HomeMy WebLinkAbout191-14 RESOLUTIONRESOLUTION NO. 191-14
A RESOLUTION TO AWARD BID #14-59 TO SUMMIT TRUCK GROUP OF
LOWELL, ARKANSAS AND APPROVE THE PURCHASE OF TWO (2)
INTERNATIONAL 7300 DUMP TRUCKS WITH HENDERSON BELLY
PLOWS IN THE TOTAL AMOUNT OF $287,516.56 FOR USE BY THE
TRANSPORTATION DIVISION, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
# 14-59 to Summit Truck Group of Lowell, Arkansas and approves the purchase of two (2)
International 7300 dump trucks with Henderson belly plows in the total amount of $287,516.56
for use by the Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 6`h day of November, 2014.
APPROVED: ATTEST:
By: &_ Jz
SONDRA E. SMITH, City Clerk Treasurer ��worn,
%G1\,ER K 1 )-,=''a,
7. :Fqy 17�ivi r: .
Agenda Date: 11/6/2014
In Control: City Council
Agenda Number: A. 4
City of Fayetteville, Arkansas
Text File
File Number: 2014-0440
Version: 1
113 West Mountain Street
Fayetteville, AR 72701
479-575-8323 TDD -
479-521-1316
Status: Passed
File Type: Resolution
A RESOLUTION TO AWARD BID #14-59 TO SUMMIT TRUCK GROUP OF LOWELL,
ARKANSAS AND APPROVE THE PURCHASE OF TWO (2) INTERNATIONAL 7300 DUMP
TRUCKS WITH HENDERSON BELLY PLOWS IN THE TOTAL AMOUNT OF $287,516.56 FOR
USE BY THE TRANSPORTATION DIVISION, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 14-59 to
Summit Truck Group of Lowell, Arkansas and approves the purchase of two (2) International 7300
dump trucks with Henderson belly plows in the total amount of $287,516.56 for use by the
Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas
Page 1 Printed on 44/7/2014
City of Fayetteville Staff Review Form
2014-0440
Legistar File ID
11/6/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks / Barbara Olsen 10/15/2014
Submitted By
Submitted Date
Fleet Operations /
Transportation Services Department
Division / Department
Action Recommendation:
A resolution to award Bid 14-59 to Summit Truck Group of Lowell, AR for the purchase of two International 7300
dump trucks with Henderson belly plows in the amount of $143,758.28 each for a total of $287,516.56, and
approve of a Budget Adjustment.
Budget Impact:
9700.1920.5802.00
Account Number
02079.2014
Project Number
Budgeted Item? Yes
Shop Fund
Fund
Heavy Utility Vehicles
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
49,000.00
49,000.00
241,000.00
290,000.00
V20140710
Previous Ordinance or Resolution #
Original Contract Number:
Approval Date:
Comments: $49,000 was budgeted in project 02078.2014 and will be moved to 02079.2014 for this purchase.
CITY OF
CITY COUNCIL AGENDA MEMO
MEETING OF NOVEMBER 6, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: October 15, 2014
SUBJECT: Purchase of two heavy duty dump trucks with plows for Transportation
RECOMMENDATION:
That City Council approve the purchase of two heavy duty dump trucks with belly plows from
Summit Truck Group of Lowell, AR in the amount of $143,758.28 each for a total of
$287,516.56, and approve a Budget Adjustment to move funds into the Fleet expense account.
BACKGROUND:
Unit #329 is a 2002 Ford F550 1.5 ton dump truck that is worn out and needs to be replaced.
Unit #357 is a 2007 Ford F550 1.5 ton dump truck that the motor went out of. It would cost
between $15,000 and $16,000 to replace the motor. As the truck has been in service for nearly
8 years, it was decided to replace the truck now.
DISCUSSION:
Bid 14-59 was opened on Sept 30, 2014; a copy of the Bid Tab is attached. The low bid is
disqualified as disc brakes are not available as specified. The second lowest bid meets all
specs. Fleet recommends the purchase of two International 7300 dump trucks with Henderson
belly plows off Bid 14-59 from Summit Truck Group of Lowell, AR in the amount of $143,758.28
each for a total of $287,516.56.
The Equipment Committee approved this purchase at the October 14, 2014 meeting.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace both these vehicles. The purchase
price was underestimated for unit 329 in the CIP; unit 357 was not scheduled for replacement
this year so a Budget Adjustment has been prepared to move funds from fund balance into
Fleet's expense account for both these vehicles.
Attachments:
SRF 11-6-14 TRAN trucks 776, 777
BA 11-6-14 use fund bal for 776, 777
PO 11-6-14 TRAN 776, 777
Bid Tab, Bid 14-59
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Fleet Operations
Dept.: Transportation Services
Requestor: Barbara Olsen
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Unit #329, TRAN_F016 ($96,000) capital cost was underestimated; #357, TRAN_F018 ($145,000) is being replaced
before scheduled in the CIP. Unit 329 was budgeted in Light/Medium Truck project. Funds need to be moved to Heavy
truck project from Tight/medium truck project and from fund balance. Sufficient funds remain to meet City objectives.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
11/6/2014
2014-0440
'Sow/bourn/Fab
10/15/2014 3:50 PM
Budget Director. Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
/
TOTAL 241,000 241,000
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
9700.1920.5802.00 290,000 - 02079 2014 EX Vehicles And Equipment
v.20140829
9700.1920.5802.00 (49,000) - 02078 2014 EX Vehicles And Equipment
9700.0970.4999.99 - 241,000 RE Use of Fund Balance
C:\Users\dmccoy\AppDato\Roaming\L5\Temp\dc203ccd-5809-4583-bb61-0e8de118f85b 1 of 1
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
»
00 CO CO v 0 fh •A co N s
Requester: BARBARA OLSEN
*P7
Address:
Vendor
#:
City of Fayetteville - Purchase Order Request (PO)
(Not a Purchase Order)
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Shipping/Handling
777, FIXED ASSET 700777
776, FIXED ASSET 700776 AND
SCRAPER, 10 FOOT, TO BE UNITS
BODY AND H -UBS -10 UNDER BODY
WITH HENDERSON/MARK III DUMP
2015 INTERNATIONAL 7300 TRUCK
Description
0
c
7
Vendor SUMMIT TRUCK GROUP
Name:
Lot
T
Unit of Issue
State:
143,758.28
Unit Cost I
0
0
o
0
o
o
0
o
0
0
o
0
o
0
0
0
0
0
O
0
0
0
0
0
Y
0
0
0
0
0
o
tooN
co
V
Go
w
co
Extended Cost
m
O0
..a,
0
0
co
N
0 m
D
0
c
.+
Z
t
v
Requester's Employee #:
1940
Zip Code:
FOB Point:
Ship to code:
50
Subtotal: $287,516.56
Tax: $0.00
Total: $287,516.56
0
N
o
N
W
N
0
A
Project.Sub#
Extension:
3485
Quotes Attached
I— Yes l No
Taxable
r Yes 17 No
Mail r Yes I No
P.O Number:
Requisition No.:
Inventory # 1
Expected Delivery Date:
Legistar#:
2014-0440
d
P.
w
N
0
A
700777
700776
Fixed Asset # I
CITY OF
AR
r 1e
Bid.14-59, Truck with Flatbed Dump & Scraper
aid: 14-59
9/50/2014
2:00 PM
City of FayettevilEe
INDOER
QTY -
3I,Of.10 OMR 41teCreor Cab&
CbEIS3r9
11 Foot Hotbed Dump Body
10 Foto Under.liody Scraper
Total Bid
Noted that Items Priced
' . ",- ;.'-';'..::': ?•,',7;.:5''..11
IA I -IC Kenworth - Opt 1
rofg/model
2
$ 1t164000
Keoworth/T370
Together
Henderson/KAM
$ 32,510.00
fiendersonfrr-U 65-10
.:.` ' „ IikiOldr.r:,
MHC Kenworth - Opt 2
2
$ 111,640.00
$ 12295.00
S 22,662.25
.S
FrolfelVroder
Kenerorth/T3211
HerwierstrAlark lir
14..roderson/H-US.5-10
':.".-':
Noted that items Priceo
...,...-i...
Mil C Kenworth - Opt 3
2
$ 111,640.00
Together
$ 47,194.00
Mfg/Mt:did
Kenwortittr0712
Monroe/Cm-cede Tipper
Monroe/MS4S10
- : • :.,,':r::: ' '',,,?.!k:,9:t2:-: ,--:, r.,.;P
Peterbilt of NWA Qpt 1
2
$ 113,566.00
$ 12,295.00
$ 21,942.25
$ 295,606.50
midmader
Peterbikt/337
Hilbilt/XPC
WasEveres4/P910X20
Peterbilt of NWA Opt 2
2
$ 113,566-00
$ 22,765.00
$ 9,045.00
$ 290,752.06
Mfg/Mcdel
1...,••r -.-..--•-
Peterbilt/332
'Henderson/mark!!!
Henderson/H-UBS-10
._._._,...11.-...
.......1 -::.'. !..;:'. • ............. ''::::
SUMM it TruCk Group - Opt 1
2
$ 111,948.28
$ 22,765.00
$ 9,045.00
- ..'...±-
.., '.!;:z7.. -;,,.n.::.• ' :1.:".1!•-2::•'::::
dg/Moder
tnternatortalf7300 4-14
He*dersolVAA4 it 111- IVOAL
FlemArson/H-Lm5-1.0
.:•::--•••: -,-,....,::::, :-. ' ..-,':;-.' .. .:KW,::',:'i
Summit Truck Group - Opt 2
2
$ 111,94828
$ 23,747.35
$ 10,489.90
, ..,,,
5
Mg/M1
Intem000414
116:2t/Y.9C Dump
weesau1yerort/PO1J2o20
Z-'.7-:;,.... e .. h'.2r:,
Truck Centers of Arkansas
2
5 96,548.00
$ 22765.00
$ 9,045.00
s 256,716.00
NAN/model
Freightliner/F.42406
Henderson/Mark Three
Henderson/snow Foe
1117110E: OW award la rroarkignd upon road. meeting minima" apacttinstions and TabroW authodradtal by Cltr *MOW.
CERTIFIED:
id A
P. Vice. Purchasing Manager
tACX 406alel/Ilf
Witness