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149-14 RESOLUTION
RESOLUTION NO. 149-14 A RESOLUTION TO ACCEPT THE 2014-2015 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING IN THE AMOUNTS OF $73,705,16 AND $111,529.83 RESPECTIVELY, AS A PORTION OF THE FUNDING FOR THE 4TH JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding in the amounts of $73,705.16 and $111,529.83 respectively, as a portion of the funding for the 41h Judicial District Drug Task Force. PASSED and APPROVED this 19'h day of August, 2014. ' -qff]q p ATTEST: By: cf, 3MIZ SONDRA E. SMITH, City Clerk/Treasurer �'��� ���iiiuii •tis��� ��,1` Greg Tabor Submitted By City of Fayetteville Staff Review Form 2014-0328 Legistar File ID 8/19/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/31/2014 Police / _ Police Department Submitted Date Division / Department Action Recommendation: Acceptance of the 2014-2015 Justice Assistance and State Drug Crime Enforcement and Prosecution Grant awards for federal and state funding for the 4th Judicial District Drug Task force in the amount of $185,234.99. Budget Impact: 2930-2960-various Drug Enforcement Account Number Fund 38064-1415 Drug Enforcement Project Number Project Title Budgeted Item? Yes Current Budget $ 503,125.00 Funds Obligated $ 306,625.10 Current Balance $ 196,499.90 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 196,499.90 V20140710 Previous Ordinance or Resolution # EIItFQ*n Original Contract Number: �f� Approval Date: eJlqjq Commen s: ERF �Il�l�f CITY OF Tay 711C ARKANSAS MEETING OF AUGUST 19, 2014 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: July 21, 2014 CITY COUNCIL AGENDA MEMO SUBJECT: Acceptance of 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant Award RECOMMENDATION: Staff recommends acceptance of the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant application for federal and state funding for the 41" Judicial District Drug Task Force (DTF) in the amount of $185,234.99. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln, Greenland, West Fork, Elkins, Johnson, Tontitown, Elm Springs, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County provides a DTF Officer. Prairie Grove provides a DTF Officer which represents the rural agencies. DISCUSSION: The 4th Judicial District DTF's total projected budget for the 2014-2015 grant period is $503,125. ADF&A's Office of Intergovernmental Services has awarded continuation grant funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and the State Drug Crime Enforcement and Prosecution Fund (DCF) in the following amounts: federal - $73,705.16, state - $111,529.83, and local match - $34,024.55. The JAG grant defines required local matching funds based on a percentage split of 75/15/10 in awarded federal and state funds plus local match funds. Alternatively, the DCF grant defines required local matching funds based on a percentage split of 80/20 in awarded state funds plus local match funds. To receive the federal and state portion of the JAG and state portion of the DCF, the 411 DTF must match at least $34,024.55. In addition to the local match requirement, Fayetteville has budgeted additional funds in the amount of $198,975.45 to cover other non -grant funded drug enforcement activity. The other member agencies also contribute additional funds totaling $84, 890.01. Mailing Address: 113 W Mountain Street www.tayettevilie-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: No increase in budgeted funds are required. The current DTF budget will be sufficient for the balance of 2014. The local match and non -grant funded activity for 2015 will be requested within the 2015 budget process. This grant funding will have no impact on current staffing levels. Attachments: Edward Byrne Memorial Justice Assistance Grant Program Award Arkansas State Drug Crime Enforcement and Prosecution Grant Fund Award RESOLUTION NO. A RESOLUTION TO ACCEPT THE 2014-2015 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING IN THE AMOUNTS OF $73,705.16 AND $111,529.83 RESPECTIVELY, AS A PORTION OF THE FUNDING FOR THE 4TH JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding in the amounts of $73,705.16 and $111,529.83 respectively, as a portion of the funding for the 41h Judicial District Drug Task Force. PASSED and APPROVED this 19"' day of August, 2014. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer 1. ;r. r� v R ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION ❑ JAG ❑ RSAT QDCF ❑ LLEBG SUHGRANTEE NAME AND ADDRESS (Including Zip Cnde) OFFICE OF INTERGOVERNMENTALSERVICE$ 1515 West Seventh Street, S�lt(, Ol]'• f, " r ,;' P. O. Box $031 Little Rock, Arkansas 72203-8031 Phone. 1501) 682-1074 Fax: (501) 682-5206 11t1 r: �tti 1ett,.sl:llC.rfr'; il,�."�I I�i Arkansas State Drug Cringe Enforcenlelit and Prosecutiutl Grant Fund GFDA #: NIA 4, SUBGRANT NUMBER: J14-004-OF Mr. Lionetd Jordan, Mayor 4th JD DTF 100-A West Rock Street Fayetteville, AR- 72701 START DATE: July 1, 2014 END DATE; June 30, 2045 6. AWARD DATE- July 1, 2014 2. MODIFICATION EFFECTIVE DATE: 7. ACTION: Initial ❑ Modification 2A_ MODIFICATION AMOUNT $ 8. AWARDAVIOUNT S 120,986.00 STATE MATCH LOCAL MATCH STATE AMOUNT S 96,788.80 LOCAL MATCH $ 24,197.20 3 PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the PrograMn S jurisdictional area of oporations. 9. SPECIAL CONDITIONS (check if applicable) aTHE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN ITS APPLICATION AND ALL CERTWICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO, This project is supported under Act I086 of 2007- The State Drug Crime Enforeement anti Proseelition Crant 1Ftind AGENCY APPROVAL SURGRANTEE APPROVAL I0. TYPED NAME AND TITLE OFAPPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lioneld Jordan, Mayor Inlergovemmerltal Services 4th JO DTF 1 I SIG T E OF AP P ING OFFICIAL_ 13. SI - AiURE OF RIZED FICIAL 14. DATE t121 �...— ��.�115e �t1L .M f.l Il QS r - � ' ARKANSAS DEPARTMENT OF ra+�r a FINANCE AND ADMINISTRATION M JAG RSAT ❑ LLEBG 2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) MT.Lioneld Jordan, Mayor 4th JD DTF 100-A West Rock Street Fayetteville, AR, 72701 2 MODIFICATfON EFFECTIVE DATE 2A MODIFICATION AMOUNT g FEDERAL. S STATE MATCH $ LOCAL MATCH g OFFICE OF INTERGOVEAN411�NTAL.SERVH:ES 11515 West Seventh Street, Sude 406 P. O. Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501)882-1074 Fax; (501)682-5206 hl_ tn://wtivsv,dla arkansas.00v Edward Byrne Memorial Justice Assistance Grant (JAG) Program CFDA #:16.738 4 SUBGRANT NUMBER: J-14-004-14 5 START DATE: July 1, 2014 END DATE: June 30, 2D15 6 AWARD ,DATE,. July 1, 2014 7. ACTION: Initial Modification 8- AWARD AMOUNT $ 90,273,54 FEDERAL 8 73.705.16 STATE MATCH $ 14,741 03 LOCAL MATCH $ 9,82T35 4. PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the progmm's jurisdictionat area of operations_ 10. SPECIAL CONDITIONS (check if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITICNS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This Project is supported under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program 02 US.C. 3750) AGENCY APPROVAL SUBGIZANTEE APPROVAL 10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12, TYPED NAME AND TITLE OF AUTHORIZED SUSGRANTEE OFFICIAL Doris Smith. AdmiHstrator Lionefd Jordan, Mayor OF & A fntergovernmentai Services 4th J.O DTF 1111 SIGNAT E F APPR G OFFICIAL �T 13. SIG TURF CF A HQR17ED OFFICIAL 14. DATE Greg Tabor Submitted By aw_v; City of Fayetteville Staff Review Form 2014-0421 C� /1q- Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/24/2014 Police / Police Department Submitted Date Division / Department Action Recommendation: Approval and execution of agency certification and budget detail related to 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant as approved by City Council on August 19, 2014 via Resolution #149-14 attached. Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Previous Ordinance or Resolution # 149-14 Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title $ V20140710 Approval Date: a—p�y - ) d CITY OF • a eI e ARKANSAS TO: Lioneld Jordan, Mayor FROM: Greg Tabor, Chief of Police DATE: September 23, 2014 STAFF MEMO SUBJECT: Approval and Execution of Agency Certification and Budget Detail RECOMMENDATION: Staff recommends approval and execution of agency certification and budget detail related to 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant as approved by City Council on August 19, 2014 via Resolution #149-14 attached. BACKGROUND: Fayetteville City Council previously approved this grant award via Resolution number 149-14. These additional documents requiring signatures were inadvertently omitted from of the original City Council Agenda packet. DISCUSSION: The Department of Finance and Administration, Office of Intergovernmental Services requires the execution of an agency certification form and a signature on the budget detail page prior to any drawdown requests being processed. BUDGETISTAFF IMPACT: There is no effect on budget nor staffing with these documents. Attachments: Agency Certification — J14-004-14 Budget Detail — J14-004-14 Agency Certification — J14-004-DF Budget Detail — J14-004-DF Resolution No. 149-14 Original Grant Application packet Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES AGENCY CERTIFICATION PAGE 10F 1 �]iQGl�ANT N. M J 1400414 SOSCRANT flRCAN��ATI�i�� 4th JD DTF (City of Fayetteville) �. 113 West Mountain Street Fayetteville, AR 72701 Y T-ELEV-06-; 479-575-8330 �1 479-587-3522 wbrown@fayetteville-ar.gov ____ Edward Byrne Memorial Justice Assistance - _ GE N�MR ._._.._ ti._ Grant _- - : x ,• _.._::-::_.:;:_:-= = Ell Mayor Lioneld Jordan T11THC�It� `�3FF3EA�. „�_ Judy Cohea or Willie Newman TM�- { a - -"r ,,cY:� L E�Ti ��A-- }. . - - - h o As the RV �r���d �JFf al i th nrganr Iron are d b �e r13�f tl� t _= Inftarl#Erroiairdhfitrc1 'I tv #ktEs I two tad ac�M ,= a knpwl �{g h o><r1 �U rlt if th �r ana a �r1 7f spa+ lt'� tt Nnani e lnr A�drnlnistrafur�agrg7ing #fie ft�ndings�ure ascnted arcex�r�dertt=_ aid ��r-e� t�a�,�y���e��rn� a corttra�ct vwtf� DFA/t the �vif�l r vsde�#I�e stat+�l a set fc th In t11� s�baward eTn- an�vv� i rtaatn Elrt campllanee with efi� Ins anc� cenditj�ns sit fo tto rj tkle a if Aim as rl l a I Y " special caEnd�tt�ras _. . - DATE - \\f pd\d fs\use r\Ad m 1 n\jco h e a\DT F Grant 2014 201 5\Req uests\4th JD DTF WB JAG Grant 2014 : AGENCY CERTIFICATION 9/18/2014 8:15 AM �8 sr�r DEPARTMENT OF FINANCE AND ADMINISTRATION 04 8q y OFFICE OF INTERGOVERNMENTAL SERVICES �• m r�¢s s°4z AGENCY CERTIFICATION PAGE 1 OF 1 USCR NT.i11�IN1B.lr x' J14-004-DF , .__, . $.0QRQ& !. AT QN 4th JD DTF (City of Fayetteville) 8GRA-NT -=t r - 113 West Mountain Street - -'' Fayetteville, AR 72701 z L",5PHON_N_IJMBFt`RJV_.._..._, 479»575-8330 N k F X NUMQER.:._. (479)5873522 wbrown@fayetteVlle-ar.gov brown@fayetteville-ar.gov - IL::IIDfE$�_-__:__==-_ = _ �=W: -� -� State Drug Crime Enforcement and :µ_-�_ me Fl1NDING-aS r, �� =r" _ Prosecution Fund '== Mayor Lioneld Jordan k7H�RIF. [FIOIAL-y F A # G NOki E D1 ICI�t1. �' Judy Cohea or Willie Newman - ---- iz J1C .1sU - 1 `' GERTF.-ATE - A the Jkrrtk ari �d Off1615I �3f t'I ?C 1t t1AA named atw~�e, l t; rtffy l h Irtolxr�#lon+�niamecinrrtr�d r►Q�ffiis w6rlChco� rs tr 6f1I aerate -- ar�cnwJd Q�ratro c�baal'#ray fa [�ertm Fantl AdrrJ] I r t1 r+ r gardrrrg i funding sour a as�rd ntlfetl �lx�ue 1 U de' fIrl ar�d ak1ayacetln�Fa Contt�ctvvit RFIhai thle Ia�r�aalrra III fllease?'V� �54 �I F Ill"II ;sr t �vuar l r r*rr► n# ark v►fi11 E-e!.n�I1'i IIf �roarrde or�tipll Irth tk t of tl t iitlgris se# br#h rr� fh� cv tr ri; s WWI SDQ.Cl . 1 - i ........:, D TITLE AUTHO OFFICIAL SIGNATURE DATE —_ - VE \\fpd\dfs\user\Admin\jcohea\DTF Grant 2014 2015\Requests\4th JD DTF DF WB DF Grant 2014 : AGENCY CERTIFICATION 9/18/2014 8:16 AM v f o a W g v L rb: . -��_• ' .moo, r �. ry CM W'Yr r r N as VTO to T O N r LL w � m Z Z WWI 0 0 d � _ a. 0 a 4 in w JL cwn cA � - - x w H 9� E!gll3.r�`•Lil'eik' ,A' :`•`s- Via. *- ' : , _ `IR O Z p �; ��✓=iP � �; �{ v �i u c� rA �; Z 0 fl ! a 7 e 7 X V•ai a 7 ��i�i5 i_ F U a J 'I INK z C07 p 0 r a i. # i ~ ,t: fl: ns, LL a s a $ '� L" �a A Ni i'.n ;£� s aF rr =� Y. w O l r ,A- d :sz q 1'M Q - N IA RO c _:i_,•i i co co cc; 3 v iAl i a,E a: w A a� LL to aMC O �< O � aMD O O ri; m C•'i ` CD f0 s6 m �epr, y� O q n yw' oc N me ul r w M =r ka tb Ill - a'i ti L -oi F _ r iY± -e. 9 _irk F. ey Bi -s A { V, a: -0 m - in Q a (LLB o y It LL i RESOLUTION NO. 149-14 A RESOLUTION TO ACCEPT THE 2014-2015 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING IN THE AMOUNTS OF $73,705.16 AND $111,529.83 RESPECTIVELY, AS A PORTION OF THE FUNDING FOR THE 4T" JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding in the amounts of $73,705,16 and $I 11,529.83 respectively, as a portion of the funding for the 4th Judicial District Drug Task Force. PASSED and APPROVED this 191h day of August, 2014. APPROVED: 0 ATTEST: By: e- SONDRA E. SMITH, City Clerk/Treasurer ice• ,.l.r FAYET]TVILI.I. City of Fayetteville Staff Review Form 2014-0328 Legistar File ID 8/19/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 7/31/2014 Police / Police Department Submitted By Submitted Date Division / Department Action Recommendation: Acceptance of the 2014-2015 Justice Assistance and State Drug Crime Enforcement and Prosecution Grant awards for federal and state funding for the 4th Judicial District Drug Task force in the amount of $185,234.99. Budget Impact: 2930-2960-various Account Number 38064-1415 Project Number Drug Enforcement Fund Drug Enforcement Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does Item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Previous Ordinance or Resolution s# Original Contract Number. Remaining Budget Project Title $ 503,125.00 $ 306,625.10 $ 196,499.901 $ 196,499.90 V20140710 tt hq ✓�� Approval Date: `i Commen s: ME CITY OF y4VIa S MEETING OF AUGUST 19, 2014 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police DATE: July 21, 2014 CITY COUNCIL AGENDA MEMO SUBJECT: Acceptance of 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant Award RECOMMENDATION: Staff recommends acceptance of the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant application for federal and state funding for the 40, Judicial District Drug Task Force (DTF) in the amount of $185,234.99. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state grant funding to the City of Fayetteville for multi jurisdictional drug task force activities since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln, Greenland, West Fork, Elkins, Johnson, Tontitown, Elm Springs, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County provides a DTF Officer. Prairie Grove provides a DTF Officer which represents the rural agencies. DISCUSSION: The 4t" Judicial District DTF's total projected budget for the 2014-2015 grant period is $503,125. ADF&A's Office of Intergovernmental Services has awarded continuation grant funding through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and the State Drug Crime Enforcement and Prosecution Fund (DCF) in the following amounts: federal - $73,705.16, state - $111,529.83, and local match - $34,024.55. The JAG grant defines required local matching funds based on a percentage split of 75/15/10 in awarded federal and state funds plus local match funds. Alternatively, the DCF grant defines required local matching funds based on a percentage split of 80120 in awarded state funds plus local match funds. To receive the federal and state portion of the JAG and state portion of the DCF, the 4th DTF must match at least $34,024.55. In addition to the local match requirement, Fayetteville has budgeted additional funds in the amount of $198,975.45 to cover other non -grant funded drug enforcement activity. The other member agencies also contribute additional funds totaling $84,890.01. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov BUDGET/STAFF IMPACT: No increase in budgeted funds are required. The current DTF budget will be sufficient for the balance of 2014. The local match and non -grant funded activity for 2015 will be requested within the 2015 budget process. This grant funding will have no impact on current staffing levels. Attachments: Edward Byrne Memorial Justice Assistance Grant Program Award Arkansas State Drug Crime Enforcement and Prosecution Grant Fund Award RESOLUTION NO. A RESOLUTION TO ACCEPT THE 2014-2015 JUSTICE ASSISTANCE AND STATE DRUG CRIME ENFORCEMENT GRANT FOR FEDERAL AND STATE FUNDING IN THE AMOUNTS OF $73,705.16 AND $111,529.83 RESPECTIVELY, AS A PORTION OF THE FUNDING FOR THE 4TH JUDICIAL DISTRICT DRUG TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant for federal and state funding in the amounts of $73,705.16 and $111,529.83 respectively, as a portion of the funding for the 4 h Judicial District Drug Task Force. PASSED and APPROVED this 19'h day of August, 2014. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERH�N Ef1TAL SERVICE$ . FINANCE AND ADMINISTRATION 1515 West Seventh Street, 5�i P. O. Box 8031 Little Rock, Arkansas 72203-8031 Phone: 1501)682-1074 Fax: (501) 682.5206 F-1 JAG ❑ RSAT 1EDCF ❑ LLEBG 1. SUBGRANTEE NAME AND ADDRESS (Includfng Zip Code) 111t[�:� �i�w�►..ytatr�ar,iis.'lila Arkansas State Drug Crime Enforcement and Prosecution Grant Fund CFDA M NIA 4. SUBGRANT NUMBER: J14-004-DF Mr. Lioneld Jordan, Mayor 4th JD DTF I00-A West Rock Street Fayetteville, AR, 72741 START DATE: July 1, 2014 END DATE: June 30, 2015 S. AWARD DATE- July 1, 2014 2. MODIFICATION EFFECTIVE DATE: 7. ACTION: E Initial Modification 2A. MODIFICATION AMOUNT 5 8. AWARD AMOUNT S 120,98b.00 STATE MATCH $ LOCAL MATCH S STATE AMOUNT S 96,788,80 LOCAL MATCH $ 24.197.20 3. PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the programs jurisdictional area of operations. 9. SPECIAL CONDITIONS (check if applicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN tT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is Supported under Act 1086 or2007- The State Drug Crime Enforcement and Prosecution Grant Fund AGENCY APPROVAL SUBGRANTEE APPROVAL 10, TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12_ TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lloneki Jordan, Mayor Intergovernmental Services 41h JO DTF it. SIG T E OF APP NG OFFICIAL 13. gFFICIAL 14. DATE /� A;// #-/ At" n` Y r {sirs ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVE)4N4tNTAL,SERVj6FS � 1515 West Seventh Street, Suite 400 ` ". . P. O. Sax BD31 Little Rock, Arkansas 72203-OD31 Phone: (501)682-1074 Fax: (501) 662-5206 hi1P://www.dlb- rkansas.aov QRSAT Edward Byrne Memorial F JAG Justice Assistance Grant (JAG) Program ❑ LLEBG C1FDA #:16.738 2. SUE*RANTEE NAME AND ADDRESS (Including Zip Code) Mt.Lioneid Jordan, Mayor 4th JD DTF 100-A West Rock Street Fayetteville, AR. 72701 2, MODIFICATION EFFECTIVE DATE: 2A MCMFICATIONAMCUNT $ FECERAL g STATE MATCH 5 LOCAL MATCH 5 4 SUBGRANT NUMBER: J-14-004.14 5 START DATE: July 1, 2014 END DATE: June 30. 2015 6. AWARD DATE: July 1, 2014 7. ACTION. a Initial ❑ Modification 8. AWARO AMOUNT 3 9t1,273.54 FEDERAL $ 73.705,16 STATE MATCH $ 14,741,03 LOCAL MATCH $ 9.827.35 4, PROJECT DESCRIPTION: Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs In or through the programs jurisdictional area of operations. 10, SPEML CONDITIONS (check if appiicable) THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO. This project is supported under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 US.C. 3750). AGENCY APPROVAL SUBGRANTEE APPROUAI 10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL Doris Smith, Administrator Lioneld Jordan, Mayor OF A A Intergovernmental Services 4th JO DTF 1 I SIGNATAri I APPF rt�IG OFFICIAL r/2 13. 5iG#TURF OF At}TI-10 ZED OFFICIAL 14. DATE F%// City of Fayetteville Item Review Form 2oiu-wtS Ju�[eZ Greg Tabor Submitted By 2014-0250 Legistar File Number NIA City Council Meeting Date - Agenda Item Only NIA for Non -Agenda Item Action Required: Police Department Approval of the 2014-2015 Justice Assistance and State Drug Crime Enforcement and Prosecution Grant application for federal and state funding for the 4th Judicial District Drug Task Force in the amount of $185,234.99. Does this Item have a cost? NO Cost of this request 2930-2960-various Account Number 38064-1415 Project Number Budgeted Item? Yes Previous Ordinance or Resolution # Original Contract Number: $503,125.00 Category or Project Budget $240,152.29 Funds Used to Date $262,972.71 Remaining Balance Budget Adjustment Attached? No Comments: Please initial and sign application documents In@XK Drug Enforcement Program or Project Name Drug Enforcement Program or Project Category Drug Enforcement Fund Name V20130812 CITY OF i e eel e ARKANSAS TO: Lioneld Jordan, Mayor FROM: Greg Tabor, Chief of Police DATE: June 4, 2014 STAFF MEMO SUBJECT: 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant Application RECOMMENDATION: Staff recommends approval of the 2014-2015 Justice Assistance and State Drug Crime Enforcement Grant application for federal and state funding for the 41' Judicial District Drug Task Force (DTF) in the amount of $185,234.99. BACKGROUND: The Arkansas Department of Finance and Administration (ADF&A) has provided federal and state grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities since 1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove, Farmington, Lincoln, Greenland, West Fork, Elkins, Johnson, Tontitown, Elm Springs, and Washington County. The DTF Control Group consists of top law enforcement officials from Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to provide fiduciary oversight of this grant and provides a DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides two (2) DTF Officers and Washington County provides a DTF Officer. Prairie Grove provides a DTF Officer which represents the rural agencies. DISCUSSION: The a Judicial District DTF's total projected budget for the 2014-2015 grant period is $503,125. ADF&A's Office of Intergovernmental Services is offering continuation grant funding through the Edward Byrne Memorial Justice Assistance'Grant (JAG) Program and the State Drug Crime Enforcement and Prosecution Fund (DCF) in the following amounts: federal - $73,705, state - $111,530, and local match - $34,025. The JAG grant defines required local matching funds based on a percentage split of 75/15/10 in awarded federal and state funds plus local match funds. Alternatively, the DCF grant defines required local matching funds based on a percentage split of 80/20 in awarded state funds plus local match funds. To receive the federal and state portion of the JAG and state portion of the DCF, the 4'h DTF must commit to a match of at least $34,025. In addition to the local match requirement, Fayetteville has budgeted additional funds in the amount of $198,975 to cover other non -grant funded drug enforcement activity. The other member agencies also contribute additional funds totaling $84,890. The 2014-2015 fiscal year grant application represents a 6.13% decrease in available grant funds compared to the 2013-2014 grant funded period. Attached, please find the grant budget and budget narrative to further explain the operations covered by this grant. Mailing Address; 113 W. Mountain Street wwwfayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: No increase in budgeted funds are required. The current DTF budget will be sufficient for the balance of 2014. The local match and non -grant funded activity for 2015 will be requested within the 2015 budget process. This grant funding will have no impact on current staffing levels. Attachments: Grant Cover Page Budget — JAG Budget — DCF Budget Narrative Sustainability Plan Goals and Objectives Standard Assurances Certified Assurances Special Conditions SF-424 . IRS I o It : k- ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION Justice Assistance and State Drug Crime Enforcement and Prosecution GRANT PROGRAMS +, S 2014-15 APPLICATION Application deadline: June 12, 2014 GRANT COVER PAGE -1 i:! APPLICANT .'.: City of Fayetteville, Arkansas 6RGAN12ATiON ..�. .:.' z : nhAllaidG ADttESS 100 West Rock Street a, ZIP CODE 3, Fayetteville 72701 GfTY/SPATE :' 5: _TYPE.OF APRLICANT , :: (Local) Multi -;urisdictional Drug Cask Force 6. AUTHORIZED OFFiC1AL (NAME/TITLE) Lioneld Jordan, Mayor S. IS THE APPLICANT DELINQUENT ON ANY NO 7. FEDERAL INDENTIFICATION 71-6018462 FEDERAL FUNDS> 9. WOULD THE FUNDS BEING REQUESTED REPLACE PRIOR LOCAL OR STATE No SUPPORT FOR THIS PROJECT? 9a. IF YES, EXPLAIN: 10. PLEASE INDICATE THE TYPE OF AGENCY FOR WHICH Multi jurisdictional Drug Task Force YOU ARE SEEKING FUNDING 11. TOTAL AMOUNT OF 12. Match will be calculated FUNDS REQUESTED $185,234.99 by the Grantee and will be 10% for JAG reflected in the award 20% for SDCEPF document. 41tttllS7fEq� w ���'R� = $164,444.66 z siE` $32,888.93 $21,925.95 4t Judicial District Drug Task s CURRENT DUNS PROJE , Force #)CPtRg170N D1"E � 7ia.ptJAIS =075657742 Zia TXFiIF KRUlECT Continuation of Multijurisdictional �' rug Task Force rhVr Xii f I 3 hr% ,4gR D7,4T o° t�°'•� r� ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION V �+J ,�• Justice Assistance and State Drug Crime Enforcement and Prosecution GRANT PROGRAMS 2014-15 APPLICATION Application deadline: June 12, 2014 GRANT COVER PAGE - 2 17 ;0OPl3tATION'OR 218,782 s CIJEN'T5T0 QE SERVEb-��` - °.. ...'. : • _` :' COUNTY�IES) . JUDICIAL DISTICi(5) . CONGRESSIONAL DISTRICTS) 18 AREA(570 BE:j Washington 4th 3rd �k BYE'.1 Madison SERVEb PROPOSED PRO)ECLTfy WiF RLE E+P AN Vk, QVIDF Gl7NTACT )NFORMAT10N•FOR4 MATTERS INVUWING TH15 4PP 1 :SPECIFY. 19 'PREFIX Mrs. tf"F 4 R OTHER'.' r Zl. MIDDLE 2� LFIRST:NAME Judy 4, INITIAL 2-3.'LLASf'NAME:'... Cohea 44: PHONE NUMBER 479-587-3581 25. ALTERNATE CONTACT 479 - 5$7 - 3579 NUMBER 26..E MAIL�ADDRESS. Icohea@fayetteville-ar.gov_ ,ter 27, Secondary E MAIL wnewman@fayetteville-ar.gov ADDR�55 - APPLICATION DEADLINE: June 12, 2014 AT 4:30 P.M. Applications must be postmarked or hand delivered by 4:30 p.m. ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES AGENCY NAME: ` SUBGRANT NOi PROJECT PERIOD: City of Fayetteville - J14-014 July i, 2014 -lone 30, 2015 REQUESTER BUDGET REQUESTED BUDGET . .LOCAL MATCH NARRATIVE EXPLANATION OF BUDGET ITEMS: BUDGETED LINE•ITEMIMQUNT _ (F} AMOi1NT [S� AMOUNT Position 1 $ ; 28,000.00 $ 5,600.00. $ 4,253.00 Position 2 $ 23,205.16..:$ 4,570.51 :$ 3,549.98 i Position 3 x;: $ ±! �s ?z:500 00 .$ . 4,590 52 .. $ 2,024.37 Position 4 Position 6 Position % Lny I ri $. .r_'.•:' _ .. $ - F1C.4 @ 7 6595;Jf totp! 0 Ory,,�r' �. •,. _ $ . $ WdrkerIs Comp: for ala< t $ - $- - $ _ Positions State Unemployment '' 1 U'iJ00 X sitfons` '_" "• $ - $ - f Health Ins $ - $ Health Ins. $ - $ $ - 1•lecdlth Ins. , $ - $ $ Health Ins. $ - $ _ $ Retlrement ` $ - $ - $ - Offfce Telephone' ,: $ Cellular phone. service , . $ - $ - $ - Leased vehicles , . $ - $ $ Postage $ $ - $ - Genera! office sypplles $ - $ - $ Vehicle maintenance ..:. $ - $ - $ - Vehicle fuel $ - $ - $ Insurance $ $ - $ - Utilities $ - $ $ Small Equipment $ - $ - $ - Office lease/rent $ - $ - $ Copier Maintenance $ - $ - $ Item name $ - $ - $ cct./bookkeeplri secs. $ - $ - $ item name $ - $ $ item name $ - $ $ - Travel/training (!n state only) $ - $- Item name $ Item name $ - $ - $ - item name $ - $ $ - Item name $ - $ $ - Equipment $ _ $ _ $ item name $- item name - Item name $- OTAL PROJECT BUDGET $ 73,705.16 $ 14,741.03 $ 9,827.35 $ - ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES f'Categary Federal State ' . Local Totals Salary $ 73,705.16 $ 14,741.03 $ 9,827.35 $ 98,273.54 Mandated Benefits $ - $ - $ - $ - Employer Benefits $ - $ - $ $ Maintenance and Operations $ - $ $ $ - Professional / Contract Services $ - $ - $ Travel/Training $ - $ - $ $ Equipment $ - $ $ - $ - TOTAL REQUEST $73,705.26 $14,741.03 $9,827.35 $98,273.54 Based on amounts requested 2014-15 Budget [Federal+State+Local Match): $98,273 54 A .:. _r• S lYi f{Sf.'J it 6 ?7:�. %j 4� � Ij Lt `�' /.• y,� � '�-y y � �i3� � j��� —��;�Ri�ytL":;�11.:ry; Federal Amount (75%) $73,705 16 75% M q'WH�+f State Amount (15%): $14,74103 15% .' �, i� fs>?'','�.Tn•��h �� {h '��''°h s'ua �. ,,�\{I`R: �ty�'� 1s qx F .�y T _ S -� _ � 1`k��+ it•�'i'l{{;/.�f Loca! Match Amvunt (10%}: $9,827 35 10°6 Yr�' I•a- 14 ..k� � f.s_r.�S rr, .: �-- a!}_\SY i, 1..�., d� �, .[� I. � I.. � AGENCY NAME: SU8GRAN7 NO: PROJECT PERIOD:. City of Fayetteville BUDGETED LIFE ITEM J14-014 REQUESTEp BUDGET LOCAL MATCH :. AMO€!!T 5 AMOUNT. July 1, 2014 - June 30, 2015 • N OF BUDGET ITEM NARRATIVE EXPLANATIC►`. Position 1 Position 2 Position 3 $ - $ $ 8,065.73 $ 9,065.73 Position 4 Position 5 Position 6 Position 7 t " $ $ FICA @ 7.65% X total Worker's Camp for W.. Positions @.5%, `,^+'^t' a $ - tare Unemp oynient @;3.696= 40,000 X posit 00) $: $ Health Ins. Health Ins. t. f- _ $ Health Ins. $ - $ Health Ins. Retirement .' ` : $ .: : �7;000.00 $ - Office Tele hone - Cellular phoneservice $ - $ - Leased vehicles Postage $ $ $ - $ General office supplies • $ - $ - Vehicle maintenance $ - $ - vehicle fuel $ $ Insurance Utilities $ - $ - $ - $ Small Equipment $ $ Office lease/rent $ $ Copier Maintenance $ - $ - Item name Acct./bookkeeping svcs. $ - $ 32,181.10 $ - $ - Springdale PD Item name $ 30,165.73 $ - Washington County S0 Item name Travel/training fin state only) $ 23,637.14 $ $ - Prairie Grove PD Item name Item name Item name Item name $ - $ - $ - $ - f ui meat - - Item name - Item name $ - $ - Item name - OTAL PROJECT BUDGE 1 $ 96,788.901 $ 24,197.20 $ 120,986.00 State Loca ffSalary $ - $ 24,197.20 $ 24,197.20 nefits- Employer Benefits $ 10,804.83 $ $ 10,804.83 Maintenance and Operations $ - $ - $ - Professional / Contract Services $ 85,983.97 $ - $ 85,983.97 Travel/Training $ - $ - $ Equipment $ - $ - $ OTAL REQUEST $96,788.80 $24,197.20 $120,986.00 2di4-is Burleet [state+Local]: $120,986.00 State Amount (80%): $96,788 80 80% it <wi` ;e=y 43i toyti�x'. r�??wC � s. ,. Local Match Amount [200/6]: $24,197.20 20% ,615 T4 4 1 A ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D-1 BUDGET SUMMARY NARRATIVE 4'h Judicial District Drug Task Force A. Salary - $207,650 DTF Supervisor (French) — $29.186 per hour x 2,080 hours = $60,707 Fayetteville Officer (Oswalt) — $28.185 per hour x 2,080 hours = $58,625 • Fayetteville Officer (Lawson) --- $24.381 per hour x 2,080 hours = $50,712 Secretary (Murdoch) - $18.080 per hour x 2,080 hours = $37,606 B. Mandated Benefits - $8,916 Medicare (Supervisor & Officers) —1.45% of Salaries 1.45% x $170,044 = $2,466 FICA (Secretary) — 7.65% of Salary 7.65% x $37,606 = $2,878 Worker's Compensation — 1.72% of Salaries 1.72% x $207,650 = $3,572 C. Employer Benefits - $63,711 Health Insurance (Supervisor & Officers) - $670.48 per month per employee $670.48 x 12 months x 3 employees = $24,137 Retirement (Supervisor & Officers)—19.84% of Supervisor & Officer Salaries 19.84% x $170,044 = $33,736 Retirement (Secretary) — 12% of Salary 12% x $37,606 = $4,513 Other Insurances $110.38 per month x 12 months = $1,325 Budget and Budget Narrative DUE June 12, 2014. Documents should be e-mailed, and then followed up with either hand -delivery to our office or a postmark of June 12"' on the application packet. All documents must be initialed/signed in blue ink. �4 ! r• ♦� w ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION N a JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D-1 BUDGET SUMMARY NARRATIVE D. Maintenance and Operations - $49,524 Alarm Service — $74.84 per month x 12 months = $898 Pest control - $29.63 x 12 months = $356 Cell Phones - $334.62 x 12 months = $4,015 Cleaning Services - $109.25 x 12 months = $1,311 Drug Screening - $98 quarterly = $392 Drug Trak Software Renewal - $650 Evidence Collection Supplies - $500 Fuel - $16,530 Office Supplies - $450 Postage - $200 Small Equipment Maintenance - $500 Surveillance Service Fees - $1,197 Vehicle Maintenance - $1,000 Vehicle Insurance - $1,525 Covert Buy Money - $20,000 E. Professional/Contract Services - $170,874 Washington County Sherigs Ogce - $51,989 Investigator Salary - $19.14 per hour x 2,080 hours = $39,811 FICA — 7.65% x $39,811 annual salary = $3,045 Retirement — 14.88% x $39,811 annual salary = $5,923 Health Insurance - $267.50 per month x 12 months = $3,210 Budget and Budget Narrative DUE June 12, 2014. Documents should be e-malled, and then followed up with either hand -delivery to our office or a postmark of June 12t' on the application packet. All documents must be initialed/signed in blue ink. i6%$rot 04 jS''t;. t0 ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D-1 BUDGET SUMMARY NARRATIVE Springdale Police Department - $70, I82 Investigator Salary - $24.5875 per hour x 2,080 hours = $51,142 FICA — 7.65% x $51,142 annual salary = $3,912 Health Insurance - $321 per month x 12 months = $3,852 Retirement -- 22.05% x $51,142 annual salary = $1 1,276 Prairie Grove Police Department - $48, 703 Salary - $16.50 per hour x 2,080 hours = $34,320 FICA — 7.65% x $34,320 annual salary = $2,625 Health Insurance - $335.50 per month x 12 months = $4,026 Retirement — 22.53% x $34,320 annual salary = $7,732 F. Travel/Training - $2,450 Miscellaneous Travel/Training — $2,450 G. Equipment - $0 None Budget and Budget Narrative DUE June 12, 2014. Documents should be e-mailed, and then followed up with either hand -delivery to our office or a postmark of June 12" on the application packet. All documents must be initialed/signed in blue ink. ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT D-1 BUDGET SUMMARY NARRATIVE H. Total Project Budget - $482,195 Salary Mandated Benefits Employer Benefit Maintenance and Operations ProfessionaUContract Services TraveUTraining Equipment Total Budget $207,650 8,916 63,711 49,524 170,874 2,450 0 $503,125 Budget and Budget Narrative DUE June 12, 2014. Documents should be e-mailed, and then followed up with either hand -delivery to our office or a postmark of June 12t" on the application packet. All documents must be initialed/signed in blue ink. ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM ATTACHMENT E — SUSTAINABILITY PLAN Our sustainability plan includes four (4) different agencies providing support to the 4"' DTF. They include the Cities of Fayetteville, Springdale, and Prairie Grove, and the Washington County Sheriffs Office. The City of Fayetteville sustainability plan includes continuing to apply for federal and state grants. Additional funds to support current activities will be requested from general revenues. The City of Springdale strongly supports the continued sustainability of the 4"' DTF. The expenses for Springdale's portion of the 4"' DTF will be supported through state and federal grants. The balance of funding for Springdale will be through the City's General Fund if revenue permits, or the Police Department Asset Forfeiture Account. The City of Prairie Grove has provided a DTF Investigator over the past several years, but they have received 100% reimbursement for their costs. The reimbursement has been made up of state and federal grants, donations from the Washington County Prosecutors Office, and contributions from member rural agencies. The 4t1' DTF will continue to request state and federal grants along with other contributions to fund this position in the future. Washington County Sheriff's Office sustainability plan includes state and federal grants along with requesting funds from the County's general revenues. Budget and Budget Narrative DUE June 12, 2014. Documents should be e-mailed, and then followed up with either hand -delivery to our office or a postmark of June 12"' on the application packet. All documents must be initialed/signed in blue ink. tb ob 0 0 0 � a as � W y 0 0 0 o a°o a to i on ion cn O CC3 to en H .� Y N ' I.L p p O" 7 N L!} �O Z UA 7 C N •= 117 a1 LLJ 0 O m °i a o w Z w 0 > a`, N 0 O O a c W uj Z d lz u 0 N '� y u u Q aa� LL� N M O Q ' a o o O Z G H > a m LU Z Z to cn N ul w w a W u 2 QO" rn a� aNu w Nib ��b o�� w a m O b N o L y U p (Aao �v Z N rh U bo O - E - Q 40- N CD tq a0 A C 0 :3 o O O En O y � �+ ui O 0 04 � O � r� � O o bo cd ,-' GD q a� p P,, , U � °' O U a a O Q a Assurances Page 1 of I OMB APPROVAL NUMBER 1121-0140 EXPIRES 12f31/2012 STANDARD ASSURANCES The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122. A-133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that: 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application. 2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. W It will comply with all lawful requirements imposed by the awarding agency, specifically including any applicable regulations, such as 28 C.F.R. pts. 18, 22. 23, 30, 35, 38, 42, 61, and 63, and the award term In 2 C.F.R. § 175.15(b). 5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470). Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6. It will comply (and will require any subgrantees or contractors to comply) with any applicable statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Sate Streets Act of 1968 (42 U.S.G. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e)); The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 US.G. § 7 94); the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279 (equal protection of the laws for faith -based and community organizations). 7. If a governmental entity, a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 11970 (42 U.S.C. § 4601 et seq.), which govem the treatment of persons displaced as a result of federal and federally -assisted programs; and b. it will comply with requirements of 5 U.S.G. §§ 1501-08 and §§ 7324-28. which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. https:llgrants.ojp.usdoj.govlgmsexternalldisplayAssurancesTextAction.stryjtiethod=assure... 6117112011 " ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION JUSTICE ASSISTANCE GRANT (JAG) PROGRAM r ATTACHMENT H - CERTIFIED ASSURANCES y �g 4, CERTIFIED ASSURANCES 1. The applicant assures that federal funds made available under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, In the absence of federal funds, be made available for the activities of this project. 2. The applicant assures that fund accounting, auditing, monitoring, and such evaluation procedures as may be necessary to keep such records as the Bureau of Justice Assistance and the Department of Finance and Administration shall prescribe shall be provided to assure fiscal control, proper management, and effective disbursement of funds received under this subaward; 3. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. 4. The applicant assures that it shall maintain such data and information and submit such reports in such form,' at such times, and containing such data and information as the as the Bureau of Justice Assistance and the Department of Finance and Administration may require; 5. The applicant agrees to use the grant and matching funds only for the purposes stated in this application. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project" 6. The applicant assures that at the end of each federal fiscal year that the project is in force, and at the end of the project period, it will submit a performance report to the Department of Finance and Administration in a manner to be prescribed; 7. The applicant certifies that the program contained in this application meets all the requirements, and that all the information is correct, and that the applicant will comply with all provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and all other applicable federal and state laws; 8. The applicant assures that before any budgetary or programmatic amendment is made to an approved program, it will submit such an amendment to the Department of Finance and Administration for review; 9. The applicant assures that in the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of Intergovernmental Services; 10. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein; 11. The applicant assures that it will comply with the provisions of the Department of Finance and Administration's "Drug Law Enforcement Subgrant Procedures and Financial Management Guidelines"; U. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures; 13. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as may be necessary for the Department of Finance and Administration to comply with the 1996 Single Audit Act Amendments and Office of Management and Budget (OMB) Circular A-133, and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations; 14. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information; 16. The applicant assures that both federal and matching funds used for this project will be used exclusively to support defined JAG Program activities, and will not be used to support any general purpose law enforcement or other activity maintained by the applicant; 16. The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board of Directors or'Control Group' will hold regularly scheduled meetings at least monthly, and will provide the State Drug Director with copies of the agenda and minutes of each meeting; 17. The applicant assures that if grant funds are used to support a Task Force, the Task Force Administrator and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. 18. The applicant assures that all proposals for out of state travel for conference and training will be submitted to the Arkansas Law Enforcement Committee for approval prior to any expense being incurred. 19. The applicant agrees to comply with the with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act if applicable. The. applicant also agrees to accept full responsibility for any compensatory time allowance or overtime pay obligations for persons employed within the project not funded by the grant. 20. The applicant agrees that no officer or employee of its agency shall be involved in a decision that affects the applicant during the time of employment with the knowledge that there is an opportunity to further [heir interest as set forth in the Department of Justice, Office of Justice Programs Financial Guide. CERTIFICATION 1 hereby certify that the applicant will comply with the above certifications and certify that the program proposed in this application meets all the requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; that all the information presented is correct; and the application will comply with the provisions of the Act and all other federal laws, regulations, and guidelines and applicable state laws and regulations. ng Official) Lioneld Jordan (Typed Name) Signatur of Fiscal Officer) Judy Cohea (Typed Name) (Date) Mayor (Title) (Date) Fiscal Officer (Title) 2 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM SPECIAL CONDITIONS 1. The subrecipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. This information is available at htto://www.ojp.usdoj.gov/financialguide/ . 2. The subrecipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the subrecipient is in compliance. 3. The subrecipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Subreeipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The gubgrantee agrees to assist the Bureau of Justice Assistance (BJA) in complying with the National Environmental Policy Act (NEPA) and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if any of the following activities will be related to the use of the grant funds. The subgrantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Application of This Special Condition to Subgrantee's Existing Programs or Activities: For any of the subgrantees' existing programs or activities that will be funded by these grant funds, the subgrantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine Iaboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories [hereinafter, "meth lab operations"]. No monies from this award may be obligated to support meth lab operations unless the grantee implements this special condition. The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement Administration, and the Office for Community Oriented Policing Services, prepared Program -level Environmental Assessment governing meth lab operations. The Assessment describes the adverse environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and conditions shall apply to the subgrantee for any OJP funded meth lab operations: A. The subgrantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes resulting from those operations. B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of accountability within its state. This plan will be used to ensure that the adverse environmental, health, and safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition. G. The subgrantee shall comply with the following nine mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's Mitigation flan. These mitigation measures must be included as special conditions in all subgrants: (See Part II of this special condition) 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; 5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs numbered 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to (i) timely evaluate die environmental condition at and around the site of a closed clandestine laboratory and (ii) coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by the state environmental agency and in accordance with existing state and federal requirements; and 4. Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can (i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; (iii) ensure immediate medical testing for methamphetamine toxicity; and (iv) arrange for any follow-up medical tests, examinations, or health care made necessary as a result of methamphetamine toxicity. 8. The subrecipient agrees to submit to DFA for review and approval any curricula, training materials, or any other written materials that will be published, including web -based materials and web site content, through funds from this subgrant at least thirty (30) working days prior to the targeted dissemination date. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for taw enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 10. To support public safety and justice information sharing, OR requires the grantee to use the Global Justice Data Model specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas (extensions, constraint, proxy) generated as a result of this grant to the component registry as specified in the guidelines. This information is available at www.it.oip.Stoy/Q'xt dm. nitial 2 11, The subrecipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing account.) The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byme Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to DFA no later than 60 days after the end of the grant period, along with the final submission of the Financial Status Report. 12. The subgrantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by the BJA in the program guidance for the Justice Assistance Grant (JAG). Compliance with these requirements will be monitored by BJA. 13. The subrecipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the subrecipient may be fined as per 42 U.S.C. 3789g(c)-(d). Subrecipient may not satisfy such a fine with federal funds. 14. The subrecipient agrees that all income generated as a direct result of this award shall be deemed program income. All program income must be accounted for and used for the purposes under the conditions applicable for the use of funds under this award, including the effective edition of the OJP Financial Guide and, as applicable, either (1) 28 C.F.R. part 66 or (2) 28 C.F.R. part 70 and OMB Circular A-110. Further, the use of program income must be shown on the quarterly Financial Status Report. 15. The subrecipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to httl)://www.OiR.usdoi.pov/fundinvjfunding.ht . 16. Subgrantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 17. Subgrantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Subgrantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 18. Subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any local jail. Subrecipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs. 19. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, subrecipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.leR.gov." 20. Within ninety days of an award, DF&A Intergovernment Services, the state administering agency for Arkansas will submit a description of their MOA to the Office for Civil Rights (OCR) at ON at CivilRi tsMOA usdo'. ov. This MOA will also be made available to our subgrantees. In order to assure that all subgrantees demonstrate their knowledge and understanding of the importance of civil rights laws, training programs on civil rights compliance have been developed to provide training both for the SAA staff and for its subgrantees. The series of training programs, which are accessible to the public, are available online at http://www.ojp.usdoj.gov//aboutlocr/assistance.htm. The user-friendly training programs explain the applicable civil rights laws in easy -to -understand terms. Each training segment includes self -test scenarios so that users can verify that they understand the material. Sub recipient agrees that the following special conditions related to the expenditure of grant fund% which have been approved by the DF&A Office of intergovernmental Services, will be followed: a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget will be disallowed. b. Sub grantee may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items will not be approved. c. Pmapproval is required for out of state travel. Prior to travel, sub grantee must submit an out- of-state travel request form to IGS for approval. CGS will provide the standard form to use. Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed. d. Uniform allowance is limited to the purchase of standard officer uniform, hazardous material uniform and necessary hazmat accessories. Undercover officers may not use the uniform allowance to purchase plain clothes. e. Lease cost for vehicles may not exceed $600 per month per vehicle. f. Health Insurance premiums and retirement benefits are limited to the maximums paid by the State of Arkansas for its employees. g. Requests for reimbursement must be submitted using standard forms provided by IGS and submitted by the 151' of the month following the month of expenditures. h. The purchase of ammunition or weapons is unallowable. i. The purchase of drug interdiction canine is unallowable. j. The sub -recipient will assure that the JAG Grants' section has complete and correct contact information both for the Contract Official for the grant and for the DTF Director and Fiscal Officer. This contact information will include physical address, phone, fax and e-mail information. 21. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS. Consistent with the Department's responsibilities under the Government Peformance and Results Act, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metric reports must be submitted through BJA's Performance Measurement Tool (PMT) website. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 22. Award recipients must verify Point of Contact (POC) Financial Point of Contact (FPOC) and Authorized representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants management System (GMS) to document the change. 23. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or either task force member of equivalent rank, will complete required online (internet based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.orra). All current and new task force members are required to complete this training once during the life of the award, or once every four years, if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership www.ctfli.or . 24. The recipient agrees to participate in BJA-sponsored training events, technical assistance events, or conferences held by BJA or its designees, upon BJA's request. 4 ACCEPTANCE OF SPECIAL CONDITIONS NOTED ON PREVIOUS PACES LioneldJordan, Mayor _ Printed Name City of Fayetteville, Arkansas Name of Sub -recipient APPLICATION FOR Version 7103 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE _ Stale Application Identifier _ Application Pre -application Construction 0 Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier o nstrucf n Non-Cqnstruction- 5. APPLICANT INFORMATION! Legal Name: Organizational Unit: Department,- City of Fayetteville, Arkansas Palie Organizational DUNS: 075657742 Division: 4th Judicial District Drug Task Force Address: Name and telephone number of person to be contacted on matters involving this application (give area code) Street: Prefix: First Name: 100 West Rock Street Judy —� City. Middle Name Fayetteville County: l.as Name Washington Vfflea Zt'p Suffix: Ate: 72 701de Country: United States of America Email: jcohea@fayetieville-ar.gov 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) Fax Number (give area code) M-91K0®0912❑ 479-587-3581 479-587-3570 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) F New Continuation Revision C. Municipal f Revision, enter appropriate letter(s) In box(es) See back of form for description of letters.) ❑ ❑Other (specify) 9. NAME OF FEDERAL AGENCY: Other (specify) Department of Justice 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: [fl©-0g® 4th Judicial District Drug Task Farce TITLE (Name of Program): Edward Byrne Memorial JAC Program 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Washington and Madison Counties 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Data: a. Applicant b. Project 3rd rd 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE RDER 12372PROCESS? a. Federal a. Yes. THIS PREAPPLICATION/APPLICATION WAS MADE 73,705 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant DATE: June 6, 2014 c. State 111,530 b No I(') PROGRAM IS NOT COVERED BY E. O. 12372 d. Local 34,025 . L1 OR PROGRAM HAS NOT BEEN SELECTED BY STATE e. Other — FOR REVIEW f. Program Income 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? 0 Yes if -Yes- attach an explanation. Z No g. TOTAL 219,260 - 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a Authorized Representative Prefix First Name Lioneld Middle Name Last Name Suffix Jordan Title . Telephone Number (give area code) Mayor 479-5758330 d. Signature of Authorized Representative ��� Date Signed L N L Previous Edition Usable nd rd Form 424 (Rev,9-2003) Authorized for Local Reoroduction es 'I- ad by OMB Circular A-102 Greg Tabor Submitted By ODI II - 9019 � �A d 4w blSko OD -sY- �k UkW dtcS City of Fayetteville Staff Review Form LOU � A Ud 2015-0352 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/3/2015 Police / Police Department Submitted Date Division / Department Action Recommendation: Approval of grant closeout documents for the 2014-2015 federal and state funding period of the 4th Judicial District Drug Task Force. Budget Impact: Account Number Fund Project -Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance $ - Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ - V20140710 Previous Ordinance or Resolution # 60-14; 149-14 Original Contract Number: Approval Date:��11 Comments: CITY OF • Tee�le ARKANSAS TO: Lioneid Jordan, Mayor FROM: Greg Tabor, Chief of Police DATE: August 3, 2015 STAFF MEMO SUBJECT: Grant Closeout Documents for 411 Judicial District Drug Task Force RECOMMENDATION: Staff recommends approval of the grant closeout documents for the 2014-2015 federal and state funding period of the 4t' Judicial District Drug Task Force. BACKGROUND: City Council approved Resolution Number(s) 60-14 and 149-14 on March 18 and August 19, 2014, respectively. These resolutions accepted federal and state grant funding for the 40 Judicial District Drug Task Force from the Edward Byrne Memorial Justice Assistance Grant and the State Drug Crime Enforcement and Prosecution Fund. DISCUSSION: A requirement of these grant funds is to submit a Year End Financial and Inventory Report. These documents will initiate the grant closeout process performed by the Office of Intergovernmental Services within the Arkansas Department of Finance and Administration. BUDGET/STAFF IMPACT: There are no budget or staffing issues related to the closeout processes of these grants. Attachments: J14-004-12 Year End Report J14-004-DF Year End Report 14-014-DCF Year End Report Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES YEAR END REPORT -NARRATIVE PAGE tOFI BUDGE7CATE7ORIE5 FEDERAL AWARDED FEDERAL AMOUNT LINE ITEM (FEDERAL STATE AWARDED STATE AMOUNT LINE REM (STATE APPROVED BUDGETED MATCH LINE ITEM [LOCAL UNIT) ITEM AMOUNT (YTD)RECEIVED FUND)BALANCE AMOUNT MO)RECEIVED FUND)BALANCE LOCAL ANCE SALARIES O1 28,0DO.OD 26,000.00 - 5,600.00 5,000.D0 4,253.00 SALARIES 02 23,206.10 23.205.16 4.570.51 4,570.51 3,549.98 SALARIES 03 22,500.00 22.500.00 - 4.570.52 4.570.52 2.024.37 TOTAL S 73.705.16 f 73,70?4 S - f 14.741.03 S 14,741.03 S f 9.827.33 f UTILIZATION RATE(S) FEDERAL AMOUNT 100% STATE AWARD 100% LOCAL MATCH 100% t Judicial District Drag Task Face (41h DTF) has utA7ced the funds obtained thr. hgranl to further Its' goats and objectives. and maintained current staffing levels throughout Me grant year. The 4th DTF opened BW made 012 arrests. and served I I I warrants. The Ah DTFs seizures for the gran year are as faitom: 2.4 grams Crack Cocatrte. 155.35 grams of Cocaine Powder, 94,77 grams of MAMA, 13.5 PHIS of Ecstasy. 64.060.20 of Madjtrarta, 13.55 grams of Methampheta"na Powder, 5,502.90 grams of Methamphetamine Ice. 257.23 grams pf PSRocybin Mushrooms, 3,443.75 dosage units of Prescdplbn Pigs, 10 ml of Starlods, 357.5 dosage umits , 2$.49 grams of Hatch. 1 Merhamphatamine Lab, 69 Flrearms, 5304,274.07In State Assets. 558,155.a0In Federal Assets, and dismantled B Drug Trafgck'i g Organizations (DTO). Category Federal State Local SALARIES 73.705.16 I 14,741.03 3,827.35 i 73,705.16 1 f 14,741.03 1 f 9.827.35 Cate v Federal State Local SALARIES - - S is S \1tpoldfs\user\Admin`jcoher.\DTF Grant 2014 2015\Requests\41h 1D DTF WB JAG Grant 2014 : YEAR END REPORT4YARRATIVE 7M/20159:19 AM a DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES YEAR END NARRATIVE UTILIZATION RATE(S) STATE AWARD 100% LOCAL MATCH 100% 0 I SIGNATURE OF AUTHORIZED OFFICIAL:I I I DATE:I A -I %- 1 '4-, I ih Judicial District Drug Task Force (4th DTF) has utilized the funds obtained Ihm0§TTr1s grant to further its' goals and objectives, and maintained current staffing levels throughout the grant year. The 4th DTF opened 854 cases, 612 attests, and served 111 warrants. The 4th DTF's seizures for the grant year are as follows: 2.4 grams Crack Cocaine, 155.55 grams of Cocaine Powder, 94,77 grams of MDMA, 13.5 pills of Ecstasy, 64,060.29 grams of ans, 13,55 grams of Methamphetamine Powder, 5,502,90 grams of Methamphetsmine Ice, 257.23 grams of PSilocybin Mushrooms, 3.443.75 dosage units of Prescription Pills, 10 ml of Sler(od5. 357.5 dosage units of LSD. 26.41 of Heroin, 1 Methamphatamine Lab, 69 Firearms, $304,274.07 in State Assets, 5W,155.00 in Federal Assets, and dismantled 8 Drug Trafficking Organizations (DTO). BENEFITS 10,804.83 - I PROFESSIONAL SERVICES - 85,983.97 1 - PAGE 1 OF 1 \\fpd\dfs\user\Admin\jcohea\DTF Grant 2014 2015\Requests\4th 1D DTF OF WO OF Grant 2014 : YEAR END NARRATIVE 8/3/2015 2:45 PM ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES YEAR END FINANCIAL EPORT AGENCY NAME: SUBGRANT NO: FUNDING TYPE: YTD DRAWN: 4th JD DTF (Fayetteville) 14-014-DCF State Drug Crime Enforcement and Prosecution Fund $78,102.85 ADDRESS: FUNDED AMOUNTT: VENDOR NO: BALANCE (FUNDS) TO DRAW: 113 West mountain Street $78,107.70 800000336-0003 $4.85 CITY/STATE/ZIP: AUTHORIZED OFFICIAL: Required Local Match: Fayetteville, AR 72701 Mayor Lioneld Jordan $19,526.93 TELEPHONE NUMBER: 1CONTACT PERSON/ACTING AUTHORIZED OFFICIAL: PROJECT PERIOD: 479-575-8330 Judy Cohea or Willie Newman March 1, 2014-June 30, 2015 BUDGET CATETORIES AWARDED AMOUNT AMOUNT (YTD) RECEIVED LINE ITEM (STATE FUND) BALANCE APPROVED BUDGETED MATCH LOCAL LOCAL LINE ITEM AWARD BALANCE Position 1(Potter) $ 62,084.70 $ 62,084.70 $ $ - S Position 2 {Murdoch) $ $ - $ $ 19,526.93 $ FICA @ 7.65% X total salary $ 891.27 $ 886.42 $ 4.85 $ - $ - Health Ins. (Potter) $ 6,240.00 $ 6,240.00 $ - $ $ - Retirement (Potter) $ 8,891.73 $ 8,891.73 $ - $ - $ TOTAL $ 78,107.70 $ 78,102.85 $ 4.85 $ 19,526.93 $ - UTILIZATION RATE(S) /) „ tad v STATE AWARD 100% LOCAL MATCHI 1000 SIGNATURE OF AUTHORIZED -x DATE: OFFICIAL:. FORA f (SUBGRANTEE) COMMENTS/REMARKS: The 4th Judicial District Drug Task Force (4th DTF) has utilized the funds obtained for this position to further its' goals and objectives, land dismantle drug trafficking organizations in the Northwest Arkansas area. This position allowed the 4th DTF to work 22% more cases in the 2014 grant year. Additionally, this position allowed the 4th DTF to make a 24% increase in the number of drug related arrests during the grant year. This position allowed the 4th DTF to increase the number of methamphetamine, marijuana, and prescription pills seized during the grant year. Category State Local Totals Salary $62,084.70 $19,526.93 $81,611.63 Mandated Benefits $886.42 $0.00 $886.42 Employer Benefits $15,131.73 $0.00 $15,131.73 Totals:1 $78,102.85 1 $19,526.93 1 $97,629.78