HomeMy WebLinkAbout196-14 RESOLUTIONRESOLUTION NO. 196-14
A RESOLUTION TO APPROVE THE PURCHASE OF NINE (9) MODULAR
DESK SYSTEMS FROM NORMAN COMPANY OF FORT SMITH,
ARKANSAS PURSUANT TO THE U.S. COMMUNITIES GOVERNMENT
PURCHASING ALLIANCE CONTRACT IN THE AMOUNT OF $39,929.73
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of nine (9) modular desk systems from Norman Company of Fort Smith, Arkansas
pursuant to the U.S. Communities Government Purchasing Alliance Contract in the amount of
$39,929.73.
PASSED and APPROVED this 18th day of November, 2014.
APPROVED:
L ON
ATTEST:
By: simc4a- /141''. '
ayor SONDRA E. SMITH, City C1erk/Treasur��
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Agenda Date: 11/18/2014
In Control: City Council
Agenda Number: A. 2
City of Fayetteville, Arkansas
Text File
File Number: 2014-0458
Version: 1
113 West Mountain Street
Fayetteville, AR 72701
479-575-8323 TDD -
479-521-1316
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE THE PURCHASE OF NINE (9) MODULAR DESK SYSTEMS
FROM NORMAN COMPANY OF FORT SMITH, ARKANSAS PURSUANT TO THE U.S.
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE CONTRACT IN THE AMOUNT OF
$39,929.73
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
nine (9) modular desk systems from Norman Company of Fort Smith, Arkansas pursuant to the U.S.
Communities Government Purchasing Alliance Contract in the amount of $39,929.73.
City of Fayetteville, Arkansas
Page 1 Printed on 11/20/2014
City of Fayetteville Staff Review Form
2014-0458
Legistar File ID
11/18/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Dale Vanderford
Submitted By
10/21/2014
Submitted Date
Information Technology /
Finance &Internal Services Department
Division / Department
Action Recommendation:
Approval of a contract with the Norman Company in the amount of $39,929.73 inclusive of all taxes and installation
charges for the purchase of modular furniture for the IT Division's remodeled workspace. Pricing is provided by the
U.S. Communities Contract.
Budget Impact:
1010.1710.5210.00
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
1010 - General
Fund
Project Title
Current Budget $
Funds Obligated $
Current Balance
Item Cost $
Budget Adjustment $
Remaining Budget
56,089.00
6,269.44
49,81.9,56
39,929.73
Previous Ordinance or Resolution 44
Original Contract Number:
Comments:
V20140710
Approval Date: 1t— }' 1`i
CITY OF
CITY COUNCIL AGENDA MEMO
MEETING OF NOVEMBER 18, 2014
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Dale Vanderford, Information Technology
DATE: October 22, 2014
SUBJECT: Purchase of nine modular desk systems from Norman Company
RECOMMENDATION:
That City Council approve the purchase of nine modular desk systems from Norman Company
of Fort Smith, Arkansas off the U.S. Communities contract in the amount of $39,929.73 for use
by IT in their remodeled office area.
BACKGROUND:
The staff in IT are currently housed in two locations in the City. It is the desire to co -locate all of
the technology services staff and the telephone technical staff in one location and to convert
individual offices in to modular, collaborative space.
DISCUSSION:
Currently, staff are using individual desks that are not the correct size or type to be used in a
modular office environment. The current desks are standalone desks that do not fit the newly
remodeled office area. The individual panels that allow for some staff separation and privacy
are included as a part of this purchase.
BUDGET/STAFF IMPACT:
Sufficient funds exist in the minor equipment budget to fund this purchase.
Attachments:
Staff Review Form
Purchase Order
Norman Company Quote
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
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P.O Number:
Legistar#:
2014-0458
Expected Delivery Date:
12/21/2014
Fixed Asset # 1
Subtotal: $39,929.77
Tax: $0.00
Total: $39,929.77
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Inventory #
Requisition No.:
Mail 1, Yes r No
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Quotes Attached
r Yes r No
Extension:
4834
Project.Sub#
City of Fayetteville Purchase Order Request (PO)
(Not a Purchase Order)
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor Norman Company
Name:
FOB Point:
Ship to code:
Requester's Employee #.
Account Number
1010.1710.5210.00 '
Special Instructions:
Zip Code:
72908
IAddress: 7800 Ball Road
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'Requester: Don Marr/ Dale Vanderford
Extended Cost
$34,632.45
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$3,547.32
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Unit Cost
3,848.05
1,750.00
3,547.32
Unit of Issue
Lot
City: Fort Smith
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Vendor 15852
#:
Description
Modular Desks
Delivery and Installation
Sales Tax
Shipping/Handling
N.-
N CO V' 10 CO I- N
orma corn
PROFESSIONAL OFFICE INTERIORS
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
PROPOSAL: 28566
DATE: 09/18/14
PROJECT 4: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 7701
SALESPERSON: CUSTOMER P/0:
Jim Kirby
QUOTE VALID THROUGH:
03/01/13
•
QTY DESCRIPTION SELL EXTENDED
1 1.00 X Series,5H x 36"W,C1osed 484.46 484.46
Cabinet,Two Doors,Steel Dr
Front,Steel L
,TR -K
LR -BP
CHARCOAL GRD A
CHROME GRD A
6.00 Base Feed Module,Hardwire
13.0 Add -On Panel,Glazed,24ln,
16In,H
8
(SK 1C)
,SK -1C
,TR -K
(SK_1C)
,SK -1C
,TR -K
CLEAR GRD A
CLEAR GRD A
CHARCOAL GRD A
76.46 458.76
89,58 2,464,54
Add -On Panel,G.azed,36ln,W X 203.0' 5,684.28
16In.H
CLEAR GRD A
CLEAR GRD A
CHARCOAL GRD A
7600 Ball Road, Fort Smith, AR 72908
Phone 479/424-1600 Fax 479/424-2471
700 S.E. Walton Blvd., Suite 8, Bentonville, Arkansas 72712
Phone 479/424-1600 Fax 479/845-7060
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
PROPOSAL: 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
CUSTOMER P/O: QUOTE VALID THROUGH:
Jim Kirby 03/01/13
41 QTY DESCRIPTION SELL EXTENDED
5 1.00 Add -On Panel,Glazed060In.W X 229.88 229.88
16In.H
6 13,0
(SK 1C)
,SKJ1C
,TR -K
CLEAR GRD A
CLEAR GRD A
CHARCOAL GRD A
Mono Panel,Sq Top 176.63 2,322,19
Cap,No-Power,24In.W X 64In,H
(TK) TUSCAN GRD A
,TK -PS PISA GRID A
(TK) TUSCAN GRD A
,TK -PS PISA GRD A
,TR -K CHARCOAL GRD A
,TR -K CHARCOAL GRD A
9.00 Mono Panel,Sq Top 214.27 1,928.43
Cap,No-Power,36In.W X 64In.H
(TK) TUSCAN GRD A
,TK -PS PISA GRD A
(TK) TUSCAN GRD A
,TK -PS PISA GRD A
,TR -K CHARCOAL GRD A
;TRK CHARCOAL GRD A
CONTINUED...
PAG 2
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
PROPOSAL: 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
CUSTOMER P/O: QUOTE VALID THROUGH:
Jim Kirby 03/01/13
QTY DESCRIPTION SELL EXTENDED
19.0 Mono Panel,Sq Top 269.70 5,124.30
Cap,W/Power,36In.W X 64In.H
(TK)
,TK -PS
(TK)
„TK -PS
,TR -K
,TR -K
1.00
(TK)
,TK -PS
(TK)
,TK -PS
,TR -K
,TR -K
10 6.00
TUSCAN GRD A
PISA GRD A
TUSCAN GRD A
PISA GRD A
CHARCOAL GRD A
CHARCOAL GRD A
Mono Panel,Sq Top
Cap,W/Power,60In.W X 64In.H
TUSCAN GRD A
PISA GRD A
TUSCAN GRD A
PISA GRD A
CHARCOAL GRD A
CHARCOAL GRD A
334.13 354.13
90Deg Finish 31.51 169.06
Post,Painted,60In.H
CONTINUED...
PAG 3
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
Jim Kirby
QTY
11 4,00
,TR -K
,TR -K
TR -K
,TR -K
tTR-K
,TR -K
PROPOSAL: 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
CUSTOMER P/O: QUOTE VALID THROUGH:
03/01/13
DESCRIPTION SELL EXTENDED
CHARCOAL GRD A
CHARCOAL GRD A
CHARCOAL GRD A
180Deg Finish 27.02 1C:ii.CF,
Post,Painted,80In.H
CHARCOAL GRD A
CHARCOAL GRD A
CHARCOAL GRD A
12 1E1,0 Tackboard 36In. X 16In.
(TK)
,TK -PS
TUSCAN GRD A
PISA GRD A
Adaptable, Task Light, 30In.,
72In. Cord,Wd, Prismatic
Duplex Receptacles (Box Of 6)
CHARCOAL GRD A
CONTINUED...
PAG 4
64.13 1,026.08
57,91 926.56
45,05 135.15
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
Jim Kirby
PROPOSAL: 28566
DATE: 09/16/14
PROJECT #: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
CUSTOMER P/0; QUOTE VALID THROUGH:
03/01/13
QTY DESCRIPTION SELL EXTENDED
2.00 Power Receptacle - Igr Duplex 49.00 98.00
(Box Of 6)
,TR -K CHARCOAL GRD A
16 16.0 PLACES,UniGroup,UniGroup 175,05 2,800.80
Too Upper Storage,36'W,Painted
Front„Pane
,TR -K
,TR -K
,LR -BP
CHARCOAL GRD A
CHARCOAL GRD A
CHROME GRD A
17 9.00 V
Series,Pedestal,Attached,Box/B
ox/File,24"D,Standard Pull
,TR -K
„TR -K
,LR -BP
CHARCOAL GRD A
CHARCOAL GRD A
CHROME GRD A
PAG 5
162.79 1,465.11
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
PROPOSAL; 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 W. fountain
Fayetteville, AR 72701
CUSTOMER P1O: QUOTE VALID THROUGH::
Jim Kirby 03/01/13
QTY DESCRIPTION SELL EXTENDED
18 9.00 V
Series, Pedestal,Attached,File/
File,.24"D,Standard Pull
19 9.0
r
21
,TR -K
,TR -K
,LR -BP
CHARCOAL GRD A
CHARCOAL GRD A
CHROME GRD A
152.30 1,370.70
Wall Mount Kit 80In. 51.00 • 459.00
,TR- CHARCOAL GRD A
22.0 Wall Track 72In.
CHARCOAL GRD A
44.82 986.04
Corner,90Deg Wrap -Around 127.06 1,016,48
Worksurface 36 X 36
,H-22 GREY SPEX GRD A
,HP -8J CHARCOAL GRD A
PAG 6.
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
PROPOSAL: 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 K. Mountain
Fayetteville, AR 72701
CUSTOMER P/O: QUOTE VALID THROUGH:
Jim Kirby 03/01/13
QTY
DESCRIPTION SELL EXTENDED
22 23.0 Rect Worksurface 240 X 36W
„H-22
0HP-83
GREY SPEX GRD A
CHARCOAL GRD A
23 1.00 Rect Worksurface 240 X 42W
,H-22
HP -8J
GREY SPEX GRD A
CHARCOAL GRD A
24 7.00 Rect Worksurface 24D X 48W
,H-22 GREY SPEX GRD A
,HP -83 CHARCOAL GRD A
25 8.00 Rect Worksurface 24D X 60W
H-22
HP -8J
GREY SPEX GRD A
CHARCOAL GRD A
26 1.03 Rect Worksurface 24D X 96W
,H-22 GREY SPEX GRD A
,HP -8J CHARCOAL GRD A
CONTINUED.,.
P10
71.59 1,646.57
80.27 80.27
58.71, 690.90
116.06 928.48
168.16 1E9.16
PROPOSAL FOR: INSTALL AT:
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
SALESPERSON:
Jim Kirby - 03/01/13
PROPOSAL: 28566
DATE: 09/18/14
PROJECT #: 6-101
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
CUSTOMER P/Ot QUOTE VALID THROUGH.
QTY DESCRIPTION
27 48.0
28 8.00
29 16.0
30 1.00
Unigroup/Too/Places,Cntivr
Brkt,Standard,16.5In.D,Bh
Worksurface, Rear -Corner "
Bracket, if, Svc
Flush Mount Plate
Freight & Labor for delivery
and installation
SELL EXTENDED
28.04 1,345.92
4.97
6.27 100,32
1,750.00 1,750.00
Ali products are special order. Returns,refunds,and restocking
fees subject to Vendors Terms.
DEPOSIT REQUIRE
ACCEPTED
DATE ACCEPTED:
SUBTOTAL,. ,«: 35,382.41
TAY. .. 3,547.32
TOTAL. 39,929.73
PAGE 8OF 8