HomeMy WebLinkAbout72-14 RESOLUTIONRESOLUTION NO. 72-14
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) TORO
SAND PRO 5040 BUNKER RAKES AND ONE (1) TORO LIP BROOM FROM
PROFESSIONAL TURF PRODUCTS OF LENEXA, KANSAS IN THE TOTAL
AMOUNT OF $38,979.00 PURSUANT TO NATIONAL IPA CONTRACT
#120535 FOR USE BY THE PARKS AND RECREATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of two (2) Toro Sand Pro 5040 Bunker Rakes and one (1) Toro Lip Broom from
Professional Turf Products of Lenexa, Kansas in the total amount of $38,979.00 pursuant to
National IPA Contract #120535 for use by the Parks and Recreation Division.
PASSED and APPROVED this 1St day of April, 2014.
APPROVED:
By• Alied.: :kr /i4611kiiti a`
erO ELD JO ' • `, ayor
ATTEST:
SONDRA E. SMITH, City C1e kI Treasurer
`vG`rR°K / TRS °`s��.
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FAYETTEVILLE
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-57
kA N
A/i° ° e OJe`o
Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0130
Legistar File Number
April 1, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution to purchase two Sand Pro 5040's including one Lip Broom off the National IPA Contract
#120535 in the amount of $38,979 from Professional Turf Products of Lenexa, Kansas.
Does this item have a cost?
$38,979.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02083.2014
Project Number
Budgeted Item?
Yes
$161,000.00
Category or Project Budget
$0.00
Funds Used to Date
$122,021.00
Remaining Balance
Budget Adjustment Attached?
No
Tractors / Mowers
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
?nts:
30-1/19
gth/74/
009
CITY OF
ea
a.e*,e e
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF APRIL 1, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: March 12, 2014
SUBJECT: Purchase of 2 Sand Pro's and 1 Lip Broom for Parks & Recreation
RECOMMENDATION:
That City Council approve the purchase off the NIPA contract #120535 from Professional Turf
Products of Lenexa, Kansas of 2 Toro Sand Pro's and 1 Lip Broom in the amount of $38,979.
BACKGROUND:
Parks has two 2007 John Deere bunker rakes (units #5004 and #5006) that were due for
replacement in 2012 but were pushed back until 2014. They are both worn out and need to be
replaced. Parks also has a 2007 Hustler Mower (unit 599) which is past due for replacement.
Parks wants to replace it with a Toro Lip Broom which will be used on one of the above Sand
Pro's.
DISCUSSION:
The bunker rakes will be replaced with the same type equipment: Toro Sand Pro 5040's which
are available off the NIPA contract #120535 for $16,016 each from Professional Turf Products
of Lenexa, Kansas. The Lip Broom is used to sweep sand back onto the ball fields where it has
blown into the grass around the edges. The Lip Broom is available off the same contract from
Professional Turf Products for $6,947. A copy of the quote is attached.
Fleet recommends the purchase of two Sand Pro 5040's and one Lip Broom off NIPA contract
#120535 from Professional Turf Products of Lenexa, Kansas for a total of $38,979.
BUDGET/STAFF IMPACT:
There is a small shortfall in replacement funds collected ($3,500 for all three units) which should
be covered by the amount received when the old units are sold on GovDeals. If the units don't
bring enough on GovDeals, the balance will be added to the amount to collect on the new units,
per Fleet policy.
Attachments:
Quote from Professional Turf Products
National IPA contract 120535
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayettevi Ile -a r.gov
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO (2) TORO
SAND PRO 5040 BUNKER RAKES AND ONE (1) TORO LIP BROOM FROM
PROFESSIONAL TURF PRODUCTS OF LENEXA, KANSAS IN THE TOTAL
AMOUNT OF $38,979.00 PURSUANT TO NATIONAL IPA CONTRACT
#120535 FOR USE BY THE PARKS AND RECREATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of two (2) Toro Sand Pro 5040 Bunker Rakes and one (1) Toro Lip Broom from
Professional Turf Products of Lenexa, Kansas in the total amount of $38,979.00 pursuant to
National IPA Contract #120535 for use by the Parks and Recreation Division.
PASSED and APPROVED this 1St day of April, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Professional Turf Products, L.P.
10935 Eicher Dr.
Lenexa, Kansas 66219
Paul Downard
(888) 776-8873 ext. 5472
downardp@proturf.com
Count on it.
Ship To
City Of Fayetteville - Fleet Services
Date
2/6/2014
Bill To
NAT'L IPA 3fi f O S',96.—
Tax Rate
Contact
Jesse Beeks, Byron Humphries
Destination
2.50%
Address
1525 South Happy Hollow Rd.
'.Trade -In`
City
Fayetteville, AR
Finance
State
AR
Comments:
Account Type '
Corp "
Postal Code
72701
Configured to adapt JD-GL650-1200H Rahn Groomer to Toro Sand Pro. Use lift arms from JD-GL650-1200H
plus TS-GL650-T7-1 attachment below. Contact Rahn at800-298=1707 for location of additional. lift arm hole
that increases convenience of attachment process.
Phone
Fax
Proposal
lj
Uig
watd0.W: 40-74
08703
30035
TS GL650 17-1
Sand Pro 3040 ..10-0 SIX/4 1.
400 Hour Filter Maintenance Kit
Hitch for Rahn Groomer to mate with Toro QAS
attachment system
SandPro 3040 - Destination Included - Tax
Additional
1 08705 Sand Pro 5040
1 30035 400 Hour Filter Maintenance Kit
1 TS GL650 T7-1 Hitch for Rahn Groomer to mate with Toro QAS
attachment system
SandPro 5040 - Destination Included - Tax
Additional
$13,455.62
$88.26
$578.55
$15,437.05
$88.26
$578.55
$13,455.6
$8
14,122.43.
$15,437.05
v Tf*x $88:26 PAP --T=
$578.55
$16,103.86
1 LB -100-5040 Lip Broom - Front Mount Complete $3,552.50 $3,552.50
1 08712 Front Lift Frame ASM $1,386.68 $1,386.68
1 08781 Rear Remote Hydro $1,502.10 $1,502.10
1 08782 Front Remote Hydraulics $505.78 $505.78
Lip Broom Assembly for SandPro 5040 - $6,947.06
Destination Included - Tax Additional
Confidential Property of Professional Turf Products Page 1 of 2
Comments:
For all New Equipment, Demo units may be available for up to 20% savings.
For all New Equipment, Refurbished units may be available for up to 40% savings.
Terms & Conditions:
1. Pricing, including finance options, valid for 30 days from time of quotation.
2. After 30 days all prices are subject to change without notice.
3. Used and Demo equipment is in high demand and availability is subject to change.
A. Upon firm customer commitment to purchase, said equipment availablity will be determined and "locked".
B. In the event equipment is unavailable at time of order, PTP will employ every resource to secure an acceptable substitute.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
4. "Trade In Allowances" will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Returns Policy:
1. All returit'S are subject to restocking, refurbishing, usage, and shipping fees.
2. All returns must be able to be sold as new.
3. Items missing parts are non returnable.
4. Professional Turf Products will have sole discretion as to the. resalable condition of the product
5. This policy does not apply to items that are defective, or shipped incorrectly by PTP or one of its vendors.
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using'third party financiers, documentation fees & advance payments may be required.
C. For convenience, monthly payments are estimated based on third party rate factors in effect at time of the quotation.
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
E. New equipment delivery time is estimated at six weeks from the time credit is approved & documents are executed.
3. There will be a service charge equal to 1.5% per month (18% per annum) on all past due invoices.
4. By Law we are required to file a "Notice to Owner" of our intent to Ole lien in the event of payment default.
This notice must be sent within 60 days of the date the original invoice and will happen automatically regardless
of any special payment arrangements that may have been made.
Confidential Property of Professional Turf Products Page 2 of 2
Groundskeeping, Golf and Sports Field Maintenance Equipment
Executive Summary
Lead Agency: City of Tucson, AZ
RFP Issued: May 4, 2012
Date Open: June 12, 2012
Awarded to:
Count on it.
Solicitation: RFP #120535
Pre -Proposal Date: May 22, 2012
Proposals Received: 3
The City of Tucson, AZ Department of Procurement issued RFP #120535 on May 4, 2012 to establish a national
cooperative contract for groundskeeping, golf and sports field maintenance equipment.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• City of Tucson, AZ website
• Hawaii Tribune—Herald, HI
• Daily Journal of Commerce, OR
• The State, SC
• The Olympian, WA
• National IPA website
On June 12,.2012 proposals were received from the following offerors:
• Jacobsen Textron Company
• R&R Products
• The Toro Company
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP,
the committee elected to enter into interview and equipment demonstrations with the top two ranked firms,
Jacobsen Textron Company and The Toro Company.
At the conclusion of the interviews and demonstrations, the evaluation committee individually scored and
ranked the short-listed firms. As a result, the committee recommended entering into exclusive negotiations
with the intent to award to the top ranked firm, The Toro Company.
The City of Tucson, AZ, National IPA and The Toro Company successfully negotiated a contract and the City of
Tucson executed the agreement with a contract effective date of November 27, 2012.
Page 1 of 2
Count on it.
Contract includes: Groundskeeping, golf and sports field maintenance equipment
Term:
Initial one year agreement from November 27, 2012 through November 26, 2013, with option to renew
for four (4) additional one-year periods through November 26, 2017.
Pricing/Discount:
Discount off Toro MSRP for Commercial, Landscape Contract Equipment and Compact Utility Equipment.
Serviced and supported by local Toro distributors/dealers.
Value Added Services:
• Used equipment
• Financing options
• Smart Value Program volume incentive program
Page 2 of 2
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
3/11/2014
P.O Number:
Expected Delivery Date:
Vendor #:
20157
Vendor Name:
PROFESSIONAL TURF PRODUCTS
Mail
Yes:_ No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No:x_
City:
State:
Zip Code:
Ship to code:
50
Di ison Head An
.7x.as_ra...—
Requester:
BARBARA OLSEN
Requester's Employee #:ct
1940
nsion:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
SAND PRO 5040 08705 COMPLETE WITH
1
EA
16;015.60
$16,015.60
' 9700.1920.5802.00
' 02083.2014
'
HITCH TS GL650 T7-1, TO BE UNIT 5048, FIXED
$0.00
705048
ASSET #705048 AND COMPLETE WITH
$0.00
LB-100-5040 LIP BROOM, UNIT 5049, FA705049
1
EA
6,947.06
$6,947.06
9700.1920.5802.00
02083.2014
705049
SAND PRO 5040 08705 COMPLETE WITH
1
EA
16,015.60
$16,015.60
9700.1920.5802.00
02083.2014
705050
HITCH TS GL650 T7-1, TO BE UNIT 5050, FIXED
$0.00
705050
$0.00
400 HOUR FILTER MAINTENANCE KIT #30035
2
KIT
88.26
$176.52
9700.1910.5214.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
-
Special Instructions:
Subtotal:
Tax ON FILTERS:
Total:
$39,154.78
$17.21
$39,171.99
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008