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Home My WebLink About223-14 RESOLUTIONRESOLUTION NO. 223-14 A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN AN AMOUNT NOT TO EXCEED $6,020.00 FOR ENHANCEMENT OF THE EXISTING FLOODPLAIN OF THE NIOKASKA CREEK IN SWEETBRIAR PARK, MONITORING OF BANK EROSION AND REPAIRS TO ROCK STRUCTURES CONSTRUCTED AS PART OF THE ORIGINAL STREAM RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Memorandum of Understanding with the Watershed Conservation Resource Center in an amount not to exceed $6,020.00, a copy of which is attached to this Resolution, to for enhancement of the Niokaska Creek in Sweetbriar Park, monitoring of bank erosion, and repairs to rock structures constructed as part of the original stream restoration project. PASSED and APPROVED this 16th day of December, 2014. APPROVED: ATTEST: i By: ELD ORI ' N, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Text File File Number: 2014-0559 113 West Mountain Street Fayetteville, AR 72701 479-575-8323 TDD - 479-521-1316 Agenda Date: 12/16/2014 In Control: City Council Agenda Number: A9. Version: 1 Status: Passed File Type: Resolution A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN AN AMOUNT NOT TO EXCEED $6,020.00 FOR ENHANCEMENT OF THE EXISTING FLOODPLAIN OF THE NIOKASKA CREEK IN SWEETBRIAR PARK, MONITORING OF BANK EROSION AND REPAIRS TO ROCK STRUCTURES CONSTRUCTED AS PART OF THE ORIGINAL STREAM RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Memorandum of Understanding with the Watershed Conservation Resource Center in an amount not to exceed $6,020.00, a copy of which is attached to this Resolution, to for enhancement of the Niokaska Creek in Sweetbriar Park, monitoring of bank erosion, and repairs to rock structures constructed as part of the original stream restoration project. City of Fayetteville, Arkansas Page 1 Printed on 12/17/2014 City of Fayetteville Staff Review Form 2014-0559 Legistar File ID 12/16/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Carole Jones Submitted By 11/26/2014 Submitted Date Parks & Recreation / Parks & Recreation Department Action Recommendation: Division / Department Approval of Amendment No. 2 to Ordinance No. 5268 with the Watershed Conservation Resource Center in the amount of $6,020 for ongoing establishment efforts for the Niokaska Stream Restoration Project in Sweetbriar Park Budget Impact: 4470.9470.5314.00 Account Number 02045.0925 Project Number Budgeted Item? Yes Does item have a cost? Yes Sales Tax Capital Improvements Fund Niokaska Creek Stream Restoration Demonstration Current Budget Funds Obligated Current Balance Project Title 17,914.00 7,707.00 10,207.00 Item Cost $ Budget Adjustment Attached? No Budget Adjustment Remaining Budget 6,020.00 4,187.00 V20140710 Previous Ordinance or Resolution # 5268 Original Contract Number: 2099 Approval Date:1L- Comments: CITY OF a' yFille MEETING OF DECEMBER 16, 2014 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director Alison Jumper, Park Planning Superintendent FROM: Carole Jones, Park Planner II DATE: November 26, 2014 SUBJECT: Approval of Amendment No. 2 to Ordinance No. 5268 with the Watershed Conservation Resource Center in the amount of $6,020 for ongoing establishment efforts for the Niokaska Stream Restoration Project in Sweetbriar Park RECOMMENDATION: Parks and Recreation staff recommends approval of Amendment No. 2 to Ordinance No. 5268 with the Watershed Conservation Resource Center resulting in an increase of $6,020. BACKGROUND: Sweetbriar Park contains 4.05 acres and is located at 2636 E. Sweetbriar Drive. The park is situated in the northeast quadrant of town east of Old Missouri Road and south of Joyce Boulevard. Niokaska Creek, a tributary to Mud Creek, flows through Sweetbriar Park. The creek is located within the Illinois River Watershed. On September 1, 2009, the City Council passed Ordinance Number 5268 approving a Memorandum of Understanding (MOU) with the Watershed Conservation Resource Center to restore an approximately 1,600 -foot section of Niokaska Creek that was incised and had several banks eroding into the park land and surrounding residential yards using natural channel design principles (see attached ordinance). A portion of the project was funded by an EPA Region 6 Wetlands Program Development Grant in the amount of $234,000. The grant is utilized for projects promoting research, training, demonstrations, and surveys relating to the causes, effects, extent, prevention, reduction, and elimination of water pollution. DISCUSSION: Staff is requesting approval of Amendment No. 2 pursuant to the Memorandum of Understanding (MOU) as described in Ordinance No. 5268 with the Watershed Conservation Resource Center. This amendment includes establishing native vegetation, removal of invasive species and planting additional native plants on an existing floodplain within Sweetbriar Park. Also included are monitoring of bank erosion and hand repairs and enhancements to rock structures constructed as part of the original project. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov After the catostrophic flooding in 2011, WCRC and city staff determined there was a need to enhance existing floodplain along the project to provide additional roughness to help dissipate energy during larger flood events. An approximately 5,000 square foot area located within Sweetbriar Park provided the perfect setting. One of the challenges in designing natural channel stream restoration projects is the ability to tie into the existing landscape. The stream restoration project is improved by enhancing the existing floodplain within the park. Additional benefits include demonstrating the use of additional riparian area along streams on city property as encouraged by the city's streamside protection ordinance, as well as, reducing the amount of park land requiring mowing and maintenance. Ongoing erosion monitoring is required to demonstrate the effectiveness of the project in preventing streambank erosion. The need to make immediate hand repairs and enhancements to rock structures was revealed during inspections of the project after recent storm events. These repairs and enhancements help to facilitate the Tong -term effectiveness of the restoration project. An additional cost of $6,020 is incurred for the additional work. BUDGET/STAFF IMPACT: This project is funded with Sales Tax funds in project 02045.9025 - Niokaska Creek Stream Restoration Demonstration. Adequate funds are available in the project for Amendment No. 2. Attachments: Ordinance No. 5268 WCRC Signed Amendment No. 2 PO Request 2 ORDINANCE NO. 5268 AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED CONSERVATION RESOURCE CENTER (WCRC) IN THE AMOUNT OF $188,000.00 FOR A STREAM RESTORATION DEMONSTRATION PROJECT ON NIOKASKA CREEK THROUGH SWEETBRIAR PARK. WHEREAS, the Watershed Conservation Resource Center possesses unique expertise and resources ideally suited to meet the City of Fayetteville's need for stream restoration as part of the Stormwater Phase II permit requirements; and WHEREAS, the Watershed Conservation Resource Center can perform this work at a significant savings to the citizens of Fayetteville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof) between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center (WCRC) in the amount of $188,000.00 for a Stream Restoration Demonstration Project on Niokaska Creek through Sweetbriar Park. PASSED and APPROVED this 1st day of September, 2009. APPROVED: AT PEST: hi44.1) SONDRA E. SMITH, City Clerk/Treasurer CITY OF SZ ille v ARKANSAS AMENDMENT NO. 2 ONGOING ESTABLISHMENT OF NIOKASKA STREAM RESTORATION PROJECT IN SWEETBRIAR PARK STATE OF ARKANSAS COUNTY OF WASHINGTON This Amendment is written pursuant to the Memorandum of Understanding (MOU) as described in Ordinance No. 5268 executed on September 1, 2009. The referenced MOU pertains to a stream restoration project and associated services with the Watershed Conservation Resource Center (WCRC) for the Niokaska Stream Restoration in Sweetbriar Park. This Amendment entered into and executed on the date indicated below the signature block by and between the City of Fayetteville and the Watershed Conservation Resource Center sets forth the project description, project schedule and associated fees for these services related to the ongoing establishment of the Niokaska Stream Restoration Project located in Sweetbriar Park. Section I - Project Description This project consists of continued ongoing efforts to establish the stream restoration project along a section of Niokaska Creek in Sweetbriar Park and surrounding properties. WCRC originally designed the project and performed the construction observation working closely with the contractors. Since implementation, the WCRC has continued to work towards establishing a restoration project that willbe better able to withstand future flood events. The project currently is effective in protecting city park property, however, as with any stream restoration project, establishment of a vigorous stand of native vegetation is essential to creating a long-lasting and effective project. This amendment will help to facilitate continuation of the establishment efforts that are needed for this project. Section II - Project Timeframe Establishing native vegetation, removal of invasive species and planting additional native plants on an approxiamtely 5,000 square foot existing floodplain within Sweetbriar Park has been completed. The ongoing erosion monitoring and hand repairs and enhancements to rock structures will be completed within 60 days following City Council approval and receipt of the Notice to Proceed. Section III - Scope of Services The work conducted under this amendment includes the following activities up to the NTE amount shown in Section IV. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov • Establishing native vegetation in existing floodplain on park property • Invasive species removal including coordination of volunteers • Planting of additional native plants including coordination of volunteers • Monitoring of bank erosion • Hand repairs and enhancements to structures Section IV - Fees and Payments WCRC will perform the above -referenced activities shown in the Scope of Services at the following rates for a total cost NTE $6,020. See Attachment 1. Project Manager: $125/hr Watershed Specialist: $60r/hr Staff Engineer: $60/hr Field Staff: $45/hr Section V - Memorandum of Understanding in Effect Except as amended specifically herein, the original Memorandum of Understanding shall remain in full force as originally approved. IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT to be duly executed as of the date and year first herein written. FOR THE B YETTEVILLE eld Jordan Date: Attest: �� ‘. Sondra Smith, City Clerk FOR WATERSHED CONSERVATION RESOURCE CENTER By: (Oln4 riz Sandi Formica Date: NOV QC , 2i ottiplyivyittli ®� �••GSTY OP. : FAYETTEVILLE: -. w• 1 ON 2 Attachment 1 Project Budget for Ongoing Establishment Efforts for Niokaska Stream Restoration Project Task Item Units Qty Unit Cost ($) Estimated Cost ($) Completed Tasks Establish native vegetation in floodplain on Park Property Field Staff hr. 24 45 $1,080.00 Watershed Specialist hr. 8 60 $480.00 Project Manager hr. 4 125 $500.00 Invasive Species Removal Field Staff hr. 16 45 $720.00 Watershed Specialist hr. 4 60 $240.00 Hand repairs and enhancement to structures Field Staff hr. 8 45 $360.00 Watershed Specialist hr. 4 60 $240.00 Completed task Subtotal $3,620.00 Tasks to be Performed Planting additional native plants Field Staff hr. 16 45 $720.00 Monitoring of Bank Erosion Staff Engineer hr. 16 60 $960.00 Field Staff hr. 16 45 $720.00 Subtotal $2,400.00 Total $6,020.00 3 City of Fayetteville - Purchase Order Request (PO) (Not a Purchase Order) All PO Requests shall be scanned to the Purchasing a-mail:Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Requisition No.: Date: 11/26/2014 P.0 Number: Vendor #_ 16441 Vendor Name: Watershed Conservation Resource Center Mail r Yes I- No Legistar#: 2014-0559 Address: 380 W. Rock St. FOB Point: Taxable r Yes t- No Expected Delivery Date: City: Fayetteville State: AR Zip Code: 72701 Ship to code: Quotes Attached I- Yes F No Requester: Carole Jones Requester's Employee #: 3003 Extension: 3472 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Amendment No. 2 to Ordinance No. 5268 for ongoing establishment efforts for the Niokaska Stream Restoration Project in Sweetbriar Park 1 1 6,020.00 $6,020.00 4470.9470.5314.00 02045.0925 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Sales tax is included. Subtotal: Tax: Total: $6,020.00 $0.00 $6,020.00 Approvals: Mayor: Department Director: Budget Director: Utilities Manager: Purchasing Manager: Chief Financial Dispatch Officer: IT Director: Manager: Other: ' evise