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144-14 RESOLUTION
RESOLUTION NO. 144-14 A RESOLUTION TO APPROVE A PAYMENT OF $104,142.96 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT REPRESENTING THE CITY'S PORTION OF CONSTRUCTION COSTS RELATED TO CHANGE ORDER NO. 14 FOR IMPROVEMENTS TO STATE HIGHWAY 16, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of $104,142.96 to the Arkansas State Highway and Transportation Department representing the City's portion of construction costs related to Change Order No. 14 for improvements to State Highway 16. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this 5t' day of August, 2014. F.114,0111GAM"D LM ATTEST: By: �" sr. A� SONDRA E. SMITH, City Clerk/Tr%k# nt, ,,,,,, �G� •G�� Y 0 =L)o FAYETTEVILLE •� City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division: Engineering Adjustment Number 2014 Dept.: Development Services Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: $786,495 in the Tyson Factory Sale / Improvements (Infrustructure Improvements) capital project. $1,113,706 will come from sale proceeds originally deposted into General Fund and will be transferred back into the Sales Tax Capital Improvements fund. The Use of Fund Balance will be reduced by $327,211 to refund previous expenses. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 8/5/2014 2014-0322 Kevt vv SprL+uje,r 711712014 3:26 PM Budget Director TYPE: DESCRIPTION: GLDATE: POSTED: Date TOTAL 1,900,201 1,900,201 v.20140716 Increase / (Decrease) Proyect.Sub# Account Number Expense Revenue Project Sub AT Account Name 4470.9470.5809.00 104,143 - 13046 1401 EX Street Improvements 4470.9470.5315.00 682,352 - 13046 1 EX Contract Services 4470.0947.6602.01 - 1,113,706 13046 1 RE Transfer from General 4470.0947.4999.99 - (327,211) RE Use of Fund Balance 1010.6600.7602.47 1,113,706 - 57039 1401 EX Transfer to Cap Improvement Fund 1010.0001.4881.02 - 1,113,706 . 57039 1401 RE Gain/Loss - Sale of Assets C:\Users\dmccoy\AppData\Roaming\L5\Temp\1e4f84e9-554c-46c6-af35-4eb331e2aOc1 1 of 1 Chris Brown Submitted By City of Fayetteville Staff Review Form 2014-0322 Legistar File ID 8/5/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/17/2014 Development Services / Development Services Department Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE A PAYMENT IN THE AMOUNT OF $104,142.96 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT FOR CHANGE ORDER NO. 14 ON JOB NO.040578 (HWY. 16) FOR THE CONSTRUCTION OF A DEDICATED LEFT TURN LANE AT THE INTERSECTION OF HUNTSVILLE ROAD, AND TO APPROVE A BUDGET ADJUSTMENT. 4470.9470.5809.00 Account Number 13046.1401 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Impact: 4470 - Sales Tax Capital Improvements Fund Tyson Factory Sale / Improvements Project Title Current Budget Funds Obligated Current Balance Item Cost $ 43,030.00 I $ 43,030.00 $ 104,142.96 Budget Adjustment Attached? Yes Budget Adjustment $ 786,495.00 Remaining Budget $ 725,382.04 ENTERED V20140710 Previous Ordinance or Resolution # 42-14 Original Contract Number: Approval Date: EN E , Co s: CITY OF Ta I • le ARKANSAS MEETING OF AUGUST 5, 2014 TO: Mayor and City Council CITY COUNCIL AGENDA MEMO THRU: Don Marr, Chief of Staff Jeremy Pate, Development Services Director FROM: Chris Brown, City Engineer DATE: July 17, 2014 SUBJECT: A Resolution to approve a payment in the amount of $104,142.96 to the Arkansas State Highway and Transportation Department for Change Order No. 14 on Job No. 040578 (Hwy. 16) for the construction of a dedicated left turn lane at the intersection of Huntsville Road, and to approve a budget adjustment. RECOMMENDATION: Staff recommends approval of a resolution authorizing a payment of $104,142.96 to the Arkansas Highway and Transportation Department (AHTD), and approval of the budget adjustment. BACKGROUND: The City's agreement with Kum and Go, L.C. for Kum and Go's purchase of a portion of City property adjacent to Highway 16 was approved by the City Council in February, 2013. As the project has progressed, multiple amendments have been brought forward addressing various issues that have come to light. Recently, the Arkansas State Highway and Transportation Department (AHTD), during their review of the permit request for the Kum and Go, indicated that an additional lane on Highway 16 at the intersection of Huntsville and Happy Hollow would be required due to the planned installation of the new street/driveway into the Kum and Go. This street/driveway will create a 4-way intersection at Happy Hollow and Huntsville, and this additional lane would serve as a left turn lane for traffic turning off of Highway 16 at the intersection. After several discussions with the AHTD, Engineering staff recommended to the Mayor that a cost share with the AHTD be proposed for the construction of the left turn lane. This proposal was made to, and accepted by AHTD. On February 18th, City Council passed Resolution 42-14 approving the Fourth Amendment to Land Sale Agreement with Kum & Go, L.C. in which Kum & Go agreed to a further 50/50 cost share of the City's portion of its 50/50 cost share with the ATHD for the dedicated left turn lane. DISCUSSION: The City received a letter dated July 11t" from AHTD requesting a check in the amount of $104,142.96 to execute Change Order No. 14 which will add the dedicated left turn lane to the on -going construction contract for Highway 16. The City's financial responsibility for the Mailing Address: 113 w. Mountain Street www.fayetteville-acgov Fayetteville, AR 72701 dedicated left turn lane will be 25% of the cost of the work, with the AHTD and Kum and Go paying the remaining 50% and 25%, respectively. The City's current agreement with Kum and Go is to share 50/50 in the cost of the new street/access drive between Highway 16 and Ray Avenue, and in the cost of signal improvements that are necessary as part of this access drive construction, and in the cost of the widening of Highway 16 to add a dedicated left turn lane. BUDGET/STAFF IMPACT: The total cost of the road widening (Change Order No. 14) has been estimated to be $208,285.91. Therefore, the City's portion, after cost shares with the AHTD and Kum and Go, is estimated to be $52,071.48. Attachments: Resolution 42-14 Letter from AHTD requesting payment AHTD Change Order No. 14 2 RESOLUTION NO. A RESOLUTION TO APPROVE A PAYMENT OF $104,142.96 TO THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT REPRESENTING THE CITY'S PORTION OF CONSTRUCTION COSTS RELATED TO CHANGE ORDER NO. 14 FOR IMPROVEMENTS TO STATE HIGHWAY 16, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of $104,142.96 to the Arkansas State Highway and Transportation Department representing the City's portion of construction costs related to Change Order No. 14 for improvements to State Highway 16. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A". PASSED and APPROVED this P day of August, 2014. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Fayetteville)(S) Route & Section 16, Section 3 Job No. 040578 FAP No STP-9142(26) County Washington Chanaes located from Station 603+80 to Station 614+.57.59 Chan-e Order No. 14 DESCRIPTION OF CHANGE: 1) Revise the Typical Section of Improvement within the described limits as indicated on the enclosed plan sheets. Revise the quantities of the associated pay items. 2) Extend the Contract Time by 12 Working Days. Total Time extended equals 12 Working Days (5.33%) totaling $22,800.00. REASON FOR CHANGE: 1) The typical section is being revised in order to construct a turn lane for the Huntsville Road intersection. 2) The amount of days generated by the overrun of items was not sufficient to perform the additonal work, therefore the additional Contract Time is being added. Attachments: Plan Sheets, Department Letter, Analysis of Time, Contractor's Letter NOTE`. UNIT PRICE FOR "DROP INLETS (TYPE SPECIAL)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. I Item I Unit Unit PRESENT REVISED Price Quantity Amount Quantity Amount 202 (Removal And Disposal Of Curb And Gutter LF i 5.00 0.00: 0.001 1,473.00� 7,365.00, 202 Removal And Disposal Of Concrete SQYD 5.00 0.00, 0.00'; 184.00' 920.00' Driveways 202 RemovalAnd Disposal Of Walks SQYD 5.00 0.00 0.00 914.00`1 4,570.0& 202 Removal And Disposal Of Drop Inlets EACH 500.00 0.00i 0.00' I 6.00 3,000.00, 210 nclassified Excavation CUYD I 7.00 0.00 0.00; iU' 900.00 6,300.00; I SS&303 Aggregate Base Course (Class 7) TON 22.00 0.00 543.00 11,946.00 0.00 401 Tack Coat : GAL 2.55 0.00 0.001 213.00 543.15 SPSS405 Mineral Aggregate In ACHM Base Course TON 68.70 0.00 0 00 254 00 17,449.80 i (1 112) i SPSS405 Asphalt Binder (PG 70-22) In ACHM Base j TONS 126.70 0.001 0.00; 9.00 1,140.30 ;Course (1 1/2") SPSS406 !Mineral Aggregate In ACHM Binder TON 73.35 0.00': 0.00 151.00 11,075.85; jCourse (1") SPSS406 Asphalt Binder (PG 70-22) In ACHM TON 127.00 0.001 0.001 7 00; 889.00! Binder Course (1 ") SPSS407 Mineral Aggregate In ACHM Surface j TON 84.30 0.00 0.00 528 OOi 44,510.401, Course (112") SPSS407 Asphalt Binder (PG 76-22) In ACHM TON 129.75 0.00 0.00 32.00 4.152.00 Surface Course (1/2") 412 !Cold Milling Asphalt Pavement SQYD 4.05 j 0.00' 0.00 4,175.00, 16,908.75 50�Portland Cement Concrete Driveway SQYD 1 47.00 0.00 0.00 94.001 4,418.00 SS&606 118" Reinforced Concrete Pipe Culverts LF 1 27.30 0.00 0.00 334.00, 9,118.20 i(Class 111) 609 ;Drop Inlets (Type MO) EACH 2,100.00 0.00, O.001 6.00 12,600.00 609 'Drop Inlet Extensions 4' EACH 550.00 0.00. o.00 5.00 2,750.0& 620 Seedin 9 ACRE i 1,900.00 0.00.0.00' ! 030 570.00, Page 1 of 2 Ver: 5/23/2014 JobNw,no Armstrong Avo.OtomoBridge Rd�Sel.Seox.)(payaonvno)(S) ` Route &Section 16,Section 3 Job No. 040578 pApmosTP-914a(2s) County Washington Changes located from Station ona+8Ou,Station 014+s,00 _ cxanseOrue,No. --�-' - -pRsS| 1* ' ItNo. ! Item i unit � UnUnit - m7 REVISED � ! � . pnoo | Quantity Amount Quantity Amount �� �am, iao,o' ! ^°~== � oo�u '/ . o�o *ez�o | ~~` �:��uu� -- | 634 1concrete Combination Curb And Gutter 8.50 / 96e.00 ozaauo' !_ ew1 soYo /ro�o 000 o7oouo | osa710 | l u= i Thermoplastic�-�----'---�--� | | (") o�o | ! ' i 000 ' oonm� -'' | ' �3so SS&719 Thermoplastic Pavement Marking White LF SS4fj'U Thermoplastic Pavement Marking Yellow LF SS&766 Thermoplastic Pavement Marking (Words) EACH SS010 Thermoplastic Pavement Marking (Arrows); EACH 1: 721 Raised Pavement Markers (Type 11) EACH 609 Drop Inlets (Type Special) ` 1 EACH i 5�00 ! oao 0.001 673.00 / | | 200.00 175.00 250.00 7.00 7,728.76 n.0n { ! mm 921.60 800.00. 0.001 0.00: 0.00 / 0.00. - 0.00 ».0«| 1 ���7------0.00 --' Overrun $208,285.91 � / Reque Requested J&StL� Jeff Stroud, Resident Engineer ARKANSAS STATE HIGHWAY COMA SSION i ED " --- CHA�iANM ARlKOi$ CLACK TRAWEL lhc:E 0"11RIAVa ROGERS P.O. Box 2261 ThIOMAS a SCHUECK Ln-n.E Roca, ARKmsAS 72203-2261 >rn'LE ROCK PHONE (501) 569-2000 - V©rcE= 711 • FAx (501) 569-2400 WWV*'.kRKAN9ASHIGHWAYS.COM • WWW.IDRiVEARKMSAS.COM January23, 2014 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Motiuitain Fayetteville, AR 72701 h = u._. a, z --ae . ROBERTS. MOORE, JR, ARKANSAS CITY FRANK D. SCOTT, JR. Urr1E ROCK SCOTT E. SENNETT, P.E. DIRECTOR Of HIGHWAYS AND TRANSPORTATION Reference is made your letter concerning improvements to the Highway 16 and HuntsWie Road intersection in Fayettevlle. As you stated, the DeparbT"d has reviewed the proposed intersection layout and has determined that a dedicated left turn lane for both travel directions on Highway 16 is necessary. You also stated that the estimated cost for this improvement is $250,000. The City has proles a partnering arrangement of sharing this cost equalty with the Department. As you are aware, a widening prciect is underway on Highway 16 on selected sections between Armstrorig Avenue and Stone Bridge Road (Job 040578). The City is responsible for 50 Percent of the cost of Job 040578 up to $5,000,000. The Department is agreeable to adding conshuction of a cthdic*4ed left turn lane at the subject intersection to ,Job 040578 by change order and for P YTL9 One-ha!f of the cost The City wiN be billed for their portion after the change order is negotiated but prior to e)mcution. This will increase the City's contribution to Job 040578 to appnm niatellr $5,125,000. We agree that this additional work will improve operatkM on fthway 16 and enharice safety. Also, it is a natural addition to Job 040578. Thank you for your interest in Arkansas' transportation system. ff you have any questions, please let me vow. Sincerely, Scott E Bennett Director of Highways and Transportation c: Highway Commission Deputy Director and Chief Engineer Assistant Chief Engineers Transportation Planning and Policy Programs and Contracts District 4 Job 040578 `C' File Q7XW NW0RD1TU lie - Hwy 16 Ffw tsville Intersection.doc TO ACOOMPA" CHANGE ORDER lea. JOB NO...04.067B mom FAP COUNTY.. Y: i 4 ;C1 110 Analysis of Time To Accompany Change Order No. 14 Job No. 040578 FAP: STP-9142(26) Time required to perform removal and disposal items 2 Days Time required to perform unclassified excavation and grading 4 Days Time required to place ACHM items 2 Days Time required to perform cold milling 2 Days Time required to place storm drain and construct drop inlets 5 Days Time required to place concrete combination curb and gutter 2 Days Time required to place concrete walks/wheelchair ramps 2 Days Time required to place pavement markings 1 Day Total time required to perform all change order items 20 Days *Less Extensions to Overruns due to change order items 8 Days Additional Time Required 12 Days Summary: The time extension due to overruns does not provide enough time for the work to be completed. Therefore, twelve (12) additional contract days are required. *$208,285.91/$6,212,756.93*225 Working Days= 7.54 Days. Therefore use eight (8) Working Days To ACC30v?ANM CHANGE ORDER NCL ;.4- JOB NO. 4-0 575 FAP ... COUNTY ..l�;;S%,jyl� SWEETSER CONSTRUCTION, INC. GENERAL CONTRACTORS • LICENSED • INSURED 590 WEST POPLAR • FAYETT EVII.i.E. AR 72703 TSI. ONE (479) 443-3026 • FAX (479) 442-0119 June 19,2014 AHTD District Four Attn: Jeff Stroud 3526 North Highway 112 Fayetteville, AR 72704 Re: AHTD 040578 C/O Pricing Jeff, Please see the following Supplemental Agreement for change order on box culvert modifications on 040578 for your review and approval. We would also like to request an additional 20 days to contract time for this item. Thanks, Charles W. Miller TO ACOOMPAM CIUNGE ORDER HQ ! 4- !JOB No. „Q40:0... r. SAP ?G cotwry.r.�1.z Rev. 5-31-94 ANALYSIS OF SUPPLEMENTAL AGREEMENT ITEM TO ACCOMPANY CHANGE ORDER NO. Job No. 040578 FAP No STP — 9142 Date June 19, 2014 Page 1 of 1 Job Name Armstrong Ave. — Stone Bridge Rd Contractor Sweetser Construction, Inc. Item Title Type C ( Special Bow ?Grated Quantity 1 each LABOR QUANTITY RATE AMOUNT General Labor 152 hours 14.00 2128.00 Superintendent 8 hours 25.00 200.00 Operator 8 hours 16.00 128.00 Foreman 8 hours 15.00 120.00 TOTAL MATERIALS QUANTITY RATE AMOUNT Concrete 8.25 CY 67.00 552.75 Rebar 2770 LB's .44 1218.80 Neenah Frame & Grate 1 each 649.00 649.00 Form Material LS 320.00 320.00 ifs-4Aw EQUIPMENT QUANTITY RATE AMOUNT Trackhoe 8 hours 150.00 1200.00 TOTAL SUMMARY LABOR PLUS TAXESAENS. MATERIALS PLUS EQUIPMENT 2576.00 515.20 285.93 274055 411.08 1200.00 (20% maximum on labor) (15% maximum on materials) 7,728.76 l (TOTAL) / SIGNATURE 1 each (QUANTITY) 2576.00 2740.55 1200.00 EEO ACC O0 "ANI ANGE ORDER Na 1slem 4 10B No. FAIR . TP. .q. COIJNTX = 7,728.76 (UNIT PRICE) Sweetser Construction, Inc. COMPANY -AN I O • ' (yam 1 � a i.f'c b'• s• � ....._... ... _.................. ................ .............. ........9,P.9a. AP: S.. 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ANY DAMA000f (04FIA'PAAM, OAPIH >armo 1111 ASPHALT PAYMENT THAT 1110 AIMAIN IN PIAOI AIIµL HE In „10•aAAA01QA10 0M10Me100 AIPAIIIDAT THE OCHIMOIOA'e LYPINII, ,d . ,•L An�601(tHAAIrA, MIARI111'OWN DIPTH n� o I, IkR ee,lB tDMAmu, ARIr1'� TYPICAL SECTION 4 x HWY,16 - 5 LANE NOTCH AND WIDEN WITH BIKE LANES o -` STA 612+11,18 -STA, 614+57,59 yA x STA, 612+00.68 TO 01.1+67,60 - WIDTH VARIES THROUGH TRANSITION 11,117 IiV "� ji �u �° IB AN , w� CO m AD AO'I4 2 ,,, Iw" Follow YE P o�p NMI MEai _ zS gio vo'oazo�� : : M. `- ,g 1 C a-x`a 13, 92 fo xx �r 9'S�o el '�aio z a a$g jai`- Y3 ..::;f_ 4^ * a �. --Y•� 1"' o> 3' S a�2`ov =scyzo=_> ;Fe gig :moo : Zg s -- 2. _ ~/� • /� _ o XO ACC "ANY zo �. _ /i/ _ � CHANGE OR DER XCX 14- <ia ?P 26f a3 a UOUMM AM �'-.-- =• �� ',� 'tic. �1D CITY OF � - - - -- V ENGINEERING DIVISIQN : ; ARMSTRONG AVjE STONE BRIDGE RD- _ �j 113 L 110{8(fAll STP£2•=C m.� iIi JOB 040578 s: i niueucec -arv— .sea. PLAN.SHE�T � i a o $ o o c a - - - a _ _o ' HEY_M744 It o 'PY "1209283 _pp - e 0PR _ PV.�609+ 1�' HE1L m1w-- KI �•o�_Zi PY �1 i 8#17_.i%2iJ0 �; - ;x aE.Y_ im9 i 1 i TO ACOOMPANyi CHANGE ORDER NO l VOB NO.. 04Q,rzo. PAP ... sue q�4z,�Zs�.. x COUNTY , q �A 111y fael c���aah Air - O y =y T >��, z o Y D ° m _ VIg� = x4 Y _ o a CITY OF ' ENGINEERING DfVISIQ 11—A S7R°NG Q& $ BMDGERD. , g<sr_ uourux sr�r EE pi<.1 t FRORLE SHEET i y=H9 - -o =s % �f\ n �a 4 \ V, TO ACCOATPAM _ CEANGE ORDER NO. 4- it f JOB NO... 04-0 �?.1:1..TU ;r Pygt�t-2 '6 FAP, .....s. ........�, . fi. lllllll I M.N.Y ........ I 11II11 a oj6c9,,, D W s= a o \ Yoo o ? ^r Z+ D 2 _ o z rn 0 Co O -KNC o 0 > ��-Y OF IT,k--ENGINEERING DIVISION ARMSTRONGAVE: STONE BRIDGERD. i v e ! �oB o4os�a l s „3 ..o ..i.., _„�. K p S p S .. e .,. PERMANENT PAVEMENT MARKING DETAILS LT'O ACO(YAeAN., CHANGE ORDER Na 1033 No... 040,578 ]RAP ...ST.. • ••tea=y� a?E S� i e y� > LisT aic 3 ENGINEERING DIVISION ,`, ;� AR MSTRONG A I/E.-STOKE BRfDGE RD. JOB 0405M DETAIL SHEET n ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT Scott E. Bennett P.O. Box 2261 Director �NT Little Rock, Arkansas 72203-2261 Telephone (501) 569-2000 I D Telefax (501) 569-2400 Voice/TTY 711 www.arkansashighways.com July 11, 2014 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Re: Job 040578 F.A.P. STP-9142(26) Armstrong Ave. -Stone Bridge Rd. (Sel. Secs.) (Fayetteville) (S) Washington County Dear Mayor Jordan: Reference is made to the City's request to add the construction of a dedicated left turn lane at the intersection of Highway 16 and Huntsville Road to the subject project. As previously agreed, the Department will add the additional work to the subject project by change order. The Department has prepared Change Order No. 14 (copy enclosed) to complete this work and the City will be responsible for 50 percent of the cost. The estimated cost for this additional work is $208,285.91. At this time, it is requested that the City submit a check (made payable to the Arkansas State Highway and Transportation Department) in the amount of $104,142.96. Upon receipt of the City's check, the Department will execute Change Order No. 14 to complete the additional work. If you have any questions, please contact Erica Adams in our Programs and Contracts Division at (501) 569-2261. ejeputy oer ly, 1ph J. Hall Director and Chief Engineer Enclosure c: Assistant Chief Engineers Programs and Contracts Construction Fiscal Services (2) District 4 Resident Engineer #43 Job 040578 'C' File Chris Brown, P.E., Fayetteville City Engineer (w/enclosure) RJH/ERA/era R:\P&C-DIV\ PROJDEV\Programs\Partnering\040578ChangOrder.Itr.docx ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Fayetteville)(S) Route & Section 16,-Section 3 -- Job No. 040578 FAP No STP-9142(26) - County Washington Changes located from Station 603+80 to Station 614+57.59 _ Change Order No. 14 DESCRIPTION OF CHANGE: 1) Revise the Typical Section of Improvement within the described limits as indicated on the enclosed plan sheets. Establish and add to the contract the item "Drop Inlets (Type Special)". Revise the quantities of the associated existing pay items. 2) Extend the Contract Time by 12 Working Days. REASON FOR CHANGE: 1) In accordance with the attached Director of Highways and Transportation letter, the typical section is being revised in order to construct a turn lane for the Huntsville Road intersection. 2) The amount of days generated by the overrun of items was not sufficient to perform the additonal work, therefore the additional Contract Time is being added. This represents a money value of $76,800 (12 X $6,400) and a 5.3% increase of time (12/225). Attachments: Plan Sheets, Department Letter, Analysis of Time, Contractor's Letter NOTE: UNIT PRICE FOR "DROP INLETS (TYPE SPECIAL)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit � Unit Price PRESENT Quantity Amount REVISED �- - Quantity Amount 202 Removal And Disposal Of Curb And Gutter LF 5.00 0.00 0.00 1,473.00 7,365.00 202 Remova�And Of Concrete 5.00 I - r 202 -Disposal Driveways Removal And Disposal Of Walks -SQYD SQYD - 5.00 _ -- 0.00 0.00 8 94.00� 4,570.00 202 Removal And Disposal Of Drop Inlets EACH 500.00 0.00' 0.00 6.00 3,000.00 210 Unclassified Excavation CUYD 7.00 0.001 0.00 900.00 6,300.00 SS&303 Aggregate Base Course (Class 7) TONF 22.00 6.00 O.00i 543.00 11,946.00 401 �SPSS405 Tack Coat - Mineral Aggregate In ACHM Base Course (1 1/2") GAL i TON 2.55 68.70 0.00 0.00 0.00 0.00 213.00 254.00 543.15 17,449.80 S SSP 405 Asphalt Binder (PG 70-22) In ACHM Base TON 126.70 0.00: 0.00 9.001 1,140.30 I Course (1 1/2") SPSS406 Mineral Aggregate In ACHM Binder TON 73.35 0.00 0.00 151.00 11,075.85 Course (1") ! I SPSS406 Asphalt Binder (PG 70-22) In ACHM TON 127.00 0.00 0.00 7.00 889.00 Binder Course (1") I SPSS407 Mineral Aggregate In ACHM Surface TON 84.30 0.00 0.00 528.00 44,510.40 Course (1/2") SPSS407 Asphalt Binder (PG 76-22) In ACHM TON 129.75 0.00i 0.00 32.00 4,152.00 LSurface Course (1/2") 412 Cold Milling Asphalt Pavement SQYD I 4.05 0.00 0.001 4,175.00 16,908.75 505 SS&606 Portland Cement Concrete Driveway 18" Reinforced Concrete Pipe Culverts (Class 111) i SQYD LF 47.00 27.30 I 0.0 0.00 1 0.001 0.00'; 94.00 334.00 _ 4,418.001, 9,118.20 609 Drop Inlets (Type MO) EACH 2,100.00 -- 0.00 0.00 6.00 12,600.00 609 Drop Inlet Extensions (4') EACH 550.00 0.00 0.00, 5.00 2,750.00, Page 1 of 2 Ver: 5/23/2014 Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.)(Fayetteville)(S) Route & Section 16, Section 3 Job No. 040578 FAP No STP-9142(26) - _ _ County Washington Chanaes located from Station 603+80 to Station 614+57.59 Change Order No. 14 Item No. Item Unit Unit PRESENT F REVISED Price- Quantity Amount Quantity Amount r 620 Seeding ACRE 1,900.00 I 0.00i 0.00 0.30 570.00 633 Concrete Walks SQYD 36.00 0.00 0.001 462.00 16,632.00 634 Concrete Combination Curb And Gutter LF 8.50 0.00 0.001 969.001 8,236.501 (Type A) (1, 6°) 1 1 641 Wheelchair Ramps (Type 3) I SQYD 175.00 0.00 0.001 50.001 8,750.00 SS&719 Thermoplastic Pavement Marking White LF 0.40 0.00 0.00 609.00 243.60 (4") SS&719 Thermoplastic Pavement Marking White (12") LF 5.00 0.00 0.00 673.001 3,365.O0 SS&719 Thermoplastic Pavement Marking Yellow 1 LF 0.40 0.00 0.00 2,304.001 921.60 (4") I - SS&719 Thermoplastic Pavement Marking (Words) EACH I 200.00 0.00 0.00� - 4.00 800.00 SS&719 Thermoplastic Pavement Marking (Arrows) EACH 175.00 0.00. 0.00 4.00 700.00 SS&719 Thermoplastic Pavement Marking (Bike EACH 250.00 0.00 0.00 2.001 500.00 Emblems) 221 Raised Pavement Markers (Type II) EACH 7.00 I 0.00 0.00 2&00 182.00 609 Drop Inlets (Type Special) EACH 7,728.76 0.00 0.00, 1.00 7,728.76 Recommended Chad Adams, District Engineer APPROVED Mike Sebren, Construction Engineer Authorized M. E. Banks, Assistant Chief Engineer u.uu Overrun Requested Jeff Stroud, Resident Engineer I_ /_ua,/aa.a i 1 $208,285.91 Page 2 of 2 Ver: 5/23/2014 RESOLUTION NO.42-14 A RESOLUTION TO APPROVE THE FOURTH AMENDMENT TO LAND SALE AGREEMENT WITH KUM & GO, L.C. TO EXTEND THE CLOSING DATE TO NO LATER THAN APRIL 21, 2014 AND TO AGREE TO EQUALLY SHARE THE CITY'S PORTION OF THE COSTS OF A DEDICATED LEFT TURN LANE WHEREAS, the City of Fayetteville agreed to sell and Kum & Go, L.C. agreed to buy a lot of slightly under two acres for $1,155,001.00 pursuant to the First Amendment to Land Sale Agreement approved by the City Council by Resolution No. 26-13 on February 5, 2013; and WHEREAS, Kum & Go, L.C. and the City agreed to cost share 50/50 the design and construction costs for the agreed upon new street from the intersection of Happy Hollow and Huntsville to Ray Avenue and agreed that the Closing Date would be in early December at the option of Kum & Go, L.C.; and WHEREAS, the City requested and Kum & Go, L.C. agreed to extend the period allowed for the demolition of the old Tyson factory for about an additional two and a half months to enable the City to sell the building for salvage for a substantial savings for our taxpayers; and WHEREAS, Kum & Go, L.C. has agreed to a further 50/50 cost share of the City's portion of its 50150 cost share with the Arkansas Highway and Transportation Department for any expenses related to the dedicated left turn lane needed for intersection of Happy Hollow and Huntsville which accesses both City and Kum & Go, L.C. property and requested an extension of Closing until April 21, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Fourth Amendment to the Land Sales Agreement attached to this Resolution and authorizes Mayor Jordan to sign this amended Agreement. PASSED and APPROVED this 181h day of February 2014. ATUDIPTA ATTEST: SONDRA E. SMITH, City Clerk/Treasurek-.���,�:� 0 L ... ON �'������tiiiiui��, City of Fayetteville Item Review Form 2014-0062 Legistar File Number 2/ 18/ 14 City Council Meeting Date - Agenda Item Only NIA for Non -Agenda Item Chris Brown Development Services Submitted By Department Action Required: A Resolution to approve the Fourth Amendment to the Land Sale Agreement with Kum and Go, L.C., to share in the costs of widening Highway 16 and to extend the Closing Date to no later than April 21, 2014. Does this item have a cost? YeS Cost of this request Account Number Project Number Category or Project Budget Funds Used to Date $0.00 Remaining Balance Program or Project Name Program or Project Category Fund Name Budgeted Item? Budget Adjustment Attached? U V20130812 Previous Ordinance or Resolution #. . Original Contract Number: Comments: Ea f • . Tae.ytevie �ARI(ANSAS� CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff Jeremy Pate, Development Services Director 1 From: Chris Brown, City Engineer vv Date: January 31, 2014 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Council Meeting of February 18, 2014 Subject: A Resolution to approve the Fourth Amendment to the Land Sale Agreement with Kum and Go, L.C., to share in the costs of widening Highway 16 and to extend the Closing Date to no later than April 21, 2014. BACKGROUND: The City's agreement with Kum and Go, L.C. for Kum and Go's purchase of a portion of City property adjacent to Highway 16 was approved by the City Council in February, 2013. As the project has progressed, multiple amendments have been brought forward addressing various issues that have come to light. Recently, the Arkansas State Highway and Transportation Department (AHTD), during their review of the permit request for the Kum and Go, indicated that an additional lane on Highway 16 at the intersection of Huntsville and Happy Hollow would be required due to the planned installation of the new street/driveway into the Kum and Go. As noted on the attached site plan, this street/driveway will create a 4-way intersection at Happy Hollow and Huntsville, and this additional lane would serve as a turning lane for traffic turning off of Highway 16 at the intersection. After several discussions with the AHTD, Engineering staff recommended to the Mayor that a cost share with the AHTD be proposed. In December, a letter (attached) was sent to the AHTD proposing this cost share. The AHTD has recently responded positively to this request, and will design the improvements for incorporation into their active construction project on Highway 16. The AHTD will expect a payment of 50% of the cost of the change order for the additional lane before they will begin the work. Once the actual cost is known, staff will present the amount to the City Council for approval of a payment to the AHTD. PROPOSAL: The City's current agreement with Kum and Go is to share 50150 in the cost of the new street/access drive between Highway 16 and Ray Avenue, and in the cost of signal improvements that are necessary as part of this access drive construction. The proposed fourth amendment to the agreement will add the cost of the widening of highway 16 to the cost share agreement. If this amendment is approved, the City's responsibility will be 25% of the cost of the work, with the AHTD and Kum and Go paying the remaining 50% and 25%, respectively. 2 THE CITY OF FAYETTEVILLE, ARKANSAS Additionally, due to the delays in getting this issue resolved and other factors, Kum and Go has requested an extension of the closing date to not later than April 21, 2014. RECOMMENDATION: Staff recommends approval of the Fourth Amendment to the Land Sale Agreement. BUDGET IMPACT: The total cost of the road widening has been estimated to be up to $250,000. Therefore, the City's portion, after cost shares with the AHTD and Kum and Go, is estimated to be $62,500. The actual cost will be known after the AHTD completes the Change Order with their construction contractor. RESOLUTION NO. A RESOLUTION TO APPROVE THE FOURTH AMENDMENT TO LAND SALE AGREEMENT WITH KUM & GO, L.C. TO EXTEND THE CLOSING DATE TO NO LATER THAN APRIL 21, 2014 AND TO AGREE TO EQUALLY SHARE THE CITY'S PORTION OF THE COSTS OF A DEDICATED LEFT TURN LANE WHEREAS, the City of Fayetteville agreed to sell and Kum & Go, L.C. agreed to buy a lot of slightly under two acres for $1,155,001.00 pursuant to the First Amendment to Land Sale Agreement approved by the City Council by Resolution No. 26-13 on February 5, 2013; and WHEREAS, Kum & Go, L.C. and the City agreed to cost share 50/50 the design and construction costs for the agreed upon new street from the intersection of Happy Hollow and Huntsville to Ray Avenue and agreed that the Closing Date would be in early December at the option of Kum & Go, L.C.; and WHEREAS, the City requested and Kum & Go, L.C. agreed to extend the period allowed for the demolition of the old Tyson factory for about an additional two and a half months to enable the City to sell the building for salvage for a substantial savings for our taxpayers; and WHEREAS, Kum & Go, L.C. has agreed to a further 50/50 cost share of the City's portion of its 50150 cost share with the Arkansas Highway and Transportation Department for any expenses related to the dedicated left turn lane needed for intersection of Happy Hollow and Huntsville which accesses both City and Kum & Go, L.C. property and requested an extension of Closing until April 21, 2014. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Fourth Amendment to the Land Sales Agreement attached to this Resolution and authorizes Mayor Jordan to sign this amended Agreement. PASSED and APPROVED this 18'h day of February 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer FOURTH AMENDMENT TO LAND SALE AGREEMENT THIS FOURTH AMENDMENT TO LAND SALE AGREEMENT (hereinafter, the "Amendment") is made and entered into effective the day of February, 2014, by and between the CITY OF FAYETTEVILLE, AR, a municipal corporation ("City" or "Fayetteville"), and KUM & GO, L.C., an Iowa limited liability company ("Kum & Go"), WITNESSETH: WHEREAS, Kum & Go and City have entered into that certain Purchase Agreement (the "Agreement") whereby City has agreed to sell and Kum & Go has agreed to buy certain real estate situated in Fayetteville, Arkansas; and WHEREAS, Kum & Go and City have entered into the First Amendment to Land Sale Agreement on February 5, 2013; and WHEREAS, Kum & Go and City have entered into the Second Amendment to Land Sale Agreement on March 19, 2013; and WHEREAS, Kum & Go and City have entered into the Third Amendment to Land Sale Agreement on September 17, 2013; and WHEREAS, Kum & Go and City desire to amend this Agreement for a fourth time as set forth herein. NOW THEREFORE, in consideration of the mutual promises and covenants herein contained, and for other good and valuable consideration, it is agreed as follows: 1. Extension of Time for Closing. Kum & Go, L.C. and the City of .Fayetteville agree that upon Kum & Go, L.C.'s request, to extend the Closing Date pursuant to Paragraph 7 of the Land Sale Agreement, Kum & Go, L.C. shall have the right to extend the Closing Date to not later than April 21, 2014. 2. Dedicated Left Turn Lane on Huntsville Road. The Arkansas Highway and Transportation Department has agreed to design and construct a dedicated left turn lane into the City's development site at the old Tyson Plant property if the City pays 50% of these costs. The City and Kum & Go, L.C. now l agree to equally share the City of Fayetteville's 50% cost share with the Arkansas Highway and Transportation Department. 3. Ratification. Except as modified by this Fourth Amendment, all terms within the Agreement and its First, Second and Third Amendments are ratified and confirmed by the parties. 4. Counterparts, Facsimile. This Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same agreement. For purposes of executing this Agreement, a facsimile signature shall be as effective as an actual signature. IN WITNESS WHEREOF, the parties hereto have caused this Third Amendment to be executed all on or as the day and year first above written. KUM & GO, L.C. By: ,_ )\ , NIKI DePHILLIPS, SVP Store Development 2 CITY OF FAYETTVILLE, AR ATTEST: By: jlz4 SONDRA E. SMITH City Clerk/Treasurer ++++'(R;� AYr 7-r4V1i:1.; `- iY�•9 o- . THE CITY OF FAYETTEVILLE, ARKANSAS ADMINISTRATION 113 West Mountaln Fayetteville, AR 72701 P (479) 575.8330 F (479) $73.8257 December 10, 2013 Mr. Frank Vozel, P.E. Deputy Director/Chief Engineer Arkansas State Highway and Transportation Department P.O. Box 2261 Little Rock, AR 72203-2261 Re: Highway 16/Huntsville Rd. Intersection Dear Mr. Vozel: As you may know, the City of Fayetteville has entered into a contract with Kum and Go, LLC to sell a portion of City property near the intersection of Huntsville Road and Happy Hollow, on State Highway 16. As part of the project, a new street is planned to be constructed to create a 4-way intersection at Highway 16 and Huntsville Road. The intersection currently is a three way intersection that was constructed by the City in 2006, and includes a 4-lane cross section on Highway 16. Additionally, the Department is widening Highway 16 to the east of this intersection, in partnership and cooperation with the City, with the City paying $5 million toward the approximately $12 million cost of the project. Kum and Go, LLC has been pursuing Department approval of the intersection layout, so that they can begin design work on the traffic signal modifications necessary as part of the new leg to be added to the intersection. The Department has recently determined that it will be necessary to add a fifth lane at the intersection, to provide a dedicated left turn lane for both travel directions on Highway 16. While we agree with the concept, and recognize that this design will create a better intersection, it seems that the Department should share in the cost of this work, just as the City has invested heavily in the cast of the work on the nearby widening project. This work will resolve a weakness in the transportation network that, absent the development project, would have remained after the Highway 16 widening project was completed. We have estimated the cost of the widening to be approximately $200,000 to $250,000, based on the unit costs from the Department's current contract with Sweetser Construction, and we would propose that this cost be shared equally between the Department and the City. (This does not include the cost of the signal relocation, which will be borne by the developer and/or the City). in closing, we sincerely appreciate the partnership that we have enjoyed with the Department during my Administration. We are continuing to look for ways to partner with the Department on facilities owned by the Department that are used by our citizens, including using STP-A funds that recently Have become available, We hope that you feel the same, and will recognize this opportunity to work together to strengthen our transportation network in the City. nc�rely Lion, Jordan Mayor Cc: Commissioner Dick Trammel, Ark. Highway Commission Telecommunkattons Device for the Deaf MD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 ARKANSAS STATE HIGHWAY COMMISSION JOHN ED REGENOLD ROBERTS. MOORE, JR. CHAIRMAN ARKANSAS CITY ARMOREL FRANK D. SCOTT, JR. 7T7 DICK TRAMMEL LRTLE ROCK VICE CHAIRMAN ROGERS P.O. Box 2261 SCOTT E. BENNETT, P.E. LITTLE ROCK, ARKANSAS 72203-2261 DIRECTOR OF THOMAS B. SCHUECK HIGHWAYS AND TRANSPORTATION UME ROCK PHONE; (501) 569-2000 • Vo1cE/TTY 711 • FAx (501) 569-2400 WWW.A.RKANSASHIGHWAYS.COM • WWW.IDRIVEARKANSAS.COM January 23, 2014 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Jordan: Reference is made your letter concerning improvements to the Highway 16 and Huntsville Road intersection in Fayetteville. As you stated, the Department has reviewed the proposed intersection layout and has determined that a dedicated left turn lane for both travel directions on Highway 16 is necessary. You also stated that the estimated cost for this improvement is $250,000. The City has proposed a partnering arrangement of sharing this cost equally with the Department. As you are aware, a widening project is underway on Highway 16 on selected sections between Armstrong Avenue and Stone Bridge Road (Job 040578). The City is responsible for 50 percent of the cost of Job 040578 up to $5,000,000. The Department is agreeable to adding construction of a dedicated left turn lane at the subject intersection to Job 040578 by change order and for paying one -hall of the cost The City will be billed for their portion after the change order is negotiated but prior to execution. This will increase the City's contribution to Job 040578 to approximately $5,125,000. We agree that this additional work will improve operations on Highway 16 and enhance safety. Also, it is a natural addition to Job 040578. Thank you for your interest in Arkansas' transportation system. If you have any questions, please let me know. Sincerely, Scott E. Bennett Director of Highways and Transportation c: Highway Commission Deputy Director and Chief Engineer Assistant Chief Engineers Transportation Planning and Policy Programs and Contracts District 4 Job 040578 "C" File Q:IWINWORDITUDOR\Letters%Fayetteville - Hwy 16 Huntsville Intersection.doc City of Fayetteville - Purchase Order Request (PO) Requisition o.: Dae: (Not a Purchase Order) P.O Number: All PO Requests shall be scanned to the Purchasing e-mail: Purchasing@fayetteville-ar.gov. Purchase shall not be made until an actual PO has been issued. Vendor 54010 Vendor AR State Highway &Transportation Dept. Mail I— Yes r No Legistar#: #: Name: 2014-0322 FOB Point: Taxable Address: P.O. Box 2261 r Yes P No Expected Delivery Date: Zip Code: Ship to code: Quotes Attached City: Little Rock AR 72203-2261 1 r Yes P No Requester's Employee #: Extension: Requester: Paul Libertini 1516 444-3419 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Number Project.Sub# Inventory # Fixed Asset # 1 Street Improvements 1 104,142.96 $104,142.96 4470.9470.5809.00 13046.1401 2 $0.00 3 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 g $0.00 g $0.00 10 $0.00 Shipping/Handling Lot $0.00 pecial Instructions: Subtotal: $104,142.96 Tax: $0.00 Total: $104,142.96 Approvals: Mayor: Department Director: Purchasing Manager: Chief Financial Officer: Budget Director: IT Director: Dispatch Manager: Utilities Manager: Other: ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Armstrong Ave. -Stone Bridge Rd.(Sel. Secs.) (Fayetteville) (S) Route & Section 16, Section 3 Job No. 040578 FAP No STP-9142(26) County Washington Changes located from Station 603+80 to Station 614+57.59 Change Order No. 14 DESCRIPTION OF CHANGE: 1) Revise the Typical Section of Improvement within the described limits as indicated on the enclosed plan sheets. Revise the quantities of the associated pay items. 2) Extend the Contract Time by 12 Working Days. Total Time extended equals 12 Working Days (5.33%) totaling $22,800.00. REASON FOR CHANGE: 1) The typical section is being revised in order to construct a turn lane for the Huntsville Road intersection. 2) The amount of days generated by the overrun of items was not sufficient to perform the additonal work, therefore the additional Contract Time is being added. Attachments: Plan Sheets, Department Letter, Analysis of Time, Contractor's Letter NOTE: UNIT PRICE FOR "DROP INLETS (TYPE SPECIAL)" IS CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. SUMMARY Item No. Item Unit Unit PRESENT REVISED LF SQYD Price 5.00 5.00 Quantity Amount 0.00 0.00 0.00 0.00 Quantity 1,473.00 184.00 Amount 7,365.00 920.00 202 Removal And Disposal Of Curb And Gutter Removal And Disposal Of Concrete 202 Driveways 202 Removal And Disposal Of Walks SQYD 5.00 0.00 0.00 914.00 4,570.00 202 Removal And Disposal Of Drop Inlets EACH 500.00 0.00 0.00 6.00 3,000.00 210 Unclassified Excavation CUYD 7.00 0.00 0.00 900.00 6,300.001 SS&303 Aggregate Base Course (Class 7) TON 22.00 0.00 0.00 543.00 11,946.00 401 Tack Coat GAL 2.55 0.00 0.00 213.00 543.15 SPSS405 Mineral Aggregate In ACHM Base Course TON 68.70 0.00 0.00 254.00 17,449.80 (1 1/2") SPSS405 Asphalt Binder (PG 70-22) In ACHM Base TON 126.70 0.00 0.00 9.00 1,140.30 Course (1 1/2") SPSS406 Mineral Aggregate In ACHM Binder TON 73.35 0.00 0.00 151.00 11,075.85 Course (1") SPSS406 Asphalt Binder (PG 70-22) In ACHM TON 127.00 0.00 0.00 7.00 889.00 Binder Course (1 ") SPSS407 Mineral Aggregate In ACHM Surface TON 84.30 0.00 0.00 528.00 44,510.40 Course (1/2") SPSS407 Asphalt Binder (PG 76-22) In ACHM TON 129.75 0.00 0.00 32.00 4,152.00 Surface Course (1/2") 412 Cold Milling Asphalt Pavement SQYD 4.05 0.00 0.00 4,175.00 16,908.75 505 Portland Cement Concrete Driveway SQYD 47.00 0.00 0.00 94.00 4,418.00 SS&606 18" Reinforced Concrete Pipe Culverts LF 27.30 0.00 0.00 334.00 9,118.20 (Class III) 609 Drop Inlets (Type MO) EACH 2,100.00 0.00 0.00 6.00 12,600.00 609 Drop Inlet Extensions (4') EACH 550.00 0.00 0.00 5.00 2,750,00, 620 Seeding ACRE 1,900.00 0.00 0.00 0.30 570.00 Page 1 of 2 Ver: 5/23/2014 Job Name Armstrong Ave. -Stone Bridge Rd_(Sel. Secs.)(Fayetteville)(S) Job No. 040578 FAP No STP-9142(26) Chanaes located from Station 603+80 to Station 614+57.59 Route & Section 16, Section 3 County Washington Change Order No. 14 Item No. Item Unit Unit PRESENT REVISED Price Quantity Amount Quantity Amount - - - - 633 --- _ _ - -- --- Concrete Walks -- SQYD LF 36.00 8.50 - _- 0.00 0.00 0.00 0.00 462.00 969.00 16,632.00 8,236.50 634 Concrete Combination Curb And Gutter (Type A) (1' 6") 641 Wheelchair Ramps (Type 3) SQYD 175.00 0.00 0.00 50.00 8,750.00 SS&719 Thermoplastic Pavement Marking White LF 0.40 0.00 0.00 609.00 243.60 (4") SS&719 Thermoplastic Pavement Marking White LF 5.00 0.00 0.00 673.00 3,365.00 (12") SS&719 Thermoplastic Pavement Marking Yellow LF 0.40 0.00 0.00 2,304.00 921.60 (4") Thermoplastic Pavement Marking (Words) EACH 2O0.00 175.00 0.00 0.00 0.00 0.00 4.00 4.00 800.00 700.00 SS&719 SS&719 Thermoplastic Pavement Marking (Arrows) EACH EACH 250.00 0.00 0.00 2.00 500.00 SS&719 Thermoplastic Pavement Marking (Bike Emblems) Raised Pavement Markers (Type II) EACH 7.00 0.00 0.00 26.00 182.00 721 Drop Inlets (Type Special) EACH 7,728.76 0.00 0.00 1.00 7,728.76 609 0.00 208,285.91 Recommended Chad Adams, District Engineer APPROVED Mike Sebren, Construction Engineer Authorized M. E. Banks, Assistant Chief Engineer Overrun Requested " Jeff Stroud, Resident Engineer $208 285.91 Page 2 of 2 Ver: 5/23/2014 rd ARKANSAS STATE HIGHWAY COMMISSION JOHN ED REGENOLD CHAIRMAN ^ ARMOREL DICK TRAMMEL VICE CHAIRMAN ROGERS P.O. Box 2261 THOMAS B. SCHUECK LITTLE ROCK, ARKANSAS 72203-2261 LITTLE ROCK PHONE (501) 569-2000 ® VoicE/TTY 711 • FAx (501) 569-2400 WWW.ARKANSASHIGHWAYS.COM • WWW.IDRIVEARKANSAS.COM January 23, 2014 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Jordan: ROBERTS. MOORE, JR. ARKANSAS CITY FRANK D. SCOTT, JR. LITTLE ROCK SCOTT E. SENNETT, P.E. DIRECTOR OF HIGHWAYS AND TRANSPORTATION Reference is made your letter concerning improvements to the Highway 16 and Huntsville Road intersection in Fayetteville. As you stated, the Department has reviewed the proposed intersection layout and has determined that a dedicated left turn lane for both travel directions on Highway 16 is necessary. You also stated that the estimated cost for this improvement is $250,000. The City has proposed a partnering arrangement of sharing this cost equally with the Department. As you are aware, a widening project is underway on Highway 16 on selected sections between Armstrong Avenue and Stone Bridge Road (Job 040578). The City is responsible for 50 percent of the cost of Job 040578 up to $5,000,000. The Department is agreeable to adding construction of a dedicated left turn lane at the subject intersection to Job 040578 by change order and for paying one-half of the cost. The City will be billed for their portion after the change order is negotiated but prior to execution. This will increase the City's contribution to Job 040578 to approximately $5,125,000. We agree that this additional work will improve operations on Highway 16 and enhance safety. Also, it is a natural addition to Job 040578. Thank you for your interest in Arkansas' transportation system. If you have any questions, please let me know. Sincerely, Scott E. Bennett Director of Highways and Transportation c: Highway Commission Deputy Director and Chief Engineer TO ACOOMPAM Assistant Chief Engineers CHANGE ORDER rich 64- Transportation Planning and Policy04 ®� Programs and Contracts JOB NO... District 4TP— .......+•� Job 040578 "C" File F� ' °��' q (° Q:IWINWORDtTUDOR1Letters\Fayetteville - Hwy 16 Huntsville Intersection.doc coumy, Analysis of Time To Accompany Change Order No. 14 Job No. 040578 FAP: STP-9142(26) Time required to perform removal and disposal items 2 Days Time required to perform unclassified excavation and grading 4 Days Time required to place ACHM items 2 Days Time required to perform cold milling 2 Days Time required to place storm drain and construct drop inlets 5 Days Time required to place concrete combination curb and gutter 2 Days Time required to place concrete walks/wheelchair ramps 2 Days Time required to place pavement markings 1 Day Total time required to perform all change order items 20 Days *Less Extensions to Overruns due to change order items 8 Days Additional Time Required 12 Days Summary: The time extension due to overruns does not provide enough time for the work to be completed. Therefore, twelve (12) additional contract days are required. *$208,285.91/$6,212,756.93*225 Working Days= 7.54 Days. Therefore use eight (8) Working Days TO ACi'AN31 14- CHANGE ORDER I$CL www FA ..... SWEETSER CONSTRUCTION, INC. GENERAL CONTRACTORS e LICENSED • INSURED 590 WEST POPLAR • FAYETTEVILLE, AR 72703 TELEPHONE (479) 443-3026 • FAX (479) 442-0119 June 19,2014 AHTD District Four Attn: Jeff Stroud 3526 North Highway 112 Fayetteville, AR 72704 Re: AHTD 040578 C/O Pricing Jeff, Please see the following Supplemental Agreement for change order on box culvert modifications on 040578 for your review and approval. We would also like to request an additional 20 days to contract time for this item. Thanks, Charles W. Miller WO ACOOMPANYI CHANGE ORDER NQ e . , ®AA )..O F•Y••e•s e.414.iee e. ,COVNi1, .W i•Mq. Rev. 5-31-94 ANALYSIS OF SUPPLEMENTAL AGREEMENT ITEM TO ACCOMPANY CHANGE ORDER NO. Page 1 of 1 Job No. 040578 FAP No STP — 9142 Date June 19 2014 Job Name Armstrong Ave. — Stone Bridge Rd. Contractor Sweetser Construction Inc. Item Title Type C ( Special Box) Grated Quantity 1 each LABOR QUANTITY RATE AMOUNT General Labor 152 hours 14.00 2128.00 Superintendent 8 hours 25.00 200.00 Operator 8 hours 16.00 128.00 Foreman 8 hours 15.00 120.00 TOTAL MATERIALS QUANTITY RATE AMOUNT Concrete 8.25 CY 67.00 552.75 Rebar 2770 LB's .44 1218.80 Neenah Frame & Grate 1 each 649.00 649.00 Form Material LS 320.00 320.00 TOTAL EQUIPMENT QUANTITY RATE AMOUNT Trackhoe 8 hours 150.00 1200.00 TOTAL SUMMARY LABOR 2576.00 PLUS 515.20 (20% maximum on labor) TAXES/INS. 285.93 MATERIALS 2740.55 PLUS 411.08 (15% maximum on materials) EQUIPMENT 1200.00 7,728.76 / 1 each (TOTAL) / (QUANTITY) 2576.00 2740.55 1200.00 LEG AC AM Yt *+_B AE G GOT..... 0 0 0 0 0O O G G O3D.Q: FAM VOUNJ V eeeee ei�®®�A'o 7,728.76 (UNIT PRICE) LL,p , oo L�&ti Sweetser Construction, Inc. SIGNATURE COMPANY z %,OJACS TO FA�r . . ........... S64- ACRM, SUR FACE . . . . . .................. .... . ........................ ................... . ......... u zt 00 . . .............. ),IOGAI,,SO,YQ. . ............ u =LOS. PERSO.M. &TACKGOAT *12A.C.H.MWE I Ifel CRI com�.� IL? co 550 LBS. PER 30. YD, A TACK COAT 0 z .-YORASSPEIM 2 *�& m tANI: O'LANE i 0 0 E*STNG5IDkWAUK - I * Lull& .......... ONLT..kTA.W 1 I.J.) 0 0? v _t, OGZQJ IV 00211t :��_ �___ REFER TO CROSS SECTIONS FOR DEVIATION E)QSTING CURD - DNI.T.-BETAN FROM NIE NORMAL SLOPE& NO CWGES SHALL BE .0. 1 O.C.C. &a MADE ROM THE PLANNCO $LOPED WITHOUT THE APPROVAL OF 0 44 -IPWSIM PAVEMENT (TYPE AH116') THE ENGINEER. MILLMDWLAf THE IHICKMESS OF AGGREGATE WE COURSE 14'-0* AGGREOATE BASE COURSE SHALL BE WITHIN PLUS on MINUS ONE INCH OF (CLASS 7) 8- OOMP. DEPTH THE PLAN THICKNESS SHOWN. THE CONTRACTOR 75.25TINIS4STA, WILL CORRECT ANY DEFIGOIT THICKNESS THAT TYPICAL SECTION 1 DOES NOT M EET TRETOLEIIANCEINOICATE11 PAYMENTWIL NDTMKhOE FORMAIERIALPLACED HWY. 16 - 5 LANE NOTCH AND WIDEN WITHOUT BIKE LANES IN EXCeSS OF If* TOLERANCE INDICATED. STA 603+80 - STA. 606+53.06 ASPHALT FO R LEVELING OF EXIST I NO PAVEMENT SK L BE PLACED OM.Y IF AND WHERE DIRECT ED BY IN E ENO IN EEO. CALCULATIONS FDA THE AMOUNT OF LEVEUNG ANDIOR STA. 603 + 80 TO 606 + 53.00 - WIDTH VARI ES THROUGH TRANSITION LEVELING OPEMTIDNS SHALL BE PERFORMED DEFOE C) STA. 603 + 80 TO 604 + 86 - NO SIDEWALK ON RT. CONSTRUGITHIGNOTCHANDWIDENINE, CALCM1011SWILL NOT BE PAID FOR DMEC11Y, BUT PAYMENT WILL BE CONSIDERED (7) INCLUDED IN THE VARIDUS PAY ITEMS. IHEFIN& 2' OF SURFACE COURSE IS TO BE PLACED AFTERALLOTHER COURSE$ PAVE BEEN LAID. LONGITUDINAL *NT$SHAU,KATtANEUNES REFER TO PLAN SHEETS FOR SIDEWALK LOCATIONS. ,RIOR TO ANODURING ftAOCMENT Or PAVEMENT III FADHTOFTHECURB OR CURB AND SUTTER, THE CONTRACTOR (MAI L PROVIDE P08JTff. DRAINAGE AT A 11. TI MF& THE . . . . ....... . ..................... . — --------- N fACC uj USTINGSIDEWALK M EOD(S) USED SKAIL BE APPROVED DY THE ENGINEER. \ PAYM = ON LT. - RETAIN ... . ...... .. . . ......... . 0,�vu . ..... . JY:9 k RA . .... . 'HIE ENT FDRTHIS WORK SHALL BE CONSIDERED INCLUDED IN M PRICE ISO FDA IEVARIOUG CONTRACT FREMS. J_ 51-01 IRE DOSIINO ASPHALT PAVEMENT 70 CC REMOVED FROM THE PROw -1. " W 9 EMAINNOPAVEMENY POLL BE SEPARATED BY SAWING ALONG Ljj SINfOl FVAnOh.,_ 41ML (CUA.) A NEAT LIE, AFTER SAWING. THE PAVEMENT TO BE REMOVED SuPFHEI.fvA7xpISLOpE SKALLBECARMLYRE 01 AMANWRTHATMLLNOT _DQSTVX3CURS— - , , 1, — MOVE I ON LT. RETAN 2 .,.,OGvt U) DAMAGE THEIRAVEMCINTINAT. TO REMAIN. ANYDAMAGEO < THEASMIPAVEMENTIFIAT IS TORE INPLACESHAU.Bf rc.c.&G. REPAIREDATTHE C Cn SOVRELINAIR)h (TYPE A4(1'-o ONTRACTORS EXPENSE.N c it LOPE z I < CONTROLPOINT 0.66' BELOW PROFILE GRACE TYPICAL SECTION 2 (33 5 LANE NOTCH AND WIDEN SUPERELEVATION WITHOUT BIKE LANES HWY. 16 v, STA 606+53.06 -STA. 610+58,34 u *STA. 606+53,06 TO 607+28.40 -WIDTH VARIES THROUGH TRANSITION it *STA. 609+36TO 610+68.34 - WIDTH VARIES THROUGH TRANSITION TO TYPICAL SECTION 3 Pn KAJW HOLLOW RD. O'GAASS BERM ._ I rr.•m� (aD2ar I ^I'� f Anr wit � I CONIAOLPOINi 0.6E' " '•- • SLWIIELFVAIONStDy I .-POOfILE BABEBELOW PROFlLE GAADF ` � SlN'[flEtEVA'IONSI.OP@ )2 „� CCo. 60. $LT(RDEYATONSL UTk IB NOTCH (IYI'( ARI'dl TYPICAL SECTION 3 HWY.16 - 5 LANE NOTCH AND WIDEN SUPERELEVATION WITH BIKE LANES STA 610+58.34 - STA. 612+11.18 TYPICAL SECTION 4 HWY, 16 - 5 LANE NOTCH AND WIDEN WITH BIKE LANES STA 612+11.18 - STA. 614+57.59 *STA. 612+96.66 TO 614+57.59 -WIDTH VARIES THROUGH TRANSITION OGAASO RFAM �(� 6W w G7AL7C (4'U.T.) 0.02..Cr C.C.C. 6 G. (TYPE ANI''6') (CLASS I) 0' CDMP. DEPTH 85.50 TOLASISTA. ' 3 e • R a o e • • o ozz�az U ® w U REFER TD C0055 SECTIONS f0R DEVUTIUN FROM THE NORMAL SLOPES. NO CHANGES SHALL BE MADE FROM THE PLANNED SLOPES WITHOUT THE APPROVAL OF IHEENGINEEB. THE THICKNESS Of AGGREOATE BASE COURSE SHALL BE WITHIN PLUS OR MINUS ONE INCH OF THE PLAN THC"ESS SHOWN. THECONIRACTOR WILL CORRECT ANY DEFICIENT THICKNESS THAT DOES NOI MEET THE TOTERANDEIHLNCATEA. PAYMENT WILL NOT BE MADE FOR MATERIAL PLACED IN EXCESS OFTHIETOLENNCF INDICATED. ASPHALT FORLEVELING Of MSTWC PAVEMENT SHALL BE PLACED ONLY 6 AND WHERE DIRECTED BY THE ENGINEER. CALCULATIONS FOR THE AMOUNT OFLEVELNG ANWOR LEVELING OPERATIONS SHALL BE PERFORMED BEFORE CONSTRUCTING NOTCHANOWIDEBNO. CALWATONSWILL NDT BE PAID FOR DIRECTLY, BUT PAYMENT WILL BE CONSIDERED INCLUDED IN THE VARIOUS PAY ITEMS. THE FINAL 2' OF SURFACE COURSE IS TO BE PLACED 4FTERALLOTHEn COURSES HAVE BEEN LAID, LONGROCNAL JOINTS SHALLBE AT LANE LINES. RE FER TO PLAN SHEETS FOR SIDEWALK LOCATIONS. PRIOR TO ANDDUNNG PLACEMEW OF PAVEMENTIN fRONT OF THECURB OR CURBAND GUTTER, THE CUMRACIOR SHALL PROVIDE POSITIVE DRAINAGE AT ALL TIMES. THE METHOD($)USED SIULL BE APPROVED BY THE ENGINEER PAYMENT FOR THIS WORK SHALL OE CONSIDERED INCLUDED IN THE PRICE BIDFOR THE VARIOUS CONTRACT ITEMS. THE EXISTING ASPHALT PAVEMENT TO BE REMOVED FROM THE REMAINING PAVEMENT SIUILLBE SEPARATED BY SAWING ALONG A NEAT LINE. AFTER SAWING, THE PAVEMENT TO BE REMOVED SHALL BE CAREFULLY REMOVED IN A MANNER THAT WILL NOT DAMAGE THE PAVEMENT THAT IS TO REMAIN. ANY DAMAGE OF THE ASPHALT PAVEMENT THAT S TO REMAIN IN PUCE SHALL BE REPAEEDATTHE CONTRACTORS EXPENSE. l .14................` „ STA 013+3 •CONSTRUCT TA.B • •REMOVE "" •' 0 8 U 611 OTA OtO: P).0] = 8T B/O.BE.3( U.I.ON LT.WITH 4'EXTENSIONd 1B' ANDCONSTRUCT ,fflm UAf. x 'CLAM IV PIPEOV LET APPROA It ON LT e 4 ,;.) 1 4 C GONNECTTOD.L®BTA 512.80RT 65 C.Y. r- / +' ^ /*'TB�.'00 HWY. tG tt0.4'x4 r�, �Y 9T�i'ro t' Ty MO. 4' I D, _ �� _ DRIVE)H• 4 2' 0 lio FILL DU' STA. 013-21• IN PLACE .. t' i I I vzyo$W �4 DRorwLeroNLr.wRH Q ' r B' PIPG oun SrAMIEEC9.78 :. ' SP: ° ' /T , + 1*.) i�4 � r \ \ � REMOVE.C. REMOVE ftA1.W ON LT REMOVE "` ' ' l . _ -. ¢t "4',% ,,. .� . � :'�`,:'. R'6 BGUTTP.IITOmJ ,Scale: 1 tlX_ 60' ti �( ` , r:T ..,,,A / Y;r: • R10 OFII'RiirtCi'..I;ff5M4YLQ STA. tW-72 L.F. DF 1 l�Oin.6f0./TT2 11. �4 APPROACH ON LT RETAIN ¢vf /^ > I/• '''• ."`� � \ t y11r.nx ErIBnHD H yMW STA. E08-40INPLACE _;r�� /ff / 9 � " / ,•, �II IB'R(i 4A0% �L� ^ W D.I.ONLt. 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J/n BTA. 807.12 •IN PLACE STA B101B4 •IN PLACE \' r DROP WLEi ON LT. l ' / !�/ ^�^ //%i / � � •"" it O.I. WITH 4' EXTNSION ON AT. D.J. WITH 4' EXi'ENBION ON RT. STA. 812+80 -CONSTRUCT READ ry2 f �f 777 �, 4; REMOVE REMOVE D.I. ON RT. WITH 4'EXTNSION / /' AND 18'x 87'PIPE OUTLET STA. 008.37 •CONSTRUCT CONNECT TO DA ® STA.011.75 RT. yw D.I.ON HT. WITH 4' EXTENSION STA.808.82.29' RT. Y MO -4' A' v �� • \\ ^ \, ` i /i AND IS' xT4'PIPE OUTLET, REMOVE CXIOTIN0IB'PIPE M•3'11' CONNECT TO DJ,®STA. 605.82 AT, ANDCONNECTPROPOSEDIB• NC•4'x4' PIPE TO EXISTING BOX CULVERT ;r TY MO.4'10. STAA12+BB-IN PLACE / H. 1' 10' D.1, WITH 4' EXTENSION ON AT. BTA808 HEEL HAIR RAMP LL i REMOVE STA. Bt4*57,50 •END ttPE3WHEELCHMRRAMP RW\ \� W T,,.` A / F• :' STA WITH •MIPuOE •1ae S.Y. CONTINUE CONSTRUCTION k1Y I/� i4 L.i. O( O.I. WITH 4'E%TEN810N ON AT, Z - •t,p` ( \ f l .,/ 18�RCP B% ',• REMOVE STA. N AT. • IN PUCE OF JOB N040578 ,.• k l fir, STA. fi3WHEEL,-CONSAMP J.S.OVE lYPE3VAlEELCMAIft RMIP REMOVE A7T<Aly 9 •K'rt / �r� f Y '� STA. 808+05•ftF.MOVE £sr, U,/i AND CONSTRUCT APPROACH ON AT. -t C.Y. 9TA. 811+76•CONBTRUCT STA. 800.40-IN PUCE DJ,ONAT. -CON TENSION Y Q' / ¢\'^�6., rr STA E05+82-CONSTRUCT D.I. WITH 4'EXTENSION ON RT. AND 10' x BY PIPE OUTLET // 'v' ` ' REMOVE CONNECT TO DJ.0 STA 810.80 AT. Q D.I. ON AT. WITH 4'E%TNSION TYC-V' X p f®`\{^.. AN038'XB'RCP OUTLET, TYMO.4'10. STA8041E6IN PLACE: � 'f %"• aa CONNECT TOEXISTING 3V RCP STA 800.35• CONSTRUCT 14•4.4• / ! z DROPINLET ON LT. O L N \ ``t\j'T71 WESTANDWT D.I.ON RT. AND 1V X 4' PIPE OUTLET. STA. 610.67 - CONSTRUCT RETAIN ��••i ati \ v 1:'�`, TYC.4'x4' CONNECT TOVx17'GRATEOINIJET TYPE3 WHEELCHAIR RAMP ' �\ TY MO.910. ®9TA 800.3p RT. STA. 011.62-IN PLACE-16S.Y, STA.604.11I f Q / \� A\ t MPIIOACH . r H•e'9' No D.I. WITH 4' EXTENSION ON AT. ti 7I 11 ONLT Q J /+/ \. 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S O oa 10 z 0 / Z cn O / P A �Ep u pgRl�lNC o i rn ) o Yy� CITY OF 5 ENGINEERING DIVISION ARMSTRONGAVE.-STONE BRIDGE RD. JOB 040578 $EE N 113 W. MOUNTAIN STREET 5� '+ A R K k N S A S - PERMANENT PAVEMENT MARKING DETAILS y ' ! O v t I o ; ry RAN �I�.. .. fo I _ E € L < t — i I i - :. -.. . '.. i : i I - — 1 E t r . ...... : i - ... '. : : i. .......... ...... ............. `copi2"sJ.9Q' a r i 1 f I f ..... .... ; _ S f j ' 11 _.. �. i :.: 1 e 4. CITY of '� jgj W ENGINEERING DIVISION ; „z w. uourrnwi ' ARMSTRONGAVE.-STONE BRIDGE RD. - JOB 040578 = '" $ t R K A N S A s CROSS SECTIONS-STA. 614+00 LTO ACOOMpANy, CHANGE ORDER No. v. soB No. ...o4o FAP. 14 I I . 26} COUNTY ..W,- N — — — — — — — — — — — — — — -gj 4 z 6 Ell, rl l j Ms Csi'� OF ENGINEERING DIVISION x ARMSMONGAVE-STONE BRIDGE RD.. '15 W. WOUKTAIN STPZFT JOB 040578 DETAIL SHEET CHECK LIST FOR CHANGE ORDERS (To accompany the Change Order for concurrence and approval) Completed for Paper Change Order No. 14, on Contract 040578 HEADER AND DESCRIPTION W Verify complete Job Name appears as shown on Contract. ❑� Verify Job Number, FAP Number(s) and Paper Change Order Number. Verify only FAP Number(s) involved in change are included, or FAP Number and Non -Participating, as applicable. What is the location of change or changes? (Station number, distance left or right of centerline) ❑� Description of Change: W Describe all changes fully, what is being changed, added, or deleted? ❑ Reason for Change: W What necessitated this change? Remarks: 0 Were other alternates considered? -- -- —_ Remarks: I-- ------- ---- -- --- — ❑ Was cost analysis made of other alternates? Are they attached? Remarks: What would happen if this change is not made? Remarks: �— ❑O Include the following note on the face of the change order (if applicable): NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. 0 Reference all attachments. N/A Right -of -Way Acquisition: N/A When acquisition of additional right-of-way or construction easement is involved, change order submitted will bear the notation: APPROVAL OF THIS CHANGE ORDER IS CONTINGENT ON THE ACQUISITION OF ADDITIONAL RIGHT- OF-WAY/CONSTRUCTION EASEMENT. N/A Attach sketch showing Job Number, FAP Number, Change Order Number, location, dimensions and areas of additional R/W or Easement to be acquired. ITEMS N/A If more than one FAP or Non -Participating is involved, include an attached breakdown summary of quantities and money value per FAP. Remarks: [v Verify the Item Number, Item Description, Unit, and Unit Prices for existing items are identical to those shown in the contract. V Verify Items appear in the order listed in the contract. Page 1 of 2 Ver: 5/23/2014 CHECK LIST FOR CHANGE ORDERS ITEMS (Continued) (continued) W Supplemental Agreement Items: 66 List Supplemental Agreement Items last in the Item summary. W Include the following note on the face of the change: NOTE: UNIT PRICE(S) FOR [name of item(s)] IS/ARE CONTINGENT UPON THE EXECUTION OF A SUPPLEMENTAL AGREEMENT. N/A Include a Special Provision if new item is not included in the Standard Specifications. Remarks: S6 Document the cost analysis of all negotiated prices. If the negotiated unit price is less than or equal to the latest Weighted Average Unit Price and is considered equitable, the cost analysis should not be attached to the Change Order, but should be retained in the Resident Engineer's Change Order files. [See subsection 104.03(a) of this manual]. Remarks: ❑d Check with the Construction Office to determine whether a Supplemental Specification is required. Remarks: Do not show total plan quantity in "Present Quantity" column unless revision is for entire job. Change should reflect quantities involved with limits designated. W Verify the arithmetic on the Change Order. ATTACHMENTS Be sure the Job Number, Change Order Number, FAP Number, and County are shown on ALL documents accompanying or attached to the Change Order. 0 On Change Orders where additional time is allowed to complete the change order work, full justification should be shown for the number of days added. An analysis of time and a letter of concurrence from the contractor should be attached to the proposed Change Order if contract time is extended. [See 108.06 of the Standard Specifications and subsection 104.03 (a) of the RE Manual. W Sketches: If possible, make sketches on 8-1/2 x 11" sheets, suitable for reproduction. W Existing and proposed details (if applicable). W Plan view and Elevation view (if applicable). W Station numbers and dimensions (if applicable). F%-,Pl Verify all attachments have been loaded into the correct COGS on-line attachments folder. CONCURRENCE AND MISCELLANEOUS Check to determine whether this is a District Engineer Authorized Change Order (under $75,000) or an Assistant Chief Engineer Authorized Change Order. N/A If a District Engineer authorized Change Order, do ALL pertinent Divisions concur with the Proposed Change Order? W PRINT THE CORRECT CHANGE ORDER FORM! Page 2 of 2 Ver: 5/23/2014