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Home My WebLink About25-14 RESOLUTIONRESOLUTION NO. 25-14 A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) 2014 TOYOTA CAMRY HYBRID FROM CALDWELL TOYOTA OF CONWAY IN THE AMOUNT OF $25,498.00 FOR USE BY THE FAYETTEVILLE POLICE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,498.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) 2014 Toyota Camry Hybrid from Caldwell Toyota of Conway in the amount of $25,498.00 for use by the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $25,498.00. PASSED and APPROVED this 5th day of February 2014. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer ��3111iPlPP/�� ovvoa��K°/ TFr�yfi,P asn P '�• FAYETTEVILLE°= %mss • 4,co zr kA 1\ro `. JT City of Fayetteville, Arkansas Budget Adjustment Form V12.0724 Budget Year BY 2014 Division: Fleet Operations Department: Transportation Services Request Date 2/4/2014 Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION Unit #1155 (POLC_F006) is a 2006 Ford Crown Vic Interceptor detective unit that needs to be replaced. It was scheduled for replacement in 2015, but needs to go now. Funds are needed in project 02081.2014 for the purchase. Sufficient funds remain to meet City objectives. EXHIBIT v sion Head et Director All Aa...ami epartment ' ector 4O, a D1,3403 Dat Date 12. 3o )3 ate Finance Director Chief of S aff.e 0 Account Name Date Date t Prepared By: Barbara Olsen Olsen, Barbara Reference: Budget & Research Use Only Type: A . BCDEP General Ledger Date Posted to General Ledger Checked / Verified TOTAL BUDGET ADJUSTMENT Initial Date Initial Date 26,000 26,000 Increase / (Decrease) Project.Sub Account Number Expense Revenue Number Vehicles and equipment Use of fund balance 9700.1920.5802.00 E.) 26,000 02081. 2014 9700.0970.4999.99 ZF 26,000 K:\Budget\Budget Adjustments\2014 Adjustments\1-7-14 Use fund bal 1275 1 of 1 Jesse Beeks / Barbara Olsen Submitted By City of Fayetteville Item Review Form 2014-0015 Legistar File Number February 4, 2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Transportation Services Department A resolution approving the purchase of one Toyota Camry Hybrid off the State contract in the amount of $25,498 from Caldwell Toyota of Conway, AR for use by Police Department. Does this item have a cost? $25,498.00 Yes Cost of this request 9700.1920.5802.00 Account Number 02081.2014 Project Number Budgeted Item? Yes $300,000.00 Category or Project Budget $21,699.00 Funds Used to Date $252,803.00 Remaining Balance Budget Adjustment Attached? Yes Police / Passenger Vehicles Program or Project Name Vehicles and Equipment Program or Project Category Shop Fund Name Previous Ordinance or Resolution # Original Contract Number: Comments: V20130812 01-1'7-14P1':53 RCVD ave ."evi=le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetievi l le.o rg CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Jesse Beeks, Fleet Operations Superintendent Date: January 15, 2014 Subject: Purchase of one Toyota Camry Hybrid off State contract for Police Department PROPOSAL: That City Council approve the purchase of one Toyota Camry Hybrid off the State contract in the amount of $25,498 from Caldwell Toyota of Conway, AR for use by Police Department. RECOMMENDATION: Unit 1155 is a 2006 Ford Crown Interceptor detective unit that needs to be replaced. Police and Fleet wish to replace it with a Toyota Camry Hybrid off the state contract. The hybrid should get 40 to 43 mpg compared to 16 mpg for unit #1155. This unit had been pushed back to 2015, but it needs to go now. As it was not budgeted on the capital side, a budget adjustment is needed to move funds into the 2014 subproject. There is a small shortfall in replacement collected that will be covered by the sale proceeds when 1155 is sold on Gov deals. Fleet recommends the purchase off the state contract of one Toyota Camry Hybrid in the amount of $25,498 from Caldwell Toyota of Conway, AR This purchase was approved by the Equipment Committee on January 14, 2014. BUDGET IMPACT: Sufficient replacement funds are available for this purchase. Operating funds have been budgeted for 2014. RESOLUTION NO. A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1) 2014 TOYOTA CAMRY HYBRID FROM CALDWELL TOYOTA OF CONWAY IN THE AMOUNT OF $25,498.00 FOR USE BY THE FAYETTEVILLE POLICE DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $25,498.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of one (1) 2014 Toyota Camry Hybrid from Caldwell Toyota of Conway in the amount of $25,498.00 for use by the Fayetteville Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $25,498.00. PASSED and APPROVED this 4th day of February 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 1/14/2014 i-5:(.) Number: Expected Delivery Date: Vendor #: Vendor Name: CALDWELL TOYOTA Mail Yes: No: X Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No:x_ City: State: Zip Code: Ship to code: 50 Diviso Head,Approval: ti.-/ Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2014 TOYOTA CAMRY HYBRID PER SPECS ON 1 EA 25,498.00 $25,498.00 9700.1920.5802.00 02081.2014 701275 STATE VEHICLE CONTRACT, COSMIC GRAY $0.00 COLOR, TO BE UNIT 1275, FIXED ASSET #701275 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: Total: $25,498.00 $25,498.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008