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Home My WebLink About28-14 RESOLUTIONRESOLUTION NO. 28-14 A RESOLUTION TO AWARD SECTION C AND SECTION F OF BID #13-55 AND AUTHORIZING THE PURCHASE OF LIGHT BARS AND CAMERAS FROM S.M.I.L.E.S. OF FORT SMITH IN THE AMOUNT OF $24,726.00 FOR THE UPFITTING OF POLICE DEPARTMENT VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Section C and Section F of Bid #13-55 and authorizes the purchase of light bars and cameras from S.M.I.L.E.S. of Fort Smith in the amount of $24,726.00 for the upfitting of Police Department vehicles. PASSED and APPROVED this 5th day of February, 2014. APPROVED: Bv: ATTEST: By: 1��'y'�`'" ,Cvrtvia SONDRA E. SMITH, City Clerk/Treasurer �ovad� v&I IT R';9 ® G\/•C 1Y• of SG°rd J®• FAYETTEVILLE' 1i96-••'?/(ANs .�`�� Jesse Beeks / Barbara Olsen Submitted By City of Fayetteville Item Review Form 2014-0024 Legistar File Number February 4, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Transportation Services Department A resolution awarding Section C and Section F of Bid 13-55 to SMILES of Fort Smith in the amount of $22,528.80 plus tax to upfit Police Chevy Tahoes with Tight bars and cameras. Does this item have a cost? $24,726.00 Yes Cost of this request 9700.1920.5802.00 Account Number 02081.2013 Project Number Budgeted Item? Yes $480,110.00 Police / Passenger Vehicles Category or Project Budget Program or Project Name $367,567.00 Vehicles and Equipment Funds Used to Date Program or Project Category $87,817.00 Shop Remaining Balance Budget Adjustment Attached? No Fund Name Previous Ordinance or Resolution # Original Contract Number: Comments: V20130812 1;i- -14P12:53 F;CVD ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Jesse Beeks, Fleet Operations Superintendent Date: January 15, 2014 Subject: Purchase of light bars and cameras for Police Tahoes PROPOSAL: That City Council approve the purchase of light bars and cameras to upfit seven Police Tahoes from S.M.I.L.E.S. of Fort Smith off Bid 13-55, Sections C and F. RECOMMENDATION: Bid #13-55 was opened 11/13/2013. The bid was divided into 7 sections with the intent to awared each section separately. A bid tab sheet is attached. Section A — Prisoner partitions - Fleet Safety was low bid, under $20,000 will not come to Council Section B — Jotto console - will be rebid, there were some errors on bids Section C — Light bars - lowest bid did not meet specs. S.M.I.L.E.S. was the low bid that DID meet specs. Section D — Tuff Box — Light Em Up was low bid, under $20,000 — will not come to Council Section E — Hide -away lights — two lowest bids did not meet specs. Will be rebid, as there was some confusion on requirements Section F — Camera & monitor - lowest bid did not meet specs. S.M.I.L.E.S. was the low bid that DID meet specs. Section G - Wiring — Light Em Up was low bid, under $20,000 — will not come to Council Fleet recommends the purchase of light bars and cameras (Sections C and F) to upfit seven Police Tahoes from S.M.I.L.E.S. of Fort Smith in the amount of $22,528.80 plus tax, for a total of $24,726. This purchase was approved by the Equipment Committee on January 14, 2014. BUDGET IMPACT: These upfit items were budgeted for on the capital side. There is no impact on the operating side, as the upfit items are included in the replacement charges collected each month. RESOLUTION NO. A RESOLUTION TO AWARD SECTION C AND SECTION F OF BID #13-55 AND AUTHORIZING THE PURCHASE OF LIGHT BARS AND CAMERAS FROM S.M.I.L.E.S. OF FORT SMITH IN THE AMOUNT OF $24,726.00 FOR THE UPFITTING OF POLICE DEPARTMENT VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Section C and Section F of Bid #13-55 and authorizes the purchase of light bars and cameras from S.M.I.L.E.S. of Fort Smith in the amount of $24,726.00 for the upfitting of Police Department vehicles. PASSED and APPROVED this 4th day of February, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 'Fayetteville SECTION A F'4' Ti i ,Ceti SECTION B "TTi c7 N5•01 - SECTION C LI Coif r 43A -1Z SECTION D "114F-1= i - SECTION E Li GH- 5. SECTION F 64,A4 4W--4 SECTION G L f (2, A3‘• - EMERGENCY SIGHTAND U& EMERGENCYSIGHTAND SOUND,LLC NO BID $5;9770 A5 $18,007.00 S I 18,050.00 $3,633.00 $2,621.50 0 BID f *:Color indicates calculation correction`:',. • CERTIFIED: 13-55, Police SUV Upfit Equipment BIDDER: FLEET SAFETY EQUIPMENT INC UGHT 'EM UP INC. $10672.98 $13 39765 •$2p 95758 $5,425. $6,8.59.30 $3;562.86 $1,456.00 NO BID Nor- A- .5 5 �'1> $22,685.60 $5,598.95 $4,611.60 NO BID P. VICE, PURCHSING NUNALLY CHEVROLET NO BID NO BID NO BID 12;7000 $5,470.15 • 27.484 i0 $1,534.00 BID: 13-55 11/13/2013 2:00 PM CITY OF FAYETTEVILLE S.M.I.LE.S. $13,902.00 $5,399.80 KGB �D 19,456.50 $6,246.66 $5,278.00 f2t$f_ $3,072.30 NO BID I( //q/(3 DATE Revised 1/2/2008 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 1/14/2014 P.O Number: Expected Delivery Date: Vendor #: Vendor Name: S.M.I.L.E.S. Mail Yes:_ No: X Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50 Divison Head A proval: �lJ _x_ Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 WHELEN WECAN 55" LIBERTY LIGHT BAR 7 EA 1,350.00 $9,450.00 9700.1920.5802.00 02081.2013 CCSRN3 WECAN CONTROLLERS 7 EA 450.00 $3,150.00 9700.1920.5802.00 02081.2013 SA315P SIREN 7 EA 170.00 $1,190.00 9700.1920.5802.00 02081.2013 SAK24 100 WATT BLACK POLY SPEAKER 7 EA 15.00 $105.00 9700.1920.5802.00 02081.2013 DBKT4 DOMINATOR SERIES MOUNTING BRACKET 7 EA 14.50 $101.50 9700.1920.5802.00 02081.2013 TA-TAD P88B TRAFFIC ADVISOR 7 EA 780.00 $5,460.00 9700.1920.5802.00 02081.2013 VTL422HD BOYO REAR CAMERA 7 EA 55.90 $391.30 9700.1920.5802.00 02081.2013 VTB44M BOYO MONITOR 7 EA 117.00 $819.00 9700.1920.5802.00 02081.2013 PDU42WB POWER DISTRIBUTION UNIT 7 EA 266.00 $1,862.00 9700.1920.5802.00 02081.2013 PER BID SPECS 13-55 $0.00 9700.1920.5802.00 02081.2013 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: $22,528.80 Tax: $2,196.56 Total: $24,725.36 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008