add electrical plugs
• Apply new commercial tile floors to designated rooms
• Replace garage door
There were six contractors requesting bids for this project, with five actually submitting bids. Joe Perme
Construction Inc. was awarded the bid for the project.
RECOMMENDATION:
Staff recommends the approval of the purchase order for this project located at 602 S. School.
BUDGET IMPACT:
Project cost is appoximately $26,050.
RESOLUTION NO.
A RESOLUTION TO AWARD BID #LS -2014 TO JOE PERME
CONSTRUCTION INC. FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) REHABILITATION AT LIFESOURCE INTERNATIONAL
(602 S. SCHOOL) AND TO APPROVE A PURCHASE ORDER IN THE
AMOUNT OF $26,050.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#LS -2014 to Joe Perme Construction Inc. for Community Development Block Grant (CDBG)
rehabilitation at LifeSource International (602 S. School) and approves a purchase order,
attached as Exhibit "A", in the amount of $26,050.00.
PASSED and APPROVED this 15th day of April, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF
yeaeviiie
ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
RECEIPT OF BIDS
OWNER(S): City of Fayetteville
ADDRESS: 602 S. School Ave. PROJECT No: LS -2014
PROJECT TITLE: Public Facilities Rehabilitation at LifeSource
BID CLOSING DAY/DATE/TIME: March 17, 2014, 4:00 P.M.
CONTRACTOR: rpt 1+00,3, \ � O \ a,- Co.
- DC no ‘54 r pie CONTRACTOR: Pavan l oiS- r ;on
CONTRACTOR: R�--� ( .Slr O - l (onscvc on
CONTRACTOR: 02 'QJ- Q rIs or\
CONTRACTOR:
Certified by:
Witness:
140,0d.1 o In r1`S on
Cnsn
BID AMOUNT: 2.1CM
BID AMOUNT: S1-1 j Z
-
02
BID AMOUNT: gl1, 654 . �5
,P4 1 - 1,3-/85
-PA?
-14) -) f 5
)-z� o s
BID AMOUNT: g 21 25 0
/1/ 3,52P
moo
BID AMOUNT: t Z-1014 , a
43,'7sy,pa
-/f 1 J7/ 78 PI/ 37/, -7g
IJ% 3 -y l 70,0i42 -9,f r-�,
Date: �l/77/-W/j
Date: Ski 1 2 o \ L -j
Form CS 118
K:\CR\NEW CR\CDBG\Housing\CDBG Housing Forms - Current\Bid\Form CS 118 reciept of bids.doc
S*****.ettelv*e
ARKANSAS
www.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LS -2014 DATE ISSUED: 03-3-2014
DATE AND TIME OF OPENING: Monday, 4:00 pm, March 17, 2014
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Wars for Rooms:
B) Electrical:
C) Doors & Trim:
D) Paint:
E) Baby Changing Stations:
F) Floors (Kitchen):
F) Floors (Green Shading minus kitchen):
F) Floors (Pink Shading):
G) Garage Door:
H) Cleanup:
1) Other:
3ce2
414-4.
1 WOG
Roo
Q2
13,3oc9
oa
3,5"00~
2. 3cf)c.0.
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS121 Page 1 of 2
aFVttvll1e
ARkANSAs.
www.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS $ 3 2, 2 Co
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address:
Name of Firm: ice_ U'e.ri..c-
Phone # '•)?5- t -1o1 t 1.3
Commercial Contractor's License number 0 t 6 Scs-3 -
Street address or P 0 Box 1 r7`f S. /a -.. Y .
City / State/ Zip Code
Printed Name: Soe
Signature:
s.1A,c._, pale_
72-70 C
kaefv�t
Title: (% - ere 5 , 01«
113 W MOUNTAIN ST 1 FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (012008) Form CS121 Page 2 of 2
va�el erville
ARKANSAS
www.accessfayetteville.arg
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LS -2014 DATE ISSUED: 03-3-2014
DATE AND TIME OF OPENING: Monday, 4:00 pm, March 17, 2014
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Walls for Rooms:
B) Electrical:
C) Doors & Trim:
D) Paint:
E) Baby Changing Stations:
F) Floors (Kitchen):
F) Floors (Green Shading minus kitchen):
F) Floors (Pink Shading):
G) Garage Door:
H) Cleanup:
1) Other:
S2 -rig.‘"
7/7'). Io
Li0 Od
7 59. so
04b,
2 gS, 00
1 7jt1
log 00
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008} Form CS121 Page 1 of 2
S'eltrivile
THE CITY OF FAYETTEVILLE, ARKANSAS
www. a cce ss faye t to vi l i e.org
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS $ � is
Upon signing this Bid, the bidder certifies that they have vie ed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address: `I
Name of Firm: (2, % p c ✓ JC �" I aitozA-WriOl-Phone # go ifR f f
Commercial Contractor's License number 0163 ((0 4f0
Street address or P 0 Box 1-'201 \Jt (,04t1 i) Pi " cl
city/ State/ Zip Code t a of 5 l 'I% 1�,7/-7S0
Printed Name: S.i C4
Title: MA'!M4110 1-41.-.14g
113 W MOUNTAIN STI FAYETTEVILLE AR 72701 I PHONE 479.575.8260 1 FAX 479.444.3445
Revised (01-2008) Form CS1 21 Page 2 of 2
Cie
Agra1AS
�_tc$i eyell�`r',a ie 2.-3tE
THE CITY OP FAYET' eV/ ilk ARKANSAS
CCMtiSMUNRY DEVaOPMe4TBLCOCK GRAN1 PROGRAM
STANDARD 131D PROPOSAL FORM
PROJECT R'UMBER LS -2014 DATE ISSUED: 03-3..7..014
DATE AND TIME OF OPENING: Monday, 4:00 p_n, March 17, 2014.
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School, Ave., Fayetteville, AR 72701
ATTENTION
The.City has the right to select which of the items listed below will he completed based on
the amount of funds available.
*In blanks -below please quote price for each item and the total for project at the bottom.
$8,250.00
A) Walls for Rooms:
B) Electrical:
C) Doors .& Trim:
D) Paint:
E) Baby Changing Stations:
F) Floors (Kitchen):
F) Floors (Green Shading minus kitchen):
F) Flom ..(Pink Shading):
G)Garage Door:
H) Cleanup:
1) Other:
$1,98000
$1,650.00
$3,300.00
$1,082.00
$7,255.00
$Z80M
1131 MOUNTAIN Sr t FAYETrEV1IJ.E AR 72701 1 PHONE 499.1.575.8260. 1 -FAX 479.444.3445
Rev/sed101-20081, Form CS1211 Face 1 of 2.
Lr3/12/2014 WRD"1.5:54 FAX 1 501 335 7702 MALIAN CONSTRUCTION INC
Butch Stewart 1®012!012
-THE CITY OF FAYflTENILlg,ARKANSAS
rash
:so..ases,`aystietyia.crg
COMMUNffY DEVELOPMENT1LOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS .$ 34.452.00
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, teensand standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these.articles-at the prices stated.
Complete Business Address:
None of Firm: Mahan Construction Inc. Phone #. 501335-7777
Commercial Contractor's License number 0075900414
Street address or P 0 Box fi43..Rahb d Reset.
City 1 State/ Zip Code Bee Branch, AR 72013
113 W MOUNtAIN S1..1 PAYETFElt531.E AR 72701 1 PHONE 479.575,6260 1 FAX 479.444.3445
Revised (01 4008) Form CS121 • .. • Page 2 of 2
lane
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LS -2014 DATE ISSUED: 03-3-2014
DATE AND TIME OF OPENING: Monday, 4:00 pm, March 17, 2014
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Walls for Rooms:
B) Electrical:
C) Doors & Trim:
D) Paint:
E) Baby Changing Stations:
F) Floors (Kitchen):
F) Floors (Green Shading minus kitchen):
F) Floors (Pink Shading):
G) Garage Door:
H) Cleanup:
I) Other:
J, 7 Gam- sQ
11227 52O.g5
IA7/I73c
t/`7 6406
SI/ q.
1E31Z��.SI
it1/9713
2/ 3 9Z. 00
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS121 Page 1 of 2
via eftIle
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
wwtv.a ccess f ayettevi l le.org
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS $ 34 01 Ci . q
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address:
HAAey Ipb►A'S Re5S0r4-1:40.1
Name of Firm: CoftSA-ruck or, 4 Re etle%.15 Co. Phone # (4-4q) B 5 - $4' G
Commercial Contractor's License number
Street address or P 0 Box 605 E?Cc.S 1- Sk>fe
City / State/ Zip Code sia.us Se t\ v ; \\ e —42
Printed Name: Sv a." C_c,r c
Signature: ,e@e. Title: 0 w A e • -
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445
Revised (01-2008) Form CS121 Page 2 of 2
e.
a e
e
,ARKANSAS
wvlw.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LS -2014 DATE ISSUED: 03-3-2014
DATE AND TIME OF OPENING: Monday, 4:00 pm, March 17, 2014
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Walls for Rooms:
B) Electrical:
C) Doors & Trim: 2, 66" ccs
D) Paint: 1 cere g2=
E) Baby Changing Stations: �e
.-o
F) Floors (Kitchen): P53
F) Floors (Green Shading minus kitchen): 1 1 44-f8
F) Floors (Pink Shading): 38 %1
e,o
G) Garage Door: 1 y S D
H) Cleanup: i B '
• I) Other: pew. - �o t
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS121 Page 1 of 2
rlerville
ARKANSAS
ww.v.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS $ �v Cif3,r4z.
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address:
Name of Firm: \'C t wV
Phone # e//21, 2' •'2
Commercial Contractor's License number /at, pe, &so 3c9'-1'
Street address or P O Box 7..$ Cf / .J c cha=t I
City / State/ Zip Code The
Printed Name:
-iWi 6AV-el
SignaTitle:
Pada"
113 W MOUNTAIN ST 1 FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS121 Page 2 of 2
Wttvll1e
Ah KAN;_ A..:
www.accessfayettevi l te.orcy
EHEC
OE FAYE i. tEVILLE, ARKANSAS
CITY OF FAYET T. EVI LLE
113 W. Mountain St.
Fayetteville, AR 72701
INVITATION TO BID
Bid# LS -2014
Community Resources Division
(479) 575-8240
BID#: LS -2014
DATE ISSUED: 03-3-2014
DATE & TIME OF OPENING: Monday, March 17, 2014
4:OOpm
CONTACT: Kyle Belt—(479) 575-8240
ttvllie
ARKANSAS
www.accessfayetteville.org
THE CITY OF FAYL 1 1 EVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
DATE ISSUED: March 3, 2014
RECEIPT OF BIDS:
INVITATION TO BID
Monday, 4:00 pm, March 17, 2014
Community Resources Division
125 West Mountain Street
Fayetteville, AR 72701
COMMUNITY DEVELOPMENT PROGRAMS ADMINISTRATOR:
Kyle Belt
CDBG Programs Administrator
113 West Mountain Street
Fayetteville, Arkansas 72701
Phone (479) 575-8240
BRIEF SCOPE OF PROJECT: Apply new commercial tile floors to many of the rooms. Add
new walls to make rooms permanent. Drywall, trim, and paint new walls. Add baby changing
equipment. Add electrical plugs. Replace garage door.
PROJECT NUMBER: LS -2014
PROJECT LOCATION: 602 S. School Ave., Fayetteville, AR 72701
CITY OF FAYETTEVILLE: The City of Fayetteville encourages participation of small,
minority and women owned business enterprises in the procurements of goods, services, and
construction, either as a general contractor or subcontractor. The City is an affirmative action /
equal opportunity employer. Section 55.55 prohibits discrimination against qualified individuals
because of their handicapped status.
GENERAL: A copy of the Specifications is available at the Community Resources Division's
office.
****** Attention! New Requirements! ******
• New permitting requirements, please see attached
• Any bid of $20,000 or over must be accompanied by a certified check or bid bond in
an amount not less than five percent (5%) of the amount bid.
• A one hundred percent (100%) performance and payment bond is required with a
contract awarded amount of over $20,000 and filed with the Washington County
Circuit Clerk.
• A State of Arkansas Commercial Contractor's License is required for ALL bids.
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised 2-4-08 Form CS 118 Page 1 of 1
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
TDD (Teiecorram nicatitin Device tarth
(479) 521 -
1. All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the
city. No employees of the Community Resources Division are allowed to fill out bid sheets for
Contractors.
2. The company or contractor name and project # shall be stated on the face of the sealed bid
envelope.
3. Bidders shall include all applicable local, state, and federal sales tax in the bid. The
responsibility of payment shall remain with the successful bidder.
4. Prices shall include all labor, materials, profit, insurance, etc., to cover the furnishing of the
items of the bid.
5. Bids received after the date and time set for receiving bids will not be considered.
6. The City of Fayetteville reserves the right to accept or reject any and all bids, waive formalities
in the bidding and make a bid award deemed to be in the best interest of the City of Fayetteville.
The City of Fayetteville shall be able to purchase more or less than the quantity indicated
subject to availability of funds.
7. The bid price shall remain good and firm for a period of thirty (30) calendar days from bid
opening date; however, the prices may remain firm for a longer period of time if mutually
agreeable between bidder and the City of Fayetteville.
8. All products delivered shall comply with applicable standards of quality.
9. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form or
on an attached form.
10. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for
any reason to any such bidders, at the discretion of the City of Fayetteville.
11. The Contractor is to supply the City with evidence of the following:
1) Current and valid Certificate of Liability Insurance that includes coverage for
a) Workman's Compensation and Employer Liability in accordance with the laws of
the State of Arkansas, b) Commercial General Liability that covers public liability and
property damage and c) Automobile Liability, if applicable. All premiums and costs
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Form CS 117
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ac vie ;or the Deaf)
479) S21-1316
shall be paid by the Contractor. In no way will the Owner be responsible in case of
accident.
2) Current and valid license from the State of Arkansas Contractors Licensing Board.
12. Specifications furnished with this invitation are intended to establish a desired quality or
performance level, or other minimum dimensions and capacities, which will provide the best
product at the lowest possible price. Other than designated brands and/or models approved as
equal to designated products shall receive equal consideration.
13. The City reserves the right to request any additional information it deems necessary from any or
all bidders after the submission deadline.
14. Quality, time and probability of performance may be factors in making an award.
15. Any ambiguity in any bid as a result of omission, error, lack of clarity or non-compliance by the
bidder with specifications, instructions, and all conditions of bidding shall be construed in the
light most favorable to the City of Fayetteville.
16. Bidders must provide the City with their bids signed by an employee having legal authority to
submit bids on behalf of the bidder.
17. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind;
nor does it commit the city to pay for any costs incurred by bidder in preparation of bid.
18. Bids must be hand delivered or received by mail in the Community Resources Office, 125 West
Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the Bid Form.
Under no circumstances will faxed bids be allowed.
19. The successful bidder will be required to provide a certificate of insurance to the Community
Resources Division within ten (10) days of notice of bid award.
20. In the event a contract is entered into pursuant to the "Invitation to Bid", the bidder shall not
discriminate against any qualified employee or qualified applicant for employment because of
race, sex, color, creed, national origin, or ancestry. The bidder must include in any and all
subcontracts a provision similar to the above.
21. The contractor must be prepared to commence work on start date per Notice to Proceed issued
by the City Community Resources Division, and must complete the work within Thirty (30)
calendar days.
22. A Maximum of three payments may be made on each Housing Rehabilitation Project. Upon
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Form CS 117
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
satisfactory completion of 40% of the work and submission of proper documentation, 30% of
the contract amount may be released to the contractor with 10% being held as retainer. Upon
satisfactory completion of 70% of the work and submission of proper documentation, 60% of
the contract amount may be released to the contractor with 10% being held as retainer. Final
payment shall be made after satisfactory completion and acceptance of the project. Retainers
shall be released with the final payment.
23. A certificate of final inspection by the City of Fayetteville's Building Safety Division must be
performed before the release of the final check.
24. Contractor must be able to meet Davis -Bacon Act requirements as applicable to project(s).
25. The City of Fayetteville reserves the right to exercise the following Deductive Alternate(s) from
all complete bids submitted that will result in the lowest bid to meet the project budget if
necessary:
a. Extra section of flooring (listed in section F of project specifications) from work to be
performed that is shaded pink on project specifications.
b. All flooring work (listed in section F of project specifications) to be performed in
kitchen area.
c. All work listed in section "D: Paint" of project specifications.
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Form CS 117
Highland Home Builder, Inc.
Bruce Kerr 479-903-0966
Community Resources Spec writer
bruce l kerr • netzero.com
Community Resources Division
CDBG Public Facilities Rehabilitation
Scope of Project: Apply new commercial tile floors to many of the rooms. Add new walls to
make rooms permanent. Drywall, trim, and paint new walls. Add baby changing equipment. Add
electrical plugs. Replace garage door.
Owner's Name: City of Fayetteville Phone: 479-575-8240
CDBG Administrator: Kyle Belt Phone: 479-575-8240 Fax: 479-444-3445
Project Location: Life Source, 602 S School Ave, Fayetteville, AR
Project #LS -2014
On Site Contact: Jimmy Conduff Phone: 479-521-4000
Contractors Description of Work:
Minimum requirements for bidder: Proof of current Arkansas Residential Contractor's license (or
Commercial Contractor's license if required by law) which is provided by the State of Arkansas
Contractors Licensing Board, Certificate of Liability Insurance, and a statement of Completion of
EPA/HUD Approved Lead Safety Training if applicable.
GENERAL:
The contractor will be responsible for all aspects of the construction, installation, repairs, and
cleanup as stated in the Scope of Work and Specifics at the project location stated above.
Each bidder will be responsible for a complete inspection of the property at the project location
before submitting bid. All the distances, measurements, procedures, and listed materials should
be verified before submitting your bid to complete the work. The requirements listed here, in the
description of work, are general requirements and it will be the responsibility of the winning
bidder to assure the City of Fayetteville that the finished project is in compliance with all
applicable codes and standards and achieves the goal of raising the efficiency of the building.
The contractor's duties and responsibilities include, but are not limited to, the following:
1) Purchasing of all materials.
2) Supervision of all employees and subcontractors.
3) Coordination with the City of Fayetteville CDBG Administrator, the City of Fayetteville
Code Compliance Office and owners.
4) Project design.
5) Clean up and restoration of all lawns, planters, walking and driving surfaces to their original
condition.
6) Keep job site safe for others and practice safe working practices as required.
SPECIFICS:
A: WALLS FOR ROOMS
A - 1 Disassemble and remove the temporary room dividers in the main open assembly area.
Stack neatly in a space shown by the Life Source manager if they want to keep them. If
they are not wanted, then sell, donate, recycle or dispose of them as seen fit. Save the
doors and the door hardware if they can be reused for the new rooms to be built.
A - 2 Build new permanent wood framed 2x4 walls in the same vicinity using the measurements
on the plan given that is on graph paper. (see Kyle Belt, the CDBG Administrator for the
plan) There will be four rooms. Position the framed door openings as shown on the plan
leaving room to install jambs to reuse the old slab doors if possible. Like the temporary
walls, they will not extend to the ceiling. They are to be 9 foot tall walls. The bottom
plate should be treated wood.
A - 3 The walls should all be covered with '/2 inch drywall, mudded, and an orange peel texture
applied.
B: ELECTRICAL
B - 1 Install electrical outlets as shown on the plan following all local codes.
B - 2 Install an outlet for the freezer in the pantry room on the existing back wall as the plan
shows. The outlet should accept a NEMA L14-20 plug for a freezer to be installed. The
electrical specs show 208-230/115V, 60Hz, 1P (see Kyle Belt, the CDBG Administrator for
the freezer specs to confirm its electrical needs)
B - 3 Identify the breaker box that feeds the Life Source section and add breakers and conduit as
needed to supply the power to all the outlets.
C: DOORS AND TRIM
C - 1 Examine the existing doors that are in the temporary walls now to see which doors can be
reused for the new rooms as shown on the plan. Install the doors and provide any new
doors as may be deemed necessary to match the others to complete the project. If the old
door jambs cannot be reused, provide new jambs. Install the old door hardware and
provide any additionally needed door hardware. Add any needed door casing if wood
jambs are used. The double doors should both open but one side should open with a door
knob, and the other locked into place with locks that push into the floor and into the head
jamb.
C - 2 Install 1x8 poplar boards to the tops of the walls to cap them off. These will also add
additional support laterally to the walls for strength. Apply minimum 2 I/4 wood trim
under all the lx8s for a finished look.
C - 3 Apply new commercial vinyl base to the new walls that match the existing vinyl base trim.
Remove and attach existing vinyl base or provide new vinyl base to all areas that gets new
flooring as needed.
C - 4 Add any additional trim as needed to the area with the new walls such as corner trim to
existing walls if needed.
D: PAINT
D - 1 The walls should all be painted the same color using a satin finish paint. See Life Source
manger to approve all the paint colors.
D — 2 Paint the wood trim, wall cap, and jambs using enamel paint with a satin finish.
D — 3 Stain if needed to match old doors and add a sealant to any new doors that were added.
E: BABY CHANGING STATIONS
E —1 Purchase two baby changing stations with the following features: high-density
polyethylene construction, nylon safety straps, slim profile that fits close to wall,
pneumatic cylinders for controlled opening and closing.
E — 2 Install the changing stations using fasteners and anchors as specified in product
instructions so the stations are safe and sturdy. (If blocks are needed behind the drywall
for support, install them and patch the wall back to original condition) One is to be in the
men's restroom and the other in the women's restroom. Both changing stations are to be
opposite the wall the toilet is on.
F: FLOORS
F-1
Identify the two areas where new vinyl VCT commercial floor tiles are proposed to be
installed and provide itemized prices for each area in bid (refer to the plan provided by Life
Source manager showing new floor areas shaded in green and the other in pink, see Kyle
Belt, the CDBG Administrator questions). Confirm with the Life Source manager to be
sure you have the proper understanding to identify the new floor areas. Determine the
footage.
F — 2 When it is determined which of the two areas or both are in the scope of work, prepare the
floors by doing any necessary stripping, sanding, cleaning, or other floor preparations
needed according to manufacturer's instruction of new tiles to accept new tiles. Install
new VCT tiles in those areas similar to the ones M&M Tile Company in Tontitown, AR
carries in stock. Their tiles are about $.35 each. Install according to manufacturer's
recommended instructions. The tiles should all be the same color, but have color approved
by Life Source manager.
G: GARAGE DOOR
G —1 Remove the old damaged garage door and track on the exterior wall in the back of the Life
Source center.
G — 2 Install a new steel garage door to fit the opening that is similar in style to the old door.
Install track and all necessary components for the door. The door should have a lock from
the inside and be an insulated door. The door should be white.
H: CLEANUP
H - 1 All new, used, and excess construction materials that relate to the job or a change order(s)
belongs to the contractor and can be removed from the property by the contractor as needed
during the project and shall be removed at completion.
H - 2 All trash shall be hauled off by contractor and preferably recycled if possible.
H - 3 All affected areas shall be left broom clean.
H - 4 If lead paint is present, cleanup will be compliant with EPA/HUD Approved Lead Safety
standards.
I: OTHER
I - 1 All work or materials which are not directly noted in the Scope of Work and Specifics, but
are necessary for the proper carrying out of the obvious intentions thereof, are to be
understood as implied work and will be provided for by the contractor as if specifically
described or drawn.
I - 2 All work shall be performed in a workmanlike manner according to common construction
practices, according to the specifications set forth in the Community Services Program's
General Specification Manual, and with adherence to city, state, and national codes.
I - 3 Any damage to the dwelling or property caused by the contractor, his/her worker(s) or
delivery person, and/or their vehicles during the project shall be repaired to like new
conditions.
I - 4 Where applicable, all electrical work shall be performed by a Arkansas State licensed
electrical contractor with adherence to the current National Electrical Code.
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Evacuation Route
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www.accessfayetteville.or
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STANDARD BID PROPOSAL FORM
PROJECT NUMBER: LS -2014 DATE ISSUED: 03-3-2014
DATE AND TIME OF OPENING: Monday, 4:00 pm, March 17, 2014
OWNER'S NAME: City of Fayetteville
PROJECT ADDRESS: 602 S. School Ave., Fayetteville, AR 72701
ATTENTION
The City has the right to select which of the items listed below will be completed based on
the amount of funds available.
*In blanks below please quote price for each item and the total for project at the bottom.
A) Walls for Rooms:
B) Electrical:
C) Doors & Trim:
D) Paint:
E) Baby Changing Stations:
F) Floors (Kitchen):
F) Floors (Green Shading minus kitchen):
F) Floors (Pink Shading):
G) Garage Door:
H) Cleanup:
I) Other:
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS121 Page 1 of 2
ave evi le
ARKANSAS,
www.accessfayetteville.org
THE CITY OF FAYETTEVILLE, ARKANSAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
MY TOTAL BID PRICE FOR THIS PROJECT IS $
Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to
the requirements set forth in this bid proposal, including specifications, terms and standard
conditions, and pertinent information regarding the articles being bid on, and agree to furnish
these articles at the prices stated.
Complete Business Address:
Name of Firm: Phone #
Commercial Contractor's License number
Street address or P 0 Box
City / State/ Zip Code
Printed Name:
Signature: Title:
113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445
Revised (01-2008) Form CS1 21 Page 2 of 2