The URL can be used to link to this page

Home My WebLink About192-14 RESOLUTIONRESOLUTION NO. 192-14 A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) VOLVO MCT125 SKID STEER LOADER WITH SOIL CONDITIONER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE, ARKANSAS PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL CONTRACT IN THE AMOUNT OF $65,634.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Volvo MCT125 Skid Steer Loader with soil conditioner from Hugg & Hall Equipment of Springdale, Arkansas pursuant to the Houston -Galveston Area Council Contract in the amount of $65,634.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED this 6th day of November, 2014. APPROVED A /`� ---- li NELD 4►1°,N, Mayor ATTEST: By: Vl-S CVU LISA BRANSON, Deputy City Clerk ,��Od14l11!lBIII, I4,4> r fi ,\T qqr , 0 / , . FAYE77 'n® EVA LE:xr. "�-s4:P`EANSP� ��`� leree 'CO ` $' City of Fayetteville, Arkansas Text File File Number: 2014-0444 113 West Mountain Street Fayetteville, AR 72701 479-575-8323 TDD - 479-521-1316 Agenda Date: 11/6/2014 In Control: City Council Agenda Number: A. 5 Version: 1 Status: Passed File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF ONE (1) VOLVO MCT125 SKID STEER LOADER WITH SOIL CONDITIONER FROM HUGG & HALL EQUIPMENT OF SPRINGDALE, ARKANSAS PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL CONTRACT IN THE AMOUNT OF $65,634.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of one (1) Volvo MCT125 Skid Steer Loader with soil conditioner from Hugg & Hall Equipment of Springdale, Arkansas pursuant to the Houston -Galveston Area Council Contract in the amount of $65,634.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution City of Fayetteville, Arkansas Page 1 Printed on 11/7/2014 City of Fayetteville Staff Review Form 2014-0444 Legistar File ID 11/6/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks / Barbara Olsen Submitted By 10/15/2014 Submitted Date Fleet Operations / Transportation Services Department Action Recommendation: Division / Department A resolution approving the purchase of one Volvo MCT125 one -arm skid steer loader with soil conditioner attchment off the HGAC contract (Houston Galveston Area Council) from Hugg & Hall of Springdale, AR in the amount of $65,634, and approval of a Budget Adjustment to move funds into the Fleet expense account. Budget Impact: 9700.1920.5802.00 Account Number 02076.2014 Project Number Budgeted Item? Yes Shop Fund Fund Backhoes / Loaders Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Project Title $ $ 417,750.00 $ 417,750.00 Budget Adjustment Attached? Yes Budget Adjustment $ Remaining Budget 65,634.00 10,527.00 362,643.00 V20140710 Previous Ordinance or Resolution # Original Contract Number: Approval Date: 1 `-1 Y-) -I Comments: Although the project overall has sufficient funds, this particular item cost was underestimated. The Budget adjustment will move available funds from a prior year with the balance coming from fund balance. CITY OF Frvilie A CITY COUNCIL AGENDA MEMO MEETING OF NOVEMBER 6, 2014 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: October 15, 2014 SUBJECT: Purchase of one Skid Steer loader with soil conditioner for Transportation RECOMMENDATION: That City Council approve the purchase of one Volvo MCT125 Skid Steer with 72" soil conditioner from Hugg & Hall Equipment of Springdale, AR off the HGAC contract (Houston - Galveston Area Council) in the amount of $65,634 for use by Transportation and approval of a budget adjustment to move funds into the Fleet expense account. BACKGROUND: Unit 658 is a 2005 Bobcat S205 Skid Steer Loader that should have been replaced in 2011 but was pushed back. It is now worn out and needs to be replaced. DISCUSSION: Transportation wants to try a new design with one arm which makes the unit safer for the operator as it is not necessary to climb over the bucket to get into the cab — there is a door to the cab on the side. A replacement skid steer is available off the HGAC contract (Houston - Galveston Area Council) from Hugg and Hall Equipment of Springdale, AR for a price of $65,634. The Equipment Committee approved this purchase at the meeting on Oct. 14, 2014. BUDGET/STAFF IMPACT: Although sufficient replacement funds have not been collected, Transportation has replacement funds available from the sale of unit #337 ($7,343) and unit #2051 ($14,060). When unit 658 sells it should offset the balance of the shortage. Attachments: Staff Review Form Budget Adjustment Purchase Order Hugg & Hall Quote HGAC contract Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevi l l e -a r. g ov City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year 2014 Division: Fleet Operations Dept.: Transportation Services Requestor: Barbara Olsen Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Unit #658, TRAN_F021 CIP cost was underestimated by $36,500. $25,973 in funds are available from a prior year. The balance of funds are requested from fund balance for the difference. Sufficient funds remain to meet City objectives. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 11/6/2014 2014-0444 3axiya ct. Fab 10/15/2014 3:57 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL 10,527 10,527 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name v.20140829 9700.1920.5802.00 36,500 - 02076 2014 EX Vehicles And Equipment 9700.1920.5802.00 (25,973) 02076 2013 EX Vehicles And Equipment 9700.0970.4999.99 10,527 RE Use of Fund Balance C:\Users\dmccoy\AppData\Roaming\L5\Temp\9d072c04-8350-404e-al b5-6362ac9e0518 1 of 1 City of Fayetteville - Purchase Order Request (PO) (Not a Purchase Order) All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Requisition No.: Date: 10/15/2014 P.O Number: Vendor #: 5571 Vendor Name: HUGG & HALL EQUIPMENT Mail r Yes No Legistar#: 2014-0444 Address: FOB Point: Taxable I- Yes 17 No Expected Delivery Date: City: SPRINGDALE State: AR Zip Code: Ship to code: 50 Quotes Attached r- Yes I7 No Requester: Barbara Olsen Requester's Employee #: 1940 Extension: 3485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Volvo MCT125 skid steer per HGAC 1 ea 56,734.00 $56,734.00 9700.1920.5802.00 02076.2014 contract EM06-13, and with 72" $0.00 soil conditioner as specified in 1 ea 8,900.00 $8,900.00 9700.1920.5802.00 02076.2014 quote. Skid steer to be unit 6008 $0.00 706008 soil conditioner to be unit 6009 $0.00 706009 $0.00 $0.00 $0.00 $0.00 $0.00 x Shipping/Handling Lot $0.00 Special Instructions: Subtotal: Tax: Total: $65,634.00 $0.00 $65,634.00 Approvals: Mayor: Department Director: Budget Director: Utilities Manager: Purchasing Manager: Chief Financial Dispatch Manager: Officer: IT Director: Other: Revised 6/18/2014 iRCHASING SOLUTION COOPERATIVE PURCHASING PROGRAM Houston -Galveston Area Council of Governments 3555 Timmons, Suite 120, Houston, TX 77027 Phone: 800-926-0234 Fax: 713-993-4548 www.hgacbuy.org INVITATION TO SUBMIT COMPETITIVE: INVITATION NO.: EMO6-13 CATEGORY: Earth Moving Equipment ® BIDS PROPOSALS ISSUE DATE: January 10, 2013 PURPOSE OF THIS INVITATION The Cooperative Purchasing Program (HGACBuy) of the Houston -Galveston Area Council of Governments is soliciting offerings for the furnishing of products/services as described herein. These products/services may be purchased by any of more than 5,400 member local governments, districts, agencies in 44 states across the nation. Responses must be submitted in an original and one (1) copy, and shall be subject to the terms, conditions, requirements and specifications detailed in the documents comprising this Invitation. Responses are scheduled to be opened publicly at H -GAC offices on the date indicated. For Bid Invitations, responses will be available for public review until 4:00 p.m. CT that day, and on subsequent days by appointment only. Any Responses submitted later than 1:00 p.m. on the due date will be returned unopened to the bidder/proposer. PROCUREMENT SCHEDULE & DETAILS DRAFT SPECIFICATION / INVITATION: November 07, 2012 PRE-BID/PROPOSAL CONFERENCE: December 06, 2012 @ 9:00 a.m. CT; Conference Room B FINAL SPECIFICATION / INVITATION: January 10, 2013 BID/PROPOSAL RESPONSES DUE: February 12, 2013 @ 1:00 p.m. CT; H -GAC Clock PUBLIC RESPONSE OPENING: February 12, 2013 @ 2:00 p.m. CT; Conference Room C 2"d floor RECOMMENDATIONS To BOARD: April 16, 2013 CONTRACT START DATE & TERM: June 01, 2013 through May 31, 2015 The documents comprising this Invitation are available via web download at: https://www.hgacbuy.org/bids/ For assistance regarding this Invitation, please contact: Name: Brian Denzel Phone: 832-681-2554 E-mail: bdenzel@h-gac.com CONTENTS OF THIS INVITATION SECTION A - General Terms & Conditions SECTION B - Product/Service Specific Requirements & Specifications (Final) SECTION C - IIGACBuy FORMS (Final) SECTION D - Pro -Forma (Sample) Contract This procurement conforms to government requirements for Competitive Procurement. ifiGACBuy CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases Contract '•. No.: 1 EM06- Date Prepared: l 10/13/2014 p This Worksheet is MUST be e-mailed prepared by Contractor and given to End User. If a PO is issued, both documents to Iawanda.james@h-gac.com. Therefore please type or print legibly. buying Agency: City of Fayetteville Contractor. Hagg & Hall Equipment Contact17esse Beeks Person: 1 Prepared Randy Moss By: i Phase: 1479-444-3494 Phone: X479-361-1262 Fax: t 1479 441 3425 Fax: ;479-361-1045 Email: jbeeks(a)fayetteville-ar.gov Email 1: irandym®hugghall.com i Please also send order confirmations to Email 2: jkathv.tPdoneOrnnsultant,vokvo.com Cotalog /Price Sheet Name; 49H - Volvo Pricing Catalog: Skid Steer Loaders General Description of Product: Skid Steer •C�.• :.�. �:-�o P Pifi T s �Pu 'Ae�nmu 0s #uGi-Additiaa1'#''• o�ifira .:••Quos ...•.�.•... ....... ::'.::::::::::.'.:::::::::::::::%::::':•:::: .........�. � �. ...... .. .. ......•.• .•...:Unit �...•:� •:.:•Notal• . . Description Pr 1!Volvo MCTI25( $53,6341 553,634 IMCT125C 1 3 F i i i s i s _ ! t I i i ?• t i i _ - 1 i 1 Subtotal A: 553,634 Uri'h..:.4,P.o:..ce :.i.:k..'�.5.: ��••.: P': i'.i $.t•.eB.Yf.•.0k..ic`.i.�.`t.c�.11.!.�.•.....eit.i.z...$iio:.Atae:.. :4...,ittorl.'}•t. .Ug,U 51$T•eIl.NIIipH:4A�Itf9d:t71 kCliIIifi86S1i:..:.�.:�.:�::�.:=:�:�:�'�'�'�' .�:� i;S...eYf*eess.i.•3.:�.:�....:�.:... . .•:.Quan1 Description 1Unit Pr Total 1 172" Soil Conditioner high flow with Hydraulic angle j $8,900 $8,900 I 1 1 $0 1 I $0 1 1 : 50 Total From Other Sheets, If Any: Subtotal B: $8,900 Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A•rB). For this transaction the percentage is: 17% t : :-:o a :o ppc r 4::xPk�1�C4s .bCi'411`�}?it . . li. r.. P1. P:...�� • 4 ! �t'. dC.>14$,.. }iQ . AfR .. ri<?.. QQI}#r: 562,534 D:'Tdiie'=T' 'eela tB ..,n, •t, 1.: •.u.. e. asE:S COu t6�a'Q her•A1 Ow+ann 5•f.L•{C • htl-IilStttll>tt1Al1•T•N14CCIIU11Cb1:9;EYiA' ' C::•:•:ti :•::: ;;::::::: :::::.:r::::•:•; ;::•::;. :;:: ': Freight $1,950 PDI $500 7-Pin Attachment Connector (Dealer Installed) $650 $0 $0 $3,100 Subtotal D:1 .:: „....iry: .. e..1 • ;:Tax l:I'•ii'r'aiiasri e:(b+R+Cj :: $65.634