HomeMy WebLinkAbout161-14 RESOLUTIONRESOLUTION NO. 161-14
A RESOLUTION TO AWARD BID #14-38 AND AUTHORIZE THE
PURCHASE OF ONE (1) DD5OT 50 TON TRI -AXLE TRAILER FROM
KRAFTSMAN, INC. IN THE AMOUNT OF $33,500.00 PLUS APPLICABLE
TAXES FOR USE BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-38 and authorizes the purchase of one (1) DD5OT 50 ton tri -axle trailer from Kraftsman, Inc.
in the amount of $33,500.00 for use by the Transportation Division.
PASSED and APPROVED this 2nd day of September, 2014.
APPROVE I ATTEST:
A , Mayor
By: 4'4IILI , A411-1414
SONDRA E. SMITH, City Clerk/Treasurer
`0'011n1ff/its/
•`eon ARK / 1 ///
FAYETTEVILLE
%/Ilk
u T-( a a ��
City of Fayetteville Staff Review Form
2014-0367
Legistar File ID
9/2/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
J. Beeks / B. Olsen
Submitted By
8/14/2014
Submitted Date
Fleet Operations /
Transportation Services Department
Action Recommendation:
Division / Department
A resolution awarding Bid 14-38 to Kraftsman, Inc for the purchase of one DD5OT 50 ton tri -axle trailer in the
amount of $33,500 plus tax for use by the Transportation Division.
Budget Impact:
9700.1920.5802.00
Account Number
02080.2014
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? No
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
cowiq
Ockt
Shop fund
Fund
Other Vehicles / Equipment
Current Budget
Funds Obligated
Current Balance
Project Title
787,637.00
652,341.00
135,296.00
Item Cost $
Budget Adjustment $
Remaining Budget
35,604.00
99,692.00
Approval Date:
14-14
V20140610
CITY OF
CITY COUNCIL AGENDA MEMO
MEETING OF SEPTEMBER 2, 2014
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Jesse Beeks, Fleet Operations Superintendent
DATE: August 15, 2014
SUBJECT: Purchase of one 50 ton tri -axle trailer for Transportation Division
RECOMMENDATION:
That City Council approve the purchase of one Kraftsman 50 ton tri -axle trailer from Kraftsman,
Inc for $33,500 plus tax.
BACKGROUND:
Unit 9100 is a 2008 Landoll Implement hauler trailer that is not heavy duty enough to carry the
new profiler. It was scheduled for replacement in 2017, but needs to be replaced now to avoid
problems caused by carrying equipment that is too heavy for it. By selling it early, it will bring a
premium price on GovDeals.
DISCUSSION:
Bid 14-38 was opened on July 15, 2014; a copy of the bid tab is attached. Seven bids were
received; the low bid from Kraftsman, Inc. meets all specs.
Fleet recommends the purchase of one Kraftsman DD5OT implement hauler trailer off Bid 14-38
from Kraftsman, Inc. of Ramseur, NC in the amount of $33,500 plus tax.
This purchase was approved by the Equipment Committee in the meeting on August 12, 2014.
BUDGET/STAFF IMPACT:
Sufficient replacement funds have been collected to replace this unit.
Attachments:
PO 9-2-14 TRAN tri -axle trailer 9202
Bid Tab, Bid 14-38
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayettevi lie -a r.gov
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-38 AND AUTHORIZE THE
PURCHASE OF ONE (1) DD5OT 50 TON TRI -AXLE TRAILER FROM
KRAFTSMAN, INC. IN THE AMOUNT OF $33,500.00 PLUS APPLICABLE
TAXES FOR USE BY THE TRANSPORTATION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-38 and authorizes the purchase of one (1) DD5OT 50 ton tri -axle trailer from Kraftsman, Inc.
in the amount of $33,500.00 for use by the Transportation Division.
PASSED and APPROVED this 2nd day of September, 2014.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville - Purchase Order Request (PO)
(Not a Purchase Order)
Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov.
Purchase shall not be made until an actual PO has been issued.
Requisition No.:
P.O Number:
Date:
8/14/2014
Vendor
#:
Vendor
Name:
KRAFTSMAN, INC'`
Mail
r Yes 1.7 No
FOB Point:
Address:
Taxable
-. Yes r No
Legistar#:
2014-0367
City:
State:
Zip Code:
Ship to code:
50
Quotes Attached
r Yes I✓ No
Expected Delivery Date:
Requester:
Barbara Olsen'
Requester's Employee #:
1940
Extension:
3485,
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Number
Project.Sub#
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
DD5OT 50 ton
Tri -axle trailer per
1
ea
33,500.00
$33,500.00
9700.1920.5802.00
02080.2014
709202
bid specs Bid 14-38
$0.00
To be unit #9202
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Approvals:
Mayor:
Chief Financial Officer:
Dispatch Manager:
Subtotal:
Tax:
Total:
$33,500.00
$0.00
$33,500.00
Department Director: Purchasing Manager:
Budget Director: IT Director:
Utilities Manager: Other:
Revised 6/18/2014
CITY OF
aye aeville
Bid 14-38, 50 Ton Tri -Axle Trailer
Bid: 14-38
7/15/2014
3:00 PM
City of Fayetteville
BIDDER
Make
Model
Total Bid
Carolina Trailer Sales
Carolina
KP4833DT
$ 39,595.00
Ditch Witch of Arkansas
Interstate
100PRC-3
$ 42,611.00
Holden Industries Inc
Holden Industries
HLB50
$ 46,621.00
Kraftsman Inc
Kraftsman
DD5OT
$ 33,500.00
Transport Truck Equipment
Trailboss
LowBoy Paver Special
$ 45,300.00
Williams Tractor Opt 1
Felling
FT-100-3MX
$ 42,658.00
Williams Tractor Opt 2
Towmaster
T-100RG
$ 52,412.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P. Vice, Purchasing Manager
Witness Date