HomeMy WebLinkAbout190-14 RESOLUTIONRESOLUTION NO. 190-14
A RESOLUTION TO AWARD BID #14-58 TO TRUCK CENTERS OF
ARKANSAS AND APPROVE THE PURCHASE OF ONE (1) FREIGHTLINER
114SD TRI -AXLE DUMP TRUCK IN THE AMOUNT OF $127,620.00 FOR
USE BY THE TRANSPORTATION DIVISION, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City. Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-58 to Truck Centers of Arkansas and approves the purchase of one (1) Freightliner 114SD
tri -axle dump truck in the amount of $127,620.00 for use by the Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 6th day of November, 2014.
ATTEST:
LISA BRANSON, Deputy City Clerk K /. TR �i,,,,✓
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City of Fayetteville, Arkansas
Text File
File Number: 2014-0441
113 West Mountain Street
Fayetteville, AR 72701
479-575-8323 TDD -
479-521-1316
Agenda Date: 11/6/2014
In Control: City Council
Agenda Number: A. 3
Version: 1 Status: Passed
File Type: Resolution
A RESOLUTION TO AWARD BID #14-58 TO TRUCK CENTERS OF ARKANSAS AND
APPROVE THE PURCHASE OF ONE (1) FREIGHTLINER 114SD TRI -AXLE DUMP TRUCK IN
THE AMOUNT OF $127,620.00 FOR USE BY THE TRANSPORTATION DIVISION, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 14-58 to
Truck Centers of Arkansas and approves the purchase of one (1) Freightliner 114SD tri -axle dump truck
in the amount of $127,620.00 for use by the Transportation Division.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas
Page 1 Printed on 11,7/2014
City of Fayetteville Staff Review Form
2014-0441
Legistar File ID
11/6/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jesse Beeks / Barbara Olsen
Submitted By
10/15/2014
Submitted Date
Fleet Operations /
Transportation Services Department
Action Recommendation:
Division / Department
A resolution to award Bid 14-58 to Truck Centers of Arkansas of Springdale, AR for the purchase of one. Freightliner
114SD tri -axle dump truck in the amount of $127,620 for use by Transportation Division, and approval of a Budget
Adjustment to move funds to the Fleet expense account.
Budget Impact:
9700.1920.5802.00
Account Number
02079.2014
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Shop Fund
Fund
Fleet - Heavy Utility Vehicles
Project Title
Current Budget $
Funds Obligated $
Current Balance
Item Cost $
Budget Adjustment $
Remaining Budget
128,620.00
129,000.00
380.00
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
V20140710
od
CITY OF
13*I'yeAtgic
CITY COUNCIL AGENDA MEMO
MEETING OF NOVEMBER 6, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: October 15, 2014
SUBJECT: Purchase of one tri -axle dump truck for Transportation
RECOMMENDATION:
That City Council approve the purchase from Bid 14-58 of one Freightliner 114SD tri -axle dump
truck from Truck Centers of Arkansas in Springdale, AR in the amount of $127,620 and approve
a Budget Adjustment to move funds into the Fleet expense account.
BACKGROUND:
Unit 750 is a 2006 dump truck that is no longer in good enough shape for full time front line use
and needs to be replaced to Transportation. This truck 750 will be "recycled and reused"; it will
be put in service in a low use application at Recycling and Trash Collection to replace used unit
#724U.
DISCUSSION:
Bid 14-58 was opened on September 30, 2014; a bid tab sheet is attached. The low bid truck
meets all specs.
Fleet recommends the purchase of one Freightliner 114SD tri -axle truck with Hilbilt dump body
and 16' Mongoose hoist off Bid 14-58 from Truck Centers of Arkansas, of Springdale, AR in the
amount of $127,620.00.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this truck, but since the truck was
not originally scheduled to replace in 2014, a Budget Adjustment is needed to move funds from
fund balance into Fleet's expense account.
The Equipment Committee approved this purchase at the meeting on October 14, 2014.
Attachments:
SRF 11-6-14 TRAN tri -axle truck 775
BA 11-6-14 use fund bal for 775
PO 11-6-14 TRAN tri -axle truck 775
Bid Tab, Bid 14-58
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayettevi lle-a r.gov
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Fleet Operations
Dept.: Transportation Services
Requestor: Barbara Olsen
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Unit #750, IRAN J030 is being replaced before scheduled in the CIP. Funds are requested from fund balance to be
moved into Fleet's expense project. Sufficient funds remain to meet City objectives.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
11/6/2014
2014-0441
3cwbarcv Fe li
10/15/2014 3:55 PM
Budget Director Date
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
TOTAL
129,000 129,000
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub AT Account Name
v.20140829
9700.1920.5802.00 129,000 02079 2014 EX Vehicles And Equipment
9700.0970.4999.99 - 129,000 RE Use of Fund Balance
C:\Users\dmccoy\AppData\Roaming\L5\Temp\a467794c-6922-42de-8784-c647f77df459 1 of 1
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
Special Instructions:
*
0 t0 OD -4 0) to A co N _t
—
O
3
(Requester: Barbara Olsen
City:
D
a
a
m'
to
to
I Vendor 16751
#:
City of Fayetteville - Purchase Order Request (PO)
(Not a Purchase Order)
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Shipping/Handling
TO BE UNIT 775, FA 700775
DUMP TRUCK PER BID SPECS 14-58
FREIGHTLINER 114SD TRI -AXLE
Description
0
c
to
c.
•'
Vendor TRUCK CENTERS OF ARKANSAS
Name:
Lot
M
D
Unit of Issue
0)
FS
m
N
V
Of
N
O
O
0
Unit Cost
O
O
O
O
O
O
O
0
0
O
O
0
Eft O
O
O
O
C
O
O
O
0
O
O
0
O
O
0
O
O
0
$127,620.00
Extended Cost
CO
V
0
O
tO
N
O
0)
co
0
N
O
O
Account Number
Requester's Employee #:
1940
Zip Code:
FOB Point:
Ship to code:
50
Subtotal: $127,620.00
Tax: $0.00
Total: $127,620.00
L 02079.2014
0
O
N
co
c
g
Extension:
3485
Quotes Attached
r Yes r No
Taxable
I— Yes I✓ No
0
N
11
z
O
P.0 Number:
kequisition No.:
Inventory #
Expected Delivery Date:
Legistar#:
2014-0441
Date:
10/15/2014
700775
Fixed Asset #
CITY OF
Tryetieviile
ARKANSAS
Bid 14-58, Tri -Axle Dump Truck
Bid: 14-58
9/30/2014
2:00 PM
City of Fayetteville
BIDDER
QTY
Tri -Axle Diesel Powered Cab &
Chassis
Dump Body with Hoist
Total Bid
MHC Kenworth - Opt 1
Mfg/Model Bid
1
$
121,095.00
Kenworth T470
$
18,905.00
Hilbilt/Hilbilt Mongoose
$
140,000.00
MHC Kenworth - Opt 2
Mfg/Model Bid
1
$
121,095.00
Kenworth T470
$
24,630.00
Ox Body/SP851600
$
145,725.00
Peterbilt of NW Arkansas - Opt 1
Mfg/Model Bid
1
$
123,156.00
Peterbilt/382
$
24,630.00
Ox Body/SP851600
$
147,786.00
Peterbilt of NW Arkansas - Opt 2
Mfg/Model Bid
1
$
123,156.00
Peterbilt/382
$
21,825.00
Dayis/EFMT15-16
$
144,981.00
Peterbilt of NW Arkansas - Opt 3
Mfg/Model Bid
1
$
123,156.00
Peterbilt/382
$
18,905.00
Hilbilt/16' Mongoose
$
142,061.00
Shipley Motor Equipment Co
Mfg/Model Bid
1
$
133,000.00
Mack/GU813
$
18,905.00
Hilbilt/Mongoose
$
151,905.00
Summit Truck Group
Mfg/Model Bid
1
$
112,869.67
Intemational/SBA6X4
$
25,113.00
Hilbilt/16' Mongoose
$
137,982.67
TRL Inc dba Truck Centers of Arkansas
Mfg/Model Bid
1
$
108,715.00
Freightliner/114SD
$
18,905.00
Hilbilt/Mongoose
$
127,620.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
Pv;
P. Vice, Purchasing Manager
Dat