HomeMy WebLinkAbout150-14 RESOLUTIONRESOLUTION NO. 150-14
A RESOLUTION TO AWARD BID #14-44 AND AUTHORIZE THE
PURCHASE OF COMPONENTS FOR A LOCATION PRODUCTION SYSTEM
FROM B&H PHOTO -VIDEO CORP. IN THE AMOUNT OF $26,971.13 FOR
USE BY THE MEDIA SERVICES DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-44 and authorizes the purchase of components for a Location Production System from B&H
Photo -Video Corp. in the amount of $26,971.13 for use by the Media Services Division.
PASSED and APPROVED this 19t' day of August, 2014.
APPROVED:
M.
ATTEST:
By: 4'./" '�_- '4-'e'Z
SONDRA E. SMITH, City Clerk/Treasurer
VAYETTEVILLE : �l
ANSpG'
City of Fayetteville Staff Review Form
2014-0338
Legistar File ID
8/19/2014
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Fritz Gisler 8/1/2014 Government Channel /
Communications & Marketing Department
Submitted By Submitted Date Division / Department
Action Recommendation:
Award Bid #14-44 to B & H Photo Video in the amount of $26,971.13 for the purchase of equipment for Location
Production System.
Budget Impact:
4470.9470.5210.00
Account Number
14005
Project Number
Sales Tax Capital Improvement
Fund
Location Production System
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Original Contract Number:
Comm
e
4�f
/q> Ify
$ 65,000.00
$ 21, 390.64
I $ 43,609.36
$ 26,971.13
$ 16,638.23
VZU14UUIU
EFITERED r
EERF� Approval Date: B-IQ-14
CITY OF
s
Tay
ARKANSAS
MEETING OF AUGUST 19, 2014
TO: City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEDIC)
FROM: Fritz Gisler, Director of Media Services
DATE: August 1, 2014
SUBJECT: Bid Award for Location Production System Equipment
RECOMMENDATION:
Award Bid #14-44 to B & H Photo Video in the amount of $26,971.13 for the purchase of
components for Project #14005, Location Production System.
BACKGROUND:
The City Council approved the budget for Capital Improvement Project #14005, Location
Production System. The Location Production System will be used by Media Services staff to
record multi -camera productions in the field. The system will improve staff efficiency and provide
faster program turn -around time for selected meetings and other events (i.e. Mayor's Town Hall
Meetings, Gulley Park Concerts) that occur in locations outside City Hall and the Television
Center.
DISCUSSION:
Quotes were initially requested, and one vendor provided the lowest quote on several items.
Due to the total cost of the individual components being sourced from a single vendor, a
Request for Bid was required. Bids were opened on July 25, 2014. B & H Photo Video provided
the lowest bid that met the specifications. Purchasing discovered a clerical error in the Bid
Document from B&H. The total amount on the Bid Document is $25,931.92. Purchasing
checked the addition and the correct amount is $26,971.13, which is reflected on the Bid
Tabulation provided by Purchasing. The transaction will be made using a PCard so a PO
Request is not attached.
BUDGET/STAFF IMPACT:
None.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION TO AWARD BID #14-44 AND AUTHORIZE THE
PURCHASE OF COMPONENTS FOR A LOCATION PRODUCTION SYSTEM
FROM B&H PHOTO -VIDEO CORP. IN THE AMOUNT OF $26,971.13 FOR
USE BY THE MEDIA SERVICES DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#14-44 and authorizes the purchase of components for a Location Production System from B&H
Photo -Video Corp. in the amount of $26,971.13 for use by the Media Services Division.
PASSED and APPROVED this 19t" day of August, 2014.
APPROVED:
LIONELD JORDAN, Mayor
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
CITY OF
�ev�le
Y ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division
OFFICIAL BID TABULATION
Bid 14-44, Remote Production System
Friday, July 25, 2014 3:00 PM
IMENMENINNNIEN
Oty. Ea
B & H
Photo
Southwest Audio
-Visual
VSA
Inc
Washington
System
Professional
ITEM
Description
Price Ea Total Price
Price Ea Total Price
Price Ea Total Price
Price Ea Total Price
1
PTZ Camera
3
x
$
3,075.00
$
9,225.00
$
3,239.00
$
9,717.00
$
3,122.00
$
9,366.00
$
3,250.00
$
9,750.00
2
Interface Card for PTZ Camera
3
x
$
1,285.00
$
3,855.00
$
1,350.00
$
4,050.00
$
1,305.00
$
3,915.00
$
1,391.00
$
4,173.00
3
IP Remote Controller for PTZ Camera
1
x
$
1,545.00
$
1,545.00
$
1,620.00
$
1,620.00
$
1,565.00
$
1,565.00
$
1,666.50
$
1,666.50
4
8 Input Auto Mixer
2
x
$
695.00
$
1,390.00
$
839.00
$
1,678.00
$
805.00
$
1610.00+'
$
750.00
$
1,500.00
5
6 Input Auto Mixer
1
x
$
1,684.00
$
1,684.00
$
769.00
$
769.00
$
740.00
$
740.00
$
683.00
$
683.00
6
Digital Video Recorder
1
x
$
1,684.00
$
1,684.00
$
1,699.00
$
1,699.00
$
1,680.00
$
1,680.00
$
1,770.00
$
1,770.00
7
Rack Power Distribution
3
x
$
47.00
$
141.00
$
52.00
$
156.00
$
64.50
$
193.50
$
62.50
$
187.50
8
Tripods
3
x
$
272.00
$
816.00
$
1,395.00
$
4,185.00
$
280.85
$
842.55
$
300.00
$
900.00
9
Tripod Cases
3
x
$
105.00
$
315.00
$
129.00
$
387.00
$
175.00
$
525.00
$
139.00
$
417.00
10
Cable Reel
3
x
$
46.97
$
140.91
$
52.00
$
156.00
$
65.00
$
195.00
$
55.00
$
165.00
11
Fan -Out Coiling Reel Hub Adaptor
3
x
$
22.77
$
68.31
$
25.00
$
75.00
$
284.00
$
852.00
$
24.00
$
72.00
12
Rack Mount Audio Amplifier
1
x
$
221.00
$
221.00
$ .
259.00
$
259.00
$
265.00
$
265.00
$
275.00
$
275.00
13
Ethernet Switch for Camera Networking
1
x
$
32.00
$
32.00
$
52.00
$
52.00
$
47.00
$
47.00
$
39.50
$
39.50
14
DVI/VGA to SKI Video Scaler
1
x
$
1,569.95
$
1,569.95
$
2,039.00
$
2,039.00
$
2,035.00
$
2,035.00
$
1,800.00
$
1,800.00
15
Analog Video to SDI Converter
1
x
$
248.00
$
248.00
$
264.00
$
264.00
$
267.00
$
267.00
$
267.00
$
267.00
16
DVD Player
1
x
$
272.22
$
272.22
$
374.00
$
374.00
$
360.00
$
360.00
$
360.00
$
360.00
17
6 Input Multi -Viewer
1
x
$
2,849.00
$
2,849.00
$
3,219.00
$
3,219.00
$
3,390.00
$
3,390.00
$
3,290.00
$
3,290.00
18
Rack Mount Audio Monitor
1
x
$
381.00
$
381.00
$
418.00
$
418.00
$
455.00
$
455.00
$
404.00
$
404.00
19
Audio Distribution Amplifier
1
x
$
139.97
$
139.97
$
172.00
$
172.00
$
165.00
$
165.00
$
163.00
$
163.00
20
2 Rack Unit.Blank Panel
2
x
$
10.18
$
20.36
$
11.00
$
22.00
$
12.60
$
25.20
$
9.75
$
19.50
21
1 Rack Unit Blank Panel
2
x
$
9.80
$
19.60
$
9.00
$
18.00
$
11.40
$
22.80
$
7.52
$
15.04
22
3 Rack Unit Blank Panel
1
x
$
12.00
$
12.00
$
13.00
$
13.00
$
19.60
$
19.60
$
13.50
$
13.50
23
Ralk Shelf 1 U
2
x
$
41.36
$
82.72
$
29.00
$
58.00
$
37.60
$
75.20
$
31.50
$
63.00
24
Rack Shelf 2U
1
x
$
36.59
$
36.59
$
34.00
$
34.00
$
46.60
$
46.60
$
44.00
$
44.00
25
Rack Drawer 3U
2
x
$
111.25
$
222.501
$
69.00
$
138.00
$
51.00
$
102.00
$
98.50
$
197.00
TOTAL BID
6,971s1,3;'
$
31,572 00
28,234.54
'NOTICE: Bid award is contingent upon vendor
CERTIFIED: V ( 1 ' _
P. Vice, Purchasing Manager
*" Highlight Denotes Cal
uilation Etror
specifications and formal authorization by City officials.
I,
Date
Government & Educational
Sales Department
420 Ninth Avenue
New York, NY 10001
PHOTO - VIDEO - PRO AUDIO
Tel: (212) 239-7503
80o 947-8003
Fax (212) 239-7740
800 858-5517
E-mail. biddept@Mphotovideo.com
THE PROFESSIONAL'S SOURCE
Dear B&H Customer,
Please allow us to remind you that it is of the utmost importance for all buyers to reference our
unique Quote/Reference Number on each Purchase Order you place with us.
We do this to ensure that your agency receives the exact price we applied to your solicitation,
which includes all applicable terms and conditions set forth in your bid. Following these
instructions will eliminate processing or administrative errors.
The Quote/Reference Number for this bid is _ W392-V 70
We are happy to serve you and look forward to many future years of fulfilling your imaging
needs.
Sincerely,
B&H Photo — Video Corp.
CITY OF
a e evl le
Y ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 14-44, Remote Production System Components
DEADLINE: Friday, July 25, 2014 before 3:00 PM local time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPO, CPPB, aforen@favetteviIle-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Wednesday, July 9, 2014
INVITATION TO BID
Bid 14-44, Remote Production System Components
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of
the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents
attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure
to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm: man
tithan
& H Foto & Electronics 510
Contact Person: �dinth Ave, New York NY -- .
Tel: 212-239-75031 7"° G
l.
E-Mail: 12-239 75091 B00-743-0895 phone:
Email: nathanh p °
Business Address:
City:
Signature:
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 1 of 19
Mate: Zip:
C/ C____1 Date: -� , 2 2
City of Fayetteville
Bid 14-44, Remote Production System Components
Bid Form
r rya: u n n x A r4 fi CCz yz a
„-DA Ellin. "Fit
LN ol�...sw.. �:it.„.N;
:� ..f .A
x_ iLn'
1 PTZ Camera
3
$
3075.00
$
9225.00
Manufacturer: SONY
Model:
BRCZ330
2 Interface Card for PTZ Camera
3
$
1285.00
$
3855.00
Manufacturer: SONY
Model:
BRBKIP10
3 IP Remote Controller for PTZ Camera
1
$
1545.00
$
1545.00
Manufacturer: SONY
Model:
RMIP10
4 8 Input Auto Mixer
2
$
695.00
$
1390.00
Manufacturer: RANE
Model:
AM2
5 6 Input Auto Mixer
1
$
1684.00
$
1684.00
Manufacturer: RANE
Model:
AM1
6 Digital Video Recorder
1
$
1684.00
$
1684.00
Manufacturer: Blackmagic Design
Model:
HYPSTPR02
7 Rack Power Distribution
3
$
47.00
$
141.00
Manufacturer: FURMAN
Model ;
M8X2
8 Tripods
3
$
272.00
$
816.00
Manufacturer: Manfrotto
Model:
028B
3
$
105.00
$
315.00
9 Tripod Cases
SKB
Manufacturer:
Model:.
1SKBR3709W
10 ' Cable Reel
3
$
46.97
$
140.91
Manufacturer: CAMPLEX
Model:.
JACKREELF4
11 Fan -out Coiling Reel Hub Adaptor
3
$
22.77
$
68.31
Manufacturer: CAMPLEX
Model:
JACKRLF4RH1
City of Fayetteville, AR
Bid 1444, Remote Production System Components
Page 2 of 19
12
i Rack Mount Audio Amplifier
1
$
221.00
$
221.00
Manufacturer: CROWN
Model:
XLS1000
13
Ethernet Switch for Camera Networking
1
$
3200 .
$
32.00
Manufacturer: NETGEAR
Model:
GS105NA
14
DVI/VGA to SDI Video Scaler
1
$
1569.95
$
1569.95
Manufacturer: TV -ONE
Model:
C22105A
15
Analog Video to S01 Converter
1
$
248
$
248
Manufacturer: Blackmagic
Model: `
CONVMASA4K
16
DVO Player
1
$
272.22
$
272.22
Manufacturer: TASCAM
Model:
DVD01U
17
6 Input Multi -viewer
1
$
2849.00
$
2849.00
Manufacturer: KRAMER
Model:
MV6
18
Rack Mount Audio Monitor
1
$
381
$
381
Manufacturer: FOSTEX
Model:
RM2
19
Audio Distribution Amplifier
1
$
139.97
$
139.97
Manufacturer: KRAMER
Model:
VM50AN
20
2 Rack Unit Blank Panel
2
$
10.18
$
20.36
Manufacturer: Middle Atlantic
Model::
PHBL2
21
1 Rack Unit Blank Panel
2
$
9.80
$
19.60
Manufacturer: Middle Atlantic
Model:
PHBLl
22
3 Rack Unit Blank Panel
1
$
12.00
$
12.00
Manufacturer: Middle Atlantic
Model:
PHBL3
23
Rack Shelf 1U
2
$
41.36
$
82.72
Manufacturer: Middle Atlantic
Model:
Ul
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 3 of 19
24 Rack Shelf 2U 1 $ 36.59
Manufacturer: Middle Atlantic Model: U2
$ 36.59
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of product
order. The City intends to award this bid all or none.
THIS BID FORM CONTINUES ON THE.NEXT PAGE.
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 4of19
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
4. 1, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
S. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists
between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a
relationship may result in cancellation of a purchase and/or contract as a result of your response.
es
V 1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 —Subpart P — Excavations.
8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 5of19
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
*D/B/A or Corporation Name
Purchase Order/Payments shall be issued to this name
*BUSINESS ADDRESS: '
B & H Foto & Electronics Core I Bid Officer
*CITY: -- ^0 A§Wg§'
Tel: 211-2�399 750918Q04 3-0895 � 2949
*PHONE: max_ 2
Email: nathanh@bhphoto.com
*E-MAIL:
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE:
*TITLE:
DUNS NUMBER: it 1 �bs CAGE NUMBER: D'" os3
*TAX ID NUMBER: G X7 (1-7 '
Acknowledge Addendums:
Addendum No. I___ Dated: ! t/ Acknowledged
Addendum No. Dated: Acknowledged
Addendum No. Dated:
Addendum No. Dated:
City of Fayetteville, AR
Bid 14-44, Remote Production system Components
Page 6of19
Acknowledged by:
Acknowledged by:
City of Fayetteville
Bid 14-44, Remote Production System Components
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division.
c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing
Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid,
RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in
shipping containers or boxes.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents rp for to opening time and date listed on
the bid form.
e. Bidders must have experience in providing products and/or services of the same or similar nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its
response to the bid. Failure to do so may lead the City to declare any such term non-negotiable.
Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for
award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be
received before the time as shown by the atomic clock located in the Purchasing Division Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All
questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the
Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to
the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be
responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the
contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this
project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification
as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing
Division. The City of Fayetteville reserves the right to accept or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following:
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 7 of 19
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of
the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the
invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information,
or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in connection
therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other
effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or
indirect, which would conflict in any manner with the performance or services required hereunder, as
provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract With
The City".
b. All bidders shall promptly notify Andrea Foren, City Purchasing Agent, in writing, of all potential conflicts
of interest for any prospective business association, interest, or other circumstance which may influence
or appear to influence the bidder's judgment or quality of services being provided. Such written
notification shall identify the prospective business association, interest or circumstance, the nature of
which the bidder may undertake and request an opinion to the City as to whether the association,
interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into
by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail
within thirty days of receipt of notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized
representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the
Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
1. Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing
received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders
should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to
opening time and date listed.
9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with
all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 8 of 19
contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business
Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and
construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their
contract to qualified small, minority and women business enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments,
municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions
therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of
Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards,
community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase
under the terms and conditions of the contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid
is made without previous understanding, agreement, or connection with any person, firm or corporation making a
proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or
otherwise illegal action."
12. RIGHTTO AUDIT FOIA. AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to
purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is
presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the
documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be
assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law
applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss,
damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed
trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof
covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City.
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the
subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 9of19
submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call
479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing
translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the
City and that such practices will serve as a model for other public entities and private sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted
for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the
Purchasing Division of any company name change, which would cause invoicing to change from the name used at the
time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit
worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's
acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any
nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed
by the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after
approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to
the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to
fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a
material breach of contract and shall be cause for immediate termination of the contract at the discretion
of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to
cancel and obtain from another source, any items and/or services which have not been delivered within
the period of time from the date of order as determined by the City of Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the
vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without
penalty or expense to the City
19. ASSIGNMENT SUBCONTRACTING CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without
prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder
shall disclose such intent in the bid submitted as a result of this bid.
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 10 of 19
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the
City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said
action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably
exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition
and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action
by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its
response to the bid, without exception shall constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop
during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently
contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of
multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for
proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the
bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that
is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly
prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until
either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall
prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification
and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but
not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain
goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request
for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City
as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional
requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the
City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City.
In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms,
conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces
where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is
not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 11 of 19
original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response.
Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and
presented in the form of an addendum to the original bid documents.
25. OTHER GENERAL CONDITIONS:
a) Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any
manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way
affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of
misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of
the contract. No representations shall be binding unless embodied in the contract.
b) Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products
and services presented. Sales tax shall not be included in the bid price. Applicable Arkansas sales tax laws will
apply when necessary but will not be considered in award of this project.
c) Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of
services to the City of Fayetteville.
d) Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on
behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder.
e) The City reserves the right to request any additional information it deems necessary from any or all bidders after
the submission deadline.
f) The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it
commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any
costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense
as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any
expense so incurred, regardless of whether or not the proposal is accepted.
g) If products, components, or services other than those described in this bid document are proposed, the bidder
must include complete descriptive literature for each. All requests for additional information must be received
within five working days following the request.
h) NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately via telephone
(479.575.8220) or e-mail (aforen fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville
Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to
be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all
bidders to be on equal bidding terms.
i) Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Andrea
Foren, City of Fayetteville, Purchasing Agent via e-mail (aforen@fayetteville-ar.gov) or telephone (479.575.8220).
No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All
questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written
addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a
contract is in place.
j) Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to
properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 12 of 19
to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's
content or to exclude any relevant or essential data.
k) Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner
relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any
claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any
similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due
hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any
monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially
to the effect that is agreed that the right of the assignee in and to.any monies due or to become due to the
successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or
materials supplied for the performance of the services called for in this contract.
m) The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the
contract throughout, and they will be deemed to be included in the contract as though written out in full herein.
The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal,
State, and municipal governments or authorities in any manner affecting those engaged or employed in providing
these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals
having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these
Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation,
order or decree, s/he shall herewith report the same in writing to City of Fayetteville.
26. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 13 of 19
City of Fayetteville
Bid 14-44, Remote Production System Components
Technical Specification
1. GENERAL:
1.1 All unit(s) bid shall meet or exceed the minimum requirements.
1.2 All specifications written are to minimums unless otherwise noted.
1.3 Bid will be awarded all or none.
1.4 All Items shall be delivered within 45 calendar days from received Purchase Order.
1.5 Items shall be delivered FOB to the City of Fayetteville, Media Services Division, 101 W. Rock St.,
Fayetteville, AR 72701. Items will be delivered and reviewed for specification compliance after
delivery. Delivery of product shall not guarantee acceptance of items bid.
2. MANUFACTURER/MODEL
2.1 Unit(s) bid shall be new, unused, and of the latest standard production model as offered for
commercial trade.
3. ITEM 1—THREE (3) PTZ CAMERAS
3.1 Sony BRC-Z330U or equal
a. 1/3 type HD Single CMOS PTZ Camera
b. Compact size and silent mechanism
C. 18X Optical zoom (72X with digital zoom)
d. 1080i, 720p, and SD Output
e. Optical card slot for BRBK-HSD2: HD/SD SDI Output card
f. External synchronization function
g. VISCA Control (RS-232C/RS-422)
h. Fiber optical transmission of up to 6800 feet with BRU-SF10, CCFC-S200
4. ITEM 2 —THREE (3) INTERFACE CARDS FOR PTZ CAMERA
4.1 Sony BRC Camera IP Control Interface card for BRC-H900 & BRC-Z330 cameras or equal
a. Compatible with the BRC-H900 and BRC-Z330 PTZ cameras
b. Requires the use of the RM-IP10 IP Controller to achieve IP control
c. Single RJ-45 input
d. 2x BNC SDI Connectors
5. ITEM 3 — IP REMOTE CONTROLLER FOR PTZ CAMERA
5.1 Sony RMIP10 or equal
a. Comfortable PTZ operation with the optical three -axis joystick.
b. Versatile camera adjustment by simple panel operation
C. The use of IP technology allows flexible installation and easy operation
d. Preset feature saves camera settings (up to 16 positions)
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 14 of 19
6. ITEM 4—TWO (2) 8 INPUT AUTOMIXERS
6.1 Rane AM-2-8 Input Cascading Auto mixer or equal
a. Gain sharing and automatic mic mixing
b. 8 XLR mic inputs with level controls and signal/OL indicators
C. Manual or automatic mix levels
d. USP audio input —16 Bit 18kHZ
e. Power, locate, USB, fault, and RAD status indicators
7. ITEM 5 — ONE (1) 6 INPUT AUTOMIXER
7.1 Rane AM-16 input cascading auto mixer or equal
a. Gain sharing and automatic mic mixing
b. 4 XLR mic inputs with level controls and signal/OL indicators
c. Manual or automatic mix levels
d. 2 auxiliary inputs with dual RCA & 1/8 inch (3.5 mm) inputs
e. USB audio input (16 bit 48 kHz)
f. USB charge port for iPod and USB powered devices
g.. Power, locate, USB, fault, and RAD status indicators
8. ITEM 6 —ONE (1) DIGITAL VOICE RECORDER
8.1 Blackmagic Design Hyperdeck Studio Pro 2 Video Recorder with 2 slots for removable hard
drives or equal
a. 1 RU File based video recorder
b. Records uncompressed 10 bit 4:2:2
C. Records compressed in ProRes/DNxHD
d. Records on two (2) 2.5 inch SSDs
e. 1 x 6G-SDI input/output
f. 3 x 3G-SDI input/output
g. Front panel button, jog wheel, & RS-422 control
h. Multi -display integrated LCD
i. Thunderbolt port
9. ITEM 7—THREE (3) RACK POWER DISTRIBUTION
9.1 Furman 8x2 8 Outlet Rack Mountable Power Conditioner or equal
a. The rear outlets shall be spaced to accommodate even the bulkiest of wall warts and
adapters.
b. A circuit breaker is provided on the rear panel. If the total load on the power conditioner
(combining all outlets) exceeds the 15A or 180OW limit, the circuit breaker will trip and it
can be easily reset.
C. Has a convenient master switch for the rear outlets, which glows when the power is on.
d. Filtration from radio frequencies and electromagnetic interference.
e. Operating voltage — 90 to 140 VAC
f. Black painted steel
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 15 of 19
Max Perl
From: Shoshana Arnow
Sent: Friday, July 18, 2014 9:27 AM
To: GovEdBids
Subject: FW: Bid 14-44, Addendum 1 - City of Fayetteville, AR
Attachments: Bid 14-44, Addendum 1.pdf
Categories: DONE/ADDENDUM
310CFC2A-F57F-412a-B37D-602CCA270CC3:
e8202b97-6cf7-46f3-8803-c1 44f 1 60e277
Thanks,
Shoshy
Government & Education Sales
Phone 212.239.7503 ext 7746
Fax 212.239.7512
www.bhphotovideo.com
My last day at B&H will be Tuesday, July 22nd
Please email Dave at drinael@bhphoto.com for any future correspondance
From: Foren, Andrea[mailto:aforen(dfaygtteville-ar.gov]
Sent: Thursday, July 17, 2014 6:04 PM
To: Foren, Andrea
Cc: Rex, Carolyn; Bilbe, Neal
Subject: Bid 14-44, Addendum 1 - City of Fayetteville, AR
Reference: Bid 14-44, Remote Production System Components
Deadline: Friday, July 25, 2014 before 3:00 PM, local time
) 9 0q ��� _0 )
Attached is Addendum 1 in reference to the above bid. Please contact me immediately if you have any questions. I
appreciate your interest in our project.
Thank you,
Andrea
Andrea Foren, CPPO, CPPB
Purchasing Agent
Purchasing Division
113 W. Mountain
City of Fayetteville, Arkansas 72701
aforen@fayetteville-ar.gov
T 479.575.8220 1 F 479.575.8257
Website I Facebook I Twitter I YouTube
CITE' OF
Bid 14-44,Addendum 1 %% * . le
Date: Thursday, July 17, 2014 17aye I
To: All Prospective Vendors A R K A N 5 A S
From: Andrea Foren, CPPO, CPPB — 479.575.8220 —,aforen@fayetteville-ar.gov
RE: Bid 14-44, Remote Production System Components
This addendum is hereby made a part of the contract documents to the same extent as though it were originally
included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS
SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM.
1. Reference Page 15 of 19, Number 7, Item 5 for One 6 Input Auto -mixer, sub -item 7.1 shall be replaced in
its entirety with the following:
7.1 Rane AM-1 input cascading auto mixer or equal
a. Gain sharing automatic mic mixing
b. 4 XLR mic inputs with level controls and signal/OL indicators
C. Each input can be mic, mic with 48V phantom, or line -level
d. Manual or automatic mix levels
e. 2 auxiliary inputs with dual RCA, independently mono'ed.
f. USB audio input (16 bit 48 kHz)
g. USB charge port for iPod and USB powered devices
h. Power, locate, USB, fault, and RAD status indicators
2. Reference Page 16 of 19, Item 11.1 shall be replaced with SKB 1SKB-R3709W Roto-Molded Tripod Case
with Wheels (37 inches tall) or equal.
City of Fayetteville, Arkansas
Bid 14-44, Addendum 1
Page 1 of 1
Telecommunications Device for The Deaf TDD {479) 521-1316 113 West Mountain -Fayetteville, AR72701
10. - ITEMS —THREE (3)TRIPODS
10.1 Manfrotto 028B Tripod with 89.4 inch maximum height or equal
a. Supports 26.5 pounds (12kg)
b. Rubber feet with retractable steel spike
C. Geared center column with non -roll -back feature
d. Twin shank leg design
e. Includes a mid -level spreader and carrying strap
11. ITEM 9—THREE (3) TRIPOD CASES
11.1 SKB 1SKB-R3790W Roto-Molded Tripod Case with Wheels (37 inches tall) or equal
a. Quiet glide wheels
b. Removable top
C. Rotationally molded polyethylene
d. Foam in lid and base
e. Web straps/high tension slide buckle
f. Two molded in carry handles/tow handle
g. Two spaces for shipping label
12. ITEM 10—THREE (3) CABLE REELS
12.1 Jackreel F4 or equal
a. Cable reel holds 125 feet (38.1 M) of 0.5 inch (12.7mm) O.D. Cable
b. Cable drum hub optimized for critical bend radius of fiber optic cables
C. Holds up to 1500 feet of 0.118 OD cable
d. Rear thumb -wheel hub lock
e. Ergonomic cushion grip carry handle
13. ITEM 11—THREE (3) FANOUT COILING REEL HUB ADAPTOR
13.1 Cable fan -out hub adaptor
a. Fits Jackreel F4 Cable reel
14. ITEM 12—ONE (1) AUDIO AMPLIFIER— RACKMOUNT
14.1 Crown XLS 1000 or equal
a. Lightweight rack mount design
b. Class D Electronics
C. Drive core Technology
d. Integrated PureBand Crossover System
e. XLR %" (inch) and RCA inputs
f. Speak on and Binding Post outputs
g. Individual level controls
h. Forced air cooling fans
i. LED Indicators
15. ITEM 13 — ONE (1) ETHERNET SWITCH FOR CAMERA NETWORKING
15.1 Netgear GS-105NA ProSave 5 port Gigabit Desktop switch or equal
a. 5 ports gigabit Ethernet
b. Full duplex support
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 16 of 19
C. Autosensing MDI/MDI-X Ports
d. Compact form factor
e. Standards: IEEE 802.3i, IEEE 802.3u, IEEE 802.3ab, 802.1p DSCP
16. ITEM 14 —ONE (1) DVI/VGA TO SDI VIDEO SCALER
16.1 TV One C2-2105A Down Converter or equal
a. DVI, Analog & HDTV to DS/HD-SDI
b. Multiple simultaneous output formats
C. PC loop -through
d. Multiple control options
e. Single quality controls & adjustments
f. Ungradeable video -processing engine
17. ITEM 15 — ONE (1) ANALOG VIDEO TO SDI CONVERTOR
17.1 Black Magic Design Mini Converter Analog to SDI or equal
a. Input: Component, NTSC, PAL, and S-video via 3x BNC's
b. Output: 2x SDI (switchable between SD, HD, 3Gbs SDI)
C. Analog audio Input: 2 channels of professional balanced analog with standard %" (inch)
connections
d. Digital audio input: 2 Channels of professional balanced digital with standard %" jack
connections, AES/EBU standard (audio inputs are shared)
e. Power standard: 12 VDC
18. ITEM 16 — ONE (1) DVD PLAYER
18.1 Tascam DV-D01U or equal
a. Rack mountable, 1RU sized
b. Capable of reading and playing DVD, DVD Audio, CD-DA, MP3, WMA, WAV, DivX, MPEG-2
C. RS-232Interface
d. Video Outputs: Composite, Component, S-Video, and HDMI
e. Audio outputs: RCA, Optical PCM/Stream, Impeded over HDMI
19. ITEM 17 —ONE (1) 6 INPUT MULTIVIEWER
19.1 Kramer MV-6 or Equal
a. Maximum input data rate of up to 3 Gbps
b. Re -clocking looping inputs
C. Multi -standard operation: SDI (SMPTE 259M), HD -SDI (SMPTE 292M), and 3G HD -SDI
(SMPTE 424M)
d. Multi -video Output formats: 3G HD-SHI (SMPTE 424M), HDMI & composite, scaling,
refresh rate, and video standard conversion
e. Front panel preview screen: 16:9, 4.3 inch (10.92 cm) color LCD displaying the output of
the unit
f. Flexible control options: Front panel with 2-row LCD, OSD, Ethernet, and RS-232
(supplied with PC control software)
g. Screen Handling Buttons: Freeze size position, and 4 pre-programmed and 2 user
definable layouts
h. Worldwide power supply: 100 to 240 VAC
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 17 of 19
27. ITEM 25 —TWO (2) RACK DRAWER 3U
27.1 Middle Atlantic UD3 or equal
a. Finish: Black textured
b. Construction: Steel
28. WARRANTY
28.1 Items shall be warranted for 1 year or the manufacturer's standard warranty, whichever is
riQ eater.
28.2 Warranty shall include all parts, labor, and transportation to and from the location of the
warranty service center.
28.3 Successful vendor shall be responsible for warranty administration of all items.
28.4 Each unit shall be delivered with the warranty documents which shall be placed into effect upon
the first day of final acceptance of each unit.
29. STANDARDS —
29.1 Each unit shall meet or exceed the following applicable standards:
a. Underwriters Laboratories, UL
30. DELIVERY/DOCUMENTATION —
30.1 All units are to be delivered FOB to the City's Media Services, located at 101 W. Rock St,
Fayetteville, AR 72701.
30.2 Units shall be fully assembled, serviced, and ready for operations upon delivery.
City of Fayetteville, AR
Bid 14-44, Remote Production System Components
Page 19 of 19