HomeMy WebLinkAbout187-14 RESOLUTIONRESOLUTION NO. 187-14
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN
ENVIRONMENTAL PROTECTION AGENCY GRANT IN THE AMOUNT OF
$142,500.00, TO APPROVE TASK ORDER NO. 1 WITH THE WATERSHED
CONSERVATION CENTER IN THE AMOUNT OF $164,524.00 FOR AN
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS IN THE
CITY OF FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Ordinance No. 5645, which was passed and approved on January 7, 2014,
waives the requirement of formal bidding and authorizes the City to "jointly seek funding and
use such funding to design and construct stream restoration projects" pursuant to a Memorandum
of Understanding with the Watershed Conservation Resource Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of an Environmental Protection Agency grant in the amount of $142,500.00 and
approves Task Order No. 1 with the Watershed Conservation Center in the amount of
$164,524.00 for an inventory of riparian and streambank conditions in the City of Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 21" day of October, 2014.
APPROVED:
ATTEST:
By: 41- 44U�
LI NEL AN, Mayor SONDRA E. SMITH, City Qyf1W1T6easurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
-- File Number: 2014-0429
Agenda Date: 10/21/2014 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ENVIRONMENTAL PROTECTION
AGENCY GRANT IN THE AMOUNT OF $142,500.00, TO APPROVE TASK ORDER NO. 1 WITH
THE WATERSHED CONSERVATION CENTER IN THE AMOUNT OF $164,524.00 FOR AN
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS IN THE CITY OF
FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Ordinance No. 5645, which was passed and approved on January 7, 2014, waives the
requirement of formal bidding and authorizes the City to "jointly seek funding and use such funding to
design and construct stream restoration projects" pursuant to a Memorandum of Understanding with the
Watershed Conservation Resource Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
an Environmental Protection Agency grant in the amount of $142,500.00, and approves Task Order No.
1 with the Watershed Conservation Center in the amount of $164,524.00 for an inventory of riparian
and streambank conditions in the City of Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1011212015
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2014-0429
Legistar File ID
10/21/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/3/2014 Engineering /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
Acceptance of a Wetland Program Development Grant in the amount of $142,500.00 from the Environmental
Protection Agency Region 6 for the assessment of City streams, approval of Task Order No. 01 with the Watershed
Conservation Resource Center, and approval of a budget adjustment acknowledging receipt of the grant funds and
required matching funds.
4470.9470.5817.00
Account Number
02097.2014
Project Number
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Fund
Stormwater Quality Mgmt/EPA Streambank
Assessment Grant
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution # 126-13
Original Contract Number:
Comments:
Project Title
$ 264,746.00
$ 94,065.67
r $ 170,680.33
$ 193,340.00
$ 142,500.00
$ 119,840.33
V20140710
Approval Date: 4� -(�j I-- (qpl�
CITY OF
s
a�eevle
ARKANSAS
MEETING OF OCTOBER 21, 2014
TO: Mayor and City Council
CITY COUNCIL AGENDA MEMO
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: October 1, 2014
SUBJECT: Acceptance of a Wetland Program Development Grant in the amount of
$142,500.00 from the Environmental Protection Agency Region 6 for the
assessment of City streams, approval of Task Order No. 01 with the
Watershed Conservation Resource Center, and approval of a budget
adjustment acknowledging receipt of the grant funds and required
matching funds.
RECOMMENDATION:
Acceptance of a Wetland Program Development Grant in the amount of $142,500.00 from the
Environmental Protection Agency Region 6 for the assessment of City streams, approving Task
Order No. 01 with the Watershed Conservation Resource Center, and approving a budget
amendment acknowledging receipt of the grant funds and required matching funds.
BACKGROUND:
On June 4, 2013, City Council approved Resolution Number 126-13 to apply for an EPA Region
6 Wetland Development Program Grant (WPDG). Based upon that application, Fayetteville has
been notified by the Arkansas Natural Resources Commission that it is the recipient of $142,500
in EPA Region 6 grant assistance from the Wetland Development Program.
DISCUSSION:
This project grant was developed in cooperation with the Watershed Conservation Research
Center, WCRC, and proposes to develop an inventory of the riparian and streambank conditions
for approximately 20 miles of urban streams and wetlands. The purpose is to identify areas in
need of restoration and preservation, develop criteria to prioritize projects and provide information
to the city's engineering and planning divisions to use when evaluating proposed development
that could potentially impact streams, wetlands and springs.
Proposed locations include Town Branch, Scull, Hamestring, Owl, and Clabber Creeks. The
assessment will include development of streambank erosion prediction curves to estimate
sediment and nutrient loadings from streambank erosion. The stream assessment will include an
evaluation of streambanks showing signs of accelerated erosion and the condition of riparian
areas and identification of wetland features and springs within the stream corridor. Data will be
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
collected to evaluate streambank erosion rates to help identify sites in need of restoration. These
unstable sites will be prioritized for restoration based on sediment and nutrient loadings, location,
and threat to property and City infrastructure.
Hamestring, Owl, and Clabber Creeks are located in the western side of Fayetteville, where
there continues to be rapid growth. These three watersheds are part of the Illinois basin and
encompass an area of approximately 14 square miles. Accelerated streambank erosion that
threatens property and City infrastructure and contributes excessive loads of sediment and
nutrients to the Illinois River watershed has been observed in this area. Also, exceptional
natural features, such as wetlands, springs, remnant prairies, and hydric soils have been noted
in these watersheds. Evaluation of the stream corridor within these watersheds can enhance
planning efforts to preserve streams, wetlands, aquatic, and terrestrial habitat and help to
minimize the impact of growth on existing ecosystems. The assessment will also help the City
of Fayetteville to take actions to reduce the contribution of non -point source pollution to our
stream systems and direct funding for streambank restoration to the most beneficial areas.
On January 7, 2014, the City Council approved agreement memorandum of understanding with
the Watershed Conservation Resource Center (WCRC), and established a method for
developing Task Orders to assist the City on projects such as this. To that end, Task Order No.
01 in the amount of $164,524.00 has been developed.
The EPA Region 6 WPDG is a 25/75 matching grant. Subsequent to City Council approval, the
application was submitted and the EPA awarded a WPD Grant in the amount of $142,500 which
will cover approximately 73.7% of the $193,340.00 total project budget. The remainder,
$50,840.00, will be addressed through combination of matching funds and City staff time.
BUDGET/STAFF IMPACT:
The Stormwater Quality Management/Nutrient Reduction project has been designated in part to
fund projects that improve stormwater quality in the City of Fayetteville and would be proposed
as the source for the matching funds. Funding from this project includes $25,000 in matching
funds and $28,816.00 in staff time, representing approximately 450 staff hours.
Attachments:
EPA Approved Work Plan
EPA Notice of Award
Resolution 126-13
Task Order NO. 01
Ordinance 5645 and Supporting Documentation
2
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Engineering Adjustment Number
20 4 Dept.: Development Services
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
EPA has awarded a grant ($142,500) to the City to assess the City's Streambanks. There is also a City match of 26.3%
($50,840.00) bringing the total amount of the prject to $193,340.00. The work will be completed by WCRC and there
will be some engineering contra.
RESOLUTION/ORD I NAN CE
COUNCIL DATE:
LEGISTAR FILE ID#:
10/21/2014
2014-0429
13 A.f''ba4-GL FeW
10/2/2014 11:19 AM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL
Account Number
142,500 142,500
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub
AT
v.20140829
Account Name
4470.0947.4309.01
- 142,500
02097
2014
RE
Federal Grants - Operational
4470.9470.5314.00
4470.9470.5314.04
139,524 -
2,976 -
02097
02097
2014
2014
EX
EX
Professional Services
Engineering Contra Servs
4470.9470.5817.00
4470.9470.5314.00
(50,840) -
25,000 -
02097
02097
1
2014
EX
EX
Bridge & Drainage Improve
Professional Services
4470.9470.5314.04
25,840 -
02097
2014
EX
Engineering Contra Servs
C:\Users\dmccoy\AppData\Roaming\L5\Temp\83e146c6-37c2-4e39-9629-6eb8a8ced448 1 of 1
City of Fayetteville - Purchase Order Request (PO)
Requisition o.:
Date:
(Not a Purchase Order)
P.O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor
16441
Vendor
Watershed Conservation Resource Center (WCRC)
Mail r Yes r No
Legistar#:
#:
Name:
2014-0429
FOB Point:
Taxable
Address: 380 W. Rock St
1- Yes r- No
Expected Delivery Date:
Zip Code:
Ship to code:
Quotes Attached
City: Fayetteville
State: AR
72701
090
r Yes r No
Requester's Employee #:
Extension:
Requester: Alan Pugh
4073
8208
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
Stream Assesment Grant
1
Lot
164,524.00
$164,524.00
4470.9470.5314.00
02097.2014
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
pecial Instructions:
Fayetteville has long worked with the Watershed Conservation Resource Center (WCRC) and funded quality stream restoration Subtotal: $164,524.00
projects successfully completed by the Center and therfore entered into a Memoradum of Understanding (MOU) for certain projects
on January 9, 2014. This project falls under this MOU and due to the unique nature of the services required as well as the history of Tax: $0.00
quality projects with WCRC the council waived competative bidding. Total: $164,524.00
Approvals:
Mayor: Department Director: Purchasing Manager:
Chief Financial Officer: Budget Director: IT Director:
Dispatch Manager: Utilities Manager: Other:
THE CITY OF FAYETTEVILLE, ARKANSAS
TASK ORDER NO. 1
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS OF
FAYETTEVILLE'S URBAN STREAMS
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU) as
described in Ordinance No. 5645 executed on January 7, 2014. The referenced MOU
pertains to potential stream restoration projects and associated services with the Watershed
Conservation Resource Center (WCRC). This Task Order entered into and executed on the
date indicated below the signature block by and between the City of Fayetteville and
Watershed Conservation Resource Center sets forth the project description, project
schedule and associated fees for these services related to Federal Assistance Grant (I.D.
001774201) "Inventory of Riparian and Streambank Conditions of Urban Stream" awarded to
the City on September 18, 2013.
Section I - Project Description
This project consists of developing an inventory of the riparian and streambank conditions
for 20 miles of urban streams and develop streambank erosion prediction curves to
estimate sediment and nutrient loadings from streambank erosion. The purpose of the
riparian and streambank assessment is to: A) Identify areas in need of restoration and
preservation; B) Develop criteria to prioritize 1) unstable streambanks for restoration,
including potential for wetland restoration and 2) stable stream and wetland areas for
preservation; and C) Provide information to the City's Engineering and Planning Divisions to
use when evaluating proposed development that could potentially impact streams,
wetlands, and springs. The inventory will include an evaluation of A) the riparian area in
which wetland features, springs, and general vegetation composition will be identified and
B) streambanks with accelerated erosion that includes measuring erosion rates,
characterizing streambank materials, and estimating sediment and nutrient loadings.
Section II - Project Timeframe
The project will be.conducted over the period of the grant award which is November 1, 2013
to October 31, 2016.
Section III - Scope of Services
The WCRC will conduct activities as outlined in the attached workplan. Activities include
but are not limited to: 1) Development of a Quality Assurance Project Plan 2) Conducting an
inventory of stream and riparian conditions for a minimum of 20 stream miles 3) Developing
streambank erosion prediction curves and estimated sediment and nutrient loads and 4)
prioritization of areas in special need of protection or restoration. In addition, the WCRC will
contract directly any contract services needed.
THE CITY OF FAYETTEVILLE, ARKANSAS
Section IV - Fees and Payments
WCRC will perform the above -referenced Scope of Services for $164,524 ($139,524 of
which will be Federal Funds) as detailed in the attached project workplan (Attachment 1).
•
Section V - Memorandum of Understanding in Effect
Except as amended specifically herein, the Memorandum of Understanding Fayetteville
shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly
executed as of the date and year first herein written.
Attest:
A ...
Date:
Sondra Smith, City C`R(*11IIIIIT,,,
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FOR WATERSHED CONSERVATION RESOUCE CENTER
By: A_
andi Formica
Date: QVI I T Z O 11-1
Attest: �J
Proposal Workplan
Section A: Cover Page
Project Title: Inventory of Riparian & Streambank Conditions of Urban Streams
Track II Application — FYI or FY14
Core Elements: Monitoring and Assessment and Voluntary Restoration and Protection
ACTIONS: 1.Identify program decisions and long term environmental outcome(s) that will
benefit from a wetland monitoring and assessment program, 2.Consider watershed planning,
wildlife habitat, and other objectives when developing your selection process
restoration/protection sites, 3.Develop and evaluate restoration/protection projects, and 4.
Monitor restoration sites to ensure that they are implemented and managed correctly and linked
to relevant watershed planning efforts.
Name of Applicant: City of Fayetteville, Arkansas, DUNS #07-565-7742
Key personnel and contact information:
Sarah Wrede, City of Fayetteville, Engineering, swrede(cr�,ci.fayetteville.ar.us, (479) 575-8208
Sandi Formica, WCRC, formicakwatershedconservation.org, (501) 352-5252
Geographic Location: Fayetteville, Washington County, Arkansas; HUC: 11110103, Illinois
River Watershed; HUC: 11010001, Upper White River Watershed
Total Project Cost: $193,340, Federal Dollars Requested: $142,500, Match: $50,840
Abstract/Project Summary: Assessing stream systems within our urban areas provides
important information to help conserve natural resources, protect water quality, and plan for
urban development. The City of Fayetteville (City) in partnership with the Watershed
Conservation Resource Center (WCRC) proposes to develop an inventory of the riparian
condition of 20 miles of urban streams and develop streambank erosion prediction curves to
estimate sediment and nutrient loadings from streambank erosion. The stream inventory will
include an evaluation of the riparian area and streambanks. Wetland features, prairies, and
springs within the stream corridor will be identified. Data will be collected on streambanks
showing signs of accelerated erosion and erosion rates will be measured to identify sites needing
restoration and quantify sediment and nutrient loadings. Criteria will be developed and applied
to prioritize sites for preservation or restoration, depending on their condition.
Hamstring, Owl, and Clabber Creeks will be included in the study and are located where
there continues to be rapid development. Accelerated streambank erosion contributes excessive
loads of sediment and nutrients to these streams and has been observed in this area along with
exceptional natural features, such as wetlands, springs, remnant prairies, and hydric soils.
Evaluation of these urban stream corridors will enhance planning efforts to preserve streams,
wetlands, and aquatic/terrestrial habitats and help to minimize the impact of urban growth on
existing ecosystems. The streambank evaluation will help the City to take actions to reduce NPS
pollution and direct funding for streambank restoration to the most beneficial area.
KI
Section B: Project Description: The City of Fayetteville (City) in partnership with the
Watershed Conservation Resource Center (WCRC) proposes to develop an inventory of the
riparian and streambank conditions for 20 miles of urban streams and develop streambank
erosion prediction curves to estimate sediment and nutrient loadings from streambank erosion.
The purpose of the riparian and streambank assessment is to: A) Identify areas in need of
restoration and preservation; B) Develop criteria to prioritize 1) unstable streambanks for
restoration, including potential for wetland restoration and 2) stable stream and wetland areas for
preservation; and C) Provide information to the City's Engineering and Planning Divisions to
use when evaluating proposed development that could potentially impact streams, wetlands, and
springs. The inventory will include an evaluation of A) the riparian area in which wetland
features, springs, and general vegetation composition will be identified and B) streambanks with
accelerated erosion that includes measuring erosion rates, characterizing streambank materials,
and estimating sediment and nutrient loadings
Prioritization of unstable sites for restoration will be based on sediment and nutrient loadings,
location, threat to property, and presence or potential to create natural features, such as,
wetlands, prairies, etc. Documentation and prioritization of the existence of natural features will
help to ensure that they will not be destroyed or damaged from development. The assessment
will focus on Hamestring, Owl, and Clabber Creeks, which are located in the western side of
Fayetteville, where there continues to be rapid development (Section F, Att.1). These three
watersheds are part of the Illinois basin and encompass an area of approximately 14 square
miles. Additional streams will be identified to include in the study within Beaver Lake
watershed. Beaver Lake is the drinking water source for over 450,000 NW Arkansas residents.
1. Program Priorities: Track Two: The proposed project falls under two Core Elements:
Monitoring and Assessment and Voluntary Restoration and Protection. The action under
Monitoring and Assessment is `identify program decisions and long term environmental
outcome(s) that will benefit from a wetland monitoring and assessment program.' Funding will
be sought to restore sites identified as unstable with poor riparian conditions to enhance habitats
and improve water quality. Wetland areas and springs will be identified along with high quality
headwater streams. The information and knowledge gained from the assessment will be used to
help support the City's Streamside Protection Ordinance. Information on contaminant load
reduction from stream restoration will be tied to the broader watershed planning efforts. The
first action under Voluntary Restoration and Protection is `consider watershed planning, wildlife
habitat, and other objectives when developing your selection process restoration/protection
sites. 'The criteria selected to prioritize sites for restoration or protection will be based on local
watershed planning efforts. Both EPA accepted watershed plans for the Illinois River and
Beaver Lake emphasize the need to improve water quality through riparian enhancement and
preservation and reduction of sediment and nutrient loadings through streambank restoration.
Both the streambank erosion prediction curves and prioritization criteria will serve as examples
of assessment techniques that other urban areas can use to manage and protect their urban stream
corridors. The second action is `develop and evaluate restoration/protection projects. ' The
project results will provide the City stream/ wetland sites prioritized for restoration or protection.
The third action is `monitor restoration sites to ensure that they are implemented and managed
correctly and linked to relevant watershed planning efforts. ' The City has previously partnered
with the WCRC to restore three urban stream sites that include wetland features. All three sites
will be monitored and maintained to ensure objectives are being met.
2. Description of Need: Over the past 30 years, Northwest Arkansas' population tripled to
approximately 400,000. Both forested and agricultural lands have been converted to urban areas,
increasing the amount of impervious surfaces, which has increased runoff and intensified the
11
magnitude and frequency of high flow events in streams. This additional runoff and energy has
increased channel erosion, resulting in vertical cut -banks on both City and private property.
Development has also resulted in the loss of urban wetland, prairie, headwater stream, and
riparian features that are connected to the stream channels and needed for healthy stream
ecosystems. Conducting an inventory of the condition of 20 miles of urban streambank and
riparian areas will provide information and data needed to restore disturbed sites and to preserve
robust natural features. The City will use this assessment to help determine their contribution to
water quality improvements in the Illinois River and Beaver Lake watersheds by restoring and
protecting urban streams and wetlands. The City will become a regional example of collecting
environmental data and using it to plan for urban development and natural resource protection.
Prioritizing unstable stream sites for restoration based on established watershed planning goals
will result in better utilization of funding for restoration and maximizes the benefits gained.
The proposed project will help the City to meet both local and regional priorities for water
quality improvement and protection. Locally, the City of Fayetteville adopted a Streamside
Protection Ordinance in 2011 to accomplish several goals including: reduce pollutants in
waterways, preserve flood capacity, and protect the integrity of natural resources. These goals
and all technical details of the ordinance where researched by staff and went through an
extensive public review and comment process. The ordinance establishes streamside protection
zones along streams within the City with a drainage area of 100 acres or greater. City staff
reviews development plans for compliance with the ordinance, answers questions from the
public and educates City staff who work near streams. The riparian and streambank assessment
will provide additional data needed to help with the Streamside Protection Ordinance.
The project also addresses regional priorities and local objectives associated with the Illinois
River and Beaver Lake watersheds. Both watersheds 1) have impaired or 303 (d) listed streams
5
or stream segments that are in need of additional data, with siltation/turbidity specified as the
cause and surface erosion as the source; 2) are considered a priority by the ANRC for reducing
nutrients. This project will provide scientific data and information to support actions that will
reduce both sediment and nutrient loads. In addition, comprehensive watershed management
plans have been developed and accepted by US EPA and include goals for water quality
protection through restoration and protection of riparian buffers and streambanks.
3. Outputs, Outcomes, and Results
i. Outputs: The expected environmental outputs are 1) Identification, for 20 miles of
urban streams, a) sites needing streambank and riparian restoration, including wetland
enhancement and b) areas of stream corridor that have unique environmental attributes, such as
healthy riparian forest, wetlands, springs, and/or prairie; 2) Criteria for prioritizing sites for
restoration or preservation; 3) Maps showing prioritized sites for restoration or preservation to be
used as a planning tool for the City and local watershed planning; 4) A set of streambank erosion
prediction curves to be used at sites without erosion data; 5) Estimates of annual loading rates of
sediment, T. Phosphorus, and T. Nitrogen from streambank erosion within the 20 miles of
surveyed channel; and 6) Comparison of channel dimensions and summary of vegetation and
maintenance at three existing urban restorations.
ii. Outcomes: The expected environmental outcomes are 1) Improve the decision making
ability of the City and watershed planners in conducting restoration of streams, wetlands, and
riparian areas within the City; preservation of healthy streams, wetlands, and other natural
features with respect to urban development; and reduction of sediment and nutrients from
streambank erosion to improve water quality within the Illinois River and Beaver Lake
watersheds; 2) Integrate the City's efforts of restoration and preservation of urban streams and
wetlands into local watershed planning; 3) Have available for the City and watershed planners
2
both prioritization criteria and the data/information needed to estimate contaminant loadings for
the evaluation of other areas within the City; 4) Improve the ability of City staff to implement the
Streamside Protection Ordinance through the data and information collected; S) Increase
understanding of City's maintenance staff and volunteers on the importance of urban streams,
wetlands, water quality, native vegetation management, and maintenance at three existing urban
stream restoration sites; 6) Improved stream, riparian area, and wetland protection efforts;
7) Increase understanding of healthy streams and wetland condition.
iii. Link to the EPA Strategic Plan: These outputs and outcomes are directly linked to the
EPA Strategic Plan's Goal 2 — Protecting America's Water because data will be collected and
analyzed to provide information on the condition of streams and wetlands to local & state
government and watershed planners to restore and protect urban natural resources. This
information will be used to prevent the destruction of healthy sections of stream and wetlands
from urban development. Restoration efforts will be based on the results of this study, which
emphasizes maximizing sediment and nutrient load reductions from streambank erosion to
improve the water quality of streams within the Illinois River and Beaver Lake watersheds.
iv. Tracking Outputs and Outcomes: The seven outputs will be direct deliverables
associated with the project and completed during the timeframe of the project. City engineering
staff will document the City's use of the project information in the manner described in
outcomes 1-4). A form will be developed in which City staff will complete whenever
considering the information provided in evaluating planned development both private and
municipal, interaction with local watershed groups, and implementing the streamside protection
ordinance. A questionnaire will be developed and distributed to City staff and volunteers who
provide assistance in monitoring and maintaining existing restoration sites as described in
7
Outcome 5). Outcomes 6-7) will be evaluated by recording the number of stream miles, wetland
acres, and other natural features restored or preserved based on the results of this study.
4. Proiect Tasks The project tasks are summarized as follows:
Task 1: Development of Quality Assurance Project Plan (QAPP). A QAPP will be developed
to assure that data collection activities result in quality data. The WCRC will be responsible for
this task. Deliverable: EPA Approved QAPP
Task 2: Conduct Inventory of Riparian, Streambank, Wetland, and other Natural Features.
Under this task, 1) In addition to the main stems of Owl, Hamestring, and Clabber Creeks, _
stream(s) will be identified to be included in the inventory and assessment; landowner access
permission will be determined or obtained; 2) An inventory of riparian and streambank
conditions for 20 miles of urban stream will be conducted that includes the following
components: a) Information on the riparian area including presence of wetland features, springs,
prairie, forest coverage, and vegetation composition; b) streambanks showing signs of
accelerated erosion will be evaluated for their erosion potential using the Bank Erosion Hazard
Index (BEHI) method and for Near Bank Shear Stress (NBSS); c) physical measurements of
streambank height and length will be performed; d) the width of the riparian area will be
evaluated using GIS. The WCRC will be responsible for Task 2 except the applicant will assist
with identifying additional areas to include in the assessment and obtaining landowner
permission where necessary. Deliverables: A summary of the inventory results with maps.
Task 3: Develop streambank erosion prediction curves and estimate sediment loads from
eroding streambanks. Under this task 1) Select a minimum of 24 sites for evaluation of lateral
streambank erosion rates based on the results of the inventory, install toe pins, and measure bank
profiles; 2) Characterize streambank materials through sampling and analysis; 3) Following one
year, measure bank profiles again; evaluate flow conditions to determine if measurements need
to be collected again; 4) Develop erosion prediction curves; 5) Estimate sediment and nutrient
loads from streambanks. The WCRC will be responsible for this task. Deliverables: Maps
showing erosion potential for streambanks; streambank erosion prediction curves for City of
Fayetteville tributaries; estimates of sediment and nutrient loads resulting from streambank
erosion and at restoration sites.
Task 4: Develop and Implement Criteria for Prioritizing Sites for Restoration or
Preservation. Activities include 1) Criteria for preservation of riparian areas associated with
wetland features, prairies, and/or stable streams will be developed and applied; 2) Criteria for
prioritizing the restoration of unstable streambanks will be developed and applied. Deliverables:
Mapping products showing prioritized sites and summary of problems and/or natural attributes.
Task S: Integrate Study Results into City Engineering/Planning and Monitor and Maintain
Existing Restoration Sites. Activities include 1) coordinate with City Engineering & Planning
staff to develop strategies for utilizing study results to a) assist with activities associated with the
streamside protection ordinance; b) evaluate urban development proposals; and c) seek and
budget funding for restoration; and d) develop incentives for preservation; 2) At three existing
stream restoration sites a) collect stream assessment data to determine if restoration is meeting
project goals and objectives; b) conduct needed maintenance associated with vegetation and
hydrology. The applicant and the WCRC will work on these tasks together. Deliverables:
Summary of strategies developed and monitoring and maintenance results.
Task 6: Technology Transfer and Outreach. Under this task 1) work with local watershed
groups and planners to incorporate assessment information into watershed management efforts;
2) incorporate project information into local and regional workshops, meetings, conferences
and/or courses attended by city planners, local decision makers, and/or environmental
professionals; and 3) work with City staff and volunteers to remove invasive plants at existing
0
stream restoration sites a minimum of two times each at three sites. The applicant and the
WCRC will be responsible. Deliverables: Outreach activities summary
Task 7. Administrative and Reporting. The applicant will provide project oversight and develop
1) quarterly reports and 2) a final report. Deliverables: Quarterly and Final Reports
5. Partnership Information — In addition to the partnership between the City and WCRC,
the following organizations have agreed to participate as partners and provide assistance:
Fayetteville Natural Heritage Commission will provide information on their green
infrastructure study and input on the prioritization of sites for preservation.
Beaver Lake Watershed Alliance will assist in transferring information and results to their
watershed planning team and to other watershed groups. They will also assist coordinating
volunteers for removing invasive vegetation from existing restoration sites.
Illinois River Watershed Partnership will assist with transferring information and results to
their watershed planning team and coordination of volunteers for invasive plant removal.
Arkansas Natural Resource Commission will assist with transferring project information and
results to the Arkansas Multi Agency Wetland Planning Team.
Letters of support can be found in Section F, Att. 2.
6. Milestone Schedule
Milestone/Task
Start Date
End Date
Product
1: Develop QAPP
11/01/13
01/30/14
Approved QAPP
2: Conduct Inventory
1) Finalize Site Selection
12/01/13
01/15/14
Area/watershed map
2) Conduct Inventory
02/01/14
05/31/14
Inventory results
3: Develop Streambank Erosion
Prediction Curves/Estimate Loads
1) Select Streambanks/Monitoring
05/31/14
07/31/14
Map of selected locations
10
2) Install Toe Pins/Measure Bank
08/01/14
10/31/14
Summary of data collected
Profiles/Conduct BEHI/NBSS
3) Follow-up Measurements
09/01/15
10/31/15
Summary of erosion rates
4) Sample/analyze bank materials
10/31/14
09/01/15
Results of Analysis
5) Create plot of curves
11/01/15
01/15/16
Prediction Curves
6) Estimate sediment & nutrient loads
01/16/16
02/28/16
Summary of loadings
4: Prioritization Criteria
1) Riparian Preservation
11/01/14
10/31/15
Map of sites prioritized
2) Stream & Wetland Restoration
10/31/15
06/30/16
Map of sites prioritized
5: Integration of Study Results &
02/01/14
10/31/16
Summary of Strategies and
Monitoring & Maintenance -
Monitoring/Maintenance
6: Outreach
04/30/14
09/30/16
Summary of activities
7. Reporting - Quarterly Report
01/31/14
10/31/16
Progress report
Final Report
08/15/16
10/31/16
Final report
7. Detailed Budget Workplan: If the applicant receives an award, the sub-award/sub-grant
will be properly awarded consistent with the applicable regulations in 40 CFR Parts 30 or 31.
The applicant will also follow all appropriate procurement standards as required by EPA. The
overall project budget is summarized in the table below. The award recipient will administer the
grant and procure services. The sub -award recipient, the WCRC, will execute major project
tasks associated with this proposal, because of their unique expertise in the area of natural
resource inventories, watershed assessment, streambank erosion monitoring and material
sampling and analysis, and development of streambank prediction curves. Their budget is shown
on line "h. Other: WCRC" in the budget table below. The primary responsibilities of the WCRC
are outlined in Section B.4. The contract services include procurement of wetland and native
plant expertise ($15,000) and analysis of streambank material samples ($3,000).
The federal, non-federal, and total cost for each project task identified in Section B.4 are as
follows: Task 1.Develop QAPP (F-$3,000, NF -$1,000 T-$4,000); Task 2. Resource Inventory
11
(F-$25,000, NF -$19,000, T-$44,000); Task 3.Develop Prediction Curves (F-$65,000, NF -
$10,840, T-$75,840); Task 4.Develop and Implement Prioritization Criteria (F-$10,000, NF -
$5,000, T-$15,000); Task 5.Intergrate Study Results (F-$20,000, NF -$5,000, T-$25,000); Task
6.Technology Transfer (F-$10,000, NF -$5,000, T-$15,000); and Task 7.Administrative and
Reporting (F-$10,000, NF -$5,000, T-$15,000).
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section B.4.
12
Project Budget
Object Class Cat.
-Federal
Non- Federal
Total
a. Personnel
$0
$19,458
$19,458
b. Fringe
$0
$6,382
e
6,382
c. Travel
$2,976
$0
$2,976
d. Equipment
$0
$0
$0
e. Supplies
$0
$0.$0
£ Contract
$18,388
$0
$18,388
g. Construction
$0
$0
$0
h. Other: WCRC
$121,136
$25,000
$146,136
see table below
i. Total Direct
$142,500
$50,840
$193,340
j. Indirect
$0
$0
$0
k. Totals
$142,500
$50,840
$193,340
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section B.4.
12
A breakdown of the
WCRC budget,
which is part of the
total project cost of
$193,340, is shown
in the table below.
Travel expenses will
be used to complete
the Section B.4 tasks
and to attend
professional
meetings related to
the scope of the
work being
performed. Supplies
include; Computer
Workstation ($1,500), Laptop Computer ($1,500), Surveying Supplies ($1,000), ArcMap software
license ($2,000), Project maintenance materials including native plant seed and erosion control fabric
(2,000), and rental of machinery to implement prescribed maintenance activities ($1,035). Indirect
costs are based on a negotiated rate the WCRC has established with the Department of the Interior.
8. Restoration Demonstration Project Information — N/A
9. Programmatic Capability/ Technical Experience/ Qualifications
The following staff will have primary roles and responsibilities in implementing this project.
Sarah Wrede, City of Fayetteville, Engineering Division — As Project Coordinator, she will
coordinate activities within City Divisions and with the WCRC, oversee the budget, assist with
13
Other: WCRC Budget
(included in the total project
cost of $193;340)
Object Class Cat.
Federal Non- Federal"
Total "
a.
Personnel
$55,000
$11;000
$66,000
b.
Fringe
$21,835
$4,367
; "S26,202
c.
Travel
;$6,000$3,000
`$9,000
d.
Equipment
$0
$0"
$0:
e.
Supplies
$9,035$780
$9,815
f.
Contract
$0
�' "$0
-
$0:
g.
Construction
$0'
$0"
"
h.
Other:
$0
$0
$0
i.
Total Direct
$91,870
$19,147
$111,017
j.
Indirect
$29,266
"$5,853
$35;1119
k.
Totals
$121,136
$25,000
"
$146,1136
Workstation ($1,500), Laptop Computer ($1,500), Surveying Supplies ($1,000), ArcMap software
license ($2,000), Project maintenance materials including native plant seed and erosion control fabric
(2,000), and rental of machinery to implement prescribed maintenance activities ($1,035). Indirect
costs are based on a negotiated rate the WCRC has established with the Department of the Interior.
8. Restoration Demonstration Project Information — N/A
9. Programmatic Capability/ Technical Experience/ Qualifications
The following staff will have primary roles and responsibilities in implementing this project.
Sarah Wrede, City of Fayetteville, Engineering Division — As Project Coordinator, she will
coordinate activities within City Divisions and with the WCRC, oversee the budget, assist with
13
integration of the study results into City activities, and project reporting. Chris Brown, City
Engineer for Fayetteville — will be responsible for transferring the assessment information to the
engineering, planning, and transportation departments. Sandi Formica, WCRC — As Project
Manager, she will be responsible for the implementation of tasks; overall project management
including overseeing the assessment; working with project partners to integrate results into
watershed planning. Mathew Van Eps, P.E., WCRC— As Project Engineer, he will be
responsible for overseeing the field work, data collection, and data analysis.
Applicant's Experience — The City of Fayetteville has been acknowledged for its environmental
awareness for many years. The City is currently recognized as leading the State of Arkansas in
sustainability and green infrastructure policies. The City partnered with the WCRC on four
stream and streambank restoration projects that have been successfully implemented using the
natural channel design approach. These projects included evaluating streambank erosion and
creating or enhancing wetland areas. Fact sheets describing these projects can be found in
Section F, Att. 3. The current administration has expressed interest and support in establishing
more native grasses in the City's parks to reduce maintenance and enhance the natural settings.
Additionally, the City has recently developed a city-wide phosphorus reduction plan and has
restored a section of stream at Red Oak Park with the Arkansas Game and Fish Commission.
The Watershed Conservation Resource Center (WCRC) is a 501(c) (3) non-profit organization
whose mission is to protect, conserve, and restore natural resources. The co-founders and
principals of the WCRC, Sandi J. Formica and Matthew Van Eps, have extensive backgrounds
and are leading regional experts in watershed management, watershed assessment, stream
stability analysis, natural channel restoration design and the utilization of GIS for inventory and
evaluation of natural resource condition. The WCRC provides specialized assistance concerning
watershed resource issues to a variety of organizations including; watershed groups; local, state
14
and federal governments; non-profit organizations; conservation districts; and other entities that
request assistance. The staff has a broad range of experience with the watershed approach and
has spent many years working throughout Arkansas on a variety of watershed issues. The
WCRC is housed in Fayetteville, Arkansas. They have completed five stream and streambank
restoration projects in the past five years and continue to monitor these projects. All of the
projects include riparian, streambank erosion, and sediment/nutrient loading analyses. Fact
sheets describing these projects can be found in Section F, Att. 3. A summary describing the
WCRC and brief synopsis of Sandi Formica & Matt Van Eps experience along with City staff
resumes can be found in can found in Section F, Att. 4.
10. Transfer of Results: Project results will be presented to key City staff personnel and
meetings will be held to develop strategies to incorporate the information into current
development review process and to find incentives for preservation. As part of the monitoring
and maintenance of existing restoration sites, one-on-one training will be provided to City
maintenance personnel and volunteers on healthy urban streams and wetlands and the removal of
invasive vegetation. Events will be organized for volunteers to remove invasive vegetation.
Project results will be presented to local watershed groups through local information meetings
and will be incorporated into workshops, conferences and/or courses attended by city planners,
local decision makers, and/or environmental professionals at both a local and regional scale.
Section C: Past Performance — The City in partnership with the WCRC has completed 95% of
FY09 EPA Wetlands Program Development Grant to demonstrate the implementation of an
urban stream restoration using natural channel design techniques and creating wetland areas.
The 1600 ft project has been successful in enhancing habitat, stabilizing streambanks, and
protecting City Park and private property during catastrophic flooding in 2011. The City has
executed four EPA State and Tribal Assistance Grants (XP -966737-01-0; XP -976902-01-0; XP -
15
966062-01-1 and XP -966353-01-0) used for sanitary sewer line and manhole rehabilitation projects.
Additionally, the City has executed three Outdoor Recreation Grants through the Arkansas
Department of Parks and Tourism used for park development and improvements. All projects were
successfully managed and completed within the established guidelines and timelines. All reporting
requirements were met and projects resulted in satisfactory outcomes. The STAG projects resulted in
reduced nutrients and reduced inflow/infiltration to the wastewater treatment system.
The WCRC has successfully completed the following EPA Section 319 grants administered under
ANRC: Design and implement stream restoration using a natural channel design approach— 1200 ft
Niokaska Creek at Gulley Park (2009), 1800 ft West Fork White River at Brentwood (2010), 1000 ft
White River near Fayetteville (2011), and 1200 ft Mullins Creek at University of Arkansas Campus
(2012). The WCRC successfully managed these projects and met all of the reporting requirements
including developing a final report. Environmental outputs for all of these projects were the WCRC
designed & implement a natural channel that reduced channel instability, reduced sediment and
nutrient loads, and enhanced the aquatic/terrestrial habitat. Environmental outcomes were met -
sediment, total phosphorus, and total nitrogen loadings were reduced by a minimum of 96%, 95%,
and 94%, respectively. In 2010, the WCRC completed the EPA Agreement #AW832239-03, Mid -
South Watershed Training Program in which the WCRC developed and conducted watershed -based
training. The environmental output was seventeen training courses were conducted with over 700
students attending. Based on course evaluations, an outcome of over 80% of the participants found
the course attended useful. A summary of WCRC projects can be found in Section F, Att. 4.
Section D: Quality Assurance / Quality Control -The applicant will be collecting
environmental data and will submit a QAPP plan for review and approval. The applicant has an
approved QA/QC plan.
Section E: Invasive Species Control - The applicant is not conducting activities that will result
in introducing invasive species. Invasive vegetation will be removed as part of this project.
16
Section F: Attachments
• Attachment 1 — Project Map
• Attachment 2 — Letters of Support
• Attachment 3 — Fact Sheets on Stream Restoration Projects
• Attachment 4 — Qualifications
17
RESOLUTION NO. 126-13
A RESOLUTION APPROVING APP'L1CA1ION FOR. AN EPA REGION 6
WETLAND PROGRAM DEVE.LOpN ENT GRANT IN AN AMOUNT UP TO
$132,500.00 FOR AN ASSESSMENT OF CITY STREAMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FA,YRTTEVTLLE, ARKANSAS:
Sedion 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
applying for an EPA. Region 6 Wetland Program Development Grant in an amount up to
$132,500.00 for an assessment of City streams.
PASSED and A ppRO'VED this 0 day of June, 2013.
w �� ; 10 ;�
ATTEST:
C
Mayor
SONDRA
ORDINANCE NO. 5645
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
by the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration pr% t lardot,p�
authorizes Mayor Jordan to sign such Memorandum. ���`V A.
.. rRCq r,��
�; Gxi Y p,� •sG'���
r
PASSED and APPROVED this 71' day January, 2014.
FAYETTEVILLE•
APPROVED: ATTEST:SN .�. `
�1111i lilt%
By: Alu&
SO RA E. SMITH, City Clerk/Treasurer
MEMORANDUM OF UNDERSTANDING
Between
Watershed Conservation Resource Center
And
City of Fayetteville
This Memorandum of Understanding (MOU) is entered into and executed on the date indicated
below the signature block, by and between the Watershed Conservation Resource Center,
hereinafter referred to as WCRC, and the CITY OF FAYETTEVILLE.
A. PURPOSE
The purpose of this MOU is to establish a general framework for cooperation between the
WCRC and the CITY OF FAYETTEVILLE to 1) seek funding and conduct stream restoration
projects to achieve the common goal of restoring unstable sections of streams to a
morphologically stable form utilizing a natural channel design approach and 2) to work together
on nonpoint source (NPS) related issues associated with reducing nutrients and improving
riparian and other natural areas. Innovative approaches will be used in designing and
implementing stream restorations that will result in improved water quality of the City's
watersheds and will address severe streambank erosion, while restoring aquatic and terrestrial
habitat and maintaining a sustainable, natural hydrology. Such cooperation will serve the parties'
mutual interest.
B. STATEMENT OF MUTUAL INTERESTS AND BENEFITS
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural
resources by utilizing the watershed approach, conducting environmental outreach, and
providing planning and technical assistance to landowners, communities, and government. The
WCRC principals are regional experts and local leaders in implementing natural channel design -
based stream restorations that meet multiple local and regional objectives relating to river
channel instability, water quality, and ecological services. This MOU is of benefit to the CITY
OF FAYETTEVILLE. because these activities will help to meet the objectives of the City's
Nutrient Reduction Plan and will lead to both aquatic and terrestrial habitat restoration, improved
water quality in the form of both phosphorus and sediment reductions, reduced streambank
erosion, and improve aesthetics of local streams and rivers. This effort will also help to promote
the use of alternatives to traditional channel modifications in both urbanizing and rural areas.
The WCRC and the CITY OF FAYETTEVILLE partnered and have obtained several grants for
restoring streams within the City and surrounding areas and for assessing streams for stability
and contaminant reduction. These projects have brought over $2,300,000 to the City for water
quality and other environmental improvements and have helped to create local partnerships and
outreach opportunities in the areas of river restoration, riparian enhancement, and watershed
planning. Four stream and streambank restoration projects have been implemented that have
resulted in over 4000 tons of sediment and 3,700 lbs of total phosphorus reductions, annually
from streambank erosion, restored both aquatic and terrestrial habitat, protected City
infrastructure, and improved aesthetics of City Parks and other properties. The WCRC currently
has three active projects with the City and other partners to conduct more river restoration and
assess urban streams and riparian areas to identify priority sites in need of restoration. In
addition, the WCRC continues to monitor and maintain the four implemented stream restoration
sites.
C. FEES AND PAYMENTS
No fee is associated with this MOU. As projects are identified by the City, a Task Order
establishing the scope, fee, and payment terms for the project will be developed. The basis of
this fee and justification for the fee shall be contained in an Appendix attached to each Task
Order. Adjustment of the fee may be made should WCRC establish and the CITY OF
FAYETTEVILLE agree that there has been, or is to be, a significant change in scope, complexity
or character of the services to be performed; or if the CITY OF FAYETTEVILLE decides to
shorten the duration of work from the time period specified in the Agreement for completion of
work and such modification warrants such adjustment. .
In consideration of the above premises, the parties agree as follows:
D. THE WCRC:
1. Shall seek funding opportunities for stream restoration projects and other projects
related to reduction of non -point source pollution.
2. Upon approval of specific Task Orders by the Mayor or City Council, as required by the
City's procurement requirements, shall provide the services detailed in each Task Order.
Said tasks may include:
a. Identification of stream reaches that could benefit from stream restoration
and prioritize, in streams within the City limits.
b. Estimation of phosphorous reduction that would be realized for each priority
stream restoration project.
c. Assistance in developing grant applications for identified stream restorations
and other non -point source pollution assessment projects.
d. Assistance to the CITY OF FAYETTEVILLE in addressing other NPS
related issues.
3. Shall accomplish other specific tasks as detailed in each Task Order
E. THE CITY OF FAYETTEVILLE:
1. Shall coordinate all activities within the City of Fayetteville Divisions and Departments
and between the CITY OF FAYETTEVILLE and the WCRC.
2. Shall assist with project activities and tasks.
3. Shall provide review and input into the final restoration designs.
4. Shall oversee activities and coordinate staff needed for implementation of the restoration
designs.
5. Shall provide documentation of all project activities and associated matching funds.
6. Recognizes that their participation in stream restoration and NPS projects acquired is an
integral component in carrying out a successful project that will result in improved water
quality and habitat restoration.
7. Shall accomplish other specific tasks as detailed in each Task Order.
F. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT:
1. FREEDOM OF INFORMATION ACT (FOIA). CITY OF FAYETTEVILLE contract and
documents prepared while performing city contractual work are subject to the Arkansas Freedom
of Information Act. If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, the WCRC will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance. Any information furnished to the WCRC under this instrument is subject to
the Freedom of Information Act (5 U.S.C. 552).
2. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual
consent of the parties. Changes, modifications, or amendments in scope (other than as
specifically established in this MOU), price or fees to this agreement shall not be allowed
without a prior formal contract amendment approved by the Mayor and/or the City Council in
advance of the change in scope, cost or fees.
3. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the
WCRC or the CITY OF FAYETTEVILLE from participating in similar activities with other
public or private agencies, organizations, and individuals.
4. COMMENCEMENT/EXPIRATION DATE. The instrument is executed as of the date of the
last signature and is effective for five years.
5. PRINCIPAL CONTACT. The principal contacts for this instrument are:
Sandi Formica, Executive Director
Watershed Conservation Resource Center
380 West Rock Street
Fayetteville, AR 72701
Office Phone: 479-444-1916
Cell Phone: 501-352-5252
Office Fax: 928-396-2546
E-mail: formica(��watershedconservation.org
Chris Brown, P.E., City Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Phone: 479-575-8206
Fax: 479-575-8202
E-mail: cbrown@ci.fayetteville.ar.us
Sarah Wrede, E.I., Staff Engineer
City of Fayetteville
Phone: 479-575-8206
E-mail: swredenci.fayetteville.ar.us
3
6. NONDISCRIMINATION. During.the performance of this agreement, all parties will abide
by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against
any person because of age, race, color, religion, sex, national origin, or disability.
Sandi J. Fo xecutive Director
Watershed Conservation Resource Center
1.2111111
ate
ioneld Jord , M or ate
City of Fay ttev' e
xo"�6'- e- -
Sondra E. Smith, City C1erklTreasurer
City of Fayetteville
,�;• GES Y
� � r�Qat 1
EAYETTEVIIL LE mw
r�
O1-o1W
Date
4
City of Fayetteville Item Review Form
2013-0244
Legistar File Number
1/7/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sarah Wrede Development Services
Submitted By Department
Action Required:
An ordinance to waive competitive bidding and to enter into a Memorandum of Understanding with
the Watershed Conservation Resource Center to establish a general framework for cooperation to
seek funding and conduct stream restoration projects and to work together on nonpoint source
related issues.
Does this item have a cost? No
$0.00
Cost of this request
n/a
Account Number
n/a
Project Number
Budgeted Item?
$0.00
Category or Project Budget
$0.00
Funds Used to Date
$0.00
Remaining Balance
Budget Adjustment Attached? No
n/a
Program or Project Name
n/a
Program or Project Category
n/a
Fund Name
V20130812
Previous Ordinance or Resolution #
—52
Original Contract Number:
Comments: Q�(Q
�2_ty-l3
/a -/g',3
.. A
You created this PDF f an applicationthat is not licensed to print to novaPDF printer (http://www.novapdf.com)
•
a e evl le
-ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO Council Meeting of January 7, 2014
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: December 18, 2013
Subject: An ordinance to waive competitive bidding and renew a Memorandum of Understanding with the
Watershed Conservation Resource Center to continue a general framework for cooperation to seek
funding and conduct stream restoration projects and to work together on nonpoint source related
issues.
PROPOSAL
The purpose of this Memorandum of Understanding (MOU) is to establish a general framework for cooperation between
the Watershed Conservation Resource Center (WCRC) and the City of Fayetteville to 1) seek funding and conduct stream
restoration projects to achieve the common goal of restoring unstable sections of streams to a morphologically stable form
utilizing a natural channel design approach and 2) to work together on nonpoint source (NPS) related issues associated
with reducing nutrients and improving riparian and other natural areas.
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural resources by utilizing the
watershed approach, environmental outreach, and providing planning and technical assistance to landowners,
communities, and government. The WCRC principals are regional experts and local leaders in implementing natural
channel design -based stream restorations that meet multiple local and regional objectives relating to river channel
instability, water quality, and ecological services. The WCRC and the City have successfully partnered to receive over
$2,300,000 in federal grants for water quality and other environmental improvements. WCRC has been instrumental in
securing these funds due to their relationships with Federal grant agencies and their proven track record of successful
stream restoration projects. This MOU will establish a continued partnership between the City. and WCRC whereby the
WCRC will actively seek grant funding for stream restoration projects in the City of Fayetteville, and will allow the City
the opportunity to quickly take advantage of opportunities identified. The MOU is effective for a period of five years.
RECOMMENDATION
Staff recommends approval of an ordinance to waive competitive bidding and to renew a Memorandum of Understanding
with the Watershed Conservation Resource Center to continue a general framework for cooperation to seek funding and
conduct stream restoration projects and to work together on nonpoint source related issues.
BUDGETIMPACT
The proposed agreement will cause no budget impact. As tasks are identified, a Task Order, with associated fee, will be
developed for approval by the Mayor and City Council.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration projects and
authorizes Mayor Jordan to sign such Memorandum.
PASSED and APPROVED this Ph day of January, 2014.
APPROVED:
By:
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
Chris Brown
Submitted By
COF-Engineering-Inventory of Streambank Conditions of Urban
Streams Grant (CD-OOF72401)
City of Fayetteville Staff Review Form
2018-0378
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/16/2018 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Mayor's signature on an extension request for the Inventory of Streambank Conditions of Urban Streams Grant (C
OOF72401)
4470.621.8810-5817.00
Account Number
02097.2014
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Fund
Stormwater Quality Mgmt/EPA Streambank
Assesment Grant
Project Number Project Title
Budgeted Item? Yes Current Budget $ 37,497.00
Funds Obligated $ 15,157.02
Current Balance $ 22,339.98
Does item have a cost? No Item Cost $ -
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget F$ 22,339.98
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 187-14
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
,�"(3J1�1
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: July 16, 2018
STAFF MEMO
SUBJECT: Mayor's signature on an extension request for the Inventory of Streambank
Conditions of Urban Streams Grant (CD-OOF72401)
RECOMMENDATION:
Staff recommends the Mayor's signature on an extension request for the Inventory of
Streambank Conditions of Urban Streams Grant (CD-OOF72401).
BACKGROUND:
On June 4, 2013, City Council approved Resolution Number 126-13 to apply for an EPA Region
6 Wetland Development Program Grant (WPDG). Based upon that application, Fayetteville has
been notified by the Arkansas. Natural Resources Commission that it is the recipient of
$142,500 in EPA Region 6 grant assistance from the Wetland Development Program.
This project grant was developed in cooperation with the Watershed Conservation Research
Center, WCRC, and proposes to develop an inventory of the riparian and. streambank
conditions for approximately 20 miles of urban streams and wetlands. The purpose is to identify
areas in need of restoration and preservation, develop criteria to prioritize projects and provide
information to the city's engineering and planning divisions to use when evaluating proposed
development that could potentially impact streams, wetlands and springs. The current grant is
scheduled for completion July 31, 2018.
DISCUSSION:
While there has been much progress made, the City is requesting additional time in order to
further develop prioritization criteria which will make the data more usable for the City of
Fayetteville, document the use of the data and draft the final report. We should be able to
complete these items prior to December 31, 2018 per the attached revised schedule of
milestones.
BUDGET/STAFF IMPACT:
None
Attachments:
Extension Request Letter
Revised Milestone Schedule
Resolution 187-14
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
July 13, 2018
Ms. Sondra McDonald
Project Officer
US EPA Region 6
1445 Ross Avenue, MC 6WQ-AT
Dallas, TC 75202
RE: CD-OOF72401; City of Fayetteville
Inventory of Riparian and Streambank Conditions of Urban Streams
Dear Ms. McDonald,
As you are aware, the referenced grant is scheduled for completion by July 31, 2018. However,
we would respectfully request additional time in order to further develop prioritization criteria
which will make the data more usable for the City of Fayetteville, document the use of the data
and draft the final report. We should be able to complete these items prior to December 31,
2018 per the attached revised schedule of milestones.
We hope that you will consider the information presented and extend the grant per the revised
schedule. If you have any questions or concerns please feel free to contact the City of
Fayetteville Engineering Division. Thank you for all of your help with this grant.
K,ibneld Jo
Mayor
C.c. Watershed Conservation Resource Center
Chris Brown, City Engineer
Attachments: Revised Schedule of Milestones
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Inventory of Riparian & Streambank Conditions of Urban Streams
Revised Schedule of Milestones
July 12, 2018
Milestone/Task
Start Date
End Date
Product
Status/Comment
1: Develop QAPP
06/01/14
10/31/14
Approved QAPP
Complete
2: Conduct Inventory
1) Finalize Site Selection
10/01/14
01/30/15
Area/watershed map
Complete
2) Conduct inventory
02/01/15
05/31/1 S
Inventory results
Complete
3: Develop Streambank Erosion
Prediction Curves/Estimate Loads
1) Select Stream banks/Monitoring
05/31/1 S
07/31/15
Map of selected locations
Complete
2) Install Toe Pins/Measure Bank
08/01/15
10/31/15
Summary of data collected
Complete
Profiles/Conduct BEHIiNBSS
3) Follow-up Measurements
09/01/16
07/15/18
Summary of erosion rates
Additional streambank
4) Sample/analyze�bank materials
10/31/1 S
09/01/16
Results of Analysis
monitoring will be
conducted to improve the
6) Create plot of curves
11/01/16
07/31/18
Prediction Curves
resolution of the bank
6) Estimate sediment & nutrient loads
01/16/17
07/31.118
Summary of loadings
erosion prediction curves
4: Prioritization Criteria
1) Riparian Preservation
11/01/I5
10131/16
Map of sites prioritized
Complete
2) Stream & Wetland Restoration
10/31/16
07/31/18
Map of sites prioritized
Ongoing
S: Integration of Study Results &
02/01/15
11/30/18
Summary of Strategies and
Ongoing
Monitoring & Maintenance
Monitoring/Maintenance
6: Outreach
04/30/15
11 /30/18
Summary of activities
Complete and ongoing
7. Reporting- Quarterly Report
01/31/14
9/30/18
Progress report
Ongoing
Final Report
08/15/17
12/31/18
Final report
RESOLUTION NO. 187-14
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN
ENVIRONMENTAL PROTECTION AGENCY GRANT IN THE AMOUNT OF
$142,500.00, TO APPROVE TASK ORDER NO. 1 WITH THE WATERSHED
CONSERVATION CENTER IN THE AMOUNT OF $164,524.00 FOR AN
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS IN THE
CITY OF FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Ordinance No. 5645, which was passed and approved on January 7, 2014,
waives the requirement of formal bidding and authorizes the City to "jointly seek funding and
use such funding to design and construct stream restoration projects" pursuant to a Memorandum
of Understanding with the Watershed Conservation Resource Center.
NOW, THEREFORE, BE IT RESOLVED. BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of an Environmental Protection Agency grant in the amount of $142,500.00 and
approves Task Order No. 1 with the Watershed Conservation Center in the amount of
$164,524.00 for an inventory of riparian and streambank conditions in the City of Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 21" day of October, 2014.
APPROVED: % ATTEST:
Ixy: {{
LI NEL AN, Mayor SONDRA E. SMITH, City CkgTlf/,Tgasurer
K! rR'''�,
p; .Lp
FAYETTEVILLE':-)r
'{`• 9 '_1
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2014-0429
Legistar File ID
10/21/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/3/2014
Submitted Date
Action Recommendation:
Engineering /
Development Services Department
Division / Department
Acceptance of a Wetland Program Development Grant in the amount of $142,500.00 from the Environmental
Protection Agency Region 6 for the assessment of City streams, approval of Task Order No. 01 with the Watershed
Conservation Resource Center, and approval of a budget adjustment acknowledging receipt of the grant funds and
required matching funds.
4470.9470.5817.00
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Account Number Fund
02097 2014 Stormwater Quality Mgmt/EPA Streambank
Assessment Grant
Project Number Project Title
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 264,746.00
$ 94,065.67
F$ 170,680.33
$ 193,340.00
$ 142,500.00
$- 119,840.33
V20140710
Previous Ordinance or Resolution # 126-13
Original Contract Number:
Comments:
Approval Date:
CITY OF
•
Fa t�YI le
CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF OCTOBER 21, 2014
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: October 1, 2014
SUBJECT: Acceptance of a Wetland Program Development Grant in the amount of
$142,500.00 from the Environmental Protection Agency Region 6 for the
assessment of City streams, approval of Task Order No. 01 with the
Watershed Conservation Resource Center, and approval of a budget
adjustment acknowledging receipt of the grant funds and required
matching funds.
RECOMMENDATION:
Acceptance of a Wetland Program Development Grant in the amount of $142,500.00 from the
Environmental Protection Agency Region 6 for the assessment of City streams, approving Task
Order No. 01 with the Watershed Conservation Resource Center, and approving a budget
amendment acknowledging receipt of the grant funds and required matching funds.
—BACKGROUND:
- BACKGROUND:
On June 4, 2013, City Council approved Resolution Number 126-13 to apply for an EPA Region
6 Wetland Development Program Grant (WPDG). Based upon that application, Fayetteville has
been notified by the Arkansas Natural Resources Commission that it is the recipient of $142,500
in EPA Region 6 grant assistance from the Wetland Development Program.
DISCUSSION:
This project grant was developed in cooperation with the Watershed Conservation Research
Center, WCRC, and proposes to develop an inventory of the riparian and streambank conditions
for approximately 20 miles of urban streams and wetlands. The purpose is to identify areas in
need of restoration and preservation, develop criteria to prioritize projects and provide information
to the city's engineering and planning divisions to use when evaluating proposed development
that could potentially impact streams, wetlands and springs.
Proposed locations include Town Branch, Scull, Hamestring, Owl, and Clabber Creeks. The
assessment will include development of streambank erosion prediction curves to estimate
sediment and nutrient loadings from streambank erosion. The stream assessment will include an
evaluation of streambanks showing signs of accelerated erosion and the condition of riparian
areas and identification of wetland features and springs within the stream corridor. Data will be
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
collected to evaluate streambank erosion rates to help identify sites in need of restoration. These
unstable sites will be prioritized for restoration based on sediment and nutrient loadings, location,
and threat to property and City infrastructure.
Hamestring, Owl, and Clabber Creeks are located in the western side of Fayetteville, where
there continues to be rapid growth. These three watersheds are part of the Illinois basin and
encompass an area of approximately 14 square miles. Accelerated streambank erosion that
threatens property and City infrastructure and contributes excessive loads of sediment and
nutrients to the Illinois River watershed has been observed in this area. Also, exceptional
natural features, such as wetlands, springs, remnant prairies, and hydric soils have been noted
in these watersheds. Evaluation of the stream corridor within these watersheds can enhance
planning efforts to preserve streams, wetlands, aquatic, and terrestrial habitat and help to
minimize the impact of growth on existing ecosystems. The assessment will also help the City
of Fayetteville to take actions to reduce the contribution of non -point source pollution to our
stream systems and direct funding for streambank restoration to the most beneficial areas.
On January 7, 2014, the City Council approved agreement memorandum of understanding with
the Watershed Conservation Resource Center (WCRC), and established a method for
developing Task Orders to assist the City on projects such as this. To that end, Task Order No.
01 in the amount of $164,524.00 has been developed.
The EPA Region 6 WPDG is a 25175 matching grant. Subsequent to City Council approval, the
application was submitted and the EPA awarded a WPD Grant in the amount of $142,500 which
will cover approximately 73.7% of the $193,340.00 total project budget. The remainder,
$50,840.00, will be addressed through combination of matching funds and City staff time.
BUDGET/STAFF IMPACT:
The Stormwater Quality Management/Nuirient Reduction project has been designated in part to
fund projects that improve stormwater quality in the City of Fayetteville and would be proposed
as the source for the matching funds. Funding from this project includes $25,000 in matching
funds and $28,816.00 in staff time, representing approximately 450 staff hours.
Attachments:
EPA Approved Work Plan
EPA Notice of Award
Resolution 126-13
Task Order NO. 01
Ordinance 5645 and Supporting Documentation
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division: Engineering Adjustment Number
2014 Dept.: Development Services
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION:
EPA has awarded a grant ($142,500) to the City to assess the City's Streambanks. There is also a City match of 26.3%
($50,840.00) bringing the total amount of the prject to $193,340.00. The work will be completed by WCRC and there
will be some engineering contra.
COUNCIL DATE: 10/21/2014
LEGISTAR FILE ID#: 2014-0429
t3a vba4-a, Fell
10/2/2014 11:19 AM
Budget Director
TYPE:
DESCRIPTION:
Date
C:\Users\dmccoy\AppDota\Roaming\L5\Temp\83e146c6-37c2-4e39-9629-6eb8o8ced448 1 of I
GLDATE:
RESOLUTION/ORDINANCE
I
POSTED:
TOTAL
142,500 142,500
v.20140829
Increase 1 (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project
Sub
AT
Account Name
4470.0947.4309.01
- 142,500
02097
2014
RE
Federal Grants - Operational
4470.9470.5314.00
139,524 -
02097
2014
EX
Professional Services
4470.9470.5314.04
2,976
02097
2014
EX
Engineering Contra Servs
4470.9470.5817.00
(50,840) -
02097
1
EX
Bridge & Drainage Improve
4470.9470.5314.00
25,000 -
02097
2014
EX
Professional Services
4470.9470.5314.04
25,840 -
02097
2014
EX
Engineering Contra Servs
C:\Users\dmccoy\AppDota\Roaming\L5\Temp\83e146c6-37c2-4e39-9629-6eb8o8ced448 1 of I
Gity of Fayetteville - Purchase Order Request (PO)
equ�s�aon o.:
a e:
(Not a Purchase Order)
P,O Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fiyetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Vendor 16441
Vendor Watershed Conservation Resource Center (WCRC)
Mail F Yes r- No
Legistar#:
#:
Name:
2014.0429
FOB Point:
Taxable
Address: 380 W, Rock St
r-. Yes f No
Expected Delivery Date:
zip Code:
Ship to code:
Quotes Attached
City: Fayetteville
State: AR
72701
1 090
r- Yes r- No
Requester's Employee #:
Extension:
Requester: Alan Pugh
4073
8208
Item
Description
Qudntity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
Stream Assesment Grant
1
Lot
164,524.00
$164,524.00
4470,9470.5314.00
02097.2014
2
$0,00
3
$0.00
4
$0.00
5
$0.00
6
$0,00
7
$0.00
8
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Fayetteville has long worked with the Watershed Conservation Resource Center (WCRC) and funded quality stream restoration Subtotal: $164,524,00
projects successfully completed by the Center and Iherfore entered into a Memoradum of Understanding (MOU) for certain projects
on January 9, 2014, This project falls under this MOU and due to the unique nature of the services required as well as the history of Tax: $0.00
quality projects with WCRC the council waived competitive bidding, Total: $164,524.00
Approvals:
Mayor: Department Director: Purchasing Manager,
Chief Financial Officer, Budget Director:.' IT Director:
Dispatch Manager: Utilities Manager: Other:
Kevisea 01101014
THE CITY OF FAYETTEVILLE, ARKANSAS
TASK ORDER NO. 1
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS OF
FAYETTEVILLE'S URBAN STREAMS
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU) as
described in Ordinance No. 5645 executed on January 7, 2014. The referenced MOU
pertains to potential stream restoration projects and associated services with the Watershed
Conservation Resource Center (WCRC). This Task Order entered into and executed on the
date indicated below the signature block by and between the City of Fayetteville and
Watershed Conservation Resource Center sets forth the project description, project
schedule and associated fees for these services related to Federal Assistance Grant (LD.
001774201) "Inventory of Riparian and Streambank Conditions of Urban Stream" awarded to
the City on September 18, 2013.
Section I - Project Description
This project consists of developing an inventory of the riparian and streambank conditions
for 20 miles of urban streams and develop streambank erosion prediction curves to
estimate sediment and nutrient loadings from streambank erosion. The purpose of the
riparian and streambank assessment is to: A) Identify areas in need of restoration and
preservation; B) Develop criteria to prioritize 1) unstable streambanks for restoration,
including potential far wetland restoration and 2) stable stream and wetland areas for
preservation; and C) Provide information to the City's Engineering and Planning Divisions to
use when evaluating proposed development that could potentially impact streams,
wetlands, and springs. The inventory will include an evaluation of A) the riparian area in
which wetland features, springs, and general vegetation composition will be identified and
13) streambanks with accelerated erosion that includes measuring erosion rates,
characterizing streambank materials, and estimating sediment and nutrient loadings.
Section Ii - Project Timeframe
The project will be.conducted over the period of the grant award which is November 1, 2013
to October 31, 2016.
Section III - Scope of Services
The WCRC will conduct activities as outlined in the attached workplan. Activities include
but are not limited to: 1) Development of a Quality Assurance Project Plan 2) Conducting an
inventory of stream and riparian conditions for a minimum of 20 stream miles 3) Developing
streambank erosion prediction curves and estimated sediment and nutrient loads and 4)
prioritization of areas in special need of protection or restoration. In addition, the WCRC will
contract directly any contract services needed.
THE CITY OF FAYETTEVILLE, ARKANSAS
Section IV - Fees and Payments
WCRC will perform the above -referenced Scope of Services for $164,524 ($139,524 of
which will be Federal Funds) as detailed in the attached project workpian (Attachment 1).
f
Section V - Memorandum of Understanding in Effect
Except as amended specifically herein, the Memorandum of Understanding Fayetteville
shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly
executed as of the date and year first herein written.
FOR THE C,"OFFAYST7 EVILLE
B:
Mayor Ioneld ordan
Date:
Attest:
Sondra Smith, City
,•' GST Y pF Vis',
a •`
kq N S
•+'iii ��G 7-'� ,v •�Cy` ��
FOR WATERSHED CONSERVATION RESOUCE CENTER
By: .
Sandi Formica
Date: 00 I , 2.O 1 L/
Attest: -
Proposal Workplan
Section A: Cover Page
Project Title: Inventory of Riparian & Streambank Conditions of Urban Streams
Track 11 Application — FYI 3 or FYI
Core Elements: Monitoring and Assessment and Voluntary Restoration and Protection
ACTIONS: 1.Identify program decisions and long term environmental outcome(s) that will.
benefit from a wetland monitoring and assessment program, 2.Consider watershed planning,
wildlife habitat, and other objectives when developing your selection process
restoration/protection sites, 3.13evelop and evaluate restoration/protection projects, and 4.
Monitor restoration sites to ensure that they are implemented and managed correctly and linked
to relevant watershed planning efforts.
Naive of Applicant: City of Fayetteville, Arkansas, DUNS #07-565-7742
Key personnel and contact information:
Sarah Wrede, City of Fayetteville, Engineering, swrede@ci.fayetteville.ar.us, (479) 575-8208
Sandi Formica, WCRC, formicaawatershedconservation.or , (501) 352-5252
Geographic Location: Fayetteville, Washington County, Arkansas; HUC: 11110103, Illinois
River Watershed; HUC: 11010001, Upper White River Watershed
Total Project Cost: $193,340, Federal Dollars Requested: $142,500, Match: $50,840
Abstract/Project Summary: Assessing stream systems within our urban areas provides
important information to help conserve natural resources, protect water quality, and plan for
urban development. The City of Fayetteville (City) in partnership with the Watershed.
Conservation Resource Center (WCRC) proposes to develop an inventory of the riparian
condition of 20 miles of urban streams and develop streambank erosion prediction curves to
estimate sediment and nutrient loadings from streambank erosion. The stream inventory will
include an evaluation of the riparian area and streambanks. Wetland features, prairies, and
springs within the stream corridor will be identified. Data will be collected on streambanks
showing signs of accelerated erosion and erosion rates will be measured to identify sites needing
restoration and quantify sediment and nutrient loadings. Criteria will be developed and applied
to prioritize sites for preservation or restoration, depending on their condition.
Hamstring, Owl, and Clabber Creeks will be included in the study and are located where
there continues to be rapid development. Accelerated streambank erosion contributes excessive
loads of sediment and nutrients to these streams and has been observed in this area along with
exceptional natural features, such as wetlands, springs, remnant prairies, and hydric soils.
Evaluation of these urban stream corridors will enhance planning efforts to preserve streams,
wetlands, and aquatic/terrestrial habitats and help to minimize the impact of urban growth on
existing ecosystems. The streambank evaluation will help the City to take actions to reduce NPS
pollution and direct funding for streambank restoration to the most beneficial area.
2
Section B: Project Description: The City of Fayetteville (City) in partnership with the
Watershed Conservation Resource Center (WCRC) proposes to develop an inventory of the
riparian and streambank conditions for 20 miles of urban streams and develop streambank
erosion prediction curves to estimate sediment and nutrient loadings from streambank erosion.
The purpose of the riparian and streambank assessment is to: A) Identify areas in need of
restoration and preservation; B) Develop criteria to prioritize 1) unstable streambanks for
restoration, including potential for wetland restoration and 2) stable stream and wetland areas for
preservation; and C) Provide information to the City's Engineering and Planning Divisions to
use when evaluating proposed development that could potentially impact streams, wetlands, and
springs. The inventory will include an evaluation of A) the riparian area in which wetland
features, springs, and general vegetation composition will be identified and B) streambanks with
accelerated erosion that includes measuring erosion rates, characterizing streambank materials,
and estimating sediment and nutrient loadings
Prioritization of unstable sites for restoration will be based on sediment and nutrient loadings,
location, threat to property, and presence or potential to create natural features, such as,
wetlands, prairies, etc. Documentation and prioritization of the existence of natural features will
help to ensure that they will not be destroyed or damaged from development. The assessment
will focus on Hamestring, Owl, and Clabber Creeks, which are located in the western side of
Fayetteville, where there continues to be rapid development (Section F, Att.l). These three
watersheds are part of the Illinois basin and encompass an area of approximately 14 square
miles. Additional streams will be identified to include in the study within Beaver Lake
watershed. Beaver Lake is the drinking water source for over 450,000 NW Arkansas residents.
1. Program Priorities: Track Two: The proposed project falls under two Core Elements:
Monitoring and Assessment and Voluntary Restoration and Protection. The action under
Monitoring and Assessment is `identify program decisions and longterm environmental
outcome(s) that will benefit from a wetland monitoring and assessment program. ' Funding will
be sought to restore sites identified as unstable with poor riparian conditions to enhance habitats
and improve water quality. Wetland areas and springs will be identified along with high quality
headwater streams. The information and knowledge gained from the assessment will be used to
help support the City's Streamside Protection Ordinance. Information on contaminant load
reduction from stream restoration will be tied to the broader watershed planning efforts. The
first action under Voluntary Restoration and Protection is `consider watershed planning, wildlife
habitat, and other objectives when developing your selection process restorationlprotection
sites. 'The criteria selected to prioritize sites for restoration or protection will be based on local
watershed planning efforts. Both EPA accepted watershed plans for the Illinois River and
Beaver Lake emphasize the need to improve water quality through riparian enhancement and
preservation and reduction of sediment and nutrient loadings through streambank restoration.
Both the streambank erosion prediction curves and prioritization criteria will serve as examples
of assessment techniques that other urban areas can use to manage and protect their urban stream
corridors. The second action is `develop and evaluate restoration) protection projects. ' The
project results will provide the City stream/ wetland sites prioritized for restoration or protection.
The third action is `monitor restoration sites to ensure that they are implemented and managed
correctly and linked to relevant watershed planning efforts. ' The City has previously partnered
with the WCRC to restore three urban stream sites that include wetland features. All three sites
will be monitored and maintairied to ensure objectives are being met.
2. Description of Need.: Over the past 30 years, Northwest Arkansas' population tripled to
approximately 400,000. Both forested and agricultural lands have been converted to urban areas,
increasing the amount of impervious surfaces, which has increased runoff and intensified the
4
magnitude and frequency of high flow events in streams. This additional runoff and energy has
increased channel erosion, resulting in vertical cut -banks on both City and private property.
Development has also resulted in the loss of urban wetland, prairie, headwater stream, and
riparian features that are connected to the stream channels and needed for healthy stream
ecosystems. Conducting an inventory of the condition of 20 miles of urban streambank and
riparian areas will provide information and data needed to restore disturbed sites and to preserve
robust natural features. The City will use this assessment to help determine their contribution to
water quality improvements in the Illinois River and Beaver Lake watersheds by restoring and
protecting urban streams and wetlands. The City will become a regional example of collecting
environmental data and using it to plan for urban development and natural resource protection.
Prioritizing unstable stream sites for restoration based on established watershed planning goals
will result in better utilization of funding for restoration and maximizes the benefits gained.
The proposed project will help the City to meet both local and regional priorities for water
quality improvement and protection. Locally, the City of Fayetteville adopted a Streamside
Protection Ordinance in 2011 to accomplish several goals including: reduce pollutants in
waterways, preserve flood capacity; and protect the integrity of natural resources. These goals
and all technical details of the ordinance where researched by staff and went through an
extensive public review and comment process. The ordinance establishes strearnside protection
zones along streams within the City with a drainage area of 100 acres or greater. City staff
reviews development plans for compliance with the ordinance, answers questions from the
public and educates City staff who work near streams. The riparian and streambank assessment
will provide additional data needed to help with the Streamside Protection Ordinance.
The project also addresses regional priorities and local objectives associated with the Illinois
River and Beaver Lake watersheds. Both watersheds 1) have impaired or 303 (d) listed streams
or stream segments that are in need of additional data, with siltation/turbidity specified as the
cause and surface erosion as the source; 2) are considered a priority by the ANRC for reducing
nutrients. This project will provide scientific data and information to support actions that will
reduce both sediment and nutrient loads. In addition, comprehensive watershed management
plans have been developed and accepted by US EPA and include goals for water quality
protection through restoration and protection of riparian buffers and streambanks.
3. Outputs, Outcomes, and Results
i. Out6uts: The expected environmental outputs are 1) Identification, for 20 miles of
urban streams, a) sites needing streambank and riparian restoration, including wetland
enhancement and b) areas of stream corridor that have unique environmental attributes, such as
healthy riparian forest, wetlands, springs, and/or prairie; 2) Criteria for prioritizing sites for
restoration or preservation; 3) Maps showing prioritized sites for restoration or preservation to be
used as a planning tool for the City and local watershed planning; 4) A set of streambank erosion
prediction curves to be used at sites without erosion data; 5) Estimates of annual loading rates of
sediment, T. Phosphorus, and T. Nitrogen from streambank erosion within the 20 miles of
surveyed channel;.and 6) Comparison of channel dimensions and summary of vegetation and
maintenance at three existing urban restorations.
ii. Outcomes: The expected environmental outcomes are 1) Improve the decision making
ability of the City and watershed planners in conducting restoration of streams, wetlands, and
riparian areas within the City; preservation of healthy streams, wetlands, and other natural
features with respect to urban development; and reduction of sediment and nutrients from
streambank erosion to improve water quality within the Illinois River and Beaver Lake
watersheds; 2) Integrate the City's efforts of restoration and preservation of urban streams and
wetlands into local watershed planning; 3) Have available for the City and watershed planners
both prioritization criteria and the data/information needed to estimate contaminant loadings for
the evaluation of other areas within the City; 4) Improve the ability of City staff to implement the
Streamside Protection Ordinance through the data and information collected; S) Increase
understanding of City's maintenance staff and volunteers on the importance of urban streams,
wetlands, water quality, native vegetation management, and maintenance at three existing urban
stream restoration sites; 6) Improved stream, riparian area, and wetland protection efforts;
7) Increase understanding of healthy streams and wetland condition.
iii. Link to the EPA Strategic Plan: These outputs and outcomes are directly linked to the
EPA Strategic Plan's Goal 2 — Protecting America's Water because data will be collected and
analyzed to provide information on the condition of streams and wetlands to local & state
government and watershed planners to restore and protect urban natural resources. This
information will be used to prevent the destruction of healthy sections of stream and wetlands
from urban development. Restoration efforts will be based on the results of this study, which
emphasizes maximizing sediment and nutrient load reductions from streambank erosion to
improve the water quality of streams within the Illinois River and Beaver Lake watersheds.
iv. Tracking Outputs and Outcomes: The seven outputs will be direct deliverables
associated with the project and completed during the timeframe of the project. City engineering
staff will document the City's use of the project information in the manner described in
outcomes 1-4). A form will be developed in which City staff will complete whenever
considering the information provided in evaluating planned development both private and
municipal, interaction with local watershed groups, and implementing the streamside protection
ordinance. A questionnaire will be developed and distributed to City staff and volunteers who
provide assistance in monitoring and maintaining existing restoration sites as described in
Outcome 5). Outcomes 6-7) will be evaluated by recording the number of stream miles, wetland
acres, and other natural features restored or preserved based on the results of this study.
4. Project Tasks The project tasks are summarized as follows:
Task 1: Development of Quality Assurance Project Plan (QAPP). A QAPP will be developed
to assure that data collection activities result in quality data. The WCRC will be responsible for
this. task. Deliverable: EPA Approved QAPP
Task 2: Conduct Inventory of Riparian, Streambank, Wetland, and other Natural Features.
Under this task, 1) In addition to the main stems of Owl, Hamestring, and Clabber Creeks,
stream(s) will be identified to be included in the inventory and assessment; landowner access
permission will be determined or obtained; 2) An inventory of riparian and streambank
conditions for 20 miles of urban stream will be conducted that includes the following
components: a) Information on the riparian area including presence of wetland features, springs,
prairie, forest coverage, and vegetation composition; b) streambanks showing signs of
accelerated erosion will be evaluated for their erosion potential using the Bank Erosion Hazard
Index (BEHI) method and for Near Bank Shear Stress (NBSS); c) physical measurements of
streambank height and length will be performed; d) the width of the riparian area will be
evaluated using GIS. The WCRC will be responsible for Task 2 except the applicant will assist
with identifying additional areas to include in the assessment and obtaining landowner
permission where necessary. Deliverables: A summary of the inventory results with maps.
Task 3: Develop streambank erosion prediction curves and estimate sediment loads from
eroding streambanks. Under this task 1) Select a minimum of 24 sites for evaluation of lateral
streambank erosion rates based on the results of the inventory, install toe pins, and measure bank
profiles; 2) Characterize streambank materials through sampling and analysis; 3) Following one
year, measure bank profiles again; evaluate flow conditions to determine if measurements need
to be collected again; 4) Develop erosion prediction curves; 5) Estimate sediment and nutrient
loads from streambanks. The WCRC will be responsible for this task. Deliverables: Maps
showing erosion potential far streambanks; streambank erosion prediction curves for City of
Fayetteville tributaries; estimates of sediment and nutrient loads resulting from streambank
erosion and at restoration sites.
Task 4: Develop and Implement Criteria far Prioritizing Sites for Restoration or
Preservation. Activities include 1) Criteria for preservation of riparian areas associated with
wetland features, prairies, and/or stable streams will be developed and applied; 2) Criteria for
prioritizing the restoration of unstable streambanks will be developed and applied. Deliverables:
Mapping products showing prioritized sites and summary of problems andlor natural attributes.
Task 5: Integrate Study Results into City Engineering/Planning and Monitor and Maintain
Existing Restoration Sites. Activities include 1) coordinate with City Engineering & Planning
staff to develop strategies for utilizing study results to a) assist with activities associated with the
streamside protection ordinance; b) evaluate urban development proposals; and c) seek and
budget funding for restoration; and d) develop incentives for preservation; 2) At three existing
stream restoration sites a) collect stream assessment data to determine if restoration is meeting
project goals and objectives; b) conduct needed maintenance associated with vegetation and
hydrology. The applicant and the WCRC will work on these tasks together. Deliverables:
Summary of strategies developed and monitoring and maintenance results.
Task 6: Technology Transfer and Outreach. Under this task 1) work with local watershed
groups and planners to incorporate assessment information into watershed management efforts;
2) incorporate project information into local and regional workshops, meetings, conferences
and/or courses attended by city planners, local decision makers, and/or environmental
professionals; and 3) work with City staff and volunteers to remove invasive plants at existing
91
stream restoration sites a minimum of two times each at three sites. The applicant and the
WCRC will be responsible. Deliverables: .Outreach activities summary
Task 7. Administrative and Reporting. The applicant will provide project oversight and develop
1) quarterly reports and 2) a final report. Deliverables. Quarterly and Final Reports
5. Partnership Information — In addition to the partnership between the City and WCRC,
the following organizations have agreed to participate as partners and provide assistance:
Fayetteville Natural Heritage Commission will provide information on their green
infrastructure study and input on the prioritization of sites for preservation.
Beaver Lake Watershed Alliance will assist in transferring information and results to their
watershed planning team and to other watershed groups. They will also assist coordinating
volunteers for removing invasive vegetation from existing restoration sites.
Illinois River Watershed Partnership will assist with transferring information and results to
their watershed planning team and coordination of volunteers for invasive plant removal.
Arkansas Natural Resource Commission will assist with'transferring project information and
results to the Arkansas Multi Agency Wetland Planning Team.
Letters of support can be found in Section F, Att. 2.
6. Milestone Schedule
Milestone/'task
Start Date
End Date
Product
1: Develop QAPP
11/01/13
01/30/14
Approved QAPP
2: Conduct Inventory
1) Finalize Site Selection
12/01/13
01/15/14
Area/watershed map
2) Conduct Inventory
02/01/14
05/31/14
Inventory results
3: Develop Streambank Erosion
Prediction Curves/Estimate Loads
1) Select Streambanks/Monitoring
05/31/14
07/31/14
Map of selected locations
10
2) Install Toe Pins/Measure Bank
08/01/14
10/31/14
Summary of data collected
Profiles/Conduct BEHI/NBSS
3) Follow-up Measurements
09/01/15
10/31/15
Summary of erosion rates
4) Sample/analyze bank materials
10/31/14
09/01/15
Results of Analysis
5) Create plot of curves
11/01/15
01/15/16
Prediction Curves
6) Estimate sediment & nutrient loads
01/16/16
02/28/16
Summary of loadings
4: Prioritization Criteria
1) Riparian Preservation
11/01/14
10/31/15
Map of sites prioritized
2) Stream & Wetland Restoration
10/31/15
06/30/16
Map of sites prioritized
5: Integration of Study Results &
02/01/14
10/31/16
Summary of Strategies and
Monitoring & Maintenance
Monitoring/Maintenance
6: Outreach
04/30/14
09/30/16
Summary of activities
7. Reporting - Quarterly Report
01/31/14
10/31/16
Progress report
Final Report
08/15/16
10/31/16 -
Final report
7. Detailed Budget Workplan: If the applicant receives an award, the sub-award/sub-grant
will be properly awarded consistent with the applicable regulations in 40 CFR Parts 30 or 31.
The applicant will also follow all appropriate procurement standards as required by EPA. The
overall project budget is summarized in the table below. The award recipient will administer the
grant and procure services. The sub -award recipient, the WCRC, will execute major project
tasks associated with this proposal, because of their unique expertise in the area of natural
resource inventories, watershed assessment, streambank erosion monitoring and material
sampling and analysis, and development of streambank prediction curves. Their budget is shown
on line "h. Other: WCRC' in the budget table below. The primary responsibilities of the WCRC
are outlined in Section B.4. The contract services include procurement of wetland and native
plant expertise ($15,000) and analysis of streambank material samples ($3,000).
The federal, non-federal, and total cost for each project task identified in Section B.4 are as
follows: Task I.Develop QAPP (F-$3,000, NF -$1,000 T-$4,000); Task 2. Resource Inventory
Il
(F-$25,000, NF -$19,000, T-$44,000); Task 3.Develop Prediction Curves (F-$65,000, NF -
$10,840, T-$75,840); Task 4.Develop and Implement Prioritization Criteria (F-$10,000, NF -
$5,000, T-$15,000); Task 5.Intergrate Study Results (F-$20,000, NF -$5,000, T-$25,000); Task
6.Technology Transfer (F-$10,000, NF -$5,000, T-$15,000); and Task 7.Administrative and
Reporting (17410,000, NF -$5,000, T415,000).
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section B.4.
12
Project Budget
Object Class Cat.
Federal . ;,, Non. Federal
a. Personnel
$0
.x$19,458
b. Fringe
,i `$0
$61382
•' t' $6,382
c. Travel
$2,976
$0
$2,976
d. Equipment
e. Supplies
$0
$0
. ' $0
f. Contract
i
$18,388
$0
$18,388
g. Construction
$0
$0
r.
$0
h. Other: WCRC
see table below
$121,136
$25,000:
$146,136
i. Total Direct
$142,500
$50,840
,$193,340
j. Indirect
$0
$0
$0
k. Totals
$142,500
$50,840
$193,340
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section B.4.
12
A breakdown of the
WCRC budget,
which is part of the
total project cost of
$193,340, is shown
in the table below.
Travel expenses will
be used to complete
the Section B.4 tasks
and to attend
professional
meetings related to
the scope of the
work being
performed. Supplies
include; Computer
-- -
Other: WCRCBrcdget _..
(included in theitotalproject r .
cost of $193,-340}` s
Object Class Cat.
' Federal ': 'Non' Federal .,
>x �-.:Tata1
a. Personnel
$55,000
$11000.
: ° $66,000
b. Fringe
$21,835
- $4,367
x
4
c. Travel
z = $6,000
-$3,000
-.$9,004
d. Equipment
"., $0
` $0
4'r $0
e. Supplies
$9,035
$780,
$9,815
f. Contract
$0
g. Construction
$0
$0
, _ $0
h. Other:
$0`
$0
` $0
i. Total Direct
$91,870
$19,147
$111,017
j. Indirect
$29,266
--------------------
$5,853
$35;1.19
k. Totals
$121,136
$25,000
$146,136
Workstation ($1,500), Laptop Computer ($1,504), Surveying Supplies ($1,000), ArcMap software
license ($2,000), Project maintenance materials including native plant seed and erosion control fabric
(2,000), and rental of machinery to implement prescribed maintenance activities ($1,035). Indirect
costs are based on a negotiated rate the WCRC has established with the Department of the Interior.
8. Restoration Demonstration Project Information —N/A
9. Programmatic Capability/ Technical Experience/ Qualifications
The following staff will have primary roles and responsibilities in implementing this project.
Sarah Wrede, City of Fayetteville, Engineering Division — As Project Coordinator, she will
coordinate activities within City Divisions and with the WCRC, oversee the budget, assist with
13
integration of the study results into City activities, and project reporting. Chris Brown, City
Engineer for Fayetteville — will be responsible for transferring the assessment information to the
engineering, planning, and transportation departments. Sandi Formica, WCRC— As Project
Manager, she will be responsible for the implementation of tasks; overall project management
including overseeing the assessment; working with project partners to integrate results into
watershed planning. Mathew Van Eps, F.E., WCRC — As Project Engineer, he will be
responsible for overseeing the field work, data collection, and data analysis.
Applicant's Experience — The City of Fayetteville has been acknowledged for its environmental
awareness for many years. The City is currently recognized as leading the State of Arkansas in
sustainability and green infrastructure policies. The City partnered with the WCRC on four
stream and streambank restoration projects that have been successfully implemented using the
natural channel design approach. These projects included evaluating streambank erosion and
creating or enhancing wetland areas. Fact sheets describing these projects can be found in
Section F, Att. 3. The current administration has expressed interest and support in establishing
more native grasses in the City's parks to reduce maintenance and enhance the natural settings.
Additionally, the City has recently developed a city-wide phosphorus reduction plan and has
restored a section of stream at Red Oak Park with the Arkansas Game and Fish Commission.
The Watershed Conservation Resource Center (WCRC) is a 501(c) (3) non-profit organization
whose mission is to protect, conserve, and restore natural resources. The co-founders and
principals of the WCRC, Sandi J. Formica and Matthew Van Eps, have extensive backgrounds
and are leading regional experts in watershed management, watershed assessment, stream
stability analysis, natural channel restoration design and the utilization of GIS for inventory and
evaluation of natural resource condition. The WCRC provides specialized assistance concerning
watershed resource issues to a variety of organizations including; watershed groups; local, state
14
and federal governments; non-profit organizations; conservation districts; and other entities that
request assistance. The staff has a broad range of experience with the watershed approach and
has spent many years working throughout Arkansas on a variety of watershed issues. The
WCRC is housed in Fayetteville, Arkansas. They have completed five stream and streambank
restoration projects in the past five years and continue to monitor these projects. All of the
projects include riparian, streambank erosion, and sediment/nutrient loading analyses. Fact
sheets describing these projects can be found in Section F, Att. 3. A summary describing the
WCRC and brief synopsis of Sandi Formica & Matt Van Eps experience along with City staff
resumes can be found in can found in Section F, Att. 4.
1.0. Transfer of Results: Project results will be presented to key City staff personnel and
meetings will be held to develop strategies to incorporate the information into current
development review process and to find incentives for preservation. As part of the monitoring
and maintenance of existing restoration sites, ane -on -one training will be provided to City
maintenance personnel and volunteers on healthy urban streams and wetlands and the removal of
invasive vegetation. Events will be organized for volunteers to remove invasive vegetation.
Project results will be presented to local watershed groups through local information meetings
and will be incorporated into workshops, conferences and/or courses attended by city planners,
local decision makers, and/or environmental professionals at both a local and regional scale.
Section C: Past Performance — The City in partnership with the WCRC has completed 95% of
FY09 EPA Wetlands Program Development Grant to demonstrate the implementation of an
urban stream restoration using natural channel design techniques and creating wetland areas.
The 1600 ft project has been successful in enhancing habitat, stabilizing streambanks, and
protecting City Park and private property during catastrophic flooding in 2011. The City has
executed four EPA State and Tribal Assistance Grants (XP -966737-01-0; XP -976902-01-0; XP -
15
966062-01-1 and XP -966353-01-0) used for sanitary sewer line and manhole rehabilitation projects.
Additionally, the City has executed three Outdoor Recreation Grants through the Arkansas
Department of Parks and Tourism used for park development and improvements. All projects were
successfully managed and completed within the established guidelines and timelines. All reporting
requirements were met and projects resulted in satisfactory outcomes. The STAG projects resulted in
reduced nutrients and reduced inflow/infiltration to the wastewater treatment system.
The WCRC has successfully completed the following EPA Section 319 grants administered under
ANRC: Design and implement stream restoration using a natural channel design approach— 1200 ft
Niokaska Creek at Gulley Park (2009), 1800 ft West Fork White River at Brentwood (2010), 1000 ft
White River near Fayetteville (2011), and 1200 ft Mullins Creek at University of Arkansas Campus
(2012). The WCRC successfully managed these projects and met all of the reporting requirements
including developing a final report. Environmental outputs for all of these projects were the WCRC
designed & implement a natural channel that reduced channel instability, reduced sediment and
nutrient loads, and enhanced the aquatic/terrestrial habitat. Environmenta{ outcomes were met-.
sediment, total phosphorus, and total nitrogen loadings were reduced by a minimum of 96%, 95%,
and 94%, respectively. In 2010, the WCRC completed the EPA Agreement #AW832239-03, Mid -
South Watershed Training Program in which the WCRC developed and conducted watershed -based
training. The environmental output was seventeen training courses were conducted with over 700
students attending. Based on course evaluations, an outcome of over 80% of the participants found
the course attended useful. A summary of WCRC projects can be found in Section F, Att. 4.
Section D: Quality Assurance / Quality Control -The applicant will be collecting
environmental data and will submit a QAPP plan for review and approval. The applicant has an
approved QA/QC plan.
Section E: Invasive Species Control - The applicant is not conducting activities that will result
in introducing invasive species. Invasive vegetation will be removed as part of this project.
16
Section F: Attachments
• Attachment 1 — Project Map
• Attachment 2 — Letters of Support
• Attachment 3 — Fact Sheets on Stream Restoration Projects
• Attachment 4 — Qualifications
17
RESOLUTION NO. 126-13
A RESOLUTION APPROVING .APPLICATION FOR AN .EPA REGION 6
WETLAND PROGRAM DEVELOPMENT GRANT IN AN AMOUNT UP TO
$132,500.40 FOR AN ASSESSMENT OF CITY STREAMS
RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
F AYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
applying for an EPA Region 6 Wetland Program Development Grant in an amount up to
$132,500.00 for an assessment of City streams.
PASSED and APPROVED this 0 day of June, 2013.
ATTEST -
By.. By:
EL AN, Mayor SONDRA 1E..SMTH; City Clerkl'; masurer
ji : EAYFTtLV1U.E, ==
ORDINANCE NO. 5645
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
by the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration pro!,to'a dti<<o
authorizes Mayor Jordan to sign such Memorandum. ���,•�`�tiG fi�sG����
PASSED and APPROVED this 71' day of January, 2014.• FAYETTEVILLEr
APPROVED: ATTEST: •° `�
r GTO
WN
�,� . A�LCiL^"V
By• .-c, By:
LI69MD JO , Mayor SO RA E. SMITH, City Clerk/Treasurer
MEMORANDUM OF UNDERSTANDING
Between
Watershed Conservation Resource Center
And
City of Fayetteville
This Memorandum of Understanding (MOU) is entered into and executed on the date indicated
below the signature block, by and between the Watershed Conservation Resource Center,
hereinafter referred to as WCRC, and the CITY OF FAYETTEVILLE.
A. PURPOSE
The purpose of this MOU is to establish a general framework for cooperation between the
WCRC and the CITY OF FAYETTEVILLE to 1) seek funding and conduct stream restoration
projects to achieve the common goal of restoring unstable sections of streams to a
morphologically stable form utilizing a natural channel design approach and 2) to work together
on nonpoint source (NPS) related issues associated with reducing nutrients and improving
riparian and other natural areas. Innovative approaches will be used in designing and
implementing stream restorations that will result in improved water quality of the City's
watersheds and will address severe streambank erosion, while restoring aquatic and terrestrial
habitat and maintaining a sustainable, natural hydrology. Such cooperation will serve the parties'
mutual interest.
B. STATEMENT OF MUTUAL INTERESTS AND BENEFITS
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural
resources by utilizing the watershed approach, conducting environmental outreach, and
providing planning and technical assistance to landowners, communities, and government. The
WCRC principals are regional experts and local leaders in implementing natural channel design -
based stream restorations that meet multiple local and regional objectives relating to river
channel instability, water quality, and ecological services. This MOU is of benefit to the CITY
OF FAYETTEVILLE. because these activities will help to meet the objectives of the City's
Nutrient Reduction Plan and will lead to both aquatic and terrestrial habitat restoration, improved
water quality in the form of both phosphorus and sediment reductions, reduced streambank
erosion, and improve aesthetics of local streams and rivers. This effort will also help to promote
the use of alternatives to traditional channel modifications in both urbanizing and rural areas.
The WCRC and the CITY OF FAYETTEVILLE partnered and have obtained several grants for
restoring streams within the City and surrounding areas and for assessing streams for stability
and contaminant reduction. These projects have brought over $2,300,000 to the City for water
quality and other environmental improvements and have helped to create local partnerships and
outreach opportunities in the areas of river restoration, riparian enhancement, and watershed
planning. Four stream and streambank restoration projects have been implemented that have
resulted in over 4000 tons of sediment and 3,700 lbs of total phosphorus reductions, annually
from streambank .erosion, restored both aquatic and terrestrial habitat, protected City
infrastructure, and improved aesthetics of City Parks and other properties. The WCRC currently
has three active projects with the City and other partners to conduct more river restoration and
assess urban streams and riparian areas to identify priority sites in need of restoration. In
addition, the WCRC continues to monitor and maintain the four implemented stream restoration
sites.
C. FEES AND PAYMENTS
No fee is associated with this MOU. As projects are identified by the City, a Task Order
establishing the scope, fee, and payment terms for the project will be developed. The basis of
this fee and justification for the fee shall be contained in an Appendix attached to each Task
Order. Adjustment of the fee may be made should WCRC establish and the CITY OF
FAYETTEVILLE agree that there has been, or is to be, a significant change in scope, complexity
or character of the services to be performed; or if the CITY OF FAYETTEVILLE decides to
shorten the duration of work from the time period specified in the Agreement for completion of
work and such modification warrants such adjustment.
In consideration of the above premises, the parties agree as follows:
D. THE WCRC:
1. Shall seek funding opportunities for stream restoration projects and other projects
related to reduction of non -point source pollution.
2. Upon approval of specific Task Orders by the Mayor or City Council, as required by the
City's procurement requirements, shall provide the services detailed in each Task Order.
Said tasks may include:
a. Identification of stream reaches that could benefit from stream restoration
and prioritize, in streams within the City limits.
b. Estimation of phosphorous reduction that would be realized for each priority
stream restoration project.
c. Assistance in developing grant applications for identified stream restorations
and other non -point source pollution assessment projects.
d. Assistance to the CITY OF FAYETTEVILLE in addressing other NPS
related issues.
3. Shall accomplish other specific tasks as detailed in each Task Order
E. THE CITY OF FAYETTEVILLE:
1. Shall coordinate all activities within the City of Fayetteville Divisions and Departments
and between the CITY OF FAYETTEVILLE and the WCRC.
2. Shall assist with project activities and tasks.
3. Shall provide review and input into the final restoration designs.
4. Shall oversee activities and coordinate staff needed for implementation of the restoration
designs.
S. Shall provide documentation of all project activities and associated matching funds.
6. Recognizes that their participation in stream restoration and NPS projects acquired is an
integral component in carrying out a successful project that will result in improved water
quality and habitat restoration.
7. Shall accomplish other specific tasks as detailed in each Task Order.
2
F. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT:
1. FREEDOM OF INFORMATION ACT (FOIA). CITY OF FAYETTEVILLE contract and
documents prepared while performing city contractual work are subject to the Arkansas Freedom
of Information Act. If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, the WCRC will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance. Any information furnished to the WCRC under this instrument is subject to
the Freedom of Information Act (5 U.S.C. 552).
2. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual
consent of the parties. Changes, modifications, or amendments in scope (other than as
specifically established in this MOU), price or fees to this agreement shall not be allowed
without a prior formal contract amendment approved by the Mayor and/or the City Council in
advance of the change in scope, cost or fees.
3. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the
WCRC or the CITY OF FAYETTEVILLE from participating in similar activities with other
public 'or private agencies, organizations, and individuals.
4. COMMENCEMENT/EXPIRATION DATE. The instnunent is executed as of the date of the
last signature and is effective for five years.
5. PRINCIPAL CONTACT. The principal contacts for this instrument are:
Sandi Formica, Executive Director
Watershed Conservation Resource Center
380 West Rock Street
Fayetteville, AR 72701
Office Phone: 479-444-1916
Cell Phone: 501-352-5252
Office Fax: 928-396-2546
E-mail: formica@watershedconservation.org
Chris Brown, P.E., City Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Phone: 479-575-8206
Fax: 479-575-8202
E-mail: cbrown rz.ci.fayetteville.anus
Sarah Wrede, E.I., Staff Engineer
City of Fayetteville
Phone: 479-575-8206
E-mail: swrede@ci.fayetteville.ar.us
6. NONDISCRIMINATION. During.the performance of this agreement, all parties will abide
by the terms of Executive Order 11246 on nondiscrimination and will not discriminate against
any person because of age, race, color, religion, sex, national origin, or disability.
Sandi J. FohuicKtxecutive Director
Watershed Conservation Resource Center
fa !g t3
ate
�ioneld Jord , M or ate
City of Fay tte ' e
44! � cam:" 0"-0 1-i�
Sondra E. Smith, City Clerk/Treasurer Date
City of Fayetteville
X1111111111111"
`�.%*- Y, / TR��i,i�
01 Y QA":s{,
1\0
Acis FAYETTE@dXLE
4
City of Fayetteville Item Review Form
2013-0244
Legistar File Number
1/7/2.014
City Council Meeting Date - Agenda Item Only
NIA for Non -Agenda Item
Sarah Wrede Development Services
Submitted By Department
Action Required:
An ordinance to waive competitive bidding and to enter into a Memorandum of Understanding with
the Watershed Conservation Resource Center to establish a general framework for cooperation to
seek funding and conduct stream restoration projects and to work together on nonpoint source
related issues.
Does this item have a cost? NO
.$0.00
Cost of this request.
n/a
Account Number
n/a
Project Number
Budgeted Item?
Category or Project Budget
$0.00
Funds Used to Date
$0.00
Remaining Balance
Budget Adjustment Attached? NO
n/a
Program or Project Name
n/a
Program or Project Category
n/a
Fund Name
V20130812
Previous Ordinance or Resolution #�
:52 RCVD
Original Contract Number:
Comments:
2�
11-17- 13
„�._.,.
You created this PDF 4an ication that is not licensed to print to novaPDF printer (http://www.novapdf.com)
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO Council Meeting of January 7, 2014
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: December 1$, 2013
Subject: An ordinance to waive competitive bidding and renew a Memorandum of Understanding with the
Watershed Conservation Resource Center to continue a general framework for cooperation to seek
funding and conduct stream restoration projects and to work together on nonpoint source related
issues.
PROPOSAL
The purpose of this Memorandum of Understanding (MOU) is to establish a general framework for cooperation between
the Watershed Conservation Resource Center (WCRC) and the City of Fayetteville to 1) seek fimding and conduct stream
restoration projects to achieve the common goal of restoring unstable sections of streams to a morphologically stable form
utilizing a natural channel design approach and 2) to work together on nonpoint source (NPS) related issues associated
with reducing nutrients and improving riparian and other natural areas.
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural resources by utilizing the
watershed approach, environmental outreach, and providing planning and technical assistance to landowners,
communities, and government. The WCRC principals are regional experts and local leaders in implementing natural
channel design -based stream restorations that meet multiple local and regional objectives relating to river channel
instability, water quality, and ecological services. The WCRC and the City have successfully partnered to receive over
$2,300,000 in federal grants for water quality and other environmental improvements. WCRC has been instrumental in
securing these funds due to their relationships with Federal grant'agencies and their proven track record of successful
stream restoration projects. This MOU will establish a continued partnership between the City and WCRC whereby the
WCRC will actively seek grant funding for stream restoration projects in the City of Fayetteville, and will allow the City
the opportunity to quickly take advantage of opportunities identified. The MOU is effective for a period of five years.
RECOMMENDATION
Staff recommends approval of an ordinance to waive competitive bidding and to renew a Memorandum of Understanding
with the Watershed Conservation Resource Center to continue a general framework for cooperation to seek funding and
conduct stream restoration projects and to work together on nonpoint source related issues.
BUDGETIMPACT
The proposed agreement will cause no budget impact. As tasks are identified, a Task Order, with associated fee, will be
developed for approval by the Mayor and City Council.
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for.continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration projects and
authorizes Mayor Jordan to sign such Memorandum.
PASSED and APPROVED this 7'h day of January, 2014.
APPROVED: ATTEST:
By: By.
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
& �,�37--�
2018 Annual Report
Inventory of Riparian and
Streambank Conditions Grant
City of Fayetteville Staff Review Form
2018-0544
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Alan Pugh 10/3/2018 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Mayor's signature on the 2018 annual report forms associated with the inventory of Riparian and Streambank
Conditions Grant with the EPA.
4470.621.8810-5817.00
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Account Number Fund
02097.2014 Stormwater Quality Mgmt/EPA Streambank
Assesment Grant
Project Number
Budgeted item?
Does item have a cost?
Budget Adjustment Attached?
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments: alanp
Yes Current Budget
Funds Obligated
Current Balance
No Item Cost
NA Budget Adjustment
Remaining Budget
Project Title
326,723.00
$ 182,231.78
144,491.22
r 144,491,22]
Previous Ordinance or Resolution # 187-14
Approval Date:
V20180321
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM:
DATE:
SUBJECT
Alan Pugh, Staff Engineer
October 1, 2018
STAFF MEMO
Mayor's signature on the 2018 annual report forms associated
Inventory of Riparian and Streambank Conditions Grant with tt
th the
EPA.
RECOMMENDATION:
Staff recommends the Mayor sign the 2018 annual report forms associated with the Inventory of
Riparian and Streambank Conditions Grant with the EPA as explained further belo .
BACKGROUND:
On October 21, 2014 the City Council authorized the acceptance of and Environme tal
Protection Agency grant in the amount of $142,500 and approved task order numbe 1 with the
Watershed Conservation Center in the amount of $164,524 for an inventory of ripari n and
streambank conditions in the City of Fayetteville.
This project grant was developed in cooperation with the Watershed Conservatidn Research
Center, WCRC, and proposes to develop an inventory of the riparian and streamba Ik conditions
for approximately 20 miles of urban streams and wetlands. The purpose is to identify areas in
need of restoration and preservation, develop criteria to prioritize projects and provide information
to the city's engineering and planning divisions to use when evaluating proposed development
that could potentially impact streams, wetlands and springs.
DISCUSSION:
As a portion of that grant, the City is required to submit certain reporting annually. T is includes
both a financial report and minority and women owned business (MBE/WBE) report. The
financial report includes a summary of the grant was well as what has been spent to ate. This
includes both the Federal and City portions of the grant. As shown on the form, the rpajority of
the funds have been expended and the remaining should be spent prior to the end othe year.
The current grant ending date is 12/31/2018.
The MBE/WBE form includes a report on the minority and women owned business ut lized in the
study. While it is certainly encouraged and the City's tries to utilize these businesses when
possible, it is not a requirement of the grant. Due to the limited number of consultants involved it
was not feasible on this grant to utilize services from those businesses.
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
None
Attachments:
Annual 425 Financial Form
Annual MBE/WBE Form
Resolution 187-14
2
FEDERAL FINANCIAL REPORT
(Fallow form instructions)
i. Federal Agency and Organizational Element
to Which Report is Submitted
United States Environmental Protection Agency
2. Federal Grant or Other Icentifying Number Assigned by Federal Agency
(To report multiple grants, use FFR Attachment)
COAOF74201.0
Page of
1
a es
3. Recipient Organization (Name and complete address including Zip code)
City of Fayeneville, AR
113 W Mountain Street Fayettavtte, PR 72701
4a. DUNS Number
075657742
4b. EIN
71.6018462
5. Recipient Account Number or Identifying Number
(To report multiple grants, use FFR Attachment)
S. Report Type
D Ouarterty
D Semi -Annual
DAnnual
0 Final
7. Basis of Accounting
0 Cash 0 Accrual
8. ProjecUGrant Period
From: (Month, Day, Year) To: (Month, Day, Year)
(11112013 12131t2018
Q. Reporting Period End D to
(Month, Day, Year)
September 30, Will
10. Transactions
Cumulatve
(tile lines a -c for single or multiple grant reporting)
Federal Cash To report multiple grants, also use FFR Attachment):
a, Cash Receipts
b. Cash Disbursements
c. Cash on Hand (line a minus b)
(Use lines do for single grant reporting)
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized
S142.500.00
e. Federal share of expenditures
$108,208.69
L Federal share of unliquidated obligations
$0.00
. Total Federal share sum of Ines a and
$108,208,66
h. Unobli ated balance of Federal funds (line d minus
$31,315.34
Recipient Share:
I. Total recipient share required
560,840.00
'. Recipient share of expenditures
S38,814A9
k. Remaining recipient share to be provided line i minus'
512,225.51
Program Income:
1. Total Federal program income earned
m. Program income expended in accordance with the deduction alternative
n. Program income expended in accordance with the addition alternative
o. Unexpended procirarn income line i minus line m or line n)
a, T a b. Rate c. Period From Period To td• Base
a. Amount Charged
I. Federal Share
11. Indirect
l
Expense
Totals:
12. Remarks: Attach any explanations deemed necessaryorinformalion required by Federal sponsoring agencyin compliance with governing leg(
dation,
13. Certification: By signing this report, 1 certify that it is true, complete, and accurate to the best of my knowledge. i am aware that
any false, fictitious, or fraudulent information may subject me to criminal, civil, or administrative ponalitles. (U.S. Code, Title 18, Sect
on 1001
a. Typed or Printed Name and Title of Authorized Certifying Official
Mayor 'oneld Jordan
C. Telephone (Area code, n
479.575.8330
imber and extension)
d. Email address
mayorQtayelteviile-ar.gov
It, Signal Ihomized C ing Official
e. Date Report Submitted (
Prim, Day, Year)
14 Agency use ontyo'
standard Form 425
OMB Approvat Number. 034 3.0oot
Expiration Date: t0asmo11
ork Burden Statement
ig to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMS Control Num r. The valid OM B erntrd
for this information Collection is 0340-)061. Public reporting burden for this collection of information is estimated to average 1.5 hours per response, indudin time for reviewing nstruaions,
lg existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, Send comments regarding in burden estimate Cr any other
N EPA
Y
U.S. ENVIRONMENTAL PROTECTION AGENCY
I J!j 1:1411B:1:91111111 I I R 1"41% 9 101 Z to] 2, 104 :42 4 51:4 Zf—.l Rue] :?—.I Jh! 110,
AND COOPERATIVE AGREEMENTS
OMB CONTROL NO. 2030-0020
APPROVED: 06/30/2014
APPROVAL EXPIRES: 06/30/2017
i FORNT5700-52A available electronically at http:ttwww.epa.govtosbplj)dfs/5700 52a,pdf
,FOR COOPERA71VE-AGREEMENI!iLQR-CtT,HER��FEDERAL FINWh�q�t#L'?k -OF,FUNDS BUDGETED FOR, PROCURING-SUPPLI ES,
$�ISTANCE,WHERE;THE'COMBINED�TOTAL
EQUIPMENT; -CO-ONSTRUCTION OR 5 kVICES EXCEE6$250'000.i..';
-_
PART
L'�' f. INSTRUd16kS1EF0RE-_COMPLETING
PLEASE REVIEW
IA. FEDERAL FISCAL YEAR (Oct I- Sep 30)
18. REPORT TYPE
20 18
(Z]Annual 13Last Report (Project completed)
IC: REVISION OF A PRIOR YEAR REPORT? @No (Z)Yes,year
IF YES, BRIEFLY DESCRIBE THE REVISIONS YOU ARE MAKING:
N/A
2A. EPA FINANCIAL ASSISTANCE OFFICE ADDRESS (ATTN: DBE COORDINATOR)
3A. RECIPIENT NAME AND ADDRESS
1445 Ross Avenue Suite 120D
City of Fayetteville, Arkansas
Mail Code; 6MD-CO
113 W Mountain Street
Dallas, TX 75202-2733
Fayetteville, AR 72701
2B. EPA DBE COORDINATOR
3B. RECIPIENT REPORTING CONTACT
Name: Ms. Debora Bradford
Name: Alan Pugh
Email: R6—EPA—Grants—Programs@epa.gov
Address: 125 W Mountain Street; Fayetteville, AR 72701
Phone: 214-665-7406
Phone: 479-575-8208
Fax:
Email: apugh@fayetteville-ar.gov
4A. FINANCIAL ASSISTANCE AGREEMENT ID NUMBER*
4B. FEDERAL FINANCIAL ASSISTANCE PROGRAM TITLE OR CFDA NUMBER:
(SRF State Recipients, refer to Instructions for Completion of blocks 4A, SA and SC)
66.461 -Wetland Program Development Grants
CD -40F74201-0
SA. TOTAL ASSISTANCE AGREEMENT AMOUNT
SB. If NO procurements and NO accomplishments were made this reporting
EPA Share: $ 142,500.00
period (by the recipients, sub -recipients, loan recipients, and prime contractors),
CHECK and SKIP toBlock No. 7. (Procurements are all expenditures through
Recipient Share.$ $0,840.00
contract, order, purchase, lease or barter of supplies, equipment, construction,
or services needed to complete Federal assistance programs. Accomplishments,
ON/A (SRF Recipient)
in this context, are procurements made with MBEs and/or WBEs.) 0
SC. Total Procurements This Reporting Period (Only include amount not reported In any prior reporting period)
Total Procurement Amount $
(Include total dollar values awarded by recipient, sub -recipients and SRF loan recipients, including MBE/WBE expenditures.)
50. Were sub -awards issued under this assistance agreement? Yes 0 No 0
Were contracts issued under this assistance agreement? Yes 0 No 0
SE. MBE/WBE Accomplishments This Reporting Period
Actual MBE/WBE Procurement Accomplished (include total dollar values awarded by recipient, sub -recipients, SRF loan recipients and Prime Contractors.)
Construction Equipment Services Supplies Total
$MBE: 0.00
$WOE: 0.00
6. COMMENTS: (If no MBE/WBE procurements, please summarize how certified MBEs/WBEs were notified of the opportunities to compete for the procurement dollars
entered in Block SC and why certified MBEs /WBEs were not awarded any procurements during this reporting period.)
Opportunities to include MBE/WBE participation are explored at various phases including subconsultants and
contractors when required,
7. NAME OF RECIPIENT'S AUTHORIZED REPRESENTATIVE
TITLE
Mr. Lioneld Joro N\
Mayor, City of Fayetteville, AR
S. SIGN:=%IT 0111 OREPII;11 IATIVE
0, a
DATE
i FORNT5700-52A available electronically at http:ttwww.epa.govtosbplj)dfs/5700 52a,pdf
OMB CONTROL N0. 2030.0020
APPROVED: 06/30/2074
APPROVAL EXPIRES: 06/30/2017
PART 11.
MBE/WBE PROCUREMENTS MADE DURING REPORTING PERIOD
EPA Financial Assistance Agreement Number; cis-OOF74201.0
1. Procurement Made By
2, Business Enterprise
3. $ Value of
Procurement
4. Date of
Procurement
MM/DD/YY
5. Type of Product
or Service
(Enter Code(
6, Name/Address/Phone Number of MBE/WBE Contractor or Vendor
Recipient; Sub-Recipientand/or; Prime
SRF Loan Recipient i
Minority; women
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Type of Product or Service Codes: 1= Construction 2 = Supplies 3 - Services 4 : Equipment
Note: Recipients are required to submit MBE/WBE reports to EPA beginning with the Federal fiscal year the recipients receive the award, continuing until the project is completed,
Instructions:
A. General Instructions:
MBE/WBE utilization is based on 40 CFR Part 33.
The reporting requirement reflects the class
deviation issued on November 8, 2013, clarified on
January 9, 2014 and modified on December 2,
2014. EPA Form 5700-52A must be completed
annually by recipients of financial assistance
agreements where the combined total of funds
budgeted for procuring supplies, equipment,
construction or services exceeds $150,OOO.This
reporting requirement applies to all new and
existing awards and voids all previous reporting
requirements.
In determining whether the $150,000 threshold
is exceeded for a particular assistance
agreement, the analysis must focus on funds
budgeted for procurement under the supplies,
equipment, construction, services or "other"
categories, and include funds budgeted for
procurement under sub -awards or loans
Reporting will also be required in cases where the
details of the budgets of sub-awards/loans are not
clear at the time of the grant awards and the
combined total of the procurement and sub -
awards and/or loans exceeds the $150,000
threshold.
When reporting is required, all procurement
actions are reportable, not just the portion which
exceeds $150,000.
If at the time of award the budgeted funds exceed
$150,000 but actual expenditures fall below, a
report is still required.
If at the time of award, the combined total of funds
budgeted for procurements in any category is less
than or equal to $150,000 and is maintained below
the threshold, no DBE report is required to be
submitted.
Recipients are required to report 30 days after the
end of each federal year, per the terms and
conditions of the financial assistance agreement.
Last reports are due October 30th or 90 days after
the end of the project period, whichever comes
first.
MBE/WBE program requirements, including
reporting, are material terms and conditions of the
financial assistance agreement.
B. Definitions:
Procurement is the acquisition through contract,
order, purchase, lease or barter of supplies,
equipment, construction or services needed to
accomplish Federal assistance programs.
A contract is a written agreement between an EPA
recipient and another party (also considered
"prime contracts") and any lower tier agreement
(also considered "subcontracts") for equipment,
services, supplies, or construction necessary to
complete the project. This definition excludes
written agreements with another public agency.
This definition includes personal and professional
services, agreements with consultants, and
purchase orders.
A minority business enterprise (MBE) is a business
concern that is (1) at least 51 percent owned by
one or more minority individuals, or, in the case of
a publicly owned business, at least 51 percent of
the stock is owned by one or more minority
individuals; and (2) whose daily business
operations are managed and directed by one or
more of the minority owners. In order to qualify
and participate as an MBE prime or subcontractor
for EPA recipients under EPA's DBE Program, an
entity must be properly certified as required by 40
CFR Part 33, Subpart B.
U.S. citizenship is required. Recipients shall
presume that minority individuals include Black
Americans, Hispanic Americans, Native Americans,
Asian Pacific Americans, or other groups whose
members are found to be disadvantaged by the
Small Business Act or by the Secretary of
Commerce under section 5 of Executive order
11625. The reporting contact at EPA can provide
additional information.
A woman business enterprise (WBE) is a business
concern that is, (1) at least 51 percent owned by
one or more women, or, in the case of a publicly
owned business, at least 51 percent of the stock is
owned by one or more women and (2) whose daily
business operations are managed and directed by
one or more of the women owners. In order to
qualify and participate as a WBE prime or
subcontractor for EPA recipients under EPA's DBE
Program, an entity must be properly certified as
required by 40 CFR Part 33, Subpart B.
Business firms which are 51 percent owned by
minorities or women, but are in fact not managed
and operated by minorities or females do not
qualify for meeting MBE/WBE procurement goals.
U.S. Citizenship is required.
Good Faith Efforts
A recipient is required to make the following good
faith efforts whenever procuring construction,
equipment, services, and supplies under an EPA
financial assistance agreement. These good faith
efforts for utilizing MBEs and
documented. Such documen
EPA review upon request:
opportunities to the fulle.,
through outreach and rec
For Indian Tribal, State an
Government recipients, tl
DBEs on solicitation lists a
Es mus: be
an is su eject to
re of contracting
extent practicable
fitment activities.
Local and
will incltde placing
soliciting them
whenever they are potential sources.
2. Make information on for*oming
opportunities available to PBEs and 'arrange
time frames for contracts nd establish delivery
schedules, where the reqs
way that encourages and I
participation by DBEs in th
process. This includes, whi
posting solicitations for bi+
minimum of 30 calendar d
rements permit, in a
Aitates
competitive
never possible,
s or propcsals for a
ivs before the bid or
proposal closing date.
3. Consider in the contracting process whether
firms competing for large contracts could
subcontract with DBEs. Foi Indian Trioal, State
and local Government reci lents, this will
include dividing total requ
economically feasible into
quantities to permit maxir
DBEs in the competitive pi
4. Encourage contracting wit
DBEs when a contract is tc
these firms to handle indn
ments when
caller tasks or
um partic pation by
a consortium of
large for one of
lually.
S. Use the services and assistance of the SBA and
the Minority Business Dev lopment Agency of
the Department of Commerce.
6. If the prime contractor aw rds subcontracts,
require the prime contract
in paragraphs (a) through (
it to take the steps
) of this section.
C. Instructions for Part I-
IA. Specify Federal fiscal year this report covers.
The Federal fiscal year runs from October 1st
through September 30th (e.g. November 29, 2014
falls within Federal fiscal year 2015)
18. Specify report type. Check the annual
reporting box. Also indicate if the project is
completed.
1C. Indicate if this is a revision to a previous year
and provide a brief description of the revision you
are making.
2A -B. Please refer to your financial assistance
agreement for the mailing address of the EPA
financial assistance office for your agreement.
The "EPA DBE Reporting Contact" is the DBE
Coordinator for the EPA Region from which your
financial assistance agreement was originated. For
a list of DBE Coordinators please refer to the EPA
OSBP website at http://epa.gov/osbp/dbe_cord.
3A -B. Identify the agency, state authority,
university or other organization which is the
recipient of the Federal financial assistance and the
person to contact concerning this report.
4A. Provide the Assistance Agreemenr number
assigned by EPA. A separate report must be
submitted for each Assistance Agreement.
*For SRF recipients: In box 4a list numbers for ALL
OPEN Assistance Agreements being reported on
this form.
4B. Refer back to Assistance Agreement
document for this information.
SA. Provide the total amount of the Assistance
Agreement which includes Federal funds plus
recipient matching funds and funds from other
sources.
*For SRF recipients only: SRF recipients will not
enter an amount in Sa. SRF recipients should check
the "N/A" box.
SB. Self-explanatory.
SC. Provide the total dollar amount of ALL
procurements awarded this reporting period by the
recipient, sub -recipients, and SRF loan recipients,
including MBE/WBE expenditures, not just the
portion which exceeds $150,000. For example:
Actual dollars for procurement from the procuring
office; actual contracts let from the contracts
office; actual goods, services, supplies, etc., from
other sources including the central purchasing/
procurement centers).
*NOTE: To prevent double counting on line SC, if
any amount on 5E is for a subcontract and the
prime contract has already been included on Line
5C in a prior reporting period, then report the
amount going to MBE or WBE subcontractor on
line 5E, but exclude the amount from Line 5C. To
include the amount on 5C again would result in
double counting because the prime contract, which
includes the subcontract, would have already been
reported.
*For.SRF recipients only: In 5c please enter the
total annual procurement amount under all of your
SRF Assistance Agreements. The figure reported in
this section is not directly tied to an individual
Assistance Agreement identification number. (SRF
state recipients report state procurements in this
section)
5D. State whether or not sub -awards and/or
subcontracts have been issued under the financial
assistance agreements by indicating "yes" or "no".
5E. Where requested, also provide the total
dollar amount of all MBE/WBE procurement
awarded during this reporting period by the
recipient, sub -recipients, SRF loan recipients, and
prime contractors in the categories of construction,
equipment, services and supplies. These amounts
include Federal funds plus recipient matching funds
and funds from other sources.
6. If there were no MBE/WBE accomplishments
this reporting period, please briefly how certified
MBEs/WBEs were notified of the opportunities to
compete for the procurement dollars entered in
Block 5C and why certified MBEs /WBEs were not
awarded any procurements during this reporting
period.
7. Name and title of official administrator or
designated reporting official.
8. Signature, month, day, and year report
submitted.
D. Instructions for Part II:
For each MBE/WBE procurement made under this
financial assistance agreements during the
reporting period, provide the following
information:
1. Check whether this procurement was made
by the recipient, sub-recipient/SRF loan recipient,
or the prime contractor.
2. Check either the MBE c r WBE column. If a
firm is both an MBE and WBE, the recipient may
choose to count the entire procurement towards
EITHER its MBE or WBE accorr plishments. The
recipient may also divide the i otal amount of the
procurement (using any ratio t so chooses) and
count those divided amounts oward its [\ABE and
WBE accomplishments. If the recipient chooses to
divide the procurement amou t and count portions
toward its MBE and WBE accomplishments, please
state the appropriate amount under the MBE and
WBE columns on the form. The combined MBE
and WBE amounts for that M
must not exceed the "Value c
reported in column #3
3. Dollar value of procure
4. Date of procurement, .
year. Date of procurement is
the contract or procurement
date the contractor received
E contractor
the Procurement"
own as month, day,
lefined as the date
as awarded, not the
avment under the
awarded contract or procurement, unless payment
occurred on the date of award. (Where direct
purchasing is the procurement method, the date
of procurement is the date th purchase was
made)
5. Using codes at the bott,
identify type of product or ser%
this procurement (e.g., enter 1
supplies, etc.).
m of the Corm,
e acquired through
construction, 2 if
6. Name, address, and telephone number of
MBE/WBE firm.
"This data is requested to comply with provisions mandated by: statute or regulations (40 CFR Parts 30, 31, and
33 and/or 2 CFR Parts 200 and 1500); OMB Circulars; or added by EPA to ensure sound and effective assistance
management. Accurate, complete data are required to obtain funding, while no pledge of confidentiality is
provided.
The public reporting and recording burden for this collection of information is estimated to average I hour per
response annually. Burden means the total time, effort, or financial resources expended by persons to
generate, maintain, retain, or disclosure or provide information to or for a Federal agency. This includes the
time needed to review instructions; develop, acquire, install, and utilize technology and systems for the
purposes of collecting, validating, and verifying information, processing and maintaining information, and
disclosing and providing information; adjust the existing ways to comply with any previously applicable
instructions and requirements; train personnel to be able to respond to a collection of information; search data
sources; complete and review the collection of information; and transmit or otherwise disclose the
information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number.
Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and
any suggested methods for minimizing respondent burden, including through the use of automated collection
techniques to the Director, OPPE Regulatory Information Division, U.S. Environmental Protection Agency (2136),
1200 Pennsylvania Avenue, NW, Washington, D.C. 20460. Include the OMB Control number in any
correspondence. Do not send the completed form to this address.
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF
ENVIRONMENTAL PROTECTION AGENCY GRANT IN THE AMOU',�
$1427500.00, TO APPROVE TASK ORDER NO. 1 WITH THE WATER,
CONSERVATION CENTER IN THE AMOUNT OF $164,524.00 FOI
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS IN
CITY OF FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTM
AN
OF
M
WHEREAS, Ordinance No. 5645, which was passed and approved on Janlary 7, 2014,
waives the requirement of formal bidding and authorizes the City to "jointly seek funding a_ -id
use such funding to design and construct stream restoration projects" pursuant to alV�emorandi rn
of Understanding with the Watershed Conservation Resource Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas her
acceptance of an Environmental Protection Agency grant in the amount of $1
approves Task Order No. I with the Watershed Conservation Center in t
$164,524.00 for an inventory of riparian and streambank conditions in the City of l
Section 2: That the City Council of the City of Fayetteville, Arkansas
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 21" day of October, 2014.
ATTEST:
By:
SONDRA E. SMITH, City
FAYE
authorizes
500.00 and
amount of
approves a
C Y p,�•.'�sG
.}Y a
TEV1LLE:X`=
till►+�� �
City of Fayetteville Staff Review Form
2014-0429
Legistar File ID
10/21/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brawn 10/3/2014
Engineering J
Development Services Depar
Submitted By Submitted Date Division / Department
Action Recommendation:
Acceptance of a Wetland Program Development Grant in the amount of $142,500.00 from the Environmental
Protection Agency Region 6 for the assessment of City streams, approval of Task Order No. 01 with the Watershed
Conservation Resource Center, and approval of a budget adjustment acknowledging receipt of the grant funds and
required matching funds.
4470.4470.5817.00
Account Number
02097.2014
Project Number
Budgeted Item?
Does item have a cost?
Budget Adjustment Attached?
Budget Impact:
Sales Tax Capital/Bridge and Drainage
Fund
Stormwater Quality MgmtJEPA Streambank
Assessment Grant
Yes Current Budget
Funds Obligated
Current Balance
Yes Item Cost
Yes Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution ## 126-13
Original Contract Number:
Comments:
Project Title
264,746.00
$ 94,065.67
$ 170,580.33
$ 143,340.00
$ 142,500.00
r$' 119,840.33
V20140710
Approval Date: !0 Al cgpi"
CITY OF
ARKANSAS
MEETING OF OCTOBER 21, 2014
TO: Mayor and City Council
CITY COUNCIL AG
THRU: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: October 1, 2014
SUBJECT: Acceptance of a Wetland Program Development Grant in the am
$142,500.00 from the Environmental Protection Agency Region i
assessment of City streams, approval of Task Order No. 01 with
Watershed Conservation Resource Center, and approval of a bu
adjustment acknowledging receipt of the grant funds and requir
matching funds.
1
5T 1 11 11 We
unt of
for the
get
RECOMMENDATION: `
Acceptance of a Wetland Program Development Grant in the amount of $142,500.0 from the
Environmental Protection Agency Region 6 for the assessment of City streams, approving Task
Order No. 01 with the Watershed Conservation Resource Center, and approving a I ludget
amendment acknowledging receipt of the grant funds and required matching funds.
BACKGROUND:
On June 4, 2013, City Council approved Resolution Number 126-13 to apply for an PA Region
6 Wetland Development Program Grant (WPDG). Based upon that application, Fay tteville has
been notified by the Arkansas Natural Resources Commission that it is the recipien of $142,500
in EPA Region 6 grant assistance from the Wetland Development Program.
DISCUSSION:
This project grant was developed in cooperation with the Watershed Conservation Research
Center, WCRC, and proposes to develop an inventory of the riparian and streambaiik conditions
for approximately 20 miles of urban streams and wetlands. The purpose is to ide tify areas in
need of restoration and preservation, develop criteria to prioritize projects and provide information
to the city's* engineering and planning divisions to use when evaluating proposed evelopment
that could potentially impact streams, wetlands and springs.
Proposed locations include Town Branch, Scull, Hamestring, Owl, and Clabber reeks. The
assessment will include development of streambank erosion prediction curves to estimate
sediment and nutrient loadings from streambank erosion. The stream assessment A ill include an
evaluation of streambanks showing signs of accelerated erosion and the condition of riparian
areas and identification of wetland features and springs within the stream corridor. Data will be
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www fayet;.eville-argov
collected to evaluate streambank erosion rates to help identify sites in need of restoration. These
unstable sites will be prioritized for restoration based on sediment and nutrient loadings, location,
and threat to property and City infrastructure.
Namestring, Owl, and Clabber Creeks are located in the western side of Fayetteville, where
there continues to be rapid growth. These three watersheds are part of the Illinois basin and
encompass an area of approximately 14 square miles. Accelerated streambank erosion that
threatens property and City infrastructure and contributes excessive loads of sediment and
nutrients to the Illinois River watershed has been observed in this area. Also, exceptional
natural features, such as wetlands, springs, remnant prairies, and hydric soils have been noted
in these watersheds. Evaluation of the stream corridor within these watersheds can enhance
planning efforts to preserve streams, wetlands, aquatic, and terrestrial habitat and help to
minimize the impact of growth on existing ecosystems. The assessment will also help the City
of Fayetteville to take actions to reduce the contribution of non -point source pollution to our
stream systems and direct funding for streambank restoration to the most beneficial areas.
On January 7, 2014, the City Council approved agreement memorandum of understanding with
the Watershed Conservation Resource Center (WCRC), and established a method for
developing Task Orders to assist the City on projects such as this. To that end, Task Order No.
01 in the amount of $164,524.00 has been developed.
The EPA Region 6 WPDG is a 25f75 matching grant. Subsequent to City Council approval, the
application was submitted and the EPA awarded a WPD Grant in the amount of $142,500 which
will cover approximately 73.7% of the $193,340.00 total project budget. The remainder,
$50,840.00, will be addressed through combination of matching funds and City staff time.
BUDGET/STAFF IMPACT:
The Stormwater Quality Management/Nutrient Reduction project has been designated in part to
fund projects that improve st6rmwater quality in the City of Fayetteville and would be proposed
as the source for the matching funds. Funding from this project includes $25,000 in matching
funds and $28,816.00 in staff time, representing approximately 450 staff hours.
Attachments:
EPA Approved Work Plan
EPA Notice of Award
Resolution 126-13
Task Order NO. 01
Ordinance 5645 and Supporting Documentation
19
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year
2014
Division: Engineering
Dept.: Development Services
Requestor: Chris Brown
Adjustm
nt Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
EPA has awarded a grant ($142,500) to the City to assess the City's Streambanks. There is also a Ci
($50,840.00) bringing the total amount of the prject to $193,340.00. The work will be completed t
will be some engineering contra.
ty match of 26.3%
y WCRC and there
RESOLUTION/ORDINANCE
COUNCIL DATE: 10/21/2014
LEGISTAR FILE ID#: 201
acwb-Cwa.
10/2/2014 11:19
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
-0429
AM
Date
/
TOTAL 142,500 142,500
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub AT Accou
y.20140829
it Name
4470.0947.4309.01 - 142,500 02097 2014 RE Federal Grants - Op
arational
4470.9470.5314.00 139,524 - 02097 2014 EX Professional Service
4470.9470.5314.04 2,976 - 02097 2014 EX Engineering Contra
s
Servs
4470.9470.5817.00 (50,840) - 02097 1 EX Bridge & Drainage I
4470.9470.5314.00 25,000 - 02097 2014 EX Professional Service
riprove
s
4470.9470.5314.04 25,840 - 02097 2014 EX Engineering Contra
Servs
C:\Users\dmccoy\AppDato\Rooming\L5\Temp\83eI46c6-37c2-4e39-9629-6eb8o8ced448
I of I
City of Fayetteville - Purchase Order Re4uest (PO)
Requisition o.:
a e:
(Not a Pwrfiase 0*0
P.b Number:
All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville4r.gov.
Purchase shall not be made until an actual PO has been'Issued..
Vendor
16441
Vendo
Watershed Conservation Resource Center (WCRC)
Mail r Yes r No
Legistar#.
#:
Names
2014-0429
FOB Point;
Taxable
Expected Delivery Date:
Address: 380 W. Rock St
r, Yes r No
Zip Code:
Ship to code:
Quotes Attached
City: Fayetteville
State: AR
72701
090
r Yes r No
Requester's Employee #:
Extension:
Requester, Alan Pugh
d073
8208
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
Stream Assesment Grant
1
Lot
164,524.00
$164,524A0
44701470.5314.00
02097.2014
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0400
7
$0.00
8
$0.00
g
$0.00
10
$0.00
Shippingiiiandling
Lot
$0.00
Special nsUtichons:
Fayetteville has long worked with the Watershed Conservation Resource Center (WCRC) and funded quality stream restoration Subtotal: $1164t$200�
projects successfully completed by the Center and therfore entered into a Memoradum of Understanding (MOU) for certain projects
on January 9, 2014. This project falls under this MOU and due to the unique nature of the services required as well as the history of Tax: 50.00
quality projects with WCRC the council waived competative bidding, Total: $164,624.00
Approvals:
Mayor Department Director: Purchasing Manager:
Chief Financial Ofiicer. �— Budget Director IT Director.
Dispatch Manager: Utilities Manager. Other
Revised WON
THE CrrY OF
TASK ORDER NO. 1
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIO
FAYETTEVILLE'S URBAN STREAMS
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the Memorandum of Understanding (MOU,'
described in Ordinance No. 5645 executed on January 7, 2014. The referenced A
pertains to potential stream restoration projects and associated services with the
Conservation Resource Center (WCRC). This Task Order entered into and exec
date indicated below the signature block by and between the City of Fayetteville
Watershed Conservation Resource Center sets forth the project description, proj(
schedule and associated fees for these services related to Federal Assistance Gi
0OF74201) "Inventory of Riparian and Streambank Conditions of Urban Stream"
the City on September 18, 2013,
Section I - Project Description
This project consists of developing an inventory of the riparian and streambank ci
for 20 miles of urban streams and develop streambank erosion prediction curves
estimate sediment and nutrient loadings from streambank erosion. The purpose
riparian and streambank assessment is to: -A) Identify areas in need of restoratio
preservation; B) Develop criteria to prioritize 1) unstable streambanks for restorat
including potential for wetland restoration and 2) stable stream and wetland areac
preservation; and C) Provide information to the City's Engineering and Planning I
use when evaluating proposed development that could potentially impact stream,
wetlands, and springs. The inventory will include an evaluation of A) the riparian
which wetland features, springs, and general vegetation composition will be ideni
B) streambanks with accelerated erosion that includes measuring erosion rates,
characterizing streambank materials, and estimating sediment and nutrient loadir
Section II - Project Timeframe
The project will be.conducted over the period of the grant award which is N
to October 31, 2816.
Section III - Scope of Services
X9
as
IOU
Natershed
ted on the
nd
ct
ant (LD.
.warded to
The WCRC will conduct activities as outlined in the attached workplan. Activities
but are not limited to: 1) Development of a Quality Assurance Project Plan 2) Con
inventory of stream and riparian conditions for a minimum of 20 stream miles 3) C
streambank erosion prediction curves and estimated sediment and nutrient loads
prioritization of areas in special need of protection or restoration. In addition, the'
contract directly any contract services needed.
inditions
to
)f the
i and
on,
for
livisions to
�rea in
fled and
1, 2013
iclude
lusting art
4)
will
THE CITY OF FAYETTEVILLE, ARKANSAS
IIIIIIIN
Section IV - Fees and Payments
WCRC will perform the above -referenced Scope of Services for $164,524 ($139,524 of
which will be Federal Funds) as detailed in the attached project workplan (Attachment 1).
Section V - Memorandum of Understanding in Effect
Except as amended specifically herein, the Memorandum of Understanding Fayetteville
shall remain in full force as originally approved.
IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly
executed as of the date and year first herein written.
FOR THE CyiY OF FAYE° `TEVILLE
Attest:
Date:
V "V
Sondra Smith, City Glet�C�rrrrrr+�nrr�
r� r
z;�AYF7�1 Vt4E:;0
•"Y S .
rdNr n
FOR WATERSHED CONSERVATION RESOUCE CENTER
By: A &x r--:::- Attest:
andi Formica
Date: OC4 Z 01-q
Proposal Workplan
J
Section A: Cover Page
Project Title: Inventory of Riparian & Streambank Conditions of Urban Streams
Track II Application — FYI 3 or FY14
Core Elements: Monitoring and Assessment and Voluntary Restoration and
ACTIONS: 1.Identify program decisions and long term environmental outcome(s)
benefit from a wetland monitoring and assessment program, 2.Consider watershed
wildlife habitat, and other objectives when developing your selection process
restoration/protection sites, 3.Develop and evaluate restoration/protection projects,
Monitor restoration sites to ensure that they are implemented and managed
to relevant watershed planning efforts.
Name of Applicant: City of Fayetteville, Arkansas, DUNS #07-565-7742
Key personnel and contact information:
4.
and linked
Sarah Wrede, City of Fayetteville, Engineering, swrede@ci.fayetteville.ar.us, (479) 575-8208
Sandi Formica, WCRC, fonnica@watershedconservation.org, (501) 352-5252
Geographic Location: Fayetteville, Washington County, Arkansas; HOC: I 11101
River Watershed; HUC: 11010001, Upper White River Watershed
Total Project Cost: $193,340, Federal Dollars Requested: $142,500, Match:
Abstract/Project Summary: Assessing stream systems within our urban areas
important information to help conserve natural resources, protect water quality, and
urban development. The City of Fayetteville (City) in partnership with the W
Conservation Resource Center (WCRC) proposes to develop an inventory of the
condition of 20 miles of urban streams and develop streambank erosion prediction
estimate sediment and nutrient loadings from streambank erosion. The stream
1
Illinois
41 I
for
to
will
include an evaluation of the riparian area and streambanks. Wetland features, prairies, and
springs within the stream corridor will be identified. Data will be collected on streambanks
showing signs of accelerated erosion and erosion rates will be measured to identify sites needing
restoration and quantify sediment and nutrient loadings. Criteria will be developed and applied
to prioritize sites for preservation or restoration, depending on their condition.
Hamstring, Owl, and Clabber Creeks will be included in the study and are located where
there continues to be rapid development. Accelerated streambank erosion contributes excessive
loads of sediment and nutrients to these streams and has been observed in this area along with
exceptional natural features, such as wetlands, springs, remnant prairies, and hydric soils.
Evaluation of these urban stream corridors will enhance planning efforts to preserve streams,
wetlands, and aquatic/terrestrial habitats and help to minimize the impact of urban growth on
existing ecosystems. The streambank evaluation will help the City to take actions to reduce NPS
pollution and direct funding for streambank restoration to the most beneficial area.
P)
Section B: Project Description: The City of Fayetteville (City) in partnership
Watershed Conservation Resource Center (WCRC) proposes to develop an invento
riparian and streambank conditions for 20 miles of urban streams and develop
erosion prediction curves to estimate sediment and nutrient loadings from
The purpose of the riparian and streambank assessment is to: A) Identify areas in
restoration and preservation; B) Develop criteria to prioritize 1) unstable stream
restoration, including potential for wetland restoration and 2) stable stream and
preservation; and C) Provide information to the City's Engineering and Planning
use when evaluating proposed development that could potentially impact streams,
springs. The inventory will include an evaluation of A) the riparian area in which
features, springs, and general vegetation composition will be identified and B)
accelerated erosion that includes measuring erosion -rates, characterizing stream
and estimating sediment and nutrient loadings
Prioritization of unstable sites for restoration will be based on sediment and
location, threat to property, and presence or potential to create natural features, such
wetlands, prairies, etc. Documentation and prioritization of the existence of natural
help to ensure -that they will not be destroyed or damaged from development. The
will focus on Hamestring, Owl, and Clabber Creeks, which are located in the
Fayetteville, where there continues to be rapid development (Section F, Att.1).
watersheds are part of the Illinois basin and encompass an area of approximately 14
miles. Additional streams will be identified to include in the study within Beaver
watershed. Beaver Lake is the drinking water source for over 450,000 NW
1. Program Priorities: Track Two: The proposed project falls under two
Monitoring and Assessment and Voluntary ,Restoration and Protection. The action
3
the
of the
erosion.
1 of
for
d areas for
pions to
lands, and.
with
materials,
loadings,
will
side of
three
residents.
Elements:
Monitoring and Assessment is `identify program decisions and long term environmental
outcome(s) that will benefit from a wetland monitoring and assessment program. ' Funding will
be sought to restore sites identified as unstable with poor riparian conditions to enhance habitats
and improve water quality. Wetland areas and springs will be identified along with high quality
headwater streams. The information and knowledge gained from the assessment will be used to
help support the City's Streamside Protection Ordinance. Information on contaminant load
reduction from stream restoration will be tied to the broader watershed planning efforts. The
first action under Voluntary Restoration and Protection is 'consider watershed planning, wildlife
habitat, and other objectives when developing your selection process restoration/protection
sites. 'The criteria selected to prioritize sites for restoration or protection will be based on local
watershed planning efforts. Both EPA accepted watershed plans for the Illinois River and
Beaver Lake emphasize the need to improve water quality through riparian enhancement and
preservation and reduction of sediment and nutrient loadings -through streambank restoration.
Both the streambank erosion prediction curves and prioritization criteria will serve as examples
of assessment techniques that other urban areas can use to manage and protect their urban stream
corridors. The second action is `develop and evaluate restorationlprotectionprojects. ' The
project results will provide the City stream/ wetland sites prioritized for restoration or protection.
The third action is `monitor restoration sites to ensure that they are implemented and managed
correctly and linked to relevant watershed planning efforts. ' The City has previously partnered
with the WCRC to restore three urban stream sites that include wetland features. All three sites
will be monitored and maintained to ensure objectives are being met.
2. Description of Need: Over the past 30 years, Northwest Arkansas' population tripled to
approximately 400,000. Both forested and agricultural lands have been converted to urban areas,
increasing the amount of impervious surfaces, which has increased runoff and intensified the
0
magnitude and frequency of high flow events in streams. This additional runoff andl
increased channel erosion, resulting in vertical cut -banks on both City and private
Development has also resulted in the loss of urban wetland, prairie, headwater
riparian features that are connected to the stream channels and needed for healthy
ecosystems. Conducting an inventory of the condition of 20 miles of urban
riparian areas will provide information and data needed to restore disturbed sites
robust natural features. The City will use this assessment to help determine their
water quality improvements in the Illinois River and Beaver Lake watersheds by
protecting urban streams and wetlands. The City will become a regional example
environmental data and using it to plan for urban development and natural resource
Prioritizing unstable stream sites for restoration based on established watershed
will result in better utilization of funding for restoration and maximizes the benefits
The proposed project will help the City to meet both local and regional prioriti
quality improvement and protection. Locally, the City of Fayetteville adopted a
Protection Ordinance in 2011 to accomplish several goals including: reduce
waterways, preserve flood capacity, and protect the integrity of natural resources
and all technical details of the ordinance where researched by staff and went
extensive public review and comment process. The ordinance establishes
zones along streams within the City with a drainage area of 100 acres or greater
reviews development plans for compliance with the ordinance, answers questions
public and educates City staff who work near streams. The riparian and
will provide additional data needed to help with the Strea aside Protection
The project also addresses regional priorities and local objectives associated wi
River and Beaver Lake watersheds. Both watersheds 1) have impaired or 303 (d) li
has
ME
.Mi
to preserve
ibution to
M
collecting
ing goals
for water
is in
iese goals
an
protection
y staff
rm the
assessment
the Illincis
strearns
or stream segments that are in need of additional data, with siltation/turbidity specified as the
cause and surface erosion as the source; 2) are considered a priority by the ANRC for reducing
nutrients. This project will provide scientific data and information to support actions that will
reduce both sediment and nutrient loads. In addition, comprehensive watershed management
plans have been developed and accepted by US EPA and include goals for water quality
protection through restoration and protection of riparian buffers and streambanks.
3. Outputs, Outcomes, and Results
i. Outputs: The expected environmental outputs are 1) Identification, for 20 miles of
urban streams, a) sites needing streambank and riparian restoration, including wetland
enhancement and b) areas of stream corridor that have unique environmental attributes, such as
healthy riparian forest, wetlands, springs, and/or prairie; 2) Criteria for prioritizing sites for
restoration or preservation; 3) Maps showing prioritized sites for restoration or preservation to be
used as a planning tool for the City and local watershed planning; 4) A set of streambank erosion
prediction curves to be used at sites without erosion data; 5) Estimates of annual loading rates of
sediment, T. Phosphorus, and T. Nitrogen from streambank erosion within the 20 miles of
surveyed channel; and 6) Comparison of channel dimensions and summary of vegetation and
maintenance at three existing urban restorations.
ii. Outcomes: The expected environmental outcomes are 1) Improve the decision making
ability of the City and watershed planners in conducting restoration of streams, wetlands, and
riparian areas within the City; preservation of healthy streams, wetlands, and other natural
features with respect to urban development; and reduction of sediment and nutrients from
streambank erosion to improve water quality within the Illinois River and Beaver Lake
watersheds; 2) Integrate the City's efforts of restoration and preservation of urban streams and
wetlands into local watershed planning; 3) Have available for the City and watershed planners
:on
both prioritization criteria and the data/information needed to estimate contaminant
the evaluation of other areas within the City; 4) Improve the ability of City staff to
Streamside Protection Ordinance through the data and information collected; S)
understanding of City's maintenance staff and volunteers on the importance of
wetlands, water quality, native vegetation management, and maintenance at three
stream restoration sites; 6) Improved stream, riparian area, and wetland protection
7) Increase understanding of healthy streams and wetland condition.
Link to the EPA Strategic c Flan: These outputs and outcomes are directly li
EPA Strategic Plan's Goal 2 — Protecting America's Water because data will be
analyzed to provide information on the condition of streams and wetlands to local &
government and watershed planners to restore and protect urban natural resources.
information will be used to prevent the destruction of healthy sections of stream and
from urban development. Restoration efforts will be based on the results of this
emphasizes maximizing sediment and nutrient load reductions from streambank
improve the water quality of streams within the Illinois River and Beaver Lake
iv. Tracking Outputs and Outcomes: The seven outputs will be direct deli
associated with the project and completed during the timeframe of the project. City
staff will document the City's use of the project information in the manner descri
outcomes 1-4). A form will be developed in which City staff will complete
considering the information provided in evaluating planned development both
municipal, interaction with local watershed groups, and implementing the
ordinance. A questionnaire will be developed and distributed to City staff and
provide assistance in monitoring and maintaining existing restoration sites as
h
for
plement the
streams, a
ing urban
to the
ME
which
to
in
and
protection
eers who
:d in
Outcome 5). Outcomes 6-7) will be evaluated by recording the number of stream miles, wetland
acres, and other natural features restored or preserved based on the results of this study.
4. Project Tasks The project tasks are summarized as follows:
Task 1: Development of Quality Assurance Project Plan (QAPP). A QAPP will be developed
to assure that data collection activities result in quality data. The WCRC will be responsible for
this task. Deliverable: EPA .Approved QAPP
Task 2: Conduct Inventory of Riparian, Streambank, Wetland, and other Natural Features.
Under this task, 1) In addition to the main stems of Owl, Hamestring, and Clabber Creeks,
stream(s) will be identified to be included in the inventory and assessment; landowner access
permission will be determined or obtained; 2) An inventory of riparian and streambank
conditions for 20 miles of urban stream will be conducted that includes the following
components: a) Information on the riparian area including presence of wetland features, springs,
prairie, forest coverage, and vegetation composition; b) streambanks showing signs of
accelerated erosion will be evaluated for their erosion potential using the Bank Erosion Hazard
Index (BEHi) method and for Near Bank Shear Stress (NBSS); c) physical measurements of
streambank height and length will be performed; d) the width of the riparian area will be
evaluated using GIS. The WCRC will be responsible for Task 2 except the applicant will assist
with identifying additional areas to include in the assessment and obtaining landowner
permission where necessary. Deliverables: A summary of the inventory results with maps.
Task 3: Develop streambank erosion prediction curves and estimate sediment loads from
eroding streambanks. Under this task 1) Select a minimum of 24 sites for evaluation of lateral
streambank erosion rates based on the results of the inventory, install toe pins, and measure bank
profiles; 2) Characterize streambank materials through sampling and analysis; 3) Following one
year, measure bank profiles again; evaluate flow conditions to determine if measurements need
to be collected again; 4) Develop erosion prediction curves; 5) Estimate sediment
nutrient
loads from streambanks. The WCRC will be responsible for this task. Deliverables:.Maps
showing erosion potential far streambanks; streambank erosion prediction curves
Fayetteville tributaries; estimates of sediment and nutrient loads resulting from
erosion and at restoration sites.
Task 4: Develop and .Implement Criteria for Prioritizing Sites for Restoration or
Preservation. Activities include 1) Criteria for preservation of riparian areas
wetland features, prairies, and/or stable streams will be developed and applied; 2)
prioritizing the restoration of unstable strearnbanks will be developed and applied.
Mapping products showing prioritized sites and summary of problems andlor
Task 5. Integrate Study Results into City EngineeringlPlanning and Monitor and
Existing Restoration Sites. Activities include 1) coordinate with City Engineering
staff to develop strategies for utilizing study results to a) assist with activities associ
streamside protection ordinance; b) evaluate urban development proposals; and c)
budget funding for restoration; and d) develop incentives for preservation; 2) At thr
stream restoration sites a) collect stream assessment data to determine if restoration
project goals and objectives; b) conduct needed maintenance associated with
hydrology. The applicant and the WCRC will work on these tasks together.
Summary of strategies developed and monitoring and maintenance results.
Task b: Technology Transfer and Outreach. Under this task 1). work with local
groups and planners to incorporate assessment information into watershed
2) incorporate project information into local and regional workshops, meetings,
and/or courses attended by city planners, local decision makers, and/or envi
City of
with
for
attribute:.
Planning
�d with the
c and
existing
meeting
an and
efforts;
professionals; and 3) work with City staff and volunteers to remove invasive plants a,ll existing
E
stream restoration sites a minimum of two times each at three sites. The applicant and the
WCRC will be responsible. Deliverables: .Outreach activities summary
Task 7: Administrative and Reporting. The applicant will provide project oversight and develop
1) quarterly reports and 2) a final report. Deliverables: Quarterly and Final Reports
S. Partnership .Information — In addition to the partnership between the City and WCRC,
the following organizations have agreed to participate as partners and provide assistance:
Fayetteville Natural Heritage Commission will provide information on their green
infrastructure study and input on the prioritization of sites for preservation.
Beaver Lake Watershed Alliance will assist in transferring information and results to their
watershed planning team and to other watershed groups. They will also assist coordinating
volunteers for removing invasive vegetation from existing restoration sites.
Illinois River Watershed Partnership will assist with transferring information and results to
their watershed planning team and coordination of volunteers for invasive plant removal.
Arkansas Natural Resource Commission will assist with transferring project information and
results to the Arkansas Multi Agency Wetland Planning Team.
Letters of support can be found in Section F, Att. 2.
6. Milestone Schedule
Milestone/Task
Start Date
End Date
Product
1: Develop QAPP
11/01/13
01/30/14
Approved QAPP
2: Conduct Inventory
1) Finalize Site Selection
12/01/13
01/15/14
Area/watershed map
2) Conduct Inventory
02//01/14
05/31/14
Inventory results
3: Develop Streambank Erosion
Prediction Curves/Estimate Loads
1) Select Streambanks/Monitoring
05/31/14
07/31/14
Map of selected locations
19
2) Install Toe Pins/Measure Bank
08/01/14
10/31/14
Summary of datc,
. collected
Profiles/Conduct BEHI/NBSS
3) Follow-up Measurements
09/01/15
10/31/15
Summary of ero
ion rates
4) Sample/analyze bank materials
10/31/14
09/01/15
Results of Analysis
5) Create plot of curves
11/01/15
01/15/16
Prediction Curves
6) Estimate sediment & nutrient loads
01/16/16
02/28/16
Summary of loadings
4: Prioritization Criteria
1) Riparian Preservation
11/01/14
10/31/15
Map of sites pric
ritized
2) Stream & Wetland Restoration
10/31/15
06/30/16
Map of sites pric
ritized
5: Integration of Study Results &
02/01/14
10/31/16
Summary of Str
egies and
Monitoring & Maintenance -
Monitoring/Maintenance
6: Outreach
04/30/14
09/30/16
Summary of activities
7. Reporting - Quarterly Report
01/31/14
10/31/16
Progress report
Final Report
08/15/16
10/31/16
Final report
7. Detailed Budget Workplan: If the applicant receives an award, the sub-am-
will
ub-au
will be properly awarded consistent with the applicable regulations in 40 CFR Parts
The applicant will also follow all appropriate procurement standards as required by
overall project budget is summarized in the table below. The award recipient will
grant and procure services. The sub -award recipient, the WCRC, will execute maj
tasks associated with this proposal, because of their unique expertise in the area of
resource inventories, watershed assessment, streambank erosion monitoring and
sampling and analysis, and development of streambank prediction curves. Their
on line "h. Other: WCRC" in the budget table below. The primary responsibilities
are outlined in Section B.4. The contract services include procurement of wetland
plant expertise ($15,000) and analysis of streambank material samples ($3,000).
The federal, non-federal, and total cost for each project task identified in Section
or 31.
A. The
ster &-e
project
is shown
the WCRC
1" o
are as
follows: Task 1.Develop QAPP (F-$3,000, NF -$1,000 T-$4,000); Task 2. ResourceJinventory
(F-$25,0003, NF -$19,000, T-$44,000); Task 3.Develop Prediction Curves (F-$65,000, NF-
$10,840,
F -
$1O,840, T-$75,840); Task 4.Develop and Implement Prioritization Criteria (F-$10,000, NF -
$52000; T415,000); Task Untergrate Study Results (F420,000, NF -S5,000, T-$25,000); Task
6,Technology Transfer (F-$10,000, NF -$5,000, T-$15,000); and Task 7.Administrative and
Reporting (17410,000, NF -$5,000, T-$15,000).
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section BA
12
Object Class Cat.
Fdf& 'a
a. Personnel:
b. Fringe
$6382
T',
M4,25iF i�� �j
14
c. Travel
976
1
Hv; ...
. _
:�04U1 i�g
-pin
d. Equipment
RO
0
e. Supplies
!$0::
1•0
1
f Contract
....... .
1`1418388
"kPIP
Constru ction
0
z 0
g.
:f P . Ntl
M
... ...
h. Other: WCRC
below)
(see table
i. Total Direct
-:,$1425
1 '0;940
3;340
.Vi
JtI;.
j. Indirect
:Qt
0
k. Totals
,'350;840
340
The applicant is providing the in-kind match and cash match ($25,000) to successfully complete
tasks described in Section BA
12
A breakdown of the
WCRC budget,
which is part of the
total project cost of
$193,340, is shown
in the table below.
Travel expenses will
be used to complete
the Section B.4 tasks
and to attend
professional
meetings related to
the scope of the
work being
performed. Supplies
include; Computer
Workstation ($1,500), Laptop Computer ($1,500), Surveying Supplies ($1,000), ArcMa� software
license ($2,000), Project maintenance materials including native plant seed and erosion' ontrol fabric
(2,000), and rental of machinery to implement prescribed maintenance activities ($1,030. Indirect
costs are based on a negotiated rate the WCRC has established with the Department of the Interior.
8. Restoration Demonstration Proiect Information — N/A
9. Programmatic Capability/ Technical Experience/ Dualiftcations
The following staff will have primary roles and responsibilities in implementing this project.
Sardh Wrerle, City of Fayetteville, Engineering Division — As Project Coordinator,[ she will
coordinate activities within City Divisions and with the WCRC, oversee the budget,J assist with
13
x..'�< ; � -; `.�.c K �.:,.�0llier.:. 'YYC.lt rr:Biid' �et<s � ;
;
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(inC dell hz t1ae464il proJec:
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a. Personnel
_-° •�C:.
- n=$.55{}00
-';%,Ab610Q0
=•:i.%: ,:rlw
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b. Fringe
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02
aro:
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...,_... f., Y
_•H".':
. .l i 5:334'.i.a h9�+
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34
c. Travel
ls.•:. -
e• ,'$6000
,-r.....
= :j: k $3'000
, I J
— n
c.....-.
_ _$9`OOi}
`K'Err,.i
.Ti. -1.._.
ran
',"-:'?ws,� s::•: -. v'"•..i.':�sSc.{..
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d. Equipment
:,::.';•.
,A:
R'"a:'��it^Jt:Y�tz.:_'..&.,•::+%i'::�1�2ef•u+e:..'}:rn.�i�Ti:;''Y
..h:k¢;oiG.'LL•,r^.
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a^:.-�:. cr.:::.::' _+'-a�yy,}FS:.::_i::�
`:1\t.: w'::::: :':.L: +•"N
t r: , 'Ir
-
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"1f':::tis�C.. q-- W yR�a`',5..'-. ':7
:;i -r7 ^•L"•;S..•'r)
;LG`c'u:�•s:
i�c
r:r.;<:•�: i -'c
:w }^L'"'.'•.J.'i%.�'1i..
.i'CiZh:• C- z
e. Supplies
., ';"' 9'o3s
li.:H•7':S{}
i_.
:: : �= ?$0
}
= :x,,41, 9 815
..1:.
:::�:' R�ie4•:Zi
Mow` ti«
:ie:!LV.i{�Ii:��'J
.y..... .i: t::=;:ii4i?:i •4^,'..:-
r;.y'c:�a5.i�
#'t,: .v,. .�i'i:'-!ti
'•,i�:• �.�tt^'."u I `.i.'31"
''..::+.} ..t +4f:j»t;,y. t•'
�; 'c iR
;i:
F.. -et-•:;:'- ;ax-� .,"�ti
�X4::? �ty:�•:a
f. Contract
:,� .' :$t}
j�:i:: .iii >�i:k.f"f.'
•.�?.,'3:}
Sj �.
': 1)y�{.�'
it!jn�-'.`-�-�:;5'Y..
•'r.:>'Cii�4'ti"`,���+�..,
,!r.
:'.ii`:1;.'tt_ryy
�.. .Y:i.
.s..
lisi'i:.:ft:�K„7!"ti9=tom”
Construction
}... C,`.
•� rv_i 1:: t`:�Y: �4::.,N:. -i.:c'
`r
to r.:.:r �a��a
g.
''., <jG ., "it:'[•1:':'-
:`.�:.C.1�CcQ:..
l� Citi:: a:'•�.3T'� -.;
v
1.➢ia �.�?sti.���
i••:7'at'�`n.
r:�_.
zs7ssp .:�ti:..�._}_:y..
r!s-ir �?:&
:^y .;�.�
`4y.,:
h. Other:
rte', ,:.;:�
:i^ s' !i:: _. t0
`���:.:r�:..•:�:�x;�. g3'
:<'�. _ i.. `t 1:.
.'`: ' ..... .;x♦, $0
.:a:... �;
$'iii:, ••':;i�"'Lr,:c=r.
v,.tI
Vin;..
i» .li
,'�+'T"E
t :1:. v
:!•^
`iY M Y`i.
Stt :•fsk
,'Syr =bLili�
»k•'"
•..:::¢':
'
:i:: :� ;' ;.,�+'t,n.ri�,:";;�."::'
t}"•ti
i^::ii �
'?'_}'•...i.::'M' fld''C
L3�w::<s�•:;c�x;,�,tGi
i. Total Direct
::" $9:1';87t}'
`; : s';, sy$191147.
;
..: .-n
_•:�ric.:
__ _ x�_...,:
:,Y.,x,: i'i`::'?::::1;.:::::tkF�:"L i'�
sx^..,`.:`�:
sLCx}Lw`
'IS:F:'tl :+S �Ie^'i�tnf
j. Indirect:$29'266
°s?:",. }, �r,,
y; $S;8S3
ty
i i,;, s s
;. $3`5;1
..;1.; LY% Ra:•A"t
f �-
k. Totals
;: '<' ',
O00`461�'.6
,.,_$121136a$25`P.
i'".'[: ta:t:3','
i-'�i�.-:.•� �'
: 3•: '�
:7i{�'a3t:�: z1�_ :}�,:
i',
.�. t i iv
'C
Workstation ($1,500), Laptop Computer ($1,500), Surveying Supplies ($1,000), ArcMa� software
license ($2,000), Project maintenance materials including native plant seed and erosion' ontrol fabric
(2,000), and rental of machinery to implement prescribed maintenance activities ($1,030. Indirect
costs are based on a negotiated rate the WCRC has established with the Department of the Interior.
8. Restoration Demonstration Proiect Information — N/A
9. Programmatic Capability/ Technical Experience/ Dualiftcations
The following staff will have primary roles and responsibilities in implementing this project.
Sardh Wrerle, City of Fayetteville, Engineering Division — As Project Coordinator,[ she will
coordinate activities within City Divisions and with the WCRC, oversee the budget,J assist with
13
integration of the study results into City activities, and project reporting. Chris Brown, City
Engineer for Fayetteville — will be responsible for transferring the assessment information to the
engineering, planning, and transportation departments. Sandi Formica, WCRC — As Project
Manager, she will be responsible for the implementation of tasks; overall project management
including overseeing the assessment; working with project partners to integrate results into
watershed planning. Mathew lean Eps, P.E., WCRC — As Project Engineer, he will be
responsible for overseeing the field work, data collection, and data analysis.
Applicant's Experience — The City of Fayetteville has been acknowledged for its environmental
awareness for many years. The City is currently recognized as leading the State of Arkansas in
sustainability and green infrastructure policies. The City partnered with the WCRC on four
stream and streambank restoration projects that have been successfully implemented using the
natural channel design approach. These projects included evaluating streambank erosion and
creating or enhancing wetland areas. Fact sheets describing these projects can be found in
Section F. Att. 3. The current administration has expressed interest and support in establishing
more native grasses in the City's parks to reduce maintenance and enhance the natural settings.
Additionally, the City has recently developed a city-wide phosphorus reduction plan and has
restored a section of stream at Red Oak Park with the Arkansas Game and Fish Commission.
The Watershed Conservation Resource Center (WCRC) is a 501(c) (3) non-profit organization
whose mission is to protect, conserve, and restore natural resources. The co-founders and
principals of the WCRC, Sandi J. Formica and Matthew Van Eps, have extensive backgrounds
and are leading regional experts in watershed management, watershed assessment, stream
stability analysis, natural channel restoration design and the utilization of GIS for inventory and
evaluation of natural resource condition. The WCRC provides specialized assistance concerning
watershed resource issues to a variety of organizations including; watershed groups; local, state
14
and federal governments; non-profit organizations; conservation districts; and other
request assistance. The staff has a broad range of experience with the watershed
ities tha:
has spent many years working throughout Arkansas on a variety of watershed issues.1 The
WCRC is housed in Fayetteville, Arkansas. They have completed five stream and
restoration projects in the past five years and continue to monitor these projects. All
projects include riparian, streambank erosion, and sediment/nutrient loading anal
sheets describing these projects can be found in Section F, Att. 3. A summary
WCRC and brief synopsis of Sandi Formica & Matt Van Eps experience along with
resumes can be found in can found in Section F. Att. 4.
10. Transfer of Results: Project results will be presented to key City staff
meetings will be held to develop strategies to incorporate the information into
development review process and to find incentives for preservation. As part of the
and maintenance of existing restoration sites, one-on-one training will be provided
maintenance personnel and volunteers on healthy urban streams and wetlands and
invasive vegetation. Events will be organized for volunteers to remove invasive
Project results will be presented to local watershed groups through local informati
and will be incorporated into workshops, conferences and/or courses attended by ci
local decision makers, and/or environmental professionals at both a local and
Section C: Past Performance — The City in partnership with the WCRC has
FY09 EPA Wetlands Program Development Grant to demonstrate the
urban stream restoration using natural channel design techniques and creating
The 1600 ft project has been successful in enhancing habitat, stabilizing
protecting City Park and private property during catastrophic flooding in 2011. The
executed four .EPA State and Tribal Assistance Grants (XP -966737-01.-0; XP -976902-0
15
and
the
: Fact
ina the
y staff
City
removal of
;etati on.
meetings
planners,
i1 scale.
;ted 95% of
in of an
Id areas.
4 and
ity has
-0; XP -
966062-01-1 and XP -966353-01-0) used for sanitary sewer line and manhole rehabilitation projects.
Additionally, the City has executed three Outdoor Recreation Grants through the Arkansas
Department of Parks and Tourism used for park development and improvements. All projects were
successfully managed and completed within the established guidelines and timelines. All reporting
requirements were met and projects resulted in satisfactory outcomes. The STAG projects resulted in
reduced nutrients and reduced inflow/infiltration to the wastewater treatment system.
The WCRC has successfully completed the following EPA Section 319 grants administered under
ANRC: Design and implement stream restoration using a natural channel design approach— 1200 ft
Niokaska Creek at Gulley Park (2009), 1800 ft West Fork White River at Brentwood (2010), 1000 ft
White River near Fayetteville (2011), and 1200 ft Mullins Creek at University of Arkansas Campus
(2012). The WCRC successfully managed these projects and met all of the reporting requirements
including developing a final report. Environmental outputs for all of these projects were the WCRC
designed & implement a natural channel that reduced channel instability, reduced sediment and
nutrient toads, and enhanced the aquatic/terrestrial habitat. Environmental outcomes were met -
sediment, total phosphorus, and total nitrogen loadings were reduced by a minimum of 96%, 95%,
and 94%, respectively. In 2010, the WCRC completed the EPA Agreement #AW832239-03, Mid -
South Watershed Training Program in which the WCRC developed and conducted watershed -based
training. The environmental output was seventeen training courses were conducted with over 700
students attending. Based on course evaluations, an outcome of over 80% of the participants found
the course attended useful. A summary of WCRC projects can be found in Section F, Att. 4.
Section D: Quality Assurance / Quality Control -The applicant will be collecting
environmental data and will submit a QAPP plan for review and approval. The applicant has an
Section E: Invasive Species Control - The applicant is not conducting activities that will result
in introducing invasive species. Invasive vegetation will be removed as part of this project.
16
Section F. Attachments
• Attachment l — Project Map
o Attachment 2 — Letters of Support
• Attachment 3 — Fact Sheets on Stream Restoration Projects
+ Attachment 4 — Qualifications
17
RESOLUTION NO. 126-13
A RESOLUTION APPROVING APPLICATION FOR AN .EPA REGION 6
WEIZAND PROGRAM DEVELOPMENT GRANT IN AN AMOUNT UP TO
$132,500.00 FOR AN ASSESSMENT OF CITY STREAMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Sectiotn 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
applying for an EPA Region 6 Wetland Program Development Grant in an amount up to
$132,500.00 for an assessment of City sums.
PASSED and APPROVED this 0 day of June, 2013.
APPROVED:
ATTEST:
LIM
faCiZIiiV'
FAY€TTEvILLE:
ORDINANCE NO. 5645
AN ORDINANCE WAIVING THE REQUIREMENTS OF D
COMPETITIVE BIDDING AND APPROVING A FIVE
MEMORANDUM OF UNDERSTANDING WITH THE WATE
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FL
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT S
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the Watershed Cc
Resource Center (WCRC) and funded quality stream restoration projects successfully
by the Center; and.
WHEREAS, the provisions of the attached Memorandum of Understandinmeet the
City of Fayetteville's need for continuing stream restoration projects at little or no ost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can effic'' ntly and
effectively provide this service at a significant savings to the citizens of Fayetteville. I
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCILI OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas herebyJTrt
etermines
an exceptional situation exists in which competitive bidding is deemed not feasible practical
and therefore waives the requirements of formal competitive bidding andoves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation ResourCenter to
jointly seek funding and use such funding to design and construct stream restoration 'avadauthorizes Mayor Jordan to sign such Memorandum.V�`'C,�i Y,
PASSED and APPROVED this 7`' day of January, 2014.
c ; FAYETTEVILLE:
r . •
APPROVED: ATTEST:
r .
By
LI
Mayor
By:
E. SMITH, City
MEMORANDUM OF UNDERSTANDING
Between
Watershed Conservation Resource Center
W1
City of Fayetteville
This Memorandum of Understanding (MOU) is entered into and executed on the date indicated
below the signature block, by and between the Watershed Conservation Resource Center,
hereinafter referred to as WCRC, and the CITY OF FAYETTEVILLE.
A. PURPOSE
The purpose of this MOU is to establish a general framework for cooperation between the
WCRC and the CITY OF FAYETTEVILLE to 1) seek funding and conduct stream restoration
projects to achieve the common goal of restoring unstable sections of streams to a
morphologically stable form utilizing a natural channel design approach and 2) to work together
on nonpoint source (NPS) related issues associated with reducing nutrients and improving
riparian and other natural areas. Innovative approaches will be used in designing and
implementing stream restorations that will result in improved water quality of the. City's
watersheds and will address severe streambank erosion, while restoring aquatic and terrestrial
habitat and maintaining a sustainable, natural hydrology. Such cooperation will serve the parties'
mutual interest.
B. STATEMENT OF MUTUAL INTERESTS AND BENEFITS
The WCRC is a nonprofit organization. that strives to protect, conserve, and restore natural
resources by utilizing the watershed approach, conducting environmental outreach, and
providing planning and technical assistance to landowners, communities, and government. The
WCRC principals are regional experts and local leaders in implementing natural channel design -
based stream restorations that meet multiple local and regional objectives relating to river
channel instability, water quality, and ecological services. This MOU is of benefit to the CITY
OF FAYETTEVILLE. because these activities will help to meet the objectives of the City's
Nutrient Reduction Plan and will lead to both aquatic and terrestrial habitat restoration, improved -
water quality in the form of both phosphorus and .sediment reductions, reduced streambank
erosion, and improve aesthetics of local streams and rivers. This effort will also help to promote
the use of alternatives to traditional channel modifications in both urbanizing and rural areas.
The WCRC and the CITY OF FAYETTEVILLE partnered and have obtained several grants for
restoring streams within the City and surrounding areas and for assessing streams for stability
and contaminant reduction. These projects have brought over $2,300,000 to the City for water
quality and other environmental improvements and have helped to create local partnerships and
outreach opportunities in the areas of river restoration, riparian enhancement, and watershed
planning. Four stream and streambank restoration projects have been implemented that have
resulted in over 4000 tons of sediment and 3,700 lbs of total phosphorus reductions, annually
from streambank erosion, restored both aquatic and terrestrial habitat, protected City
1
infrastructure, and improved aesthetics of City Parks and other properties. The WCR currently
has three active projects with the City and other partners to conduct more river restoration and
assess urban streams and riparian areas to identify priority sites in need of restoration. In
addition, the WCRC continues to monitor and maintain the four implemented stream restoration
sites.
C. FEES AND PAYMENTS
No fee is associated with this MOU. As projects are identified by the City, a ask Order
establishing the scope, fee, and payment terms for the project w'i'll be developed. Tie basis of
this fee and justification for the fee shall be contained in an Appendix attached to each Task
Order. Adjustment of the fee may be made should WCRC establish and the CITY OF
FAYETTEVILLE agree that there has been, or is to be, a significant change in scope, omplexity
or character of the services to be performed; or if the CITY OF FAYETTEVILLE decides to
shorten the duration of work from the time period specified in the Agreement for copletion of
work and such modification warrants such adjustment. . T
In consideration of the above premises, the parties agree as follows:
D. THE WCRC:
1. Shall seek funding opportunities for stream restoration projects and oth
related to reduction of non -point source pollution.
2. Upon approval of specific Task Orders by the Mayor or City Council, as reqs
City's procurement requirements, shall provide the services detailed in each I
Said tasks may include:
a. Identification of stream reaches that could benefit from stream
and prioritize, in streams within the City limits.
b. Estimation of phosphorous reduction that would be realized for e,
stream restoration project.
c. Assistance in developing grant applications for identified stream i
and other non -point source pollution assessment projects.
d. Assistance to the CITY OF FAYETTEVILLE in addressing
related issues.
3. Shall accomplish other specific tasks as detailed in each Task Order
E. THE CITY OF FAYETTEVILLE:
1. Shall coordinate all activities within the City of Fayetteville Divisions and D
and between the CITY OF FAYETTEVILLE and the WCRC.
2. Shall assist withproject activities and tasks.
3. Shall provide review and input into the final restoration designs.
4. Shall oversee activities and coordinate staff needed for implementation of the
designs.
5. Shall provide documentation of all project activities and associated matching f
6. Recognizes that their participation in stream restoration and NPS projects acc
integral component in carrying out a successful project that will result in imps
quality and habitat restoration.
7. Shall accomplish other specific tasks as detailed in each Task Order.
projects
by the
Order.
priority
CROW
is an
water.
2
F. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT:
1. FREEDOM OF INFQRMATION ACT OIA). CITY OF FAYETTEVILLE contract and
documents prepared while performing city contractual work are subject to the Arkansas Freedom
of Information Act. If a Freedom of Information Act request is presented to the CITY OF
FAYETTEVILLE, the WCRC will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-
101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed
for this compliance. Any information furnished to the WCRC under this instrument is subject to
the Freedom of Information Act (5 U.S.C. 552).
2. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual
consent of the parties. Changes, modifications, or amendments in scope (other than as
specifically established in this MOU), price or fees to this agreement shall not be allowed
without a prior formal contract amendment approved by the Mayor and/or the City Council in
advance of the change in scope, cost or fees.
3. PARTICIPATION IN SIMILAR ACTIVITIES. This instrument in no way restricts the
WCRC or the CITY OF FAYETTEVILLE from participating in similar activities with other
public or private agencies, organizations, and individuals.
4. CQ CEMENI XPIRATION DATE.
last signature and is effective for five years.
The instrument is executed as of the date of the
5. PRINCIPAL CONTACT. The principal contacts for this instrument are:
Sandi Formica, Executive Director
Watershed Conservation Resource Center
380 West Rock Street
Fayetteville, AR 72701
Office Phone: 479-444-1916
Cell Phone: 501-352-5252
Office Fax: 928-396-2546
E-mail: formicq@watershedconservation.ora
Chris Brown, P.E., City Engineer
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Phone: 479-575-8206
Fax: 479-575-8202
E-mail: cbrown@ci.£ayetteville.ar.us
Sarah Wrede, E.I., Staff Engineer
City of Fayetteville
Phone: 479-575-8206
E-mail: swrede@ci.fayetteville.ar.us
K,
6. NONDISCRIMINATION. During.the performance of this agreement, all p�
by the terms of Executive Order 11246 on nondiscrimination and will not disci
any person because of age, race, color, religion, sex, national origin, or disability.
Sandi J. Fo xecutive Director
Watershed Conservation Resource Center
s �8 t3
ate
r
ioneld Jord M or ate
ttev' e
City of Fay
Ce.
Sondra E. Smith, City ClerklTreasurer
City of Fayetteville
FAYF77EVILtE
r
eGp•
49/--0,9 W
Date
will abide
ate against
a]
City of Fayetteville Item Review Form
20'13-{244
Legistar File Number
1171X}14
City Council Meeting Date - Agenda Item Only
NIA for Hon -Agenda item
Sarah Wrede Development Services
Submitted By Department
Action Required:
An ordinance to waive competitive bidding and to enter into a Memorandum of Understanding with
the Watershed Conservation Resource Center to establish a general framework for cooperation to
seek funding and conduct stream restoration projects and to work together on nonpoint source
related issues.
Does this item have a cost? rlo
-$0.00
Cost of this request.
n/a
Account Number
n/a
Project Number
Budgeted item?
Previous Ordinance or Resolution #
Original Contract Number.
Comments:
1 s. , 1 _._
1 F i��
$0.00
Category or Project Budget
$0.00
Funds Used to Date
n/a
Program or Project Name
n/a
Program or Project Category
$0.00 n/a
Remaining Balance Fund Name
Budget Adjustment Attached? Na
l2_ly_ t3
-1 2.-}cl-01'1�
/0? /41 `/3
i.:-1 ;�,-13"0 .:52
T-V�
V20130812
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e
THE CITY OF FAYETTEt/ILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
CITY COUNCIL AGENDA MEMO Council Meeting of January 7,.2014
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer
From: Sarah Wrede, Staff Engineer
Date: December 18, 2013
Subject: An ordinance to waive competitive bidding and renew a Memorandum of Understanding with the
Watershed Conservation Resource Center to continue a general framework for cD peration to seek
funding and conduct stream restoration projects and to work together on nonpoint source related
issues.
PROPOSAL
The purpose of this Memorandum of Understanding (MOU) is to establish a general framework for
the Watershed Conservation Resource Center (WCRC) and the City of Fayetteville to 1) seek fundin
restoration projects to achieve the common goal of restoring unstable sections of streams to a morph(
utilizing a natural channel design approach and 2) to work together on nonpoint source (NPS) rch
with reducing nutrients and improving riparian and other natural areas.
The WCRC is a nonprofit organization that strives to protect, conserve, and restore natural resoun
watershed approach, environmental outreach, and providing planning and technical assistani
communities, and government. The WCRC principals are regional experts and local leaders in in:
channel design -based stream restorations that meet multiple local and regional objectives relatin
instability, water quality, and ecological services. The WCRC and the City have successfully paEtnt
$2,300,000 in federal grants for water quality and other environmental improvements. WCRC has b
securing these fiends due to their relationships with Federal grant agencies and their proven track r
stream restoration projects. This MOU will establish a continued partnership between the City.and I
WCRC will actively seek grant fund ng for stream restoration projects in the City of Fayetteville, and
the opportunity to quickly take advantage of opportunities identi#ted.' The MDU is effective for a perie
RECOMMENL)ATION
Staff recommends approval of an ordinance to waive competitive bidding and to renew a Memorandi
with the Watershed Conservation Resource Center to continue a general framework for cooperation
conduct stream restoration projects and to work together on nonpoint source related issues.
BUDGET IMPACT
The proposed agreement will cause no budget impact As tasks are identified, a Task Order, with
developed for approval by the Mayor and City Council.
peration between
d conduct sxeain
ically stable form
issues associated
s by utiiizirg the
to landowners,
[ementing natural
to river Channel
:d to receive over
:n instrumental in
;ord of successful
:!RC whereby the
rill allow the City
of five years.
I
of Understanding
seek funding and
ited fee, will be
L
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A FIVE YEAR
MEMORANDUM OF UNDERSTANDING WITH THE WATERSHED
CONSERVATION RESOURCE CENTER TO JOINTLY SEEK FUNDING
AND USE SUCH FUNDING TO DESIGN AND CONSTRUCT STREAM
RESTORATION PROJECTS
WHEREAS, the City of Fayetteville has long worked with the 'Watershed Conservation
Resource Center (WCRC) and funded quality stream restoration projects successfully completed
the Center; and
WHEREAS, the provisions of the attached Memorandum of Understanding meet the
City of Fayetteville's need for continuing stream restoration projects at little or no cost to the
City; and
WHEREAS, the Watershed Conservation Resource Center can efficiently and
effectively provide this service at a significant savings to the citizens of Fayetteville.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a
Memorandum of Understanding (marked as Exhibit "A" attached hereto and made a part hereof)
between the City of Fayetteville, Arkansas and the Watershed Conservation Resource Center to
jointly seek funding and use such funding to design and construct stream restoration projects and
authorizes Mayor Jordan to sign such Memorandum.
PASSED and APPROVED this 71 day of January, 2014.
APPROVED:
By:
LIONELD JORDAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City CierktTreasurer
EPA - Riparian and Streambank
Conditions Grant
City of Fayetteville Staff Review Form
2019-0136
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Alan Pugh 2/21/2019 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Mayor's signature on the final report forms associated with the Inventory of Riparian and Streambank Conditions
Grant with the EPA.
Budget Impact:
4470.621.8810-5817.00 Sales Tax Capital/Bridge and Drainage
Account Number
02097.2014
Fund
Stormwater Quality Mgmt/EPA Streambank
Assesment Grant
Project Number Project Title
Budgeted Item? Yes
Current Budget
$ 37,497.00
Funds Obligated
$ 16,622.53
Current Balance
$ 20,874.47
Does item have a cost? No
Item Cost
$ -
Budget Adjustment Attached? NA
Budget Adjustment
$
Remaining Budget
$ 20,874.47
- V20180321
Purchase Order Number:
Previous Ordinance or Resolution # a"
Change Order Number:
Approval Date:
2/27/19
Original Contract Number:
-Comments: alanp
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: February 21, 2019
STAFF MEMO
SUBJECT: Mayor's signature on the final report forms associated with the Inventory of
Riparian and Streambank Conditions Grant with the EPA
RECOMMENDATION:
Staff recommends the Mayor sign the final report forms associated with the Inventory of
Riparian and Streambank Conditions Grant with the EPA as explained further below.
BACKGROUND:
On October 21, 2014 the City Council authorized the acceptance of and Environmental
Protection Agency grant in the amount of $142,500 and approved task order number 1 with the
Watershed Conservation Center in the amount of $164,524 for an inventory of riparian and
streambank conditions in the City of Fayetteville.
This project grant was developed in cooperation with the Watershed Conservation Research
Center, WCRC, and proposes to develop an inventory of the riparian and streambank conditions
for approximately 20 miles of urban streams and wetlands. The purpose is to identify areas in
need of restoration and preservation, develop criteria to prioritize projects and provide information
to the city's engineering and planning divisions to use when evaluating proposed development
that could potentially impact streams, wetlands and springs.
On February 5, 2019 the City Council authorized a revision to the contract with WCRC to cover
additional work performed during the grant period. The final contract amount totaled $181,226.35
and represented an increase of $16,702.35 for the additional work performed.
DISCUSSION:
As a portion of that grant, the City is required to submit certain reporting annually and at the
completion of the grant. This includes both a financial report and minority and women owned
business (MBE/WBE) report. The financial report includes a summary of the grant was well as
what has been spent to date. This includes both the Federal and City portions of the grant. As
shown on the form, all the funds have been expended and the form represents the final form to
close out the grant.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The MBE/WBE form includes a report on the minority and women owned business utilized in the
study. While it is certainly encouraged and the City's tries to utilize these businesses when
possible, it is not a requirement of the grant. Due to the limited number of consultants involved it
was not feasible on this grant to utilize services from those businesses. This form also
represents the final form to close out the grant.
BUDGET/STAFF IMPACT:
None
Attachments:
Annual 425 Financial Form
Annual MBENVBE Form
Resolution 187-14
Resolution 30-19
FEDERAL FINANCIAL REPORT
(Follow form instructions)
1. Federal Agency and Organizational Element
to Which Report is Submitted
United States Environmental Protection Agency
2. Federal Grant or Other Identifying Number Assigned by Federal Agency
(To report multiple grants, use FFR Attachment)
CD-OOF74201-0
Page of
1 a es
3. Recipient Organization (Name and complete address including Zip code)
City of Fayetteville
113 W Mountain Street
Fayetteville, AR 72701
4a. DUNS Number
075657742
4b. EIN
71-6018462
5. Recipient Account Number or Identifying Number
(To report multiple grants, use FFR Attachment)
6. Report Type
o Quarterly
❑ Semi -Annual
❑ Annual
X Final
7. Basis of Accounting
X Cash ❑ Accrual
8. Project/Grant Period
From: (Month, Day, Year)
11/l/2013
To: (Month, Day, Year)
1213112018
9. Reporting Period End Date
(Month, Day, Year)
12/31/2018
10. Transactions Cumulative
(Use lines a -c for single or multiple grant reporting)
Federal Cash To report multiple grants, also use FFR Attachment):
a. Cash Receipts
b. Cash Disbursements
c. Cash on band (line a minus b
(Use lines d -o for single grant reporting)
Federal Expenditures and Unobli ated Balance:
d. Total Federal funds authorized $142,500.00
e. Federal share of expenditures $142,500.00
I. Federal share of unliquidated obligations
g. Total Federal share (sum of lines a and f) $142,500.00
h. Unobligated balance of Federal funds (line d minus g)
Recipient Share:
i. Total recipient share required $50,$40.00
J. Recipient share of expenditures $50,840.00
k. Remaining recipient share to be provided (line i minus j)
Program Income:
I. Total Federal program income earned
m. Program income expended in accordance with the deduction alternative
n. Program income expended in accordance with the addition alternative
o. Unexpended program income (line I minus line m or line n)
11. Indirect
a. T eb. Rate 1c. Period From Period To d. Base e. Amount Charged If. Federal Share
Expense
. Totals:
12. Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation:
Final Report
13. Certification: By signing this report, I certify that it is true, complete, and accurate to the best of my knowledge. I am aware that
any false, fictitious or fraudulent information may subject me to criminal civil, or administrative penalties. U.S. Code TiUe 18 Section 1061
a. Typed or Printed Name and Title of Authorized Certifying Official
/ — I d�—� j Mayor Lioneld Jordan
c. Telephone (Area code, number and extension)
479-575-8330
d. Email address
ma or fa etteville-ar. ov
b. Sign f Authoriz g Offic' i
e. Date Report Submitted (Month, Day, e
14. Agency use only:
Federal Share Calculation 73.70%
I
Standard Farm 425
OMB Approval Number: 0348-0061
Expiration Date: 02128/2015
Paperwork Burden Statement
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control -
number for this information collection is 0348-0061. Public reporting burden for this collection of information is estimated to average 1.5 hours per response, including time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other
aspect of this collection of information including suggestions for reducing this burden to the Office of Management and Budget, Paperwork Reduction Project 0348-0060 Washington, DC 20501
.EPA
U.S. ENVIRONMENTAL PROTECTION AGENCY
MBE/WBE UTILIZATION UNDER FEDERAL GRANTS
AND COOPERATIVE AGREEMENTS
OMB CONTROL NO. 2030-0020
APPROVED: 04/06/2018
APPROVAL EXPIRES: 04/30/2021
_ _.__ _ __ .___ _______i._ — __ __D_ _R _ _ ____.___ __ _ _ _ ----------FOR
COOPERATIVE AGREEMENTS OR OTHER FEDERAL FlNANtiAL AS515TAKCE WHERE THE COMBlNEd TOTAL OF FUNDS BUDGETED FOR PROCURIKG SUPPLIES,
EQUIPMENT, CONSTRUCTION OR SERVICES EXCEED $250,000.
PART 1: PLEASE REVIEW INSTRUCTIONS BEFORE COMPLETING
1A. FEDERAL FISCAL YEAR (Oct 1- Sep 30)
1B. REPORT TYPE
20 18
❑Annual [2]Last Report (Project completed)
SC: REVISION OF A PRIOR YEAR REPORT? @No (Yes, Year
IF YES, BRIEFLY DESCRIBE THE REVISIONS YOU ARE MAKING:
N/A
2A. EPA FINANCIAL ASSISTANCE OFFICE ADDRESS (ATTN: DBE COORDINATOR)
3A. RECIPIENT NAME AND ADDRESS
1445 Ross Avenue Suite 1200
City of Fayetteville, Arkansas -
Mail Code: 6MD-CG
113 W Mountain Street
Dallas, TX 75202-2733
Fayetteville, AR 72701
26. EPA DBE COORDINATOR
3B. RECIPIENT REPORTING CONTACT
Name: Ms. Debora Bradford
Name: Alan Pugh
Email: R6_EPA_Grants_Programs@epa.gov
Address: 125 W Mountain Street; Fayetteville, AR 72701
Phone: 214-665-7406
Phone: 479-575-8208
Fax:
Email: apugh@fayetteville-ar.gov
4A. FINANCIAL ASSISTANCE AGREEMENT ID NUMBER
49. FEDERAL FINANCIAL ASSISTANCE PROGRAM TITLE OR CFDA NUMBER:
(SRF State Recipients, refer to Instructions for Completion of blocks 4A, SA and SC)
66.46 1 -Wetland Program Development Grants
CD-OOF74201-a
SA. TOTAL ASSISTANCE AGREEMENT AMOUNT
58. If NO procurements and NO accomplishments were made this reporting
EPA Share: $ 142,500.00
period (by the recipients, sub -recipients, loan recipients, and prime contractors),
CHECK and SKIP to Block No. 7. (Procurements are all expenditures through
Recipient Share: $ 50,840.00
contract, order, purchase, lease or barter of supplies, equipment, construction,
or services needed to complete Federal assistance programs. Accomplishments,
❑N/A (SRF Recipient)
in this context, are procurements made with MBEs and/or WBEs.) 0
5C. Total Procurements This Reporting Period (Only include amount not reported in any prior reporting period)
Total Procurement Amount $
(include total dollar values awarded by recipient, sub -recipients and SRF loan recipients, including MBE/WBE expenditures.)
5D. Were sub -awards issued under this assistance agreement? Yes No 0
r0
Were contracts issued under this assistance agreement? Yes 0 No r
5E. MBE/WBE Accomplishments This Reporting Period
Actual MBE/WBE Procurement Accomplished (Include total dollar values awarded by recipient, sub -recipients, SRF loan recipients and Prime Contractors.)
Construction Equipment Services Supplies Total
$MBE: 0.00
$WBE: 0.00
6. COMMENTS: (if no MBE/WBE procurements, please summarize how certified MBEs/WBEs were notified of the opportunities to compete for the procurement dollars
entered in Block SC and why certified MBEs /WBEs were not awarded any procurements during this reporting period.)
Opportunities to include MBE/WBE participation are explored at various phases including subconsultants and
contractors when required.
7. NAME OF RECIPIENT' AUTHORIZED REPRESENTATIVE
TITLE
Mr. Lioneld lord
Mayor, City of Fayetteville
S. SIGNATURE -0 F CIPIENT'S IZED EPRE5JNTATIVE
DATE
I
V L / ESA FORM 5700-52A available electronically at http://www.epa.goi/osbp/ddfs/5700 52a.pdf
OMB CONTROL NO. 2030-0020
APPROVED: 04/06/2018
APPROVAL EXPIRES: 04/30/2021
PART II.
MBE/WBE PROCUREMENTS MADE DURING REPORTING PERIOD
EPA Financial Assistance Agreement Number: CD-OOF74201.0
1. Procurement Made By
2. Business Enterprise
3. $ Value of
Procurement
4. Date of
Procurement
5. Type of Product
or Service
6, Name/Address/Phone Number of MBE/WBE Contractor or Vendor
Recipient; Sub -Recipient and/or ; Prime
Minority ; Women
SRF loan Recipient i
i
MM/DD/YY
(Enter Code)
i
r i
�
i
1
I
I
I I
I I
I
Type of Product or Service Codes: 1= Construction 2 = Supplies 3 = Services 4 = Equipment
Note: Recipients are required to submit MBE/WBE reports to EPA beginning with the Federal fiscal year the recipients receive the award, continuing until the project is completed.
Instructions:
A. General Instructions:
MBE/WBE utilization is based on 40 CFR Part 33.
The reporting requirement reflects the class
deviation issued on November 8, 2013, clarified on
January 9, 2014 and modified on December 2,
2014. EPA Form 5700-52A must be completed
annually by recipients of financial assistance
agreements where the combined total of funds
budgeted for procuring supplies, equipment,
construction or services exceeds $150,000.This
reporting requirement applies to all new and
existing awards and voids all previous reporting
requirements.
In determining whether the $150,000 threshold
is exceeded for a particular assistance
agreement, the analysis must focus on funds
budgeted for procurement under the supplies,
equipment, construction, services or "other"
categories, and include funds budgeted for
procurement under sub -awards or loans
Reporting will also be required in cases where the
details of the budgets of sub-awards/loans are not
clear at the time of the grant awards and the
combined total of the procurement and sub -
awards and/or loans exceeds the $150,000
threshold.
When reporting is required, all procurement
actions are reportable, not just the portion which
exceeds $150,000.
If at the time of award the budgeted funds exceed
$150,000 but actual expenditures fall below, a
report is still required.
If at the time of award, the combined total of funds
budgeted for procurements in any category is less
than or equal to $150,000 and is maintained below
the threshold, no DBE report is required to be
submitted.
Recipients are required to report 30 days after -the
end of each federal year, per the terms and
conditions of the financial assistance agreement.
Last reports are due October 30th or 90 days after
the end of the project period, whichever comes
f rst.
MBE/WBE program requirements, including -
reporting, are material terms and conditions of the
financial assistance agreement.
B. Definitions:
Procurement is the acquisition through contract,
order, purchase, lease or barter of supplies,
equipment, construction or services needed to
accomplish Federal assistance programs.
A contract is a written agreement between an EPA
recipient and another party (also considered _
"prime contracts") and any lower tier agreement
(also considered "subcontracts") for equipment,
services, supplies, or construction necessary to
complete the project. This definition excludes
written agreements with another public agency.
This definition includes personal and professional
services, agreements with consultants, and
purchase orders.
A minority business enterprise (MBE) is a business
concern that is (1) at least 51 percent owned by
one or more minority individuals, or, in the case of
a publicly owned business, at least 51 percent of
the stock is owned by one or more minority
individuals; and (2) whose daily business
operations are managed and directed by one or
more of the minority owners. In order to qualify
and participate as an MBE prime or subcontractor
for EPA recipients under EPA's DBE Program, an
entity must be properly certified as required by 40
CFR Part 33, Subpart B.
U.S. citizenship is required. Recipients shall
presume that minority individuals include Black
Americans, Hispanic Americans, Native Americans,
Asian Pacific Americans, or other groups whose
members are found to be disadvantaged by the
Small Business Act or by the Secretary of
Commerce under section 5 of Executive order
11625. The reporting contact at EPA can provide
additional information.
A woman business enterprise (WBE) is a business
concern that is, (1) at least 51 percent owned by
one or more women, or, in the case of a publicly
owned business, at least 51 percent of the stock is
owned by one or more women and (2) whose daily
business operations are managed and directed by
one or more of the women owners. In order to
qualify and participate as a WBE prime or
subcontractor for EPA recipients under EPA's DBE
Program, an entity must be properly certified as
required by 40 CFR Part 33, Subpart B.
Business firms which are 51 percent owned by
minorities or women, but are in fact not managed
and operated by minorities or females do not
qualify for meeting MBE/WBE procurement goals.
U.S. Citizenship is required.
Good Faith Efforts
A recipient is required to make the following good
faith efforts whenever procuring construction,
equipment, services, and supplies under an EPA
financial assistance agreement. These good faith
efforts for utilizing MBEs and WBEs must be
documented. Such documentation is subject to
EPA review upon request:
1. Ensure DBEs are made aware of contracting
opportunities to the fullest extent practicable
through outreach and recruitment activities.
For Indian Tribal, State and Local and
Government recipients, this will include placing
DBEs on solicitation lists and soliciting them
whenever they are potential sources.
2. Make information on forthcoming
opportunities available to DBEs and arrange
time frames for contracts and establish delivery
schedules, where the requirements permit, in a
way that encourages and facilitates
participation by DBEs in the competitive
process. This includes, whenever possible,
posting solicitations for bids or proposals for a
minimum of 30 calendar days before the bid or
proposal closing date.
Consider in the contracting process whether
firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State
and local Government recipients, this will
include dividing total requirements when
economically feasible into smaller tasks or
quantities to permit maximum participation by
DBEs in the competitive process.
4. Encourage contracting with a consortium of
DBEs when a contract is too large for one of
these firms to handle individually.
5. Use the services and assistance of the SBA and
the Minority Business Development Agency of
the Department of Commerce.
6. If the prime contractor awards subcontracts,
require the prime contractor to take the steps
in paragraphs (a) through (e) of this section.
C. Instructions for Part I:
1A. Specify Federal fiscal year this report covers.
The Federal fiscal year runs from October 1st
through September 30th (e.g. November 29, 2014
falls within Federal fiscal year 2015)
1B. Specify report type. Check the annual
reporting box. Also indicate if the project is
completed.
1C. Indicate if this is a revision to a previous year
and provide a brief description of the revision you
are making.
2A -B. Please refer to your financial assistance
agreement for the mailing address of the EPA
financial assistance office for your agreement.
The "EPA DBE Reporting Contact" is the DBE
Coordinator for the EPA Region from which your
financial assistance agreement was originated. For
a list of DBE Coordinators please refer to the EPA
OSBP website at http://epa.gov/osbp/dbe_cord.
3A -B. Identify the agency, state authority,
university or other organization which is the
recipient of the Federal financial assistance and the
person to contact concerning this report.
4A. Provide the Assistance Agreement number
assigned by EPA. A separate report must be
submitted for each Assistance Agreement.
*For SRF recipients: In box 4a list numbers for ALL
OPEN Assistance Agreements being reported on
this form.
4B. Refer back to Assistance Agreement
document for this information.
5A. Provide the total amount of the Assistance
Agreement which includes Federal funds plus
recipient matching funds and funds from other
sources.
*For SRF recipients only: SRF recipients will not
enter an amount in 5a. SRF recipients should check
the "N/A" box.
5B. Self-explanatory.
5C. Provide the total dollar amount of ALL
procurements awarded this reporting period by the
recipient, sub -recipients, and SRF loan recipients,
including MBE/WBE expenditures, not just the
portion which exceeds $150,000. For example:
Actual dollars for procurement from the procuring
office; actual contracts let from the contracts
office; actual goods, services, supplies, etc., from
other sources including the central purchasing/
procurement centers).
*NOTE: To prevent double counting on line 5C, if
any amount on 5E is for a subcontract and the
prime contract has already been included on Line
5C in a prior reporting period, then report the
amount going to MBE or WBE subcontractor on
line 5E, but exclude the amount from Line 5C. To
include the amount on 5C again would result in
double counting because the prime contract, which
includes the subcontract, would have already been
reported.
*For SRF recipients only: In 5c please enter the
total annual procurement amount under all of your
SRF Assistance Agreements. The figure reported in
this section is not directly tied to an individual
Assistance Agreement identification number. (SRF
state recipients report state procurements in this
section)
5D. State whether ornot sub -awards and/or
subcontracts have been issued under the financial
assistance agreements by indicating "yes" or "no",
5E. Where requested, also provide the total
dollar amount ofall K48E/WBEprocurement
awarded during this reporting period bythe
recipient, sub -recipients, SRF loan recipients, and
prime contractors inthe categories qfconstruction,
equipment, services and supplies. These amounts
include Federal funds plus recipient matching funds
and funds from other sources.
6. |fthere were nm&4BE/W8Eaccomplishments
this reporting period, please briefly how certified
K4REs/VV8Eswere notified ofthe opportunities iu
compete for the procurement dollars entered in
Block 5[ and why certified K4QEs/VV8Es were not
awarded any procurements during this reporting
period.
7. Name and title ofofficial administrator or
designated reporting official.
Q` Signature, month, day,ondyearieport
D. Instructions for Part 11:
For each K4 procurement made under this
financial assistance agreements during the
reporting period, provide the following
1. Check whether this procurement was made
bythe recipient, sub-nedpient/SRFloan recipient,
orthe prime contractor.
2. Check either the MBE orVV8Ecolumn. If
firm isboth anMBE and VV8E,the recipient may
choose tocount the entire procurement towards
EITHER its MBE orVV8Eaccomplishments. The
recipient may also divide the total amount mfthe
procurement (using any ratio itoochooses) and
count those divided amounts toward its MBE and
VV8Eacconnp|iahrnents. |fthe recipient chooses to
divide the procurement amount and count portions
toward its MBE and VV8Eaccomplishments, please
state the appropriate amounts under the K48Eand
VV8Ecolumns onthe form. The combined MBE
and WBEammounts for that MBE/WBE contractor
must not exceed the "Value mfthe Procurement"
reported incolumn #3 ^
3. Dollar value of procurement.
zi Date mfprocurement, shown aomonth, day,
year. Date ofprocurement isdefined asthe date
the contract or procurement was awarded, not the
date the contractor received payment under the
awarded contract orprocurement, unless payment
occurred onthe date ofaward. (Where direct
purchasing lsthe procurement method, the date
mfprocurement imthe date the purchase was
made)
S. Using codes atthe bottom ofthe form,
identify type ofproduct orservice acquired through
this procurement (e1g,enter 1ifconstruction, 2if
supplies, etc.).
6. Name, address, and telephone number of
"This data is requested to comply with provisions mandated by: statute or regulations (40 CFR Parts 30, 31, and
33 and/or 2 CFR Parts 200 and 1500); OMB Circulars; or added by EPA to ensure sound and effective assistance
management. Accurate, complete data are required to obtain funding, while no pledge of confidentiality is
provided.
The public reporting and recording burden for this collection of information is estimated to average I hour per
response annually. Burden means the total time, effort, or financial resources expended by persons to
generate, maintain, retain, or disclosure or provide information to or for a Federal agency. This includes the
time needed to review instructions; develop, acquire, install, and utilize technology and systems for the
purposes of collecting,, validating, and verifying information, processing and maintaining information, and
disclosing and providing information; adjust the existing ways to comply with any previously applicable
instructions and requirements; train personnel to be able to respond to a collection of information; search data
sources; complete and review the collection of information; and transmit or otherwise disclose the .
information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number.
Send comments on the Agency's need for this information, the accuracy of the provided burden estimates, and
any suggested methods for minimizing respondent burden, including through the use of automated collection
techniques to the Director, OPPE Regulatory Information Division, U.S. Environmental Protection Agency (2136),
1200 Pennsylvania Avenue, NW, Washington, D.C. 20460. Include the OMB Control number in any
correspondence. Do not send the completed form to this address.
RESOLUTION NO. 187-14
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN
ENVIRONMENTAL PROTECTION AGENCY GRANT IN THE AMOUNT OF
$142,500.00, TO APPROVE TASK ORDER NO. 1 WITH THE WATERSHED
CONSERVATION CENTER IN THE AMOUNT OF $164,524.00 FOR AN
INVENTORY OF RIPARIAN AND STREAMBANK CONDITIONS IN THE
CITY OF FAYETTEVILLE, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Ordinance No. 5645, which was passed and approved on January 7, 2014,
waives the requirement of formal bidding and authorizes the City to "jointly seek funding and
use such funding to design and construct stream restoration projects" pursuant to a Memorandum
of Understanding with the Watershed Conservation Resource Center.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of an Environmental Protection Agency grant in the amount of $142,500.00 and
approves Task Order No. 1 with the Watershed Conservation Center in the amount of
$164,524.00 for an inventory of riparian and streambank conditions in the City of Fayetteville.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED this 21" day of October, 2014.
APPROVED: / I ATTEST:
'_ - ---
By: _flN�l�-- U— j1
Mayor
SONDRA E. SMITH, City CjtWIT6easurer
RK
FAYETTEVILLE.
i o