HomeMy WebLinkAbout206-14 RESOLUTIONRESOLUTION NO. 206-14
A RESOLUTION TO AWARD BID #14-62 AND APPROVE THE PURCHASE
OF A HORIZONTAL COMPOST GRINDER FROM ROTOCHOPPER, INC.
OF ST. MARTIN, MINNESOTA IN THE AMOUNT OF $446,000.00 PLUS
APPLICABLE TAXES FOR USE BY THE RECYCLING AND TRASH
COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-62 and approves the purchase of a horizontal compost grinder from Rotochopper, Inc. of St.
Martin, Minnesota in the amount of $446,000.00 plus applicable taxes for use by the Recycling
and Trash Collection Division.
PASSED and APPROVED this 2nd day of December, 2014.
APPROVE ATTEST:
A./_&,, _A/By: 46„,,,4„..._ . '
rAN, ayor SONDRA E. SMITH, City Clerk/Treasurer
L ONELD
City of Fayetteville, Arkansas
Text File
File Number: 2014-0529
113 West Mountain Street
Fayetteville, AR 72701
479-575-8323 TDD -
479-521-1316
Agenda Date: 12/2/2014
In Control: City Council
Agenda Number: A. 2
Version: 1 Status: Passed
File Type: Resolution
A RESOLUTION TO AWARD BID #14-62 AND APPROVE THE PURCHASE OF A
HORIZONTAL COMPOST GRINDER FROM ROTOCHOPPER, INC. OF ST. MARTIN,
MINNESOTA IN THE AMOUNT OF $446,600.00 PLUS APPLICABLE TAXES FOR USE BY THE
RECYCLING AND TRASH COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #14-62 and
approves the purchase of a horizontal compost grinder from Rotochopper, Inc. of St. Martin, Minnesota
in the amount of $446,600.00 plus applicable taxes for use by the Recycling and Trash Collection
Division.
City of Fayetteville, Arkansas
Page 1 Printed on 12/3/2014
City of Fayetteville Staff Review Form
2014-0529
Legistar File ID
12/2/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks, Barbara Olsen
Submitted By
11/14/2014
Submitted Date
Fleet Operations /
Transportation Services Department
Action Recommendation:
Division / Department
A resolution to award Bid 14-62 to Rotochopper, Inc of St. Martin, Minnesota for the purchase of one horizontal
compost grinder for use by Recycling and Trash Collection division in the amount of $446,600 plus tax for a total of
$490,143.50.
Budget Impact:
9700.1920.5802.00
Account Number
02082.2014
Project Number
Budgeted Item? Yes
Shop Fund
Fund
ITractors / Mowers
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Project Title
778,000.00
$
778;000.00
490,143.50
28 $856.50
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
V20140710
Approval Date:
CITY OF
aye . e ill
ARKANSAS
CITY COUNCIL AGENDA MEMO
MEETING OF DECEMBER 2, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: November 14, 2014
SUBJECT: Replacement of Compost Grinder for Recycling & Trash Collection
RECOMMENDATION:
That City Council approve the purchase of one horizontal compost grinder from Rotochopper,
Inc off Bid 14-62 in the amount of $446,600 plus tax for a total of $490,143.50.
BACKGROUND:
Unit 474 is a 2004 Bandit "Beast" compost grinder that is due for replacement this year. It is
worn out and needs to be replaced.
DISCUSSION:
Bid 14-62 was opened on October 23, 2014; a copy of the bid tab is attached. The low bid does
not meet the specification on capability to hydraulically raise or lower the grinding anvil. It has
to be mechanically raised and lowered. Also, it is necessary to lie under the machine to change
the screen. Fleet believes this is a safety issue as the operator is under the screen as it is being
changed. If the cable broke, the operator could be injured.
Fleet recommends the purchase of one horizontal compost grinder from Rotochopper, Inc off
Bid 14-62, in the amount of $446,600 plus tax for a total of $490,143.50.
This purchase was discussed at the Equipment Committee meeting on Nov 13tH
BUDGET/STAFF IMPACT:
Recycling and Trash Collection turned in unit 462 and did not have it replaced; there are
sufficient replacement funds collected to purchase the new unit as Fleet combined funds
collected from both units.
Attachments:
Purchase Requisition
Bid Tab, Bid 14-62
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
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Requisition
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Utilities Manager:
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Revised 6/18/2014
CITY OF
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division
OFFICIAL BID TABULATION
Bid 14-62, Compost Grinder
Thursday, October 23, 2014 at 2:00 PM
Bidder
Horizontal Compost Grinder
Est. Qty
Price Per Unit
Total Price
JCB of Arkansas
1
x
$ 488,000.00
$ 488,000.00
Rotochopper Inc
1
x
$ 446,600.00
$ 446,600.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
Pum
P. Vice, Purchasing Manager
1,01a3114
Date