HomeMy WebLinkAbout19-14 RESOLUTIONRESOLUTION NO. 19-14
A RESOLUTION TO AWARD BID #13-59 AND TO APPROVE THE
PURCHASE OF WILDLAND FIRE GEAR BACKPACKS FROM NAFECO IN
THE AMOUNT OF $22,319.64 AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-59, approves the purchase of wild land fire gear backpacks from NAFECO in the amount of
$22,319.64 and approves the attached budget adjustment.
PASSED and APPROVED this 21st day of January 2014.
APPROVED: ATTEST:
By:
SONDRA E. SMITH, City C1erklTreas� r�rti E u,,,�r�
U� ..
:;,, f.
�
.Lf r,
David Dayringer
Submitted By
City of Fayetteville Item Review Form
2013-0252
Legistar File Number
1-21-2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Action Required:
Fire
Department
A resolution awarding Bid 13-59 and budget adjustment for the purchase of wildland fire gear
backpacks from the vendor NAFECO in the amount of $22,319.64
Does this item have a cost?
$22,319.64
Yes
Cost of this request
1010.3020.5302.01
Account Number
31303/1
Project Number
Budgeted Item?
Yes
$164,690.00
Category or Project Budget
$142,369.96
Fire FEMA Grant-Wildland Fire Gear
Program or Project Name
Fire Improvements
Funds Used to Date Program or Project Category
$0.40 General
Remaining Balance
Budget Adjustment Attached?
Yes
Fund Name
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
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V20130812
1
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Jordan and City Council
From: David Dayringer, Fire Chief' ' U�
Date: January 2, 2013
Subject A resolution awarding Bid 13-59 and budget adjustment for the purchase of wildland
fire gear backpacks from the vendor NAFECO in the amount of $22,319.64
PROPOSAL:
The procurement of this wildland firefighting gear will allow The Fayetteville Fire Department to
meet all requirements of the NFPA 1977 Protective Clothing and Equipment for the work of
Wildland Fire Fighting.
RECOMMENDATION:
Staff recommends a resolution awarding Bid 13 -59 -Fire Department Wildland Firefighting Gear
to the vendor NAFECO who was the vendor to meet the specifications for the wildland gear
backpacks and approving the purchase of wildland firefighting gear for a total price of
$22,319.64 including sales tax.
BUDGET IMPACT:
Funds for the purchase of the wildland firefighting gear have been budgeted in project #31303/1
as a result of the Federal Emergency Management Agency Assistance to Firefighters Grant Award
of $120,736.00 and matched with $30,184.00 from Fire Department Act 833/46/Misc. Revenue.
A budget adjustment utilizing additonal Act 833 revenue is included to allow for the total funding
to be available for the purchase of the wildland gear backpacks.
The $22,319.64 purchase price will be paid as follows: $6,840.03 of the remaining grant funds
from FEMA matched with $1,710.01 of Act 833 money which has been previously approved. The
Budget Adjustment submitted will add an additional amount of $13,770 of Act 833 revenue for
the purchase amount of $22,319.64. The Act 833 project is funded by the State Fire Protection
Services Program—Act 833 of 1991 through a half of 1% premium tax on fire insurance policies.
RESOLUTION NO.
A RESOLUTION TO AWARD BID #13-59 AND TO APPROVE THE
PURCHASE OF WILDLAND FIRE GEAR BACKPACKS FROM NAFECO IN
THE AMOUNT OF $22,319.64 AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#13-59, approves the purchase of wild land fire gear backpacks from NAFECO in the amount of
$22,319.64 and approves the attached budget adjustment.
PASSED and APPROVED this 21' day of January 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
V13.1030
Legistar
Budget Year
BY 2014
Division: Fire Department
Department: Fire Department
Request Date
1/21/2014
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION
Funds for the purchase of the wildland firefighting gear have been budgeted in project #31303/1 as a result of the
Federal Emergency Management Agency Assistance to Firefighters Grant Award of $120,736.00 and matched with
$30,184.00 from Fire Department Act 833/46/Misc. Revenue. A budget adjustment utilizing additonal Act 833
revenue is included to allow for the total funding to be available for the purchase of the wildland gear backpacks
from NAFECO. The $22,319.64 purchase price will be paid as follows: $6,840.03 of the remaining grant funds from
FEMA matched with $1,710.01 of Act 833 money which has been previously approved. The Budget Adjustment
submitted will add an additional amount of $13,770 of Act 833 revenue for the purchase amount of $22,319.64.
CITY\kspringer
1/2/2014 11:01 AM
Prepared By
Division Head
Budget Director
CITYlkspringer
1/2/2014 11:01 AM
Legistar# / Date: 2013-0252 / 1/21/2014
Legistar Title f EfrI4 GRANT NAFECO
Budget & Information Management Use Only
Type: A B C D E P
General Ledger Date
Posted to General Ledger
Checked / Verified
Initial Date
Initial Date
TOTAL BUDGET ADJUSTMENT 13,770 13,770
Account Name
Bunker Gear
Fire Act 833
Increase / (Decrease) Project.Sub
Account Number Expense Revenue Number
1010.3020.5302.01 13,770 31303 . 1
1010.0001.4308.00 13,770 31303 . 1
H:\Budget\Budget Adjustments \2013_Budget\LEGISTAR\2014_0121\BA_2013-0252_FIREWISE_GRANT_NAFECO.xlsb 1 of 1
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Bid 13-59, Wildland Fire Gear
bL°►EPIIilCf1 11.141WARLINNO.N9CEL
U11911e.
BID: 1349
11/26113
3:60 PM
CITY OF FAYETTEVILLE
TOTAL BRIMS!
NOTES
1 :nun Mdadhss
14
6916141113)
102
113
Helmet (White)
6
1
2
Wldland Goggles
110
4
S
lwdn. Fu. 1440
110
1
4
94100.44 Firefighter Gloves
sh09va56463
110
6
Pi12
1
1666.20
2
SA
Forest Protection Shelter. - Regular
56
I
56
Forest Protection Shelters - Large
64
6
fi
Backpack
110—
1
7A
Tan Wldland Coal
110
I
76
Name Plata
110
�I
6
Wildland Trouser
110
6
f
1
0.40020.
2 Emer9mcy Ve6ola Specialists
18
Helmet (Red)
Morning PddNIP4VF
102
.6
71.96
1
7,641.10
1
1B
Helmet (While)
;6164.1.163966+«+111
8
1
73.16
9
691.60
1
2
WMWd GoggNs
MPP5I1.N61046EA
110
1
31.60
1
4,241.60
2
3
Bandana Face Mask
Hol ShIeldlUB-V2
110
I
53 20
1
5,662 00
3
4
W6dWld Flr.fiymsf Gloves
•176H1U7
110
6
5060
8
1,114,40
1
14
Fmea1 Protection Shelters •• Rsgulal
Armhar Industries/140740
11
0
317.14
1
17,71114
5B
14
1
1
Forest Protection 5011(641- Lerma
Mellor Indulhtes1452AI
0
571.69
1
20,071.26
6
Backpack
OnU3ku90161
110
1
21131
6
01.184.10
2
••515es SM -XL
7A
Tan WSdterd Cod
T4ecurAA 61
110
1
243.77
6
21,014.70
1
7B
None Plate
6lekld.1
110
0
•
1
8
Wldland Trouser
7•e9Y%t1d0
110
1
101.32..
0
24,641.00
1
3
S34,014.10
3 Kenco Fire Equipment Inc
14
Helmet(Red)
BullardIFH911HR
102
1
3911
1
3,670.00
not meet specs because they don't have the under brim
111
Helmet (While)
IAAlsr27661111R
1
1
3690
6
28702
strode.
7
Wldland Goggles
110
1
-
1
5
■I6d64U0011 r•n
Rol ShieWAl693
110
0
60-80
1
671440
1
Their glove was low bld but didn't meet Specs as It was
4
W,Idlend Firefighter Gloves
OIew611111104W-221
110
1
2610
1
2,00600
cowhide and not pigskin, no flame retardant wristlet and
no 800482
5A
Forest Protection Shelters - Regular
68
1
9
5B
Forest Protection Shelters - Large
64
6
-
5
6
Backpack
110
7A
Tan Wldland Coat
110
1
1
76
Name Plate
110
e
%Midland Trouser
110
5
6
1
11,41100
4 111F100
1A
Helmet(Red)
102L1.ANOVHBIf13W
102
1
4026
1
4,92468
3
113
Helmet(Wh7e)
Bullard)FH911HR
0
1
6061
1
40646
3
2
Wildland Goggle•
ESS,IreP,6 Wraparaound740-0377
110
1
31 02
6
3,60020
ESS Flre Pro wraparound 740-0377 do not meet specs
because they don't have the dual lens
3
Bandana Face Mask
Hot3Nek1616,V2
110
1
4773
8
630400
2
4
Wildlend Firefighter Gloves
Glove C,.n.,,/KW-225
010
I
2T20
9
3,W0 B0
Their glove was low bid but didn't meet specs as It was
cowhide and not pigskin
SA
Forest Protection Shelters -Regular
New Generation
W
0
37740
5
21,11440
2
56
Forest Protection Shelters - Large
New Generation
U
1
44400
0
23,97600
2
8
Backpack
Ccuaher/PS1 RANGER
110
1
164.86
1
20.138.80
3
7A
Tan Wldland Cwt
74oO4N1.374ew13
110
1
26820
1
29,200 BO
2
78
Name Plate
Included
116
1
1
B
Wldland Trouser
Te9GN2P714e.N1
110
0
23986
9
26,38460
2
i
131,1001 I
5 The Supply Cache, Inc
1A
Helmet(Red)
&4ISdIFka11181
102
1
37.50
$
3 525 00
1B
Helmet(White)
ausehIFH-911HR6
5
3750
1
30000
2
Wldland Goggles
SAsIraf69221
110
0
23 64
1
2,60500
3
Banda. Face Meek
Hot Shkl9 58-%2
110
1
19.10
1
6,11600
4
wddW,d Flrefighler Gloves
N4mr.UR111
110
1
11.11
1
1,51260
DID NOT MEET SPEC
5A
Forest Protection Shelters -Regular
Anchor 16d/9003026
64
1
25.14
1
15,89000
DISQUALIFIED FOR NOT
6B
Forest Protection Shelters - Large
M11101lad,I10NN2
14
1
13626
1
18,10360
MEETING WARRANTY
1
IMelaeel
SAP M01F6.191
110
0
16126
0
19,82760
REQUIREMENTS
7A
isnW1114,0 Cal
110
1
-
4
711
Nva Pima
110
1
9
-
•
WM./
110
1
1
-
4
67,T7w 1
Certified: P Vice
•• Yr6ow iMiwles calculation error
V18sr11
ave eville
THE CITY OF FAYETTEVILLE, ARKANSAS
FIRE DEPARTMENT'
303 West Center Street
Fayetteville, AR 72701
P (479) 575-8365 F (479)575.0471
ARKANSAS
www.accessfayetteville.org
To: Andrea Foren, Purchasing
From: Kevin Murray, Assistant Chief Fire
Re: Bid 13-59
Date: December 31, 2013
On November 26, 2013, Bid #13-59 — Wildland Gear was opened. Bids were submitted from
Casco Industries, Emergency Vehicle Specialists (EVS), Kenco Fire Equipment, NAFECO, and
The Supply Cache Inc. Upon completing the bid tabulation, the lowest to highest bidders in
order were as follows:
Helmet — Kenco, The Supply Cache, Nafeco, EVS [Casco — No Bid]
Goggles — The Supply Cache, Nafeco, EVS, [Casco and Kenco — No Bid]
Bandana Face Mask — Kenco, The Supply Cache, Nafeco, EVS, [Casco — No Bid]
Gloves — The Supply Cache, Nafeco, Kenco, EVS, Casco
Shelters — The Supply Cache, EVS, Nafeco [Casco & Kenco — No Bid]
Backpack — The Supply Cache, Nafeco, EVS, [Casco & Kenco — No Bid]
Coat — Emergency Vehicle Specialists, Nafeco [Casco, Kenco, The Supply Cache — No Bid]
Trouser — Emergency Vehicle Specialists, Nafeco [Casco, Kenco, The Supply Cache — No Bid]
After reviewing the bids versus specifications, the following was determined:
The Supply Cache would not meet warranty specifications, therefore their bid was rejected on
all items.
Kenco — The helmet did not meet specifications as it did not have an under brim shade. The
gloves do not meet specs as they are cowhide and not pigskin, had no Nomex wristlet, no
keystone thumb and no gunn cut. Their bandana face mask did meet specs.
Casco Industries — The only item in the bid that they bid on was the gloves and while they did
meet specs, they were not low bidder.
Nafeco — While Nafeco was the next lowest bidder on the goggles, they did not meet
specifications as they were single lens instead of dual lens therefore this portion of their bid was
rejected. Their gloves also did not meet specifications as they were cowhide and not pigskin.
Their coat and trouser did meet specifications however they were not the lowest bidder on these
items. Their backpack did meet specifications and they were the lowest bidder after the
rejection of the Supply Cache.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
Emergency Vehicle Specialists — They were not the low bidder on the helmets however, their
helmet did meet specifications. All other items they bid did meet specifications.
It is requested that we award the following:
Helmet (both Red and White) — Emergency Vehicle Specialists
Goggles — Emergency Vehicle Specialists
Bandana Face Mask — Kenco Fire Equipment
Forest Protection Shelters — Emergency Vehicle Specialists
Backpack — NAFECO
Coat & Trouser — Emergency Vehicle Specialists
Gloves—Emergency Vehicle Specialists
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701