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Home My WebLink About175-14 RESOLUTIONRESOLUTION NO. 175-14 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON-MATCHING ARKANSAS STATE POLICE SPECIAL STATE ASSET FORFEITURE GRANT IN THE AMOUNT OF $36,069.00 FOR THE PURCHASE OF AN A COVERT CELLULAR WIRE AND TWO (2) UNDERCOVER DRUG ENFORCEMENT VEHICLES, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a non-matching Arkansas State Police Special State Asset Forfeiture Grant in the amount of $36,069.00 for the purchase of a covert cellular wire and two (2) undercover drug enforcement vehicles. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this resolution, recognizing the revenue. PASSED and APPROVED this 7th day of October, 2014. APPROVED: ATTEST: O DJC' 1 A , Mayor By: SONDRA E. SMITH, City Clerk/Treasurer Agenda Date: 10/7/2014 In Control: City Council Agenda Number: A. 5 City of Fayetteville, Arkansas Text File File Number: 2014-0409 Version: 1 113 West Mountain Street Fayetteville, AR 72701 479-575-83 TDD - 479-521-1316 Status: Agenda Ready File Type: Resolution A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A NON-MATCHING ARKANSAS STATE POLICE SPECIAL STATE ASSET FORFEITURE GRANT IN THE AMOUNT OF $36,069.00 FOR THE PURCHASE OF A COVERT CELLULAR WIRE AND TWO (2) UNDERCOVER DRUG ENFORCEMENT VEHICLES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a non-matching Arkansas State Police Special State Asset Forfeiture Grant in the amount of $36,069.00 for the purchase of a covert cellular wire and two (2) undercover drug enforcement vehicles. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this resolution, recognizing the revenue. City of Fayetteville, Arkansas Page 1 Printed on 10/9/2014 City of Fayetteville Staff Review Form 2014-0409 Legistar File ID 10/7/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor Submitted By 9/18/2014 Submitted Date Police / Police Department Action Recommendation: Division / Department Approval of a grant award from the Arkansas State Police Special State Assets Forfeiture Fund and budget adjustment in the amount of $36,069 for the purchase of a covert cellular wire and two (2) undercover drug enforcement vehicles. Budget Impact: 2930 -2960 -various Account Number 33031.1401 Project Number Budgeted Item? No Does item have a cost? NA Budget Adjustment Attached? Yes Drug Enforcement Fund Police ASP Special State Grants Current Budget Funds Obligated Current Balance Project Title Item Cost $ Budget Adjustment $ Remaining Budget 36,069.00 36,069.00 Previous Ordinance or Resolution # Original Contract Number: Comments: Grant#: SSAFF15 Approval Date: 101 -+Id V20140710 CITY OF ya'F e�t�ville CITY COUNCIL AGENDA MEMO MEETING OF OCTOBER 7, 2014 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: September 18, 2014 SUBJECT: 2014 Arkansas State Police Special State Asset Forfeiture Grant Award RECOMMENDATION: Staff recommends approval of a grant award from the Arkansas State Police (ASP) Special Assets Forfeiture Fund and budget adjustment in the amount of $36,069 for the purchase of a covert cellular wire and two (2) undercover drug enforcement vehicles. BACKGROUND: Every two years, as funds accumulate in the Special Assets Forfeiture Fund, the Arkansas State Police open grant opportunities for the purpose of drug enforcement to eligible applicants. Pursuant to Arkansas Code 5-64-505(i), any money deposited into the Special Assets Forfeiture Fund is considered federal forfeiture funds. Federal forfeiture funds have limited uses specific to law and drug enforcement operations, and applicants must be in compliance with the Department of Justice Equitable Sharing Program. DISCUSSION: These grant funds will be used to purchase a covert cellular wire and two (2) undercover vehicles dedicated to drug enforcement activities. The purchase of a covert cellular wire will allow investigators to conduct safer and more productive undercover narcotics purchases. This cellular technology provides numerous technological advances over a traditional body wire that operates utilizing radio frequencies. A traditional body wire limits the range at which officers can listen to an ongoing covert operation. This purchase would allow numerous officers to listen to an operation from varying distances. This creates a safer environment for undercover officers and/or confidential informants. Undercover vehicles are used vehicles essential to drug enforcement operations through surveillance, purchase of evidence/information, and meeting with confidential informants. We have found it necessary to trade our undercover vehicles every three years in order to maintain covertness and dependability. These two vehicles will enable two member agencies of the Task Force to trade older vehicles for newer used vehicles. The proposed $15,000 per vehicle plus the trade-in value of existing vehicles will meet the undercover needs of our Task Force. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevi I le -a r.g ov BUDGET/STAFF IMPACT: This is a non-matching grant. There is no effect on our local budget or staffing. Attachments: Budget Adjustment Grant Award Documents 2 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year 2014 Division: Police Dept.: Police Requestor: Willie Newman Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recognize grant award from the Arkansas State Police Special State Assets Forfeiture Fund for the purchase of a covert cellular wire and two (2) undercover drug enforcement vehicles. Grant ID# SSAFF15 RESOLUTION/ORDINANCE COUNCIL DATE: 10/7/2014 LEGISTAR FILE ID#: 2014-0409 Ke'viwSpri,4er 9/19/2014 3:27 PM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL 36,069 36,069 Increase / (Decrease) Account Number Expense Revenue 2930.0993.4302.00 2930.0993.4302.01 2930.2960.5210.00 6,069 v.20140829 Project.Sub# Project Sub AT Account Name 30,000 6,069 33031 33031 33031 2930.2960.5802.00 30,000 - 33031 1401 RE State Grants - Capital 1401 RE State Grants - Operational 1401 EX Minor Equipment 1401 EX Vehicles And Equipment C:\Users\dmccoy\AppData\Roaming\L5\Temp\b08a983b-1329-4e43-8d 17-35bb85c4dd 10 1 of 1 Please find enclosed an Award Letter and Memorandum of Understanding. Each document must be signed within seven (7) days and returned to: Arkansas State Police Attn: Karen Perry 1 State Police Plaza Dr Little Rock, AR 72209 Please contact Karen Perry @ (501) 618-8320 for questions. Mike Beebe Governor ARKANSAS STATE POLICE COMMISSION Daniel 'Woody" Futrell Chairman Nashville Wallace Fowler Vice -Chairman Jonesboro Frank Guinn, Jr Secretary Paragould Dr. Lewis Shepherd Arkadelphia John Allison Conway Bob Burns little Rock Jane Dunlap Christenson Harrison State of Arkansas ARKANSAS STATE POLICE 1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www,asp,arkansas,gov "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" Arkansas State Police Special State Asset Forfeiture Grant Award Stan Witt Director Application Organization's Name: 4th Judicial District Drug Task Force Grant #: SSAFF 15 Vendor #: 800000339 Agency Name: 4th Judicial District Drug Task Force Address: 101 West Rock Street City, State, Zip Code: Fayetteville, AR 72701 Telephone: (479) 587-3500 Award Start Date: 07/01/2014 Award End Date: 05/31/2015 Award Amount: $36,068.08 Cif/5 Colonel Stan Witt Date Director ate Arkansas State Police Special State Assets Forfeiture Fund 1 State Police Plaza Drive Little Rock, AR 72209 MEMORANDUM OF UNDERSTANDING In accordance with Act 830 of the 2007 session of the Arkansas 86th General Assembly the Arkansas State Police was charged with the responsibility of disbursing moneys from the Special State Assets Forfeiture Fund and federal forfeitures. Pursuant to the foregoing authority, the Arkansas State Police has established the Special State Assets Forfeiture Fund Committee to award funds, which in the Committee's opinion, will best facilitate drug enforcement operations. In accordance with the foregoing a joint agreement between the Arkansas State Police and the 4th Judicial District Drug Task Force is entered for a period of July 1, 2014 through May 31, 2015. The recipient of the awarded funds agrees to maintain records and receipts for items purchased with the grant funds and will furnish copies of all receipts to the Arkansas State Police by the 10th day of the month following the expenditure. Any modification or changes above 10% to the grantee's approved budget must be authorized by the Arkansas State Police before expenditures for the changes can be made. Any awarded funds not expended during the period set out in the preceding paragraph and in accordance with grantee's budget or approved changes shallbe refunded to the Arkansas State Police by 4:30 p.m. May 31' 2015. The awarded funds are subject to audit by the Arkansas State Police and/or the Department of Legislative Audit. All documents must be retained for a period of three (3) years. Misuse of these funds will result in the 4th Judicial District Drug Task Force reimbursing the Arkansas State Police for the funds awarded. The following items will NOT be considered for funding and any funds awarded should not be used for these items: • Salaries, over time, fringe benefits related to salaries • Contractual services, and travel related expenditures • Electronic Immobilization Devices • Drug Court Programs • Real Estate ■ Vessel or Aircraft • Construction Projects ■ Buy Money This MOU shall remain in full force and effect beginning on the date of signature and continuing for the duration of the current agreement period. SIGNATURES Colone Director Arkansas State Police yor ct Drug Task Force Date: Date: Arkansas State Police Special State Asset Forfeiture Grant Approved Items Organizational Unit Qty Price Total Amount Awarded Covert Cellular Wire 1 6,068.08 6,068.08 Undercover Drug Enforcement Vehicles 2 15,000.00 30,000.00 4th Judicial District DTF 36,068.08 1 of 1 Please find enclosed an Award Letter and Memorandum of Understanding. Each document must be signed within seven (7) days and returned to: Arkansas State Police Attn: Karen Perry 1 State Police Plaza Dr Little Rock, AR 72209 Please contact Karen Perry @ (501) 618-8320 for questions. Mike Beebe Governor State of Arkansas ARKANSAS STATE POLICE COMMISSION Daniel "Woody" Futrell Chairman Nashville Wallace Fowler Vice -Chairman Janesbam Frank Guinn, Jr Secretary Paragould Dr. Lewis Shepherd Arkadelphia John Allison Conway Bob Burns Intk Rock Jane Dunlap Christenson Harrison ARKANSAS STATE POLICE I State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.asp.arkansas.gov "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" Arkansas State Police Special State Asset Forfeiture Grant Award Stan Witt Director Application Organization's Name: 4th Judicial District Drug Task Force Grant #:SSAFFI5 Vendor #: 800000339 Agency Name: 4th Judicial District Drug Task Force Address: 101 West Rock Street City, State, Zip Code: Fayetteville, AR 72701 Telephone: (479) 587-3500 Award Start Date: 07/01/2014 Award End Date: 05/31/2015 Award Amount: $36,068.08 9/15(14 Colonel Stan Witt Date Director /0 �$ Date Arkansas State Police Special State Assets Forfeiture Fund 1 State Police Plaza Drive Little Rock, AR 72209 MEMORANDUM OF UNDERSTANDING In accordance with Act 830 of the 2007 session of the Arkansas 86th General Assembly the Arkansas State Police was charged with the responsibility of disbursing moneys from the Special State Assets Forfeiture Fund and federal forfeitures. Pursuant to the foregoing authority, the Arkansas State Police has established the Special State Assets Forfeiture Fund Committee to award funds, which in the Committee's opinion, will best facilitate drug enforcement operations. In accordance with the foregoing a joint agreement between the Arkansas State Police and the 4th Judicial District Drug Task Force is entered for a period of July 1, 2014 through May 31, 2015. The recipient of the awarded funds agrees to maintainrecords and receipts for items purchased with the grant funds and will furnish copies of all receipts to the Arkansas State Police by the 10th day of the month following the expenditure. Any modification or changes above 10% to the grantee's approved budget must be authorized by the Arkansas State Police before expenditures for the changes can be made. Any awarded funds not expended during the period set out in the preceding paragraph and in accordance with grantee's budget or approved changes shall be refunded to the Arkansas State Police by 4:30 p.m. May 31' 2015. The awarded funds are subject to audit by the Arkansas State Police and/or the Department of Legislative Audit. All documents must be retained for a period of three (3) years. Misuse of these funds will result in the 4th Judicial District Drug Task Force reimbursing the Arkansas State Police for the funds awarded. The following items will NOT be considered fbr funding and any funds awarded should not be used for these items: • Salaries, over time, fringe benefits related to salaries • Contractual services, and travel related expenditures • Electronic Immobilization Devices • Drug Court Programs • Real Estate • Vessel or Aircraft • Construction Projects • Buy Money This MOU shall remain in full force and effect beginning on the date of signature and continuing for the duration of the current agreement period. SIGNATURES Colone Director Arkansa State Police 41° drG if, r - - . . 0:4 -I t il. . .<..1 AV 1410p1 io -M Jord 4th Judicial yor ct Drug Task Force Date: �1 I4 Arkansas State Police Special State Asset Forfeiture Grant Approved Items Organizational Unit Qty Price Total Amount Awarded Covert Cellular Wire 1 6,068.08 6,068.08` Undercover Drug Enforcement Vehicles 2 15,000.00 30,000.00 4th Judicial District DTF 36,068.08 1 of 1