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Home My WebLink About20-14 RESOLUTIONRESOLUTION NO. 20-14 A RESOLUTION TO AWARD BID #13-59 AND TO APPROVE THE PURCHASE OF WILDLAND FIRE GEAR WHICH INCLUDES HELMETS, GOGGLES, GLOVES, SHELTERS, COATS AND TROUSERS FROM EMERGENCY VEHICLE SPECIALISTS IN THE AMOUNT OF $115,190.86 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-59 and approves the purchase of wildland fire gear which includes helmets, goggles, gloves, shelters, coats and trousers from Emergency Vehicle Specialists in the amount of $115,190.86. PASSED and APPROVED this 21' day of January 2014. APPROVED: LI • NELD O' IAN, Mayor ATTEST: By: 6e: 4114,1-& SONDRA E. SMITH, City Clerk/Treasurer otnurt,,,io David Dayringer Submitted By City of Fayetteville Item Review Form 2013-0253 Legistar File Number 1-21-2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Action Required: Fire Department A resolution awarding Bid 13-59 for the purchase of wildland fire gear-- helmets, goggles, gloves, shelters, coat, and trousers from the vendor EVS Emergency Vehicle Specialists in the amount of $115,190.86 Does this item have a cost? $115,190.86 Yes Cost of this request 1010.3020.5302.01 Account Number 31303/1 Project Number Budgeted Item? Yes $150,920.00 Fire FEMA Grant-Wildland Fire Gear Category or Project Budget Program or Project Name $22,000.00 Fire Improvements Funds Used to Date Program or Project Category $13,729.14 General Remaining Balance Fund Name Budget Adjustment Attached? No Previous Ordinance or Resolution # Original Contract Number: ►-3-zol4 V20130812 dry-) a'�rille THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Jordan and City Council From: David Dayringer, Fire Chief Date: January 2, 2013 Subject A resolution awarding Bid 13-59 for the purchase of wildland fire gear-- helmets, goggles, gloves, shelters, coat, and trousers from the vendor EVS Emergency Vehicle Specialists in the amount of $115,190.86 PROPOSAL: The procurement of this wildland firefighting gear will allow The Fayetteville Fire Department to meet all requirements of the NFPA 1977 Protective Clothing and Equipment for the work of Wildland Fire Fighting. RECOMMENDATION: Staff recommends a resolution awarding Bid 13 -59 -Fire Department Wildland Firefighting Gear to the vendor EVS Emergency Vehicle Specialists who was the vendor to meet the specifications for the wildland gear helmets, goggles, gloves, shelters, coat, and trousers and approving the purchase of wildland firefighting gear for a total price of $115,190.86 including sales tax. BUDGET IMPACT: Funds for the purchase of the wildland firefighting gear have been budgeted in project #31303/1 as a result of the Federal Emergency Management Agency Assistance to Firefighters Grant Award of $120,736.00 and matched with $30,184.00 from Fire Department Act 833/46/Misc. Revenue. The $115,190.86 purchase price will be paid as follows: $92,152.69 of remaining grant funds from FEMA matched with $23,038.17 of Act 833 money which has been previously approved for the purchase amount of $115,190.86. The Act 833 project is funded by the State Fire Protection Services Program—Act 833 of 1991 through a half of 1% premium tax on fire insurance policies. RESOLUTION NO. A RESOLUTION TO AWARD BID #13-59 AND TO APPROVE THE PURCHASE OF WILDLAND FIRE GEAR WHICH INCLUDES HELMETS, GOGGLES, GLOVES, SHELTERS, COATS AND TROUSERS FROM EMERGENCY VEHICLE SPECIALISTS IN THE AMOUNT OF $115,190.86 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #13-59 and approves the purchase of wildland fire gear which includes helmets, goggles, gloves, shelters, coats and trousers from Emergency Vehicle Specialists in the amount of $115,190.86. PASSED and APPROVED this 21' day of January 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer v'F�e. vile THE CITY OF FAYETTEVILLE, ARKANSAS FIRE DEPARTMENT 303 West Center Street Fayetteville, AR 72701 P (479) 575-8365 F (479) 575-0471 ARKANSAS www.accessfayetteville.org To: Andrea Foren, Purchasing From: Kevin Murray, Assistant Chief Fire Re: Bid 13-59 Date: December 31, 2013 On November 26, 2013, Bid #13-59 — Wildland Gear was opened. Bids were submitted from Casco Industries, Emergency Vehicle Specialists (EVS), Kenco Fire Equipment, NAFECO, and The Supply Cache Inc. Upon completing the bid tabulation, the lowest to highest bidders in order were as follows: Helmet — Kenco, The Supply Cache, Nafeco, EVS [Casco — No Bid] Goggles — The Supply Cache, Nafeco, EVS, [Casco and Kenco — No Bid] Bandana Face Mask — Kenco, The Supply Cache, Nafeco, EVS, [Casco — No Bid] Gloves — The Supply Cache, Nafeco, Kenco, EVS, Casco Shelters — The Supply Cache, EVS, Nafeco [Casco & Kenco — No Bid] Backpack — The Supply Cache, Nafeco, EVS, [Casco & Kenco — No Bid] Coat — Emergency Vehicle Specialists, Nafeco [Casco, Kenco, The Supply Cache — No Bid] Trouser — Emergency Vehicle Specialists, Nafeco [Casco, Kenco, The Supply Cache — No Bid] After reviewing the bids versus specifications, the following was determined: The Supply Cache would not meet warranty specifications, therefore their bid was rejected on all items. Kenco — The helmet did not meet specifications as it did not have an under brim shade. The gloves do not meet specs as they are cowhide and not pigskin, had no Nomex wristlet, no keystone thumb and no gunn cut. Their bandana face mask did meet specs. Casco Industries — The only item in the bid that they bid on was the gloves and while they did meet specs, they were not low bidder. Nafeco — While Nafeco was the next lowest bidder on the goggles, they did not meet specifications as they were single lens instead of dual lens therefore this portion of their bid was rejected. Their gloves also did not meet specifications as they were cowhide and not pigskin. Their coat and trouser did meet specifications however they were not the lowest bidder on these items. Their backpack did meet specifications and they were the lowest bidder after the rejection of the Supply Cache. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS Emergency Vehicle Specialists — They were not the low bidder on the helmets however, their helmet did meet specifications. All other items they bid did meet specifications. It is requested that we award the following: Helmet (both Red and White) — Emergency Vehicle Specialists Goggles — Emergency Vehicle Specialists Bandana Face Mask — Kenco Fire Equipment Forest Protection Shelters — Emergency Vehicle Specialists Backpack — NAFECO Coat & Trouser — Emergency Vehicle Specialists Gloves—Emergency Vehicle Specialists Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 5ttyi11e Bid 13-59, Wildland Fire Gear 91.0 0611211197126 UM Pap BIG: 13-59 11/25113 3:00 PM CI71r06 1Ay0TT619L2 71774 MIG 9639E NOTES 1 Casco Ind.091.. 10 16 HelmS (Red) Helmet (White) 102 6 1 6 2 Midland Goggles 110 1 3 Bandana Face Mask 110 1 4 WiMIand Firefighter Gloves 82411046.0 110 1 31.12 1 3.100.10 2 6A Foreal Protection Shelters -Regular 50 1 56 For. Protection Shelters - Large 54 1 6 Backpack 110 1 - 7A Tan Wiltllantl Cwt 110 1 76 Name Plate 110 1 0 Wiklland Trouser 110 1 1 9.866 29 2 Emergency Vehicle Specialists 10 Helmet (Red) '6firO6PI49a�.W5 102 6 7196 1 7;199,•0. 3 IB Helmet (White) : 9i9l j3136555 -.SW 9 '1 1395 5 091.50 3 2 WddWltl Goggles MPPaWwM10.WEA 110 8 30.09 5'. 4.241.60 2 3 Madam Fre.Masi I19233Nk.,14--00 110 1 51.20 1 5,05200 3 4 % idland Flr5gMV Gloves 5 'a56 110 6 30.69 9 3.354,60 1 50 Forest Prolaction Shelter. -Regu1w Anchor eMua61W145245 56 $ 317.14 5 17,766.14 1 66 Forasl Protection Sheller. - Large ieSrwse 01151aisc{4515 14 3 371.69 5 20.071.20 1 6 Backpack CoaxsherlF5101 110 0 21906 $ 24.10460 2 ^Sizes 561-71 70 Tan WOdMM Cat f155$415841.1909 110 5 24377 6 26,614.70 1 7B Name Pints hstwInd 110 i - 3 0 Midland 7,0.5., fsegn0.OSI 110 6 223.10' 5 24,641.00 1 5 16114610.1 3 H.cc Fire Equipment Inc 1A helmet (Red) Bull1rt63141111116 120 1 14.11. 3 3,670.90 not meet specs because they don't have the under brim Helmet (While) Bullard/F14911HR 9 1053 1 267.92 1B 0 ode 2 %Midland Goggles 110 3 3 3 Bandana Face Mask Hot 54NI4NB-V2 110 5 0..99 1 ' 4,311..99 ' 1 Their glove was low bid but didn't meet specs as it was 4 Wildland Firefighter Gloves Glove Cra Mere/RW-225 110 1 3970 9 0,09500 cowhide and not pigskin, no game retardant wristlet and nIs .uncut 5.0 Forest Protection Shelters -Regular 506 1 •1 56 Fore.) Prolecgon Shelters - Large 5/ 1 - 1 6 Backpack 110 0 - 1 741 Tan W,Idian3 Coal 110 1 - 1 76 Name Plate 110 1 - 1 B 159490,0 Trse1N 110 1 - 1 1 37.46110 4 N07E0O 1A Helmet(R.) BULLARD/FN.11NR 102 3 45.16 S 4.924.66 3 19 Helmet (While) ■01ardl1103441tl1 0 1 5011 1 406,0 2 Wildland Goggles ESS/FlrePro Wraaraand740-0377 114 9 36.13 1 3.600.20 ESS Fire Pro wraparound 740-0377 do not meet specs because they don't have the dual lens 3 Bandana Face Mask Hot ShiekWB-02 110 5 9712 5 9.1%.70 2 9 %idland Firefighter Gloves Glove 05.0.1s/HW-225 614 1 2125 1 0,00060 Their glove was low bld but didn't meet specs as it was cowhide and not pigskin 5A Forest Protection Shelters - Regular Now Goner.. O6 3 275.0 1 21,13440 2 66 Forest Prctecl1on Shelters - Large IFN Gamer.. 51 3 24444 1 23,97600 2 6 Backpack Coaxaher/FS1 RANGER 110 3 46521 1 20.336-60 .9 7A Tan Wildland Cat TecOen/XJ3T'Level 3 110 $ %i25 1 29.290.30 2 76 Name Plate IN.Aaded 110 5 - / B \Midland Trouser Tec0en/XPT3'Leve13 110 3 131110 1 79.30996 2 1 17..106,51 5 The Supply Cache, Inc 18 Helmet(Red) Bullard/FH-9110R 102 5 3150 1 3.62500 16 Helmet(White) 6.94.3711460.7 8 5 21.30 3 30000 2 % iidWd Goggles SMISIroM30221 110 3 26.60 3 2,00600 3 Bandana Face Mask ma SS.WUBN2 116 5 46.60 5 6,11500 4 Midland Firefighter Gloves North.lar/2991 110 5 1375 5 1,51250 DID NOT MEET SPEC 5A Forest Protection Shelters -Regular Anchor lre911592621 it 0 20375 5 16,09000 DISQUALIFIED FOR NOT 5B Forest Protection Shelters - Large Anchor Ind/0003027 54 0 33525 5 10,10350 MEETING WARRANTY 6 Backpack Ccus5aT1.101 110 0 1002615 19,627,50 REQUIREMENTS 7A Tan Wildland Cal 110 1 - i 76 Name Plate 110 i 1 - 0 Wildland Trouser 110 1 - i - 1 S74T12D1 044234 P.v,e. 11 'Velcro iod¢ws ulal3hm we/