HomeMy WebLinkAbout75-14 RESOLUTIONRESOLUTION NO. 75-14
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT
WITH GARVER, LLC IN AN AMOUNT NOT TO EXCEED $69,825.00 FOR
ADDITIONAL DESIGN SERVICES ON THE SPRING STREET PARKING
DECK PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
Amendment No. 2 to the contract with Garver, LLC in an amount not to exceed $69,825.00 for
additional design services on the Spring Street Parking Deck project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 1St day of April, 2014.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar Version)
Budget Year
2014
Division: Engineering
Dept.: Development Services
Requestor: Peggy Bell
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment needed for additional design work on the Parking Deck located in the Entertainment
District/Dickson Street area. The work is being done by Garver Engineers, contract 2230.
RESOLUTION/ORDINANCE
REQUEST DATE: 4/1/2014
LEGISTAR FILE ID#: 2014-0134
BUDGET & INFORMATION MANAGEMENT USE
Kevt wSpvu ,v'
3/14/2014 2:27 PM
Budget Director Date
TYPE: ❑A ❑B ❑C E D ❑E ❑P
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
v.20140306
4560.9560.5314.00 69,825 - 11028 1202 EX Professional Services
4560.9560.5804.00 (69,825) - 11028 1203 EX Building Costs
C:\Users\plibertini\AppData\Roaming\L5\Temp\8031 e815-a865-4c23-b833-c3be975c9e91.xlsm 1 of 1
Jeremy Pate
Submitted By
City of Fayetteville Item Review Form
2014-0134
Legistar File Number
April 1, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Development Services
Department
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 2 WITH GARVER, LLC IN AN
AMOUNT NOT TO EXCEED $69,825.00 FOR ADDITIONAL DESIGN SERVICES ON THE SPRING
STREET PARKING DECK, AND TO APPROVE A BUDGET ADJUSTMENT.
Does this item have a cost?
$69,825.00
Yes
Cost of this request
4560.9560.5314.00
Account Number
11028.1202
Project Number
Budgeted Item?
$695,000.00
Category or Project Budget
$675,652.00
Funds Used to Date
-$50,477.00
Remaining Balance
Budget Adjustment Attached?
Yes
Entertainment District Parking Deck
Program or Project Name
Parking Deck Project Expenses
Program or Project Category
Parking Deck Revenue Bonds
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
17/1 /1LI
42-12, 252-12
2230
)'1 - Zen -1
V20130812
CITY OF
MEETING OF APRIL 1, 2014
TO:
THRU:
FROM:
DATE:
SUBJECT:
Mayor and City Council
CITY COUNCIL AGENDA MEMO
Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
March 14, 2014
Spring Street Parking Deck -Amendment No. 2 to the Contract with Garver,
LLC for additional design services
RECOMMENDATION:
Staff recommends approval of a resolution to approve a contract amendment with Garver, LLC,
in the amount of $69,825 for additional design services on the Spring Street Parking Deck, and
to approve a budget adjustment. Additional services are summarized as follows:
• Environmental Site Assessment and report of findings for the existing Walton Arts Center
Administrative Offices
• Preparation of a property line adjustment survey plat to adjust property lines around the
deck and eastern liner building
• Re -design to add the east liner building shell.
• Re -design of rain water storage and re -use tanks, to change the proposed location from
the east side of the parking deck.
• Architectural services related to expansion of the north liner building from a 10,500 sf 2 -
story facility to 3 -stories and 15,500 sf.
BACKGROUND:
The City of Fayetteville is constructing a parking deck in the downtown area/entertainment
district to relieve current parking shortfalls and allow for increased parking demand in the area.
A request for qualifications for professional design services was published in November, 2011.
Eleven statements of qualification were received; the selection committee selected the team led
by Garver engineers. Engineering services under this selection cover all three phases for the
overall outcome of a designed parking deck in downtown Fayetteville: Phase 1, Site Selection &
Preliminary Design; Phase 2, Schematic Design & Project Development; and Phase 3,
Construction Administration Services. The contract for Phase 1, Site Selection & Preliminary
Design, was awarded on February 12, 2012; the Garver team completed the Site Selection
Study. On December 4, 2012 the City Council selected the Theater Lot — the lot on which the
Walton Arts Center theater is located — as the location on which the deck will be built.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-a r.gov
The contract amendment for Phase 2, Schematic Design & Project Development, with the
objective of designing the structure, and performing all associated work required to develop the
design and construct the project, was approved in December 2012.
DISCUSSION:
As discussed with the Council in January, staff has anticipated a contract amendment with
Garver to provide the design services necessary to continue this project as directed. This
contract amendment will increase the compensation to Garver, LLC and its sub -consultants as
detailed in the attached amendment. This amendment is necessary to compensate Garver for
design services that are necessary to provide additional services which were not originally
contemplated, to redesign certain elements of the project that have changed or may potentially
change, and for the addition of square footage in the north liner builder that was not in the
design contract.
BUDGET/STAFF IMPACT:
Funding for this portion of the contract is coming from parking revenue bond proceeds. The
attached budget adjustment moves funds from the construction subproject to the design
subproject.
Attachments:
Contract Amendment No. 2
2
RESOLUTION NO.
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE CONTRACT
WITH GARVER, LLC IN AN AMOUNT NOT TO EXCEED $69,825.00 FOR
ADDITIONAL DESIGN SERVICES ON THE SPRING STREET PARKING
DECK PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
Amendment No. 2 to the contract with Garver, LLC in an amount not to exceed $69,825.00 for
additional design services on the Spring Street Parking Deck project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 1St day of April, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
Project No. 11047180
SPRING STREET PARKING DECK
CONTRACT AMENDMENT NO. 2
This Contract Amendment No. 2, dated 4 � 1, 1 , 2014 shall amend the original contract
between the CITY OF FAYETTEVILLE (O ner) and GARVER, LLC (Engineer), dated February 21,
2012 referred to in the following paragraphs as the original contract.
This Contract Amendment No. 2 adds additional design services for the:
Construction of a Parking Deck to be located in the Downtown/Dickson Street area including the
associated liner buildings and infrastructure improvements.
The original contract is hereby modified as follows:
SECTION 5 — PAYMENTS TO GARVER
5.1 Compensation
Increase the not to exceed amount by $69,825.
EXHIBIT A — SCOPE OF SERVICES
Add Section 1.2.6 to the Exhibit A - Scope of Services for additional services as follows:
1.2 PHASE 2 — SCHEMATIC DESIGN AND PROJECT DEVELOPMENT
1.2.6 Additional Services
A. Perform a Phase 1 Environmental Site Assessment for the existing WAC Administrative
Offices and provide a report of findings.
B. Prepare a Property Line Adjustment survey and plat to adjust the property lines to reflect the
footprint of the Parking Deck and the eastern Liner Building in accordance with the City of
Fayetteville Planning requirements.
C. Redesign the existing 60% Design Development (DD) plans to remove the open patio area
and replace with a liner building shell on the east side of the parking deck.
D. Redesign the underground storage and reuse rainwater tanks to be relocated on the east side
of the parking deck structure to allow for potential future development along the east side of
the parking deck.
Contract Amendment No. 2 1 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
E. Architectural Services related to the expansion of the Northern Liner Building from a 10,500-sf
two-story facility to a 15,500-sf three-story facility.
EXHIBIT B — SUMMARY OF COSTS
Add the Exhibit B sheets attached hereto to Exhibit B contained in the original contract and
Amendment No. 1.
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
OWNER
CITY OF F ETTEVIL GARV - , LLC
By: <� � ..•^---> By:
ENGINEER
Title: Title: E,)(G
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Contract Amendment No. 2 2 of 2
Fayetteville Downtown Parking Deck Garver Project No 1104-7180
EXHIBIT B - AMENDMENT NO. 2
CITY OF FAYETTEVILLE
SPRING STREET PARKING DECK
FEE SUMMARY
Original
Phase 1 - Site Selection Agreement Amendment 1 Amendment 2 Totals
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt $76,000.00 $0.00 $0.00 $76,000.00
Architectural Services (AFHJArchitects/KB Architects) $64,900.00 $0.00 $0.00 $64,900.00
Parking Garage Specialist (Carl Walker, Inc.) $55,000.00 $0.00 $0.00 $55,000.00
Prime Consultant - Garver $40,000.00 $0.00 $0.00 $40,000.00
Subtotal for Phase 1 Services $235,900.00 $0.00 $0.00 $235,900.00
Phase 2 - Schematic Design and Project Development
Utility Marking (ARKUPS) $0.00 $750.00 $0.00 $750.00
Title Research (Elite Title) $0.00 $250.00 $0.00 $250.00
Geotechnical Services (Grubbs, Hoskyn, Barton & Wyatt) $0.00 $28,000.00 $0.00 $28,000.00
Surveys $0.00 $15,000.00 $0.00 $15,000.00
Property Line Adjustment $0.00 $0.00 $6,000.00 $6,000.00
Schematic Design Development
Garver $0.00 $79,700.00 $0.00
Carl Walker- Parking Deck Specialist $0.00 $38,400.00 $0.00
AFHJArchitects $0.00 $28,100.00 $0.00 $146,200.00
Preliminary Project Design
Garver $0.00 $102,300.00 $0.00
Carl Walker- Parking Deck Specialist $0.00 $45,000.00 $0.00
AFHJArchitects $0.00 $37,500.00 $0.00 $184,800.00
Construction Documents
Garver $0.00 $106,100.00 $0.00
Carl Walker- Parking Deck Specialist $0.00 $86,700.00 $0.00
AFHJ Architects $0.00 $75,000.00 $0.00 $267,800.00
Additional Services
Garver $0.00 $0.00 $17,300.00
Carl Walker - Parking Deck Specialist $0.00 $0.00 $0.00
AFHJ Architects $0.00 $0.00 $46,525.00 $63,825.00
Construction Contract Procurement
Garver $0.00 $17,900.00 $0.00
Carl Walker - Parking Deck Specialist $0.00 $4,900.00 $0.00
AFHJ Architects $0.00 $9,400.00 $0.00 $32,200.00
Subtotal for Phase 2 Services $0.00 $675,000.00 $69,825.00 $744,825.00
Phase 3 - Construction Administration Services
Construction Materials Testing
Construction Phase Services
Project Close -Out
Post -Occupancy Review
Subtotal for Phase 3 Services
$0.00
$0.00
$0.00
$0.00
$0.00
\\garverinc\litprojects\2011\11047100 - Fayetteville Downtown Parking Deck \Contracts\Client\Amendment No. 2\APPENDIX B - Amendment 2
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
EXHIBIT B - AMENDMENT NO. 2
CITY OF FAYETTEVILLE
SPRING STREET PARKING DECK
PROPERTY LINE ADJUSTMENT
WORK TASK DESCRIPTION
E-6
E-5
T-2
T-1
S-5
S-4
S-3
S-2
S-1
2 -Man Crew
(Survey)
3 -Man Crew
(Survey)
$220.00
$180.00
$95.00
$73.00
$130.00
$102.00
$71.00
$54.00
$43.00
$164.00
$203.00
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
1. Surveys - Topographic
Horizontal and Vertical Control
Topgraphic Survey Data Collection
Utuility Locations
Data Processing/DTM Preparation
Platting and LSD Preparation
Subtotal - Surveying
0
0
0
0
0
0
0
0
0
0
0
2. Surveys - Property
Coordinate and Analyze Proposed Lot Configuration
1
6
Set Lot Comers
2
10
Data Processing\Property Delineation
4
Platting and Planning Requirements
1
16
4
6
Subtotal - Surveying
0
2
0
16
16
6
0
0
0
10
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Sruvey Supplies
Postage/Freight/Courier
Travel Costs
MANHOUR
SUBTOTALS
0 2 0 16 16 6 0 0 0 10 0 50
$0.00 $360.00 $0.00 $1,168.00 $2,080.00 $612.00 60.00 $0.00 $0.00 $1,640.00 $0.00 $5,860.00
$5,860.00
$60.00
$40.00
$0.00
$40.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $140.00
TOTAL FEE:
$6,000.00
EXHIBIT B - AMENDMENT NO. 2
CITY OF FAYETTEVILLE
SPRING STREET PARKING DECK
ADDITIONAL SERVICES
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
P-2
P-1
T-2
T-1
X-1
$229.00
$188.00
$153.00
$132.00
$110.00
594.00
$134.00
$112.00
$99.00
$76.00
$54.00
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
1. Phase 1 - Environmental Site Assessment
Site Visit
4
Environmental Databases Review
1
Historical Research Information
2
Interivews
1
Report preparation
24
2. Redesign - Eastem Liner Building
Drainage Redesign
4
20
10
Structural Foundation Redesign
10
16
12
Site Plan Redesign
4
8
8
Additional Coordination Meetings
12
8
Subtotal - Civil Engineering
0
12
10
32
28
0
0
32
0
30
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Enviommental Database
Postage/Freight/Courier
Travel Costs
MANHOUR
SUBTOTALS
0 12 10 32 28 0 0 32 0 30 0 144
$0.00 52,256.00 $1,530.00 $4,224.00 53,080.00 $0.00 50.00 $3,584.00 $0.00 $2,280.00 $0.00 $16,954.00
516,954.00
$20.00
$300.00
$16.00
$10.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: 5346.00
TOTAL FEE:
$17,300.00
City of Fayetteville Parking Deck
Additional Architectural Services
3/13/2014
Mr. Ron Petrie, PE
Senior Project Manager
Garver
2049 East Joyce Blvd, Suite 400
Fayetteville, AR 72703
Re: City of Fayetteville Spring Street Parking Deck
Additional Architectural Services
Dear Ron,
There have been numerous revisions to the project scope that has resulted in the need to request an
amendment to our agreement to provide Architectural Services for this project. The attached sheets provide
a detailed breakdown of the amended tasks with the corresponding hours to perform the task. The
amended services are related to changes in the northern liner building and the eastern liner building as
summarized below along the associated fees:
NORTHERN LINER BUILDING
The original scope of services was approved with the plan that the WAC Architect was to provide
programming for the entire northern liner building and that AFHJ was to provide production design of the
interior and exterior of the facility. Since the agreement was approved, the facility size has increased from a
two-story facility which included 6,000-sf of office replacement space and a 4,500-sf basement shell to a
three-story facility with 15,500-sf of finished out office/back of house space. The scope for AFHJ was
reduced to exclude the production design for the interior finish -out for the facility but the programming
services was increased in order to finalize a facility that was acceptable to all parties along with the full
design of the building exterior. A summary of the fees includes:
Fees associated with the Additional Services $60,125
Reduction in Fees associated with the Reduced Services ($27,500)
Additional Liability Insurance Coverage $ 2,000
NET INCREASE IN ARCHITECTURAL SERVICES $34,625
EASTERN LINER BUILDING
At the request of the City, the existing Design Development (DD) plans for the eastern liner building are to
be redesigned to replace the open patio area with a liner building shell on the east side of the parking deck.
The architectural fees for the redesign have been estimated to be $11,900.
Therefore we respectfully request a total net fee amendment in the amount of $46,525 for the amended
services.
Sincerely Yours,
Laleh Amirmoez, AIA
President
AFHJ ARCHITECTS + PLANNERS
Attachments: AFHJ Fee Spreadsheets
Pohi. Office Box 810 FayrtLev illr, AR 72702 100 We;t. Center Suite 302 telephone 479.442.7)565 facsimile 4:9.442.8849
Fay ettevitle,Spring!Street Parking - North Liner Bu lding Scope Change -Architectural Services
Phase
Original and New Scope of Services
Original
Hours
Amended
Hours
Difference
Amended
Fee
SD
Coordination meetings for scope definition
4
14
10
Internal Coordination mtgs/calls calls with WAC Architects
0
10
10
Coordination meetings of division of funding and division of
of responsibility
0
15
15
Schematic elevations for various options, review with WAC
architects,
Research on existing WAC size and construction type to
determine maximum allowable size for the North Liner
20
0
40
20
20
20
Building and fire separation requirements
8
` 30
22
Research on North liner building overhang over exg building
0
10
10
Coordination of the elevations with the evolving floor plans
10
30
20
Analysis of options for the space between the parking and the
the liner building
0
10
` 10
SD PHASE TOTALS
137
$17,125.00
DD
Research for fire rated windows, review options
0
15
15
Research for the updated exterior skin
0
10
10
Building system design for the upgraded construction type
0
10
10
Shifting, redrawing and redesigning the parking deck layout
due to increased foot print of the North Liner Building
0
20
20
Study of the Tight well and space between the deck and the
liner building
0
15
15
Changes in core design to accommodate plan changes
5
20
15
Cost analysis, value engineering
8
40
32
DD Wall sections exterior details
40
60
20
DD Exterior Elevations, details notes dimensions
20
'! 40
20
Floor plans interior dimensions and coordination
40
20
-20
Enlarged plans, intemal stairs
40
-` 40
0
Coordination issues due to increased size resulting
in close proximity to existing chillers
0
10
10
Roof plan and details
20
30
10
interior elevations
20
0
-20
Interior materials specifications for liner building
40
0
-40
Window schedule and details, variation in window design
20
30
10
Exterior and interior door schedule and details
20
10
-10
Details related to increased complexity of the skin design
0
10
10
Specification for exterior skin system
20
20
0
DD PHASE.. TOTALS
107
$13.375.00
CD
Details related to fire rated windows
0
! 10
10
Details and documentation related to the required fire rating
of building systems
0
10
'' 10
Specification for fire rated windows
0
16
16
Specification for required fire proofing
0
16
16
Details related to increased complexity of the skin design
0
10
10
Detailed Wall sections exterior details, notes and dimensions
40
80
40
Detailed interior Elevations, details notes dimensions
20
40
20
Floor plans interior dimensions and coordination
80
20
-60
Interior elevations
20
0
-20
interior materials specifications for liner building
40
0
-40
window schedule and details, variation in window design
20
30
10
Exterior and interior door schedule and details
20
10
-10
Details related to increased size resulting
in close proximity to existing chillers
0
15
15
CD PHASE TOTALS
17
$2,125.00
Additional Liability Insurance Coverage
$2,000.00
TOTALS
$34,625.00
Memorandum
From: AFH1 Architects
Project: Fayetteville Spring Street Parking
Project No: 1201.2
Date: 02.12.14
To: Ron Petrie
Garver
Re: Additional services related to the redesign of the East Liner Building addition
EAST LINER BUILDING
Coordination meetings 10
Redesign elevations and plans 40
Revised building sections 15
Coordination with engineering disciplines 10
Coordinate connection to deck 10
Coordination with grading 10
Total Additional East Liner Building 95 hrs $11,900