HomeMy WebLinkAbout24-14 RESOLUTIONRESOLUTION NO. 24-14
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1)
CHEVROLET EQUINOX AT THE SAME PRICE AS THE STATE
PROCUREMENT CONTRACT, IN THE AMOUNT OF $21,699.00, FROM
GEORGE NUNNALLY CHEVROLET OF BENTONVILLE FOR USE BY THE
WASTEWATER TREATMENT PLANT, AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $21,699.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Chevrolet Equinox at the same price as the state procurement contract, in
the amount of $21,699.00, from George Nunnally Chevrolet of Bentonville for use by the
Wastewater Treatment Plant.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $21,699.00.
PASSED and APPROVED this 5th day of February 2014.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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:FAYETTEVILLE*
City of Fayetteville, Arkansas
Budget Adjustment Form
V12.0724
Budget Year
BY 2014
Division: Fleet Operations
Department: Transportation Services
Request Date
1/7/2014
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION /.JUSTIFICATION
Unit #1092 (WWTP_F025) is a 2002 Ford Explorer with over 126,000 miles that needs to be replaced. It was not
scheduled for replacement in 2014, but needs to go now as it is worn out. Funds are needed in project 02081.2014
for the purchase.
Sufficient funds remain to meet City objectives.
Departmende eerector
cJ
Finance Director
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Dat
Date
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ate
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Date
Chief of Staff Date
Mayor
Date
EXHIBIT
aa
Prepared By: Barbara Olsen le --0,4a,„
Reference:
Olsen, Barbara
Budget & Research Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
Account Name
TOTAL BUDGET ADJUSTMENT 23,000 23,000
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
Vehicles and equipment
Use of fund balance
9700.1920.5802.00 E) 23,000 - 02081 . 2014
9700.0970.4999.99 u - 23,000
K:\Budget\Budget Adjustments\2014 Adjustments\1-7-14 Use fund bal 1274 1 of 1
Jesse Beeks / Barbara Olsen
Submitted By
City of Fayetteville Item Review Form
2014-0010
Legistar File Ni'lber
February 4, 2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Transportation Services
Department
A resolution approving the purchase of one Chevrolet Equinox off the State contract in the amount
of $21,699 from Nunnally Chevrolet of Bentonville, AR for use by the Wastewater Plant.
Does this item have a cost?
$21,699.00
Yes
Cost of this request
9700.1920.5802.00
Account Number
02081.2014
Project Number
Budgeted Item?
Yes
$300,000.00
Category or Project Budget
$0.00
Funds Used to Date
$278,301.00
Remaining Balance
Budget Adjustment Attached?
Yes
Police / Passenger Vehicles
Program or Project Name
Vehicles and Equipment
Program or Project Category
Shop
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
V20130812
01-17-14P12:52 0070
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THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation <o24'
From: Jesse Beeks, Fleet Operations Superintendent
Date: January 15, 2014
Subject: Purchase of one Chevy Equinox off State contract for Wastewater Plant
PROPOSAL: That City Council approve the purchase of one Chevrolet Equinox off the State contract for use by
the Wastewater Plant in the amount of $21,699 from Nunnally Chevrolet of Bentonville, AR.
RECOMMENDATION: Unit 1092 is a 2002 Ford Explorer 4x4 with over 126,000 miles. It is worn out and
needs to be replaced. This unit is located at the Wastewater Treatment Plant. This unit should have been
replaced in 2012. A Chevrolet Equinox AWD vehicle is available on the State purchase contract from Bale
Chevrolet in Little Rock, AR in the amount of $21,699. Our local dealer, George Nunnally Chevrolet from
Bentonville, has advised that he will be able to sell it to us at the state contract price also.
As CMH2HiIl does their own maintenance, those costs do not automatically show up in FASTER (our Fleet
Management System.) These costs are used to help calculate when a unit needs to be replaced. Beginning in
2009, Fleet asked CH2 to provide us with maintenance costs so that we can enter the data into FASTER to
track it. Since no repairs were entered for 2002 to 2008, this unit was not flagged as needing to be replaced.
Since it wasn't scheduled for replacement, a Budget Adjustment is needed for the capital cost. Sufficient
replacement funds have been collected for this purchase.
Fleet recommends the purchase of one Chevy Equinox at the state contract price from Nunnally Chevrolet of
Bentonville for a total price of $21,699.
This purchase was approved by the Equipment Committee on January 14, 2014.
BUDGET IMPACT: Sufficient capital funds have been collected for this purchase. Operating funds have been
budgeted for the 2014 year.
RESOLUTION NO.
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ONE (1)
CHEVROLET EQUINOX AT THE SAME PRICE AS THE STATE
PROCUREMENT CONTRACT, IN THE AMOUNT OF $21,699.00, FROM
GEORGE NUNNALLY CHEVROLET OF BENTONVILLE FOR USE BY THE
WASTEWATER TREATMENT PLANT, AND APPROVING A BUDGET
ADJUSTMENT IN THE AMOUNT OF $21,699.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) Chevrolet Equinox at the same price as the state procurement contract, in
the amount of $21,699.00, from George Nunnally Chevrolet of Bentonville for use by the
Wastewater Treatment Plant.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A", in the amount of $21,699.00.
PASSED and APPROVED this 461 day of February 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
1/14/2014
1-a.) Number:
Expected Delivery Date:
Vendor #:
21341
Vendor Name:
GEORGE NUNNALLY CHEVROLET
Mail
Yes: No: X
Address:
Fob Point:
Taxable
Yes: No: X
Quotes Attached
Yes: No: x
City:
State:
Zip Code:
Ship to code:
50
Diviso Head/Approval:
N_K.42."~,----
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2014 CHEVROLET EQUINOX PER SPECS ON
1
EA
21,699.00
$21,699.00
9700.1920.5802.00
02081.2014
701274
STATE CONTRACT
$0.00
TO BE UNIT #1274, FIXED ASSET 701274
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal: $21,699.00
Total:
$21,699.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008