HomeMy WebLinkAbout60-14 RESOLUTIONRESOLUTION NO. 60-14
A RESOLUTION TO APPROVE A $56,250.00 GRANT FROM THE STATE
DRUG CRIME ENFORCEMENT AND PROSECUTION FUND TO BE
MATCHED BY $14,062.50 FROM CITY FUNDS TO BE USED BY THE 4TH
JUDICIAL DISTRICT DRUG TASK FORCE, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
$56,250.00 grant from the State Drug Crime Enforcement and Prosecution Fund to be matched
by $14,062.50 from City Funds to be used by the 4th Judicial District Drug Task Force.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 18th day of March, 2014.
APPROVED:
ATTEST:
By: je4,14... e4",
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas - Budget Adjustment Form
Legistar Version
Budget Year
2014
Division: Police
Dept.: Police
Requestor: Willie Newman
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Acceptance of the 2014 State Drug Crime Enforcement and Prosecution Fund grant award and approval of a budget
adjustment in the amount of $56,250.
RESOLUTION/ORDINANCE
REQUEST DATE:
LEGISTAR FILE ID#:
3/18/2014
2014-0113
BUDGET & INFORMATION MANAGEMENT USE
//-
2/28/2014 9:50
Budget Director
TYPE: OA OB [lc
DESCRIPTION:
GLDATE:
POSTED:
Date
OD OE OP
TOTAL
Account Number
56,250 56,250
Increase / (Decrease) Project.Sub#
Expense Revenue Project Sub AT
Account Name
v.20140219
1010.2920.5120.00 56,250
1010.0001.4302.01
31301 2014
56,250 31301 2014
EX Personnel Services - Contra
RE State Grants - Operational
Wpd\clfs\user\Admin\jcohea\Drug Crime Enforcement Fund -2014\Award\BA-DCF Award.xls
Greg Tabor
Submitted By
City of Fayetteville Item Review Form
2014-0113
Legistar File Number
03/18/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Police
Department
Acceptance of the 2014 State Drug Crime Enforcement and Prosecution Fund grant award and
approval of a budget adjustment in the amount of $56,250 for state funding of a 4th Judicial District
Drug Task Force investigator.
Does this item have a cost?
$56,250.00
Yes
$56,250.00
DCF Grant - 2014
Cost of this request Category or Project Budget Program or Project Name
1010.2920.5120.00
Account Number Funds Used to Date
31301-2014
Project Number
Budgeted Item?
Yes
$0.00
Remaining Balance
Budget Adjustment Attached?
Yes
State Grant
Program or Project Category
General
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
Comme
•—Pci.c.
V20130812
Wettedle
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor Lioneld Jordan
From: Greg Tabor, Chief of Police.
Date: February 28, 2014
Subject: Grant Award from State Drug Crime Enforcement and Prosecution Fund
PROPOSAL:
The State Drug Crime Enforcement and Prosecution Fund is a funding source specifically established to
supplement Drug Task Force entities in Arkansas. The total grant project budget will be $70,312.50 with 80%
funded by the state grant and 20% funded by local in-kind match. The 4th Judicial District Drug Task Force
(DTF) will use the grant amount of $56,250 to fund a DTF Investigator to be assigned to the 4th DTF by the
Fayetteville Police Department. Furthermore, the twenty percent (20%) in-kind match requirement in the
amount of $14,062.50 will be met through the existing budgeted salary of the 4" DTF Secretary position.
RECOMMENDATION:
Staff recommends acceptance of the 2014 State Drug Crime Enforcement and Prosecution Fund grant
award and approval of a budget adjustment in the amount of $56,250 for state funding of a 4th Judicial District
Drug Task Force investigator. If you should have any comments or questions regarding this grant award, please
contact me at extension 3500 or Judy Cohea at extension 3581.
BUDGET/STAFF IMPACT:
The $56,250 grant funding will reimburse 86% of the expenses of an officer assigned to the Drug Task
Force. The $9,043 grant shortfall for the DTF Officer expenses will be absorbed within the personnel category
of the approved 2014 operating budget. This DTF Officer position has an active/filled status and will not
impact our approved Full Time Equivalent (FTE) level.
RESOLUTION NO.
A RESOLUTION TO APPROVE A $56,250.00 GRANT FROM THE STATE
DRUG CRIME ENFORCEMENT AND PROSECUTION FUND TO BE
MATCHED BY $14,062.50 FROM CITY FUNDS TO BE USED BY THE 4TH
JUDICIAL DISTRICT DRUG TASK FORCE, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
$56,250.00 grant from the State Drug Crime Enforcement and Prosecution Fund to be matched
by $14,062.50 from City Funds to be used by the 4" Judicial District Drug Task Force.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A".
PASSED and APPROVED this 18th day of March, 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
JAG
DCF
ARKANSAS DEPARTMENT OF
FINANCE AND ADMINISTRATION
RSAT
LLEBG
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
P. O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http://www.state.ar.usidfa
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT NUMBER: 14 -014 -DF
The Honorable Lioneki Jordan,
City of Fayetteville
100-A West Rock Skeet
Fayetteville, Arkansas 72701
6 START DATE: March 1,2014
END DATE: February 28.2015
. AWARD DATE:
2. MODIFICATION EFFECTIVE DATE: 7. ACTION:
March 1, 2014
Inilial
Modification
2A, MODIFICATION AMOUNT $ 8. AWARD AMOUNT $ 70, 312.50
FEDERAL $ FEDERAL $
STATE MATCH $ STATE MATCH $ 56,250,00
LOCAL MATCH $ LOCAL MATCH $ 14,062,50
3. COMMON NAME: 4th Judicial District Drug Task Force
Project Description: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the
Programs jurisdictional area of operations.
9, SPECIAL CONDITIONS (check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
X
This program is supported under the State Drug Crime Enforcement and Prosecution Fund,
ENCWAPPR
Wr4
10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
Doris Smith, Administrator
Intergovernmental Services
11. SIGN RE OF APP VING OFFICIAL
12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
The Honorable Lionekl Jordan.
City of Fayetteville
13. S NATURE OMTHORIZED OFFICIAL
14. DATE
VA/
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
STATE DRUG CRIME ENFORCEMENT AND PROSECUTION FUND GRANT
CERTIFIED ASSURANCES
1. The applicant assures that funds made available under the State Drug Crime Enforcement and Prosecution Fund
will not be used to supplant any other funds currently used for DTFs in the state. They will be used to supplement
the amount of funds that are currently available for the activities of this project.
2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be
necessary to keep such records as the Department of Finance and Administration shall prescribe will be provided
to assure fiscal control, proper management, and effective disbursement of funds received under this award;
3. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms,
conditions and specifications of the grant, including these assurances, are met.
4. The applicant assures that it shall maintain such data and information and submit such reports in such form, at
such times, and containing such data and information as the as the Department of Finance and Administration
may require;
5. The applicant agrees to use the grant and matching funds only for the purposes stated in this application.
Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be
based on the percent of time the personnel actually devote to the project.
6. The applicant assures that at the end of each funding year that the project is in force, and at the end of the project
period, it will submit a performance report to the Department of Finance and Administration in a manner to be
prescribed;
7. The applicant certifies that the program contained in this application meets all the requirements, and that all the
information is correct, and that the applicant will comply with all provisions of the Omnibus Crime Control and
Safe Streets Act of 1968, as amended and all other applicable federal and state laws;
8. The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it
will submit such an amendment to the Department of Finance and Administration for review;
9. The applicant assures that in the event a federal or state court or federal or state administrative agency makes a
finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex
against a recipient of funds, the recipient will forward a copy of the finding to the Arkansas Department of Finance
and Administration, Office of Intergovernmental Services;
10. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in
accordance with 28 CFR 42.301, et. seq., it will submit a certification to the state that it has a current EEOP on file
which meets the requirements therein;
11. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's
"Drug Law Enforcement grant Procedures and Financial Management Guidelines";
12. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit
or any other independent or internal auditors of the Department of Finance and Administration to have access to
the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single
Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules
and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and
(13) as may be requested by the Department of Finance and Administration to comply with any State or local
government rules and/or regulations;
13. The applicant assures that it will fully participate in the compilation of statistical information as required by state
agencies.
INITIAL
14. The applicant assures that both Drug Crime Enforcement and Prosecution Grant funds and matching funds used
for this project will be used exclusively to support defined DTF activities, and will not be used to support any
general purpose law enforcement or other activity maintained by the applicant;
16. The applicant assures that the Task Force Board of Directors or 'Control Group' will hold regularly scheduled
meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each
meeting;
16. The applicant assures that the Task Force Administrator and the Board of Directors will develop and/or maintain a
detailed policy and procedures manual for the guidance of task force operations.
17. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the
Department of Finance and Administration for submission to the Arkansas Law Enforcement Committee of the
Arkansas Alcohol and Drug Abuse Coordinating Council for approval prior to any expense being incurred.
18. The applicant agrees to comply with the with the minimum wage and maximum hours provisions of the Federal
Fair Labor Standards Act if applicable. The applicant also agrees to accept full responsibility for any
compensatory time allowance or overtime pay obligations for persons employed within the project not funded by
the grant.
19. The applicant agrees that no officer or employee of its agency shall be involved in a decision that affects the
applicant during the time of employment with the knowledge that there is an opportunity to further their interests.
CERTIFICATION
1 hereby certify that the applicant will comply with the above certifications and that all the information presented is correct
and the applation will comply with all applicable laws, regulations, and guidelines.
(Signature meting Official)
Lioneld Jordan
,idL 051
(Date)
Mayor
(Typed Name) (Title)
342,4 I /
(Signjure of Fiscal Officer) (Date)
Judy Cohea Fiscal Officer
(Typed Name) (Title)
2
STATE DRIG CRIME ENFORCEMENT AND PROSECUTION FUND GRANT
SPECIAL CONDITIONS
1. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
2. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations.
3. Recipient understands and agrees that it cannot use these funds, either directly or indirectly, M support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of goveriunent, without the
express prior written approval of Department of Finance and Administraiton, Office of Intergovernmental Services.
4. The grantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National Environmental
Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant
funds, either directly by the grantee or by a grantee. Accordingly, prior to obligating grant funds, the grantee agrees
to first determine if any of the following activities will be related to the use of the grant funds.
The grantee understands that this special condition applies to the following new activities whether or not they are
being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, or
any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must
first be met. The activities covered by this special condition are:
a. New construction; b. Minor renovation or remodeling of a property either (i) listed on or eligible for listing on the
National Register of Historic Places or (ii) located within a 100 -year flood plain; c. A renovation, lease, or any
proposed use of a building or facility that will either (i) result in a change in its basic prior use or (ii) significantly
change its size; and, d. Implementation of a new program involving the use of chemicals other than chemicals that
are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office,
household, recreational, or education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantees' existing
programs or activities that will be funded by these grant funds, the grantee, upon specific request from DF&A,
agrees to cooperate with them in any preparation of a program environmental assessment of that funded program or
activity.
5. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA)
relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories [hereinafter, "meth lab operationsi. No monies from this award may be
obligated to support meth lab operations unless the grantee implements this special condition.
The Office of Justice Programs (01P), in consultation with the Bureau of Justice Assistance, the Drug Enforcement
Administration, and the Office for Community Oriented Policing Services, prepared Program -level Environmental
Assessment governing meth lab operations. The Assessment describes the adverse environmental, health, and safety
impacts likely to be encountered by law enforcement agencies as they implement specific actions under their
methamphetamine laboratory operations. Consistent with the Assessment, the following terms and conditions shall
apply to the grantee for any OW funded meth lab operations:
A. The grantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and
regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes
resulting from those operations.
B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety
impacts delineated in the Assessment are mitigated in a manner consistent with dae requirements of this condition.
Initial
C. The grantee shall comply with the following nine mitigation measures identified in the Assessment and whose
implementation is addressed in the grantee's Mitigation Plan. These mitigation measures must be included as special
conditions in all subgrants: (See Part II of this special condition)
6. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal
facilities or, when allowable, at properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency. This
agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the
responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements; and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by
qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into
protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other
criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any
follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity.
7. The recipient agrees to submit to DFA for review and approval any curricula, training materials, or any other written
materials that will be published, including web -based materials and web site content, through funds from this grant
at least thirty (30) working days prior to the targeted dissemination date.
8. To avoid duplicating existing networks or IT systems in any initiatives funded for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of DF&A that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
itial
9. Recipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any
local jail. Recipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs.
10. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps
to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing
Language assistance services, including oral and written translation when necessary. The U.S. Department of Justice
guidance document can be accessed on the Internet at www.lep.gov.
11. Grantee agrees that the following special conditions related to the expenditure of grant funds which have been
approved by the DF&A Office of Intergovernmental Services, will be followed:
a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred
or made outside the approved budget will he disallowed.
2
b. Grantee may request modification of the approved budget to reallocate funds between existing
categories. Requests for the addition of new budget categories or line items will not be
approved.
c. Preapproval is required for out of state travel. Prior to travel, sub grantee must submit an out-
of-state travel request form to IGS for approval. IGS will provide the standard form to use.
Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed.
d. Uniform allowance is limited to the purchase of standard officer uniform, hazardous material
uniform and necessary hazmat accessories. Undercover officers may not use the uniform
allowance to purchase plain clothes.
e. Lease cost for vehicles may not exceed $600 per month per vehicle.
f. Health Insurance premiums and retirement benefits are limited to the maximums paid by the
State of Arkansas for its employees.
g. Requests for reimbursement must be submitted using standard forms provided by IGS and
submitted by the 15th of the month following the month of expenditures.
h. The purchase of ammunition or weapons is unallowable.
i. The purchase of drug interdiction canine is unallowable.
j. The granteewill assure that the Office of Intergovemrnental Services at DF&A has complete and
correct contact information both for the Contract Official for the grant and for the DTF Director
and Fiscal Officer. This contact information will include physical address, phone, fax and e-
mail information.
12. ACCEPTA CE OF SP/ CIAL CONDITIONS
3
Date
Assurances
STANDARD ASSURANCES
Page 1 of 1
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 12/31/2012
The /Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R, pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. Ithas the legal authority to apply for federal assistance and lha institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees frOrniusing their -positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
$. It will give the awarding a.gency or the General ACcounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
'4. It will comply with all lawful requirements imposed by the awarding a,gency„. specifically including
any applicable regulations, such as 28 C.F.R. pis. 18,22, 23, 30, 36, 38, 42, 6t and 63, and the
award term in 2 C.F.R. §175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S,C. § 470), Ex. Order 11593 (identific,ation and
protection of historic properties), the Archeological and Historical Preservation Act 011974 (16
u.s.G.§ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. If will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the.Victims of Crime Act (42 U.S.C,, § 10604(e));
The Juvenile Justice and Delinquency Prevention Ad of 2002 (42 U.S.C. §5672(b)); the Civil Rights
Act 011964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973(29 11.S.C. § 794). the Americans
with Disabilities Act 011990 (42 U.S.C. § 12131-34); the Education Amendments 011972 (20 U.S.C.
§§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 §§ 8101-07); see Ex.
Order 13279 (equal protection of the laws for faith -based and community organizations)
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act 01 1970 (42 U.S,C, § 4601 et seq.), which govern the treatment of persons
displaced as a result of federal and federally -assisted programs.; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
iittps:figrants.ojp.usdoj.govigrnsextenialidisplayAssurancesTextAction.st?method=assure.,, 6/17/2011
Sub Project Maintenance Form
Sub Project Request: New SubProject
Project Number : 31301
Sub Project Number : 2014
Sub Project Title (40 char) : 2014-2015 Drug Crime Fund Grant 9 Char Left
Sub Project Abby (15 char) 14-15 DCF Grant
Sub Project Status Active
Sub Project Division
D200 Police
Scheduled Start Date
3/1/2014 <= Double Click Date Cells
Scheduled Ending Date 2/28/2015 <= Double Click Date Cells 20150228
Actual Start Date 3/1/2014 <= Double Click Date Cells 20140301
Actual Ending Date 2/28/2015 <= Double Click Date Cells 20150228
Need Add to
GLACCOUNT# Account Description setup Add/Delete PCARD
1010.0001.4302.01 State Grants -Operational Add N/A
1010.2920.5120.00 Personnel Svcs - Contra Add N/A
Description/Justification of Request
Establish subproject for 2014-2015 State Drug Crime Enforcement
and Prosecution Fund grant award.
W Newman
Requested By
Entered By
Ilfpcildfsluser\AdminVicohealDrug Crime Enforcement Fund - 20141Award1Project Accounting Request Form
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
WORKBOOK CERTIFICATION
14 -014 -DF
4th JD DTF (Fayetteville)
113 West mountain Street
Fayetteville, AR 72701
479-575-8330
(479)5873522
wbrown@ci.fayetteville.ar.us
State Drug Crime Enforcement and Prosecution
Fund
Mayor Lioneld Jordan
Judy Cohea or Willie Newman
AUTHOR] OFF CIAL SIGNATURE
DFA/IGS 2012-2013
City of Fayetteville Staff Review Form
2015-0352
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Greg Tabor
Submitted By
8/3/2015
Submitted Date
AA -goo 1-111 JtAiiiacti bOrki-
-%\fte 4PAYI &CS
uo-4 :1 cLI
Police/
Police Department
Action Recommendation:
Division / Department
Approval of grant closeout documents for the 2014-2015 federal and state funding period of the 4th Judicial
District Drug Task Force.
Budget Impact:
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Fund
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
Previous Ordinance or Resolution # 60-14; 149-14
Original Contract Number:
Comments:
V20140710
Approval Date: N80 11 ?AO
CITY OF
STAFF MEMO
TO: Lioneld Jordan, Mayor
FROM: Greg Tabor, Chief of Police
DATE: August 3, 2015
SUBJECT: Grant Closeout Documents for 4th Judicial District Drug Task Force
RECOMMENDATION:
Staff recommends approval of the grant closeout documents for the 2014-2015 federal and
state funding period of the 4th Judicial District Drug Task Force.
BACKGROUND:
City Council approved Resolution Number(s) 60-14 and 149-14 on March 18 and August 19,
2014, respectively. These resolutions accepted federal and state grant funding for the 4th
Judicial District Drug Task Force from the Edward Byrne Memorial Justice Assistance Grant and
the State Drug Crime Enforcement and Prosecution Fund.
DISCUSSION:
A requirement of these grant funds is to submit a Year End Financial and Inventory Report.
These documents will initiate the grant closeout process performed by the Office of
Intergovernmental Services within the Arkansas Department of Finance and Administration.
BUDGET/STAFF IMPACT:
There are no budget or staffing issues related to the closeout processes of these grants.
Attachments:
J14-004-12 Year End Report
J14 -004 -DF Year End Report
14 -014 -DCF Year End Report
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
AGENCY NAME:
4th JD DTF FElEpevilieL
iii5-15-it-g SS:
113 West Mountain Street
CITY/ST/ZIP:
Fayetteville, AR 72701
[TELEPHONE NO:
L479-575-8330
DEPARTMENT OF FINANCE AND ADMINISTRATION PAGE ICIF 1
OFFICE oF IngstroovERNmEivrAL SERVICES
YEAR gND REPORT -NARRATIVE
[FUNDING TYPE:
!Edward Byrne Memorial JuStiCa ASsiStanco Grant
ISUBGRANT NO:
LJ14.004-12
!AUTHORIZED OFFICAL/ TrTLE:
:Mayor Lioneld Jordan
-TiCTING AUTHORIZED OFFICAL:
!Judy Cohea or Willie Neveman
'VENDOR NO:
1800000339
TFUNDED AMOUNT:
98.273.54
-T YTO DRAWN
88,446.19
REMAINING BALANCE TO DRAW
PROJECT PERIOD
July 1 2014 -June 30, 2015
'1
BUDGET CATETORIES
FEDERAL AWARDED
AMOUNT
FEDERAL AMOUNT
(YTD) RECEIVED
UNE ITEM (FEDERAL
FUND) BALANCE
STATE AWARDED
AMOUNT
STATE AMOUNT
(YTD) RECEIVED
LINE ITEM (STATE
FUND) BALANCE
APPROVED
BUDGETED MATCH
LOCAL
UNE ITEM (LOCAL
MATCH)) BALANCE
SALARIES 01
28,000.09
28,000.00
-
5.600.00
5.600.00
•
4,253.00
•
SALARIES 02
23,205.10
23.295.16
-
4,570.51
4470.51
•
3,549.98
-
SALARIES 03
22,500.00
22,500.00
-
4.570.52
4,570.52
-
2,024.37
•
TOTAL
$ 73,705.16
$ 73,705,41
$ -
$ 14,741.03
5 14,741.03
5 -
5 9.827.35
$. -
UTILIZATION RATE(S)
FEDERAL AMOUNT
100%
STATE AWARD
IOW
LOCAL MATCH
100%
SIGNATURE OF AUTHORIZED OFFICIAL
DATE:I
FOR AG FtANTEE • YEAR END NARRATIVE (REQUIRED):
The 481 Judictal District Drug Task Force (4111 DTF) has utilized the funds obtained th grant to further Its' goals and obiectIves, and maintained current staffing levels throughout the gram year. The 481 DTF opened 884
cases, made 612 arrests, and served 111 warrants. The 481 ()Ws seizures for the gran year are as follows: 2.4 grams Crack Cocaine, 155.55 grams of Cocaine Powder, 94.77 grams of MDMA. 13.5 pas of Ecstasy. 64.0130.29
grams of ManJuana, 13.55 grams of Melharophetanine Ponvder„ 5,502.90 grams of Methampheramlno Ice. 25723 grams of Psllocybln fitshrooms, 3,443.75 dosage units of Prescription Pills, 10 ml of Storiods, 357.5 dosage urits
01 1.50. 26.49 grams of Heroin, 1 Methamphetarnthe Lab, 69 Firearms, 5304.274.07 In State Assets,158,155.00 ki Federal Assets, and dismantled 8 Chug Trafficking Organizations (0T0).
EXPENDED TOTALS
Category
Federal
State
State
SALARIES
Local
SALARIES
73,705.16
14,741.03
5 -
9.827.35
$ 73,705.16
5
14,741.03
$
9,827.35
REMAINING TOTALS
Category
Federal
State
Local
SALARIES
-
-
-
1
$ -
5 -
$ _
Wodylfs\userVidmin \jeohea DTF Grant 2014 2015),RequestA4th ID DTF WO MG Grant 2014 :YEAR END REPORT -NARRATIVE 7/30/2015 9:19 Am
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
YEAR END NARRATIVE
AGENCY NAME:
401 JD DTF (City of Fayetteville)
ADDRESS:
!FUNDING TYPE: !FUNDED AMOUNT:
!State ()rug Crime Enforcement andProsecution Fund 120 986 00
1SUBGRANT NO: —hYTD EIRAWN
I---
113 West Mountain Street _AJ14-004-DF
CITY/ST/ZIP: AUTHORIZED OFFICAIJ TITLE:
Fayetteville, AR 72701
TELEPHONE NO:
479-675-8330
Mayor Lioneld Jordan
ACTING AUTHORIZED OFFICAL:
!Judy Cohea or Willie Newman
!VENDOR NO:
:800000339
1 REMAINING BALANCE TO DRAW
:PROJECT PERIOD
!July 1, 2014 -June 30, 2015
96,788.80
STATE AWARDED
BUDGET CATETORIES
AMOUNT
STATE AMOUNT
(YTD) RECEIVED
LINE ITEM (STATE
FUND) BALANCE
APPROVE0
BUDGETED MATCH
LOCAL
LINE ITEM (LOCAL
MATCH) BALANCE
SALARIES 01
10,804.83
24,197.20
8,065.74
PROFESSIONAL SERVICES
SALARIES 02
85,983.97
PROFESSIONAL
SERVICES
8,065.73
'
SALARIES 03
$ 24,197.20
5
8,065.73
5 .
Health Ins, 3,804.83
3.804.83
Retirement 7,000.00
7000.00
S. i :dale PD 32,181.10
32.18110
Washintton Co. SO 30,165.73
30.165.73
Prairie Grove P0 23,637.14
21637.14
-
TOTAL 96788.80
$ 96,788.80
$
24 197,20
$
UTILIZATION RATE(S)
STATE AWARD 100%
LOCAL MATCH 10035
SIGNATURE OF AUTHORIZED OFFICIAL:
(SUBGRANTEE) COMMENTS/REMARKS:
cei
DATE:I 3-10-13
The 41h Judicial District Drug Task Force (461 DTF) has utilized the funds obtained thro s grant to further Rs' goals and objectives, and maintained current staffing Ienels throughout the grant year, The 4th DTF opened 884 cases.
made 612 arrests. and served 111 warrants. The 41h OTF's seizures for the grant year are as follows: 2.4 grams Crack Cocaine. 155.55 grams of Cocaine Powder, 94.77 grams of MDMA, 13.5 pills of Ecstasy. 64,060.29 grams of
Marijuana. 13.55 grams of MethamphetamIne Powder, 5.502.90 grams of Methamphetemine Ice. 257.23 grarns of Psilocybin Mushrooms, 3,443.75 dosage units of Prescription Pills, 10 ml of Storied% 357.5 dosage units of LSD. 26.49
grams of Heroin, 1 Methamphetamine Lab, 69 Firearms, $304.274.07 61 56110 Assets, 358,155.00 In Federal Assets, and dismantled 80619 Trafficking Organizations (DT0).
EXPENDED TOTALS
Category
State
Local
SALARIES
.
10,804.83
24,197.20
EMPLOYER BENEFITS
PROFESSIONAL SERVICES
.
85,983.97
PROFESSIONAL
SERVICES
'
$ 96.788.80
$ 24,197.20
Woad fAuserNAdmin \jcohea DTF Grant 2014 2015 \ Requests \ 4th 00 DTF DF WB OF Grant 2014 : YEAR END NARRATIVE
REMAINING TOTALS
Category
State
Local
SALARIES
-
-
EMPLOYER
BENEFITS
.
.
PROFESSIONAL
SERVICES
'
.
5
5 .
PAGE 0 OF 1
8/3/201.5 2:45 PM
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
YEAR END FINANCIAL EPORT
AGENCY NAME: ISUBGRANT NO:
1
FUNDING TYPE:
1
YTD DRAWN:
4th JD DTF (Fayetteville)
14 -014 -DCF
State Drug Crime Enforcement and Prosecution Fund
$78,102.85
'ADDRESS:
IFUNDED AMOUNTT:
[VENDOR NO:
I
BALANCE (FUNDS) TO DRAW:
113 West mountain Street 578,107.70
800000336-0003
$4.85
CITY/STATE/ZIP: IAUTHORIZED OFFICIAL:
1
Required Local Match:
Fayetteville, AR 72701
Mayor Lioneld Jordan
519,526.93
TELEPHONE NUMBER: 'CONTACT PERSON/ACTING AUTHORIZED OFFICIAL:
1
PROJECT PERIOD:
479-575-8330
Judy Cohea or Willie Newman
March 1, 2014 -June 30, 2015
BUDGET CATETORIES
AWARDED AMOUNT
AMOUNT (YTD)
RECEIVED
LINE ITEM (STATE
FUND) BALANCE
,
APPROVED
BUDGETED MATCH
LOCAL
LOCAL LINE ITEM
AWARD BALANCE
Position 1 (Potter)
$ 62,084.70
$ 62,084.70
$ -
$ -
,
$ -
Position 2 (Murdoch)
$ -
$ -
$ -
$ 19,526.93
$ ,
FICA @ 7.65% X total salary
$ 891.27
$ 886.42
$ 4.85
$ -
$ -
Health Ins. (Potter)
$ 6,240.00
$ 6,240.00
$ -
$ -
$ _
Retirement (Potter)
$ 8,891.73
$ 8,891.73
$ -
$ -
$ -
'
TOTAL
$ 78,107.70
I $ 78,102.85
$ 4.85
$ 19,526.93
$ -
UTILIZATION RATE(S)
STATE AWARDI
WCAL MATCH
100%
10
9.ar't "4=
SIGNATURE OF AUTHORIZED'
OFFICIAL:
t
1 DATE:
(8,141
$62,084.70
i
FOR A (SUBGRANTEE) COMMENTS/REMARKS:
The 4th Judicial District Drug Task Force (4th DTF) has utilized the funds obtained for this position to further its' goals and objectives,
and dismantle drug trafficking organizations in the Northwest Arkansas area. This position allowed the 4th DTF to work 22% more
cases in the 2014 grant year. Additionally, this position allowed the 4th DTF to make a 24% increase in the number of drug related
arrests during the grant year. This position allowed the 4th DTF to increase the number of methamphetamine, marijuana, and
prescription pills seized during the grant year.
Category
_
State
Local
Totals
Salary
$62,084.70
$19,526.93
$81,611.63
Mandated Benefits
$886.42
$0.00
$886.42
Employer Benefits
$15,131.73
$0.00
$15,131.73
Totals:
$78,102.85
519,526.93
597,629.78