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Home My WebLink About71-14 RESOLUTIONRESOLUTION NO. 71-14 A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) HUSTLER TRIMSTAR MOWER AND FOUR (4) HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $58,627.21 PURSUANT TO A STATE PROCUREMENT CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Hustler Trimstar mower and four (4) Hustler Super Z mowers from Williams Tractor of Fayetteville in the total amount of $58,627.21, pursuant to a state procurement contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 1St day of April, 2014. APPROVED: By: ATTEST: By: L iliyva? SONDRA E. SMITH, City Clerk/Treasurer Dov`®ARK / TRS �'o®i ®`a$°GSTYo,�mG% `tee : FAYEITEVILLE °�'= 'gym° 'Ab CO v ° . :asy° rkA NSP °�`b ° City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year 2014 Division: Fleet Operations Department: Transportation Services Request Date 4/1/2014 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Funds are requested to be moved from fund balance into Fleet's tractor/mower project to purchase three expansion mowers for Transportation and to replace one mower which was scheduled for replacement in 2015. Sufficient funds remain to meet City objectives. Hea B dget Director e 'Jr L Da{e Date Account Name Prepared By: Barbara Olsen Reference: Olsen, Barbara Budget & Research Use Only Type: A BCD E P General Ledger Date Posted to General Ledger Checked / Verified Initial Date Initial Date TOTAL BUDGET ADJUSTMENT 46,500 46,500 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Vehicles and equipment Use of fund balance 9700.1920.5802.00_3 46,500 02083. 2014 9700.0970.4999.99 i 46,500 EXHIBIT K:\Budget\Budget Adjustments12014 Adjustments\2-28-14 Use fund bal TR mowers 1 of 1 Jesse Beeks / Barbara Olsen Submitted By City of Fayetteville Item Review Form 2014-0127 Legistar File Number April 1, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Transportation Services Department A resolution to purchase one Hustler Trimstar Mower and 4 Hustler Super Z HD 60" Mowers from Williams Tractor of Fayetteville, AR off the state contract #4600031554 in the amount of $58,627.21, and approval of a Budget Adjustment to move funds to the Fleet expense account Does this item have a cost? $58,628.00 Yes Cost of this request 9700.1920.5802.00 Account Number 02083.2014 Project Number Budgeted Item? Yes $161,000.00 Tractors / Mowers Category or Project Budget Program or Project Name $38,979.00 Funds Used to Date $63,393.00 Vehicles and Equipment Program or Project Category Shop Fund Remaining Balance Fund Name Budget Adjustment Attached? Yes Previous Ordinance or Resolution # Original Contract Number: Com 5/ HiN -1M 24,1 CITY OF rfetterfle ARKANSAS CITY COUNCIL AGENDA MEMO MEETING OF APRIL 1, 2014 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: March 12, 2014 SUBJECT: Purchase of five Mowers for Transportation and Water & Sewer RECOMMENDATION: That City Council approve the purchase of one Hustler Trimstar Mower and 4 Hustler Super Z HD 60" Mowers from Williams Tractor of Fayetteville off State Contract in the amount of $58,628 for use by Transportation and Water & Sewer, and approve a budget adjustment to move funds to the Fleet expense account. BACKGROUND: Unit 597 is a 2006 Hustler ATZ mower used by Transportation that was due for replacement in 2013 but was pushed back to 2015. A Hustler Trimstar mower is available off the State contract from Williams Tractor of Fayetteville for $5,882. Transportation Division staff have identified the need for three expansion Hustler Super Z 60" mowers due to an increase in areas the division is now responsible for mowing beside new sidewalks and increased areas on the boulevard islands. Unit 584 is a 2004 Hustler mower used by W&S that was due for replacement in 2011, but was pushed back. It will be replaced with a Hustler Super Z 60" mower. These mowers are available off state contract from Williams Tractor for $13,186 each. DISCUSSION: Fleet recommends the purchase of one Hustler Trimstar mower for $5,882, and four Hustler Super Z mowers for Transportation and Water & Sewer for $13,186.36 each off state contract #4600031554 from Williams Tractor for a total of $58,627.21. Williams Tractor quote sheets are attached. These quoted prices include conversion to propane. BUDGET/STAFF IMPACT: As these mowers are expansions, a Budget Adjustment is needed to move capital funds into Fleet's expense project. Fleet has prepared one BA for these mowers and the mower mentioned in the above paragraph. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov RESOLUTION NO. A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) HUSTLER TRIMSTAR MOWER AND FOUR (4) HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $58,627.21 PURSUANT TO A STATE PROCUREMENT CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Hustler Trimstar mower and four (4) Hustler Super Z mowers from Williams Tractor of Fayetteville in the total amount of $58,627.21, pursuant to a state procurement contract. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 1' day of April, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer STATE OF ARKANSAS Term Contract Vendor No. 100206373 Contact JOSH SCHMIDT @ 620 327 1248 Your reference SP -14-0053R HUSTLER TURF EQUIPMENT LLC PO Box 641989 HESSTON KS 67062 Send lnvnicp To. Ordering entity as specified in purchase order Ship Tn. STATEWIDE DELIVERY LITTLE ROCK AR 72201 Page 1/7 Contract No. 4600031554 Date 02/24/2014 contact Anna Hawthorne Telephone 501-371-6054 Fax 501-324-9311 Our ref. ST Incoterms FOB DESTINATION Valid from: 03/01/2014 Valid to: 02/28/2015 VENDOR: Hustler Turf Equipment AWARD NO: SP -14-0053R COMMODITY: COMMERICAL LAWN CARE EQUIPMENT Vendor Contact: Josh Schmidt Phone: 620-327-1248 E-mail: jschmidt@excelii.com THIS IS A TERM CONTRACT ISSUED BY THE OFFICE OF STATE PROCUREMENT. THIS DOES NOT REPRESENT YOUR AUTHORITY TO SHIP. THE ORDERING AGENCY WILL ISSUE A PURCHASE ORDER TO AUTHORIZE SHIPMENT. THIS CONTRACT CONSTITUTES ACCEPTANCE OF YOUR BID ALONG WITH ALL TERMS AND CONDITIONS THERIN AND SIGNIFIES THE OFFERER'S KNOWLEDGE AND ACCEPTANCE OF ALL TERMS AND CONDITIONS SET FORTH WITHIN THE INVITATION FOR BID. CONTRACT PERIOD The contract will be a one (1) year term contract from the date of award. Upon mutual agreement by the contractor and OSP, the contract may be renewed on a year-to-year basis, for up to six (6) additional one (1) year terms or a portion thereof. In no event shall the total contract term be more than seven (7) years. SCOPE This is a non -mandatory term contract with Product Manufacturers to purchase Commercial Lawn Care Equipment, replacement parts, and attachments for all State entities and cooperative purchasing program participants within Arkansas. GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR: All purchasing rules and regulations defined by the State of Arkansas apply to this document. Purchasing Official/Fiscal Officer Date erik Proudly Serving. Our Customers Since 1973 2501 N. Shiloh Drive/P.O. Box 1346 Fayetteville, Ar 72702 479-442-8284 dspears@williamstractor.com 2/28/2014 City of Fayetteville Purchasing Attn: Jessie Beeks jbeeks@ci.fayetteville.ar.us Arkansas State Bid Contract #4600031554 Please accept this bid on the following mowing equipment 1 Hustler Trimstar Model # 930388 14.5HP Pull Start Kawasaki 36" Side Discharge Deck Hydrostatic Drive with Ride On Bullrider Sulky Converted to Propane Less Tank $5,881.77 Sub Total 3 Hustler Super Z HD Model # 932178 FX1000 Kawasaki 60" Rear Discharge w/Propane Conversion Less Tanks $13,186.36 Each 3x $39,559.08 Sub Total $45,440.85 Total Plus Tax If Applicable Please call me if you have any questions and thank you considering Williams Tractor for your equipment needs. Thank You Danny Spears 479-442-8284 479-442-6013 Fax 479-841-7054 cell _-a Proudly Serving Our Customers Since 197.3 2501 N. Shiloh Drive/P.O. Box 1346 Fayetteville, Ar 72702 479-442-8284 dspears@williamstractor.com 2/28/2014 City of Fayetteville Purchasing Attn: Jessie Beeks jbeeks@ci.fayetteville.ar.us Arkansas State Bid Contract #4600031554 Please accept this bid on the following mowing equipment 1 Hustler Super Z HD Model # 932178 FX1000 Kawasaki 60" Rear Discharge w/Propane Conversion Less Tanks $13,186.36 Plus Tax If Applicable Please call me if you have any questions and thank you considering Williams Tractor for your equipment needs. Thank You Danny Spears 479-442-8284 479-442-6013 Fax 479-841-7054 cell City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 3/11/2014 i -W Number: Expected Delivery Date: Vendor #: 11133 Vendor Name: WILLIAMS TRACTOR Mail Yes: No: X Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50 ivi§on Head Approval: %,4 �, _x_ Requester: BARBARA OLSEN Requester's Employee #: 1940 ension: �:.'� 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2014 HUSTLER TRIMSTAR MODEL #9$0388 1 ' EA 5,881.77 $5,881.77 9700.1920.5802.00 02083.2014 ' 705051 PER QUOTE, TO BE UNIT 5051, FA 705051 $0.00 2014 HUSTLER SUPR Z HD MODEL #932178 $0.00 MOWER PER QUOTE, TO BE UNITS: 4 EA 13,186.36 $52,745.44 9700.1920.5802.00 02083.2014 705052 5052. FA 705052, UNIT 5053 - FA 705053, $0.00 705053 UNIT 5054 - FA 705054, UNIT 5055, FA 705055 $0.00 705054 ALL UNITS TO BE CONVERTED TO PROPANE $0.00 705055 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $58,627.21 Total: $58,627.21 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008