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Home My WebLink About143-14 RESOLUTIONRESOLUTION NO. 143-14 A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $23,484.00 RECOGNIZING A 2014 COMMUNITY DEVELOPMENT BLOCK GRANT REVENUE INCREASE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $23,484.00 recognizing a 2014 Community Development Block Grant revenue increase. PASSED and APPROVED this 5th day of August, 2014. APPROVED: ATTEST: By: ;140,114.0t- 6. )4 14414 SONDRA E. SMITH, City Clerk/Treasurer ems\<`G\W./t rR�'`°-, i '• -k . G\TY OA, gs'• �i v• .rn : FAYETTEVILLE • '�' t.. --;:.s s (f' N Sp'�� `` 4o'J', /2i 1",,,G t0 t:i t� °,‘•% City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year 2014 Division: Community Services Dept.: Development Services Requestor: Cherrell Lee Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Community Resources needs to adjust rebudget amounts to reflect IDIS amounts and stay within the CDBG allowed spending caps. Also, the budget needs to be adjusted to reflect the actual 2014 grant amount allocated by HUD. RESOLUTION/ORDINANCE COUNCIL DATE: 8/5/2014 LEGISTAR FILE ID#: 2014-0278 xevLwspn'i 7/22/2014 8:39 AM Budget Director Date TYPE: DESCRIPTION: GLDATE: POSTED: TOTAL 23,484 23,484 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub AT Account Name v.20140619 2180.0918.4320.00 - 23,484 RE Grant Funding CDBG 2180.4930.5315.00 23,484 EX Contract Services 2180.4930.5303.00 3,816 EX Publications & Dues 2180.4940.5315.00 14,054 - EX Contract Services 2180.4990.5390.00 (17,870) - EX Cdbg Projects Undesignated 2180.4930.5304.00 7,800 - EX Travel & Training 2180.4945.5315.00 (7,800) - EX Contract Services C:\Users\Ibranson\AppData\Roaming\L5\Temp\51 e0d36e-032a-40ad-a649-5b4b2936cc45 loft City of Fayetteville Staff Review Form 2014-0278 Legistar File ID 8/5/2014 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Yolanda Fields Submitted By 7/15/2014 Submitted Date Community Resources / Development Services Department Action Recommendation: Division / Department Approval of a budget adjustment to recognize the increase in 2014 CDBG funds and to adjust the rebudget amounts to reflect IDIS amounts and stay within the CDBG allowed spending caps. Budget Impact: 2180.xxxx.xxxx.xx Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes 2180 - CDBG Fund Project Title Current Budget $ Funds Obligated $ Current Balance 1,233,578.00 325,592.64 907,985.36 Item Cost $ Budget Adjustment $ Remaining Budget 23,484.00 $ 931,469.36 Previous Ordinance or Resolution # Original Contract Number: Comment Wzzipi A 712 Approval Date: e-tS_0LJ V20140710 CITY OF af7YIVIlc MEETING OF AUGUST 5, 2014 TO: THRU: FROM: DATE: SUBJECT: CITY COUNCIL AGENDA MEMO Mayor and City Council Jeremy Pate, Director of Development Service Yolanda Fields, Community Resources Directo July 15, 2014 2014 Community Development Block Grant (C G) Increase & Re -budgets RECOMMENDATION: Staff recommends approval of the budget adjustment to recognize the increase in 2014 CDBG funds and to adjust the re -budget amounts to reflect IDIS amounts and stay within the CDBG allowed spending caps. BACKGROUND: Fayetteville has been a CDBG Entitlement city since 1975. Funding is based on a formula allocation that takes into account such factors as population, percent of low/moderate income persons, and the number of housing units. This process sets aside CDBG funds for the City of Fayetteville each year, and the Community Resources Division submits an annual Action Plan outlining the proposed use for the funds to the U.S. Department of Housing & Urban Development (HUD). If the Action Plan meets HUD requirements, an agreement is received. This agreement must be executed, returned to the HUD field office in Little Rock, and then sent to Washington, D.C. for the release of funds. DISCUSSION: Grant amounts vary each year depending on funding levels authorized by Congress through the annual federal budget process. The estimated award for the 2014 CDBG budget was $540,700, but $562,000 was allotted to the division in the AS400. The actual grant amount awarded by HUD is $585,484; an increase of $23,484 from the $562,000 already budgeted through the City. The adjustments to the budget are detailed below: Admin Housing Redevelopment Public Services Public Facilities TOTAL Grant Funding Detail $107,700 $307,854 $46, 300 $61,500 $62,130 $585,484 AS400 Allotment $72,600 $293,800 $54,100 $61,500 $80,000 $562,000 Difference $35,100 $14,054 ($7,800) $0 ($17,870) $23,484 BUDGET/STAFF IMPACT: Increase to CDBG Grant Revenue in the amount of $23,484; Increase to Admin Contract Services in the amount of $23,484; Increase to Admin Publications/Dues in the amount of $3,816; Increase to Housing Contract Services in the amount of $14,054; Decrease in CD Undesignated Projects in the amount of $17,870; Increase to Admin Travel & Training in the amount of $7,800; Decrease to Redevelopment Contract Services in the amount of $7,800 Attachments: Budget Adjustment CDBG Award Letter Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov RESOLUTION NO. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $23,484.00 RECOGNIZING A 2014 COMMUNITY DEVELOPMENT BLOCK GRANT REVENUE INCREASE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A", in the total amount of $23,484.00 recognizing a 2014 Community Development Block Grant revenue increase. PASSED and APPROVED this 5th day of August, 2014. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer June 18, 2014 The Honorable Lioneld Jordan Mayor City of Fayetteville 117 West Central Avenue Fayetteville, AR 72712 Dear Mayor Jordan: L.S. DEPAR'TMENT OF HOUSING AND URBAN DEVELOPMENT Little Rock Field Office. Region VI Office of the Field Office Director 425 West Capitol Avenue, Suite 1000 Little Rock, AR 72201 Phone (501) 918-5700 - Fax (501) 324-6142 www. hud. go' espan.ol.hud.gov I am pleased to inform you of your community's Fiscal Year (FY) 2014 allocations for the Office of Community Planning and Development's (CPD) formula programs, which provide funding for housing, community and economic development activities, and assistance for low - and moderate -income persons and special populations across the country. The Program Year for these funds began on January 1, 2014. Your community's FY 2014 available amounts are: Community Development Block Grant (CDBG) $585,484 HUD noted that the Consolidated Plan/Annual Action Plan submitted for the use of these funds provided the actual amount listed above for CDBG. Enclosed are four copies of the Grant Agreement and Funding Approval forms that have been executed by this office. This document constitutes the contract between the U. S. Department of Housing and Urban Development (HUD) and the City of Fayetteville for the CDBG programs. Please sign all copies. After execution please return three copies to this office as soon as possible. The third copy should be retained in the City's files. You are reminded that certain activities are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the Community Development Block Grant Program). Funds for such activities may not be obligated or expended unless HUD has approved a release of funds in writing. A request for release of funds must be accompanied by an environmental certification. In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning Dun and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration (CCR) database, and the Federal Funding Accountability and Transparency Act, including Appendix A to Part 25 of the Financial Assistance Use of Universal Identifier and Central Contractor Registration, 75 Fed. Reg. 55671 (Sep. 14, 2010) (to be codified at 2 CFR part 25) and Appendix A to Part 170 of the Requirements for Federal Funding and Accountability and Transparency Act Implementation, 75 Fed. Reg. 55663 (Sept. 14, 2010) (to be codified at 2 CFR part 170. 2 CPD has moved rapidly to implement the OneCPD technical assistance process. Under OneCPD, technical assistance adopts a place -based strategy with the goal of improving the ability of grantees to understand their local market conditions, set goals, and design and effectively carry out their housing and community development programs. HUD encourages your continued use of this available resource. HUD again urges grantees to consider the needs of returning veterans and their families in the design and administration of these formula programs. Our fellow Americans have served our nation on the battlefields of Iraq and Afghanistan and seemingly countless other places around the globe. Many veterans are returning to our communities with wounds and injuries that may make it difficult for them to find housing or support themselves and/or their families. I ask that you consider their sacrifice and ensure that these men and women receive every appropriate consideration in the use of these funds at the local level. CPD looks forward to working with you in a true partnership to successfully meet the challenges we face in FY 2014. On behalf of the Department, I wish the City of Fayetteville much success in the use of these resources to implement the City's community development initiatives. If you have questions, or if we may be of assistance to the City in the implementation of its CDBG Program, please contact me on (501) 918-5700, or Lisa Spigner, Community Planning and Development Representative, on (501) 918-5734. Field Office Director Enclosures cc: Ms. Yolanda Fields