HomeMy WebLinkAbout225-14 RESOLUTIONRESOLUTION NO. 225-14
A RESOLUTION TO APPROVE A BUDGET ADJUSMENT IN THE
AMOUNT OF $500,000.00 FOR THE DEVELOPMENT OF A MASTER
TRANSPORTATION PLAN
WHEREAS, on November 5, 2013, the City Council passed Resolution 221-13, which
expressed its intent to fund a Transportation Plan in the amount of $250,000.00 to $500,000.00;
and
WHEREAS, staff is requesting a budget adjustment at this time so a scope of work can
be developed that is in alignment with the budget and the process for selection of a consultant
can be completed in 2015; and
WHEREAS, the funding for this budget adjustment will come from projects that have
excess funds not used in 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $500,000.00 for the development of a Master Transportation
Plan.
PASSED and APPROVED this 16th day of December, 2014.
APPROVED:
ATTEST:
By: 47114,e..,
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Text File
File Number: 2014-0556
113 West Mountain Street
Fayetteville, AR 72701
479-575-8323 TDD -
479-521-1316
Agenda Date: 12/16/2014
In Control: City Council
Agenda Number: A11.
Version: 1 Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE A BUDGET ADJUSMENT IN THE AMOUNT OF $500,000.00
FOR THE DEVELOPMENT OF A MASTER TRANSPORTATION PLAN
WHEREAS, on November 5, 2013, the City Council passed Resolution 221-13, which expressed its
intent to fund a Transportation Plan in the amount of $250,000.00 to $500,000.00; and
WHEREAS, staff is requesting a budget adjustment at this time so a scope of work can be developed
that is in alignment with the budget and the process for selection of a consultant can be completed in
2015; and
WHEREAS, the funding for this budget adjustment will come from projects that have excess funds not
used in 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the amount of $500,000.00 for the development of a Master Transportation Plan.
City of Fayetteville, Arkansas
Page 1 Printed on 12/18/2014
City of Fayetteville Staff Review Form
2014-0556
Legistar File ID
12/16/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown
Submitted By
11/26/2014
Submitted Date
Engineering /
Development Services Department
Action Recommendation:
Division / Department
Approval of a Budget Adjustment to Establish the -Project Budget for development of a Master Transportation Plan
Budget Impact:
4470.9470.5314.00
Account Number
14021
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Sales Tax Capital
Fund
Transportation Master Plan
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
500,000.00
500,000.00
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
221-13
Approval Date:
V20140710
i�-ILo-I�
CITY OF
Li vevl V
ARKANSAS
MEETING OF DECEMBER 16, 2014
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Terry Gulley, Transportation Services Dept. Director
Jeff Coles, Recycling and Trash Collection Division Head
FROM: Chris Brown, P.E., City Engineer '
DATE: November 25, 2014
SUBJECT: Approval of a Budget Adjustment to Establish the Project Budget for the
Master Transportation Study and Plan
RECOMMENDATION:
Staff recommends approval of a budget adjustment to move $500,000 in funds from projects
that are either completed or have funds not used in 2014 to a single project fund that will be
used for the development of a Master Transportation Plan.
BACKGROUND:
In 2003, the City hired a consultant to develop a citywide traffic and transportation study. This
document has been used to guide policy and decision making for transportation related issues,
most notably the Transportation Bond Program which is ongoing throughout the City.
In 2013, the City Council passed Resolution 221-13, expressing the intent to fund an updated
Transportation Plan in the amount of up to $500,000. This updated plan will focus on alternative
transportation, transit opportunities, and land use policies as related to transportation, and will
develop new priorities for future transportation funding.
DISCUSSION:
In 2014, staff began the process of procuring a consultant using the City's consultant selection
procedures, with the intent of bringing a proposed contract and budget adjustment to the City
Council. However, during negotiations with the selected consultant, it became apparent that the
work scopes developed by the consultant were not in line with the City's vision for the project,
and negotiations were ended with the consultant. It is staffs intention to reevaluate the scope of
work and re-initiate the procurement process in 2015; however, staff requests that the budget
adjustment be considered at this time so that the budget is secure and we can develop a scope
that is in alignment with the budget.
BUDGET/STAFF IMPACT:
This project will be funded from 4 projects:
• Township Street Widening -College to Gregg (Completed): $189,010
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
• Duncan/Harmon/Center Intersections (Completed by Developer): $67,656
• Zion Road -Vantage to Crossover (Funded by Trans. Bond Program) $65,000
• Street ROW/Intersection/Cost Sharing (Excess 2014 funds): $178,334
Attachments:
Budget Adjustment
Resolution 221-13
2
RESOLUTION NO. 221-13
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO
FUND A TRANSPORATION PLAN IN THE AMOUNT OF $250,000.00 TO
$500,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses
its intent to fund a Transportation Plan in the amount of $250,000.00 to $500,000.00.
PASSED and APPROVED this 5th day of November 2013.
APPROVED:
By:
ATTEST:
(-----�'- By:f 4J -i : AniZZ2
SONDRA E. SMITH, City Clerk/Treasurer
IONEL 1 O AN, Mayor
.0111111110
P"' G\i Y °;•;5.7`.26-%
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m
:FAYETTEVILLE:z1—
m
o c
Peter Nierengarten
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/5/2013
City Council Meeting Date
Agenda Items Only
Division
Action Required:
Sustainability & Strategic Planning
Department
The purpose of this resolution is to express intent to fund a Transportation Plan for Fayetteville in the amount of
approximately $250,000 — $500,000.
N/A
Cost of this request
N/A
Account Number
N/A
Project Number
Budgeted Item
Department Dir
City Attorney
or
N/A
Category / Project Budget
N/A
N/A
Program Category / Project Name
N/A
Funds Used to Date Program / Project Category Name
N/A
N/A
Remaining Balance Fund Name
Budget Adjustment Attached
A/ZeiP
Dat
Date
10.21-1013
Finance and Internal Services Director Date
-Vc;x4 cx . ..1.0.‘"- 1 D - t� 20 13
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City'
Clerk's Office
3-13 P01:55 RCV
Comments:
Revised January 15, 2009
'Faefleville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
CC: Jeremy Pate, Development Services Director
Chris Brown, City Engineer Cl)
Paul Becker, Finance Director P l>
From: Peter Nierengarten, Sustainability & Strategic Planning Director
Date: October 18, 2013
Subject: Fayetteville Transportation Plan
PURPOSE
The purpose of this resolution is to express intent to fund a Transportation Plan for Fayetteville in the amount of
approximately $250,000 — $500,000. This plan would be developed in partnership with the University of Arkansas.
BACKGROUND
In 2003 the City of Fayetteville contracted with Bucher, Willis & Ratliff (BWR) in the amount of $222,382 to conduct a
Citywide Traffic and Transportation Study. This study included the development of master street plan cross-sections,
multi -modal transportation policies, a traffic calming policy, an access management policy, a development assessment
policy, a smart growth policy, traffic analysis and project costs and prioritization. Recommendations from this study have
helped guide three phases of transportation bonds for street improvements in Fayetteville. The third phase of the
transportation bonds are planned to be issued in the fourth quarter of 2013.
In 2005 the University of Arkansas contracted with Martin, Alexiou & Bryson in the amount of $520,000 to develop a
Campus Transportation Plan. The University's Plan included a parking plan, a travel demand management plan,
recommendations for all modes of transportation (transit, walking, biking and automobiles) and recommended
improvements to streets. The University of Arkansas is currently developing a Request for Qualifications for a consultant
to update their 2005 Campus Transportation Plan, develop and implement transportation policies, analyze parking fees,
site their next parking garage and recommend locations for park and ride facilities.
Recognizing the impact that the University of Arkansas has on transportation within Fayetteville, there would be benefits
and efficiencies if the University and City Transportation plans were well coordinated. Consulting services should
address similar scope items and require coordinating and collaboration on items such as transit, data collection and
parking. This arrangement would be spelled in each organization's respective consultant contract.
Considering the direct link between transportation and land use in cities, a new or updated Transportation Plan for the
City of Fayetteville should serve the land use goals in City Plan 2030. A plan with an emphasis on transit and active
transportation (walking and bicycling) would empower the City to realize the six goals of City Plan 2030. In addition this
plan could serve as a blue print for future transportation bond funding.
THE CITY OF FAYETTEVILLE, ARKANSAS
RECOMMENDATION
Approve a resolution of intent to fund a $250,000 — 500,000 Fayetteville Transportation Plan. The scope for the City's
Transportation Plan could include:
• An update of the 2003 BWR Traffic and Transportation Study
• Review of Pedestrian/Bicycle Limitations and Recommendations for Safety Improvements
• Public Participation
• Transit Route Recommendations
• Recommendations for Transit Center Locations
• Identification and prioritization of Transit Oriented Development (TOD) Opportunities
• Identification and prioritization of Redevelopment Opportunities Thoroughfares
• The development of a Complete Streets Policy
• A review of Minimum Street Standards and Master Street Plan Cross Sections and Traffic Calming Policy
• The develop of congestion management strategies/policies and Bond Funding Prioritization
The detailed scope and budget for the project would be negotiated with the selected consultant and the completion of the
RFP process.
BUDGET IMPACT
Approximately $250,000 of leftover funds from recently completed street projects is currently available in the
Sales Tax Capital Fund. If the cost of the project exceeds $250,000, additional funding could be provided from
the Street Right of Way/Intersection/Cost Sharing project within the Sales Tax fund or from other sources.
RESOLUTION NO.
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO
FUND A TRANSPORATION PLAN IN THE AMOUNT OF $250,000.00 TO
$500,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expresses
its intent to fund a Transportation Plan in the amount of $250,000.00 to $500,000.00.
PASSED and APPROVED this 5th day of November 2013.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Engineering
Dept.: Development Services
Requestor: Chris Brown
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
$500,000 for the for the development of a Transportation Master Plan. Funds will come from unused remaining project
budgets.
RESOLUTION/ORDINANCE
COUNCIL DATE: 12/16/2014
LEGISTAR FILE ID#: 2014-0556
Ke v 'SpKA
11/25/2014 2:26 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
Increase / (Decrease)
Account Number
4470.9470.5809.00
Expense Revenue
(189,010)
Project.Sub#
Project Sub AT
EX Street Improvements
04017 1
v.20141113
Account Name
4470.9470.5809.00
4470.9470.5809.00
4470.9470.5809.00
4470.9470.5314.00
(67,656)
(65,000)
(178,334)
500,000
06005
- 12010
- 02116
14021
1 EX Street Improvements
1 EX Street Improvements
1 EX Street Improvements
1 EX Professional Services
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