HomeMy WebLinkAbout27-14 RESOLUTIONRESOLUTION NO. 27-14
A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE (3)
TOYOTA TACOMA PICKUP TRUCKS FROM LANDERS TOYOTA OF
LITTLE ROCK IN THE AMOUNT OF $76,585.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE METER AND
TRANSPORTATION DIVISIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of three (3) Toyota Tacoma pickup trucks from Landers Toyota of Little Rock in
the amount of $76,858.00, pursuant to a state procurement contract, for use by the Meter and
Transportation Divisions.
PASSED and APPROVED this 5th day of February 2014.
APPROVED: ATTEST:
B
By:
SONDRA E. SMITH, City Clerk/Treasurer
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Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0023
Legistar File Number
February 4, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution approving the purchase of three Toyota Tacoma pickups off the State contract from
Landers Toyota of Little Rock, AR for a total amount of $76,585 for use by Meter and Transportation
Divisions.
Does this item have a cost?
$76,858.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02078.2014
Project Number
Budgeted Item?
Yes
$785,000.00
Category or Project Budget
$34,128.00
Funds Used to Date
$674,014.00
Remaining Balance
Budget Adjustment Attached?
No
Light / Medium Utility Vehicles
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
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THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Jesse Beeks, Fleet Operations Superintendent
Date: January 15, 2014
Subject: Purchase of Three Toyota Tacoma pickups for Water & Sewer and Transportation
PROPOSAL: That City Council approve the purchase of three Toyota Tacoma pickups (one 2x4 and two
4x4s) off the State contract from Landers Toyota of Little Rock, AR for a total amount of $76,585.
RECOMMENDATION: Unit #2127 is a 2008 Ford Ranger with over 104,000 miles that is worn out and
needs to be replaced. This unit is a 2x4 and will be replaced with a 2x4 for Meter Division.
Unit #2072 (another Meter unit) is a 2005 Ford Ranger with over 107,000 miles on it. Unit #2046 (a
Transportation unit) is a 2002 Ford Ranger. Both these units are worn out and need to be replaced. These two
units are both 4x4 and need to be replaced with 4x4s.
The only compact pickups available this year are the Toyota Tacomas on the State Contract for $21,793 for the
2x4 and $27,396 for the 4x4s. Full size pickups do not work as efficiently for Meter as they are too big to get in
many of the places Meter Trucks have to go. Transportation needs to keep this unit a compact pickup as well.
Fleet plans to have all three trucks converted to propane.
Sufficient replacement funds are available for these purchases.
Fleet recommends the purchase of one 2x4 and two 4x4 Toyota Tacoma pickups off the state vehicle contract
from Landers Toyota of Little Rock, AR for a total amount of $76,585.
This purchase was approved by the Equipment Committee on January 14, 2014.
BUDGET IMPACT: These trucks were budgeted for on both the capital and operating sides.
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE (3)
TOYOTA TACOMA PICKUP TRUCKS FROM LANDERS TOYOTA OF
LITTLE ROCK IN THE AMOUNT OF $76,585.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE METER AND
TRANSPORTATION DIVISIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of three (3) Toyota Tacoma pickup trucks from Landers Toyota of Little Rock in
the amount of $76,858.00, pursuant to a state procurement contract, for use by the Meter and
Transportation Divisions.
PASSED and APPROVED this 4th day of February 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
1/15/2014
P.O Number:
Expected Delivery Date:
Vendor #:
18148
Vendor Name:
LANDERS TOYOTA
Mail
Yes:No: X
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Divisora-.Head Approval:
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__
Requester:
BARBARA
OLSEN
Requester's Employee #:
1940
Extension:
3485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2014 TOYOTA TACOMA ACCESS CAB PICKUP 2x4
1
EA
21,793.00
$21,793.00
9700.1920.5802.00
02078.2014
PER STATE CONTRACT, WHITE COLOR,TO BE
$0.00
UNIT 2174, FIXED ASSET 702174
$0.00
702174
2014 TOYOTA TACOMA ACCESS CAB PICKUPS
2
ea
27,396.00
$54,792.00
9700.1920.5802.00
02078.2014
4x4, PER STATE CONTRACT, WHITE COLOR, TO
$0.00
BE UNIT 2173 FIXED ASSET 702173 AND UNIT
$0.00
702173
2177, FIXED ASSET 702177
$0.00
702177
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $76,585.00
Total: $76,585.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008