HomeMy WebLinkAbout73-14 RESOLUTIONRESOLUTION NO. 73-14
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) FORD F-
250 EXTENDED CAB PICKUP TRUCK FROM NORTH POINT FORD OF
NORTH LITTLE ROCK IN THE AMOUNT OF $21,191.00 PURSUANT TO A
STATE PROCUREMENT CONTRACT FOR USE BY THE WATER AND
SEWER DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Ford F-250 extended cab pickup truck from North Point Ford of North
Little Rock in the amount of $21,191.00 pursuant to a state procurement contract for use by the
Water and Sewer Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", to move funds to the fleet
expense account.
PASSED and APPROVED this lst day of April, 2014.
APPROVED: ATTEST:
By:
SONDRA E. SMITH, City Clerkreasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
V12.0724
Budget Year
BY 2014
Division: Fleet Operations
Department: Transportation Services
Request Date
4/1/2014
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Unit #2104 is a 2006 Ford panel van that is being replaced early. It will be purchased by Cable Administration to
haul their equipment. As the replacement cost for 2104 was underestimated in the 2014 capital budget, $13,000 is
requested to be moved from fund balance to Fleet expense account.
Cable Administration is purchasing the used unit for $2,500 which is the 10% salvage value estimated to be
received if unit was sold on gov deals, plus some incidentals to upfit it for their use. Sufficient funds remain to meet
City objectives.
Bu
rer%
get Director
Depart mei Directo
3 � i
Date
/Date
Da e
Account Name
Da e
Da e
D*te
Prepared By: Barbara Olsen
Reference:
Olsen, Barbara
Budget & Research Use Only
Type: A BCD E P
General Ledger Date
Posted to General Ledger
Checked / Verified
TOTAL BUDGET ADJUSTMENT
Initial Date
Initial Date
• 15,500 15,500
Increase / (Decrease)
Project.Sub
Account Number Expense Revenue Number
Vehicles and equipment
Use of fund balance
9700.1920.5802.00 33 13,000 - 02078 . 2014
9700.0970.4999.99 zf - 13,000
Fixed assets
Transfer to Shop
1010.6600.5801.00 �) (2,500)
1010.6600.7602.70 ,3 2,500 57032. 2014
Vehicles and equipment
Transfer from General
9700.1920.5802.00 33 2,500
9700.0970.6602.01 zi
02078 . 2014
2,500 02078. 2014
K:\Budget\Budget Adjustments\2014 Adjustments\3-4-14 Tfr funds 2183-2104U
a
EXHIBIT
1 of 1
Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0131
Legistar File Number
April 1, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution to purchase a Ford F250 extended cab pickup from North Point Ford of North Little
Rock, AR off the State contract (item #17) in the amount of $21,191 for use by Water & Sewer, and
approval of a Budget Adjustment to move funds to the Fleet Expense account.
Does this item have a cost?
$21,191.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02078.2014
Project Number
Budgeted Item?
Yes
$785,000.00
Category or Project Budget
$145,063.00
Funds Used to Date
$618,746.00
Remaining Balance
Budget Adjustment Attached?
Yes
Light/Medium Utility Vehicles
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
/J1 -f L
4c:61 Q-- 'LL 3 -tit -zo,4
V20130812
CITY OF
yeaevue
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF APRIL 1, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 12, 2014
SUBJECT: Purchase of one pickup for Water & Sewer
RECOMMENDATION:
That City Council approve the purchase of one Ford F250 Extended Cab 4x2 Pickup from North
Point Ford of North Little Rock, AR off the State contract (item #17) in the amount of $21,191 for
use by Water & Sewer.division, and approve a budget adjustment to move funds to the Fleet
expense account.
BACKGROUND:
Unit 2104 is a 2006 Ford E250 panel van that was put in service with a 10 year life. The panel
van is not the best suited vehicle for this application but Water & Sewer has been "making do"
until time to replace it. W&S would like to have it replaced with a 3/ ton 4x2 pickup with topper
and bed slider.
Fleet approached W&S to replace their van early as it will be a good fit for Cable Administration
to purchase as a used unit. Cable Administration was approved to purchase a used van for
2014 to be used to haul equipment. Cable Admin doesn't use a vehicle enough to justify
purchasing a brand new van. Previously cable employees were using their own personal
vehicles to haul equipment. Cable Admin will purchase the used unit for the 10% salvage value
and a few incidentals to upfit it for them.
DISCUSSION:
Fleet recommends the ,purchase offstate contract item #17 of one Ford F250 Extended cab 4x2
pickup in the amount of $21,191 from North Point Ford of North Little Rock, AR. (The topper and
bed slider cost is not included in this amount; they will be purchased locally.)
BUDGET/STAFF IMPACT:
Fleet budgeted for this replacement on the capital side, but the purchase price was
underestimated. A Budget Adjustment is required to move the balance needed from Fleet fund
balance to the Fleet expense project. Per Fleet policy the shortfall in replacement collected will
be added on to the amount to be collected on the new unit, based on actual purchase price
once the truck is placed in service.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayettevi l l e -a r. gov
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) FORD F-
250 EXTENDED CAB PICKUP TRUCK FROM NORTH POINT FORD OF
NORTH LITTLE ROCK IN THE AMOUNT OF $21,191.00 PURSUANT TO A
STATE PROCUREMENT CONTRACT FOR USE BY THE WATER AND
SEWER DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Ford F-250 extended cab pickup truck from North Point Ford of North
Little Rock in the amount of $21,191.00 pursuant to a state procurement contract for use by the
Water and Sewer Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", to move funds to the fleet
expense account.
PASSED and APPROVED this 1" day of April, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
3/11/2014
i O Number:
Expected Delivery Date:
Vendor #:
6481
Vendor Name:
NORTH POINT FORD
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:_x_
City:
State:
Zip Code:
Ship to code:
50
Di on Head Ap.roval:
, 1
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
E sion:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
'1
2
3
4
5
6
7
8
9
10
2014 F250 EXTENDED CAB PICKUP OFF STATE
' 1
EA
21,191.00
$21,191.00
9700.1920.5802.00
02078.2014
'
CONTRACT (PJB) WITH LS -LIMITED SLIP DIFF,
$0.00
AT -ALL TERRAIN TIRES, WHITE EXTERIOR
$0.00
TO BE U NIT 2183, FIXED ASSET 702183
$0.00
702183
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $21,191.00
Total:
$21,191.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008